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Home My WebLink AboutMINUTES - 03032003 - D.2 ~ ��e '0' 4�4 t Pleasant Hill and Contra Costa County Library ' Community and County Library Needs Assessment and Preliminary Analysis of Site Options t Prepared,for The City of Pleasant Hill Contra Costa County Library l by Andersen Brute Architects, Inc. Joan Frye Williams, Library Consultant Working Draft January 28, 2003 Community and County Ubrary Needs Assessments and Preliminary Site Options "City ofPleasant Hill and Contra Costa County Ubfcny" - T�� ^�� /~� "��^�°�� /� ��|~� �� Contents �� ` - section � Socduw Page iTable ofContents..................................................... ................. ............................................ l iiExecutive Summary................................................................................................................2 lIntroduction.................--................... ...................................................................................0 • Context and Key Concepts,....—....~,...—.....—.......-....—.......,._..,.....—B � m Needs Assessment Methodology Executive Summary........ .................................. ........0 H. Pleasant Hill Community Library Needs Assessment........................................................ .l3 o Community Analysis _ ......................................................................................... � • Executive Summary...... .,. .....................................................................................l3 o Demographics.,,.,.^^_~._^,~..,~,,,_,.._._,^,~,,.~_,.^~_,,.,___.,_,,~,_23 � » Analysis of Community Characteristics.........................................................................30 - 1 o Analysis of Library Service Needs.................................................................................31 - Executive Summary..—..-~.--.—....~..,--......''.-..-..—._—.^-...-.......-....'3l - * Service ............................................................41 • Service Limitations of Existing Library Facilities.........................................................40 a Executive ~,............................................. ...............................................48 - o Physical Limitations of Existing Library Facilities........................................................5O n Executive Summary.................................................... ...........................................50 • Space Needs Assessment................................................................................................72 IO. County Library Needs Assessment...... ................................................................................7h m Service Model Assessment . ................................................. ........................................7b u Proposed Snndco Delivery Model Service Responses.................................................80 � o Space Needs .........-......................... ........................................... ......05 IV. Preliminary Analysis of Site Options...................................................................................87 a Site Criteria............................................................ ......................................... ..............88 � » Potential Sites.................................................................................................................M9 o Existing Site Options..... 91 � * Additional Site Options................ .................................................................................97 Next Steps....................... ..l0I • Recommendations-......................^.................... ............................................................lO& u Continued Planning Process........ ......................... .......................................................102 _ V3 .._.._.'.......,.-'..._...',__...'~.....'.~..~.._.'..~—..~.~-.—.l04 o Process Participants...........,..,..—..._..............~.........._..-.--..-.......—.lO4 u Focus Group and Community Forum Memoranda........................................................IO7 o Survey Responses.................................... ............................. .................... ..................lO7 / � � _ � _ Anderson BruI6Architects, Inc."Joan Frye VWUkans Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hili and Contra Costa County Library Executive Summary section ii Execudw Sumawy Introduction Options for providing library service are being examined relative to the needs of three partners: the City of Pleasant Hill, the Contra Costa County Library and the Mt. Diablo Unified School District, and the community they serve. This project represents an opportunity to explore forward-looking library service delivery models that directly address the needs of library users and honor the three planning partners' shared organizational values of continuous improvement in services and optimal use of resources. The purpose of the project has been to create a holistic understanding of library service needs. This has been accomplished through research and data analysis, as well as an inclusive staff, stakeholder and community outreach process that reflects the diversity of the partner organizations and the people they serve. The project explored innovative strategies for service responses and conceptual site and facility solutions. This study stands on its own as an investigation of current and projected library service and facility needs, with recommendations for meeting those needs. It has also been designed to function, if desired, as one of the required components of a future application for Library Bond Act funding. Pleasant Hill Community Library Needs Assessment Methodology The process developed for this Library Needs Assessment and Site Options analysis was directed by a Management Committee comprised of representatives from the City of Pleasant Hill and the Contra Costa County Library. Additionally, a Steering Committee made up of community representatives provided general oversight to the implementation of that process and provided feedback to the consultant team throughout the project. The needs assessment process was designed to gather input from the community using a variety of data gathering methods and was facilitated from August 2002 through December 2002. 4 © Focus Groups were held at the library, with a cross section of community members - library users, parents, teachers, school administrators, commission members, seniors, business owners, volunteers and friends of the library were represented • A Community Forum was held to engage the community in open discussion about current and future library services • A survey was completed by 931 members of the community and other users of the Pleasant Hill Central Library • Staff workshops and interviews were held to solicit their perspective of the community's needs © The consultant team engaged the community in casual conversations at retail stores, recreation centers, restaurants and in the library Mt. Diablo Unified School District was represented on the Steering Committee, and focus groups included district representatives, principals from elementary and middle schools, a library media teacher, members of the Pleasant Hill Education/Schools Advisory Commission and an educator from the Adult Education Center. 138 7`h grade students from t he S equoia M iddle S chool returned h andwritten s urveys i n o ne I ot, and over 35% of the survey respondents either attended or had children in the Mt. Diablo Unified School District. Community Analysis Pleasant Hill's population profile is relatively stable, with growth projected through 2020 at 13.1% beyond the 32,837 residents in 2000. The population distribution by age is relatively similar from 1990 through 2020, which Working Draft 1 January 28,2003 Page 2 Anderson Srule Architects, Inc.-Joan Frye Williams Community and„County Library Needesstien#arid Priim%nary Site{options City of Pteasant HIII and Contra Costo County Library a Executive Summary section li projects 23.5 %of the population below 18 years and 13.3% above age 65. The larger change in the profile is represented in population composition by ethnicity, with a 12.4% increase in Hispanic, Asian/Pacific Islander, Black and American Indian residents from 1990 to 2000. 17.7%of residents five years and over speak a language other than English, with 6.6% of those not speaking English `very well'. 11% of the Pleasant Hill population age sixteen and above are reported at Level 1 literacy rate, a cause for concern within the community and a priority for the Library. Economic indicators show Pleasant Hill to be fairly reflective of the County average, with mean household income projected in 2020 to be $97,900, compared to the County's $102,400. In 2000, 2.7% of families were below the poverty line, with a rate of 10.5% for female householders. Five percent of individuals are noted to be below the poverty line. A total of 19,930 jobs are projected in 2020, a 15% increase in jobs from 2000, as compared with a projected 30.3% increase countywide. Pleasant Hill's highest percentage of gobs is in Services at 59.7%, significantly higher than in both the County and California,but comparable to the United States. The percentage of jobs in Agriculture and Mining, Manufacturing and Wholesale and Retail is lower than.the County and California as a whole. Community Characteristics The information contained in the prior section reveals that Pleasant Hill is a stable community, with population distribution across age groups not projected to change significantly. The greater change in the community is reflected in its growing diversity. The population is well educated, although languages and literacy are relevant factors that will drive the Library focus on services that address these needs. These will include materials,services, programs and activities that will need to reflect and reach the diverse population and its interests. The community will continue to grow, mostly through infill and higher density development. The higher percentage of service jobs in Pleasant Hill reflects a community economy that is professional and support oriented. The community is focused, through government, education, and community based organizations, on enhancing quality of life. This is defined broadly to include education, infrastructure, availability of community services, recreation and leisure, housing affordability, traffic management and preservation of community assets. The residents are 'mindful of the many issues that affect quality of fife, and are active in addressing those they can change and improve within the community, preserving the past and creating a legacy for the future. The concepts of creating community identity and a`center' or`central core' surfaced repeatedly through the outreach process. A focus of discussion centered on the need to foster community and further develop an identity for the City -- to strengthen what has been accomplished by development of the new City Hall and downtown. Participants saw a new library,potentially located near other community and civic facilities,as an important step toward meeting these goals. Library Service Needs The Pleasant Hill community, through the outreach conducted in this process,has identified what they believe to be their current and future library needs,as well as the desired role of the library in the community. The library is used heavily by the Pleasant Hill community,accounting for 30%of total circulation in its role as the Central library. The highest circulation of materials is in books, juvenile materials and media. Participants discussed different service needs, and therefore different patterns of use of the library,over the course of their lives. Children attend programs and check out materials,and students rely on the library for materials, reading, study and to get togetherwith friends. Not knowing when the library is open,or the library not being open"when I am free to WorkggRi ft/January 28,2003q� _ Wage 3 Anderson Brum Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County LibraryExe = �, `�� sectio„ii go"are key factors that keep people in the community from using the library. The library is not prominently located within the community, and is lacking obvious signage off the interstate and at the entrance to the se.g Enhanced collections, especially current releases and media are a priority. Programming and s paces o riented t o c hildren,t eens a nd a dults,a s w ell a s III I II i, group II study and reading areas, are lacking. Community and meeting rooms are desired, and greater access to technology is requested. The library environment needs to be comfortable, zoned for different activities, with navigable collections and more self services and amenities like coffee co and exterior spaces. copy < . Service Prioritiesf or Pleasant Hill This planning process revealed a remarkably unified vision for library service in Pleasant Hill. The information received clustered around a relatively small number of key components of desirable library service, with - clear and consistent description of wants and needs. The following service responses have been selected to create a relevant environment, rich with resources, which will meet the needs of the community. • An.Educational Organization • Center for Reading • Part of"critical mass"for Pleasant Hill as a city a Strong virtual as well as physical presence in the community • Gateway to resources beyond the Pleasant Hill Library • Support for independent exploration and discovery • .Family friendly destination Amenities Physical Limitations of the Existing Library Built in 1961,t he P leasant H ill M ain L ibrary a nd C ontra C osta C ounty C entral L ibrary w as c onstructed o n a n approximately 5.5 acre site between Oak Park Boulevard and Santa Barbara Road in Pleasant Hill. The 58,381 square foot facility has two primary entrances, one for the public library and one for Administration and other tenants. Any significant modification of the existing facility would require seismic, accessibility and hazardous materials upgrades, significantly impacting the cost to renovate the facility. The restrooms are not accessible, and the building is not energy efficient. Acoustic issues are caused by HVAC systems, as well as the materials used in construction. Overall power distribution is not adequate to serve the functional needs of the facility. The site is nearly built out,but does offer a few options for expansion of the facility. Space Needs Assessment The space needs assessment defines the preliminary space needs, based upon generally accepted guidelines, necessary to support the services described above. Assumptions are provided for collections at 2 items per capita (74,400 items), readers' seats (112), technology(40 stations), staff workstations and both collaborative and special use spaces. The total square feet required is 28,702,of which 21,527 is assignable square feet. Working Draft I January 28, 2003 Page 4 Anderson Brule Architects, Inc.o Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Library l x e,_,, V i sw !'w ? Contra Costa County Library Deeds Assessment An assessment of service needs and the current service model is included. A new service model is proposed,which identifies two key components of County Library service. These include Shared Resources, and Support and Administrative Services. Shared Resources includes the collections and staff necessary to support all county patrons, whether onsite or remotely. Support and Administrative Services includes administration, policy and program development, information technology, staff development and training, and collection support, It is important to collocate each of these with an operational branch 1 ibrary,b ut t hey d o n of n ecessarily n eed t o b e located with each other. A preliminary assessment of space needs to support these two components total approximately 43,006 s.f. Up to 59,939 square feet may be required, dependent upon the future direction of the shared resources collection and its availability through electronic resources. Preliminary Analysis of Site Options This preliminary analysis of site options is intended to inform decision-making about the location and service delivery options for both the Pleasant Hill community and the Contra Costa County Library. Through the outreach process;preferred site criteria were developed by the community, For the purposes of this study,Pleasant Hill Park was selected to explore as an additional site option. Four options are included: Basic Improvements and Significant Renovation/Expansion at the existing site; and a Library at an additional site, the Pleasant Hill Park,with parking on grade and in a structure. Each of these options assumes all three library components are included: the Pleasant Hill Community Library, as well as the County Library's Shared Resources and Support and Administrative Services. Conceptual cost models are provided for each option as follows (please refer to this section for assumptions regarding the development of each of these cost models): Option 1:Basic Improvement to the Existing Site.........................................$3,438,000.00 Option 2:Significant Improvement/Expansion to the Existing Site .........$17,597,000.00 Option 3:Library and Parking on Grade on Additional Site......................$29,428,000.00 Option 4:Library and Structured Parking on Additional Site....................$35,623,000.00 Recommendations 3. Realign services to create a Pleasant Hill Community Library. Due to the nature and organizational structure of the Central Library, Pleasant Hill's community has not been served as other communities are by their libraries. In general,there has been more emphasis on advanced reference and unique non-fiction collections in Pleasant Hill, and less attention given to reading, library events and programs, and services to families,children and youth. To meet the documented library needs of the residents of Pleasant Hill, a strong, focused program of community-oriented library services,collections,and staffing should be developed. w>. House shared countywide library resources in Pleasant Hill, as appropriate. Pleasant Hill continues to be the geographic center of the County, as was projected years ago when the site now occupied by the Central Library was originally selected. It continues to make sense that Pleasant Hill be the physical location for centralized, shared county resources that serve peer community libraries on a cooperative basis. However,as more and more reference and non-fiction library materials become available online,the need for shared, advanced-level hard copy collections is expected to level off. Pleasant Hill's role as keeper of the shared Working Draft/January 28,2003 Page 5 Anderson Brute Architects, Inc.-Joan Frye Williams Community and County„Library deeds Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County library Executive Summary :cation ii resources would continue but not increase. Evaluate options for locating Countywide Support and.Administrative .Services, Pleasant Hill is a geographically logical location for the Countywide Support and Administrative Services that are needed to support library service throughout Contra Costa County. And the Pleasant Hill area offers all of the transportation and telecommunications infrastructure necessary for this operation. Furthermore, extending the "reach"of the services housed in a Pleasant Hill facility by including countywide functions is likely to improve the competitiveness of any future Bond Act application. However, it is recommended that a complete range of options for locating this component be evaluated, to ensure that all of the partners'needs are effectively met. Pursue partnering opportunities with other community and educational service providers. The community has indicated a strong preference for a library that is closely integrated with other services and amenities. The City and County should seek partnerships that will leverage available resources to meet community needs. A collaborative approach to service and facility development will also enhance chances for a successful Bond Act application. Special consideration should be given to the types of joint-venture services that are identified in the Proal (Codified)-Title-5 LibrM Bond Act Regulations Effective bate: JVuM 4 2002 of tlie California Reading And-LiteracyAgd-Literacy Imn rovement And Public LibM Consttuction And .Renovation Bond Act Of 2000. Explore optionsfor locating the library in the community to achieve the greatest benefit. The present library site, while cherished by some long-term users, does not meet the community's desire for a location convenient to other services/destinations. The City and County should explore other possible library sites that would meet this requirement. Next Steps This effort focused on developing an assessment of library needs and proposed service models for both the Pleasant Hill community and the County. The following steps outline the minimum actions necessary to ensure that the library components are well-planned,designed and constructed, and represent the information necessary to develop a bond act application. Continued planning and development of options should explore the potential for collocation of all three library components. The Pleasant Hill Community Library, County Library Shared Resources and Countywide Support and Administrative Services. Partnerships with other providers, including the Pleasant Hill Recreation and Park District,may provide additional site and facility options. 1. Further Strategic Planning for the library components should address: a. Plan of Service The plan of service describes how the needs of the commnunmity,as identified in the Library Needs Assessment, will be met by the proposed project. A plan of service will need to be developed for each library component: the Pleasant Hill Community Library,County Library Shared Resources and Countywide Support and Administrative Services. b. Library Building Program This document defines the space and technical requirements of a facility that will support the Plan of Service. A building program will need to be developed for each library component: the Pleasant Hill Community Library,County Library Shared Resources and Countywide Support and Administrative Services. c. Site Assessment and Selection Working draft/January 28 2003 _....... ....... w_._.__ Page b Andersen Brule Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Ubrory Executive Summary section N d. Total Cost Model e. Financing and Funding Strategies f. Phasing Strategies g. Design and Construction Schedule It. Conceptual Design 2. Prior to, or concurrent with, developing a library plan of service and building program for each of the three components, Ownership and Operating Agreements will document and provide structure for the planning, design, construction and ongoing operation and maintenance of the facility. 3. Cooperative Agreements should be established with for Joint Use Services & Programs between the County Library, School District,City and any other Partner Organizations. Working Draft/January 28, 2003 Page 7 ----------- ------------ ....................... .................. Anderson BruI6 Architects, Inc.4,Joan Frye Williams Community and County Library Needs Assessment and Preliminary_ Site Options City of Plecwnt dill mdCentra YCosta County library Introduction sect;on It Context Recent land utilization studies have provided a catalyst for evaluation of the current service I model, facility and site of the Central Library in Pleasant hill. Options for providing library service are being examined relative to the needs of three partners: the City of Pleasant Hill, the Contra Costa County Library and the Mt. Diablo Unified School District, I and the community they serve. Drivers in the evaluation process include: ! a Desire for the City, County and School District to leverage available resources through collaborative partnerships Concurrent planning of other new community libraries in the immediate geographic t area 3 Opportunities for state funding presented by the Library Band Act of 2000. I This project represents an opportunity to explore forward-looking library service delivery j models that directly address the needs of library users and honor the three planning partners' shared organizational values of continuous improvement in services and optimal use of resources. Purpose I The purpose of the project has been to create a holistic understanding of library service needs. This has been accomplished through research and data analysis, as well as an inclusive staff, stakeholder and community outreach process that reflects the diversity of the partner organizations and the people they serve. The project explored innovative strategies for service responses and conceptual site and facility solutions. This study stands on its own as an investigation of current and projected library service and facility needs, with recommendations for meeting those needs. It has also been designed to function, if desired, as one of the required components of a future application for Library Bond Act funding. Intended.Results The intended results of the project have been to develop: Library service delivery models that will support both community and county needs today and in the future Site and facility space requirements that will facilitate service delivery within the new models n Opportunities and constraints of both the existing site and facilities, as well as new sites and facilities,to meet those requirements Recommended next steps for the City, County and School District in the planning process �3Q Needs Assessment The process developed for this Library Needs Assessment and Site Options analysis was Methodology I directed by a Management Committee comprised of representatives from. the City of Executive Pleasant Hill and the Contra Costa County Library. Additionally, a Steering Committee .summary made up of community representatives provided general oversight to the implementation of that process and provided feedback to the consultant team throughout the project. The Working Draft/January 28 2003 __.___.._.. pie 8 Anderson Bruce Architects, Inc.d Joon Frye Williams .. Community and County Ubrary Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costes County library Introduction section Il .,' ,.x ,,.... ae y:`t sa x �9�"'�$ ti..- «: ....F ,.2` ��,.. 'wu ,.�, 3�yaaO..'v�"..,�,u�.asX'is�^�'�ab. .. <. .. ,.,'",, needs assessment process was designed to gather input from the community using a variety of data gathering methods, including focus groups, community forums, a survey E administered online and in hard copy form, as well as library staff interviews and s workshops. The needs assessment process was facilitated from August 2002 through I December 2002. Focus Groups were held at the library, with a cross section of community members - library users, parents, teachers, school administrators, commission members, seniors, business owners,volunteers and friends of the library were represented I A Community Forum was held to engage the community in open discussion about 3 current and future library services I a A survey was completed by 931 members of the community and other users of the Pleasant Mill Central Library i Staff workshops and interviews were held to solicit their perspective of the community's needs a The consultant team engaged the community in casual conversations at retail stores, recreation centers,restaurants and in the library E ( The consultant team worked with the Management Committee, staff, and especially the Steering Committee to develop a list of stakeholders and their key contacts. The list was comprehensive and sought to identify as many stakeholders as possible to ensure that community participation would be broad and fully reflective of the community. Educational, civic, cultural, spiritual, business, senior, service, and community E organizations were identified and contacted. Individuals and organizations were invited to I participate in the process through flyers and invitations mailed and e-mailed, as well as personal phone calls to key individuals. Mt. Diablo Unified School District was represented on the Steering Committee, and focus groups included district representatives, principals from elementary and middle schools, a library media teacher, members of the Pleasant Hill Education/Schools Advisory Commission and an educator from the Adult Education Center. 138 7t'grade students from j the Sequoia Middle School returned handwritten surveys in one lot, and 29%of the survey respondents either attended or had children in the Mt. Diablo Unified School District. Management A Management Committee, including members from the City of Pleasant Hill, Contra Committee I Costa County Library, provided overall leadership and direction for the needs assessment process. This group met periodically to develop and direct the progress of the Library Needs Assessment and Site Options Preliminary Analysis. The Appendix lists individuals j in the Management Team. Steering r General Purpose - The general purpose of the Pleasant Hill Library Needs Assessment Committee Steering Conurrittee was to be a resource for and to represent all primary stakeholder I organizations in the library needs assessment and site options planning process. The t Steering Committee met regularly to review, comment on, and contribute to the consultant team's ongoing findings,and to ensure that the vision of library service developed from this World Draft raft t January 28,2003 Page 9 Anderson Brulo Architects. Inc.a Joan Frye Williams Communityand County Library Needs Assessment and Preliminary Site Options 4 City of Pleasant Hill and Contra Costa County Library a Introduction section 11 � x assessment was both realistic and representative of the community's true needs and preferences. Steering Committee members represented a broad diversity of community groups, both formal and informal, Members had credibility with those they were selected to represent and were committed to serving the best interests of the larger community. Steering Committee Roles and Responsibilities - The roles and responsibilities of the ' Steering Committee were to: 1. Serve as a liaison to representative organizations. Secure and maintain the support of the organization for full participation in committee efforts. e 2. Develop collective goals for the process that represent the needs of each organization. 3, Provide input and feedback throughout the process, functioning as a community resource and liaison group for the Consultant Team. 4. Facilitate leadership and communication throughout the project. 1 5. Coordinate with and support outreach efforts of the Management Committee and - Consultant Team. 6. Advocate participation of constituents to ensure an inclusive process. Individual Committee Members Roles and Responsibilities - The roles and responsibilities of individual committee members were to: 1. Attend committee meetings and complete assignments on a timely basis. Committee members prepared for and attended five two-hour meetings held August through i November of 2002. 2. Devote the necessary time to fulfill committee obligations. 3. Work to develop and utilize relationships with influential organizations, decision- makers and elected officials who can help support both the library needs assessment and site options planning process and the broader goal of outstanding library service. 4. Take a leadership role with those they were selected to represent. 5. Represent specific constituencies and be identified as such on the committee. 6. Actively seek out and represent the broadest needs and concerns of their constituents and community of service. Focus Groups and I This needs assessment study obtained information from community members and Community Forum j stakeholders through a variety of methods. A series of five focus group sessions were held at the library with stakeholders. Each session was two hours,and explored the following topics: i ° Which libraries do you use,and for what purpose? What do you appreciate about the services you receive? What is working well? What would you like to be able to do or have access to at the Library, but currently cannot? What excites or concerns you about a joint-use library? What are the opportunities or } challenges? x Describe your ideal visit to the Library in 10 years. What is the experience? What are you doing? Working Draft I January 28 2003 Page 1 t3 Anderson Brute Architects, Inc.n Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Library n Introduction section 11 i A community forum was held October 3, 2002 regarding the vision for future library services in Pleasant Hill. The forum was announced through media coverage, as well as through distributed flyers. Attendees discussed the key issues that face Pleasant Hill today and in the fixture, and commented on both library service needs and the desired role of the library within the community. Please refer to the Appendix for lists of individuals involved I in Community Outreach. Survey A total of 931-library needs assessment surveys were completed online or in hard copy by residents of Pleasant Hill and Central Library users from surrounding communities. An online community survey was hosted through a link off the City of Pleasant Hill home j page, available for the most of the duration of the needs assessment process. Hard copies I of the survey were available at Pleasant Hill Library, and other various civic, educational, and community buildings, and were also distributed as an insert in Outlook, a newsletter generated by the City and mailed to each household. Approximately 70% of the surveys received were submitted by residents of Pleasant Hill. The survey was promoted to the community through a variety of means. Information regarding the survey was pasted on the Pleasant Hill and Contra Costa County websites. Flyers announcing the community forums and the survey were mailed and e-mailed to stakeholder contacts, posted and distributed at all partner organization offices and other civic buildings. Members of the Management Committee, Meering Committee and Consultant team forwarded invitational e-mail messages to community and stakeholder contacts, asking them to participate in the outreach process. Staff Workshops 1 Staff of the Central Library, as well as managers from other branches of the Contra Costa and Interviews j County Library, were engaged in a series of meetings and interviews focused on identifying vital services, describing gaps in service and unmet needs, evaluating current service models and envisioning new models of service. Please refer to the Appendix for lists of individuals involved in the staff Workshops. i Literature,Search Documents relating to both the community of Pleasant Hill and the history of library and Document services in the area were obtained from the City of Pleasant Hill and the Contra Costa Review County Library. Of particular value were contemporary newspaper accounts of the founding of the Pleasant Hill library and the construction of the current facility. Demographic and planning information was obtained from national, state and local G government and community service providers. This information was used to provide population, service needs, and operational information. throughout this document. The Appendix lists a Bibliography of referenced documents. Conclusion All of the outreach information gathered by the consultant team, paired with research into current library best practices and standards, has been reviewed, analyzed and developed into this report format. All recommendations in this report are firmly based on the documented needs of the community and staff. This working draft document will be presented in early 2003. Working Draft/January 28, 2003 Page T 1 Anderson Brule Architects, Inc.-Jean Frye Wlillams Community and County LibraryNeedsAssessment and Preliminary Site Options g City of Pleasant Hill and Contra Costa County Ubrary d Introduction section it s A process map diagram, included below, represents the major tasks in this effort and their 1 interrelationships. Pleasant HM/Contra Costa CrxmtyOntral Libraryhbeds Assessment and Site C lions StudyfAgust 8,2002 Cut reach ConssultantandStaff SteeftCommittee !l Process Meetings Project Planning gust 7,2002 Formulation Meeth>e Libra ry S ervices for the Pleasant loll C.om munit y acus , $u G)mmunity Analys is e G)mmw*yForani Staff V srkshops t Y ormartt . � .Ana .is of Lkrary ember 8, Interviews S ervice a rxl S cemunky Mwds h r gads /Limitations Assessmem I GxntyUbraryMeds for Pul c a rsd S upport S ervkes Qre es earc�a reach Ana is 17ha f Wir+ecct + � S ervke Alta h+s is a not Space weeds Assess Meru ober Fackyniteoptions — Count y4tatleMeds ._ ar: As s es s Ment r PreruninarySke kterrtifkatlon and #Otis ite Crit erld f$urvey esearc to Gathe re ry ite S e6alon f Atka is 1 ting a y re bris a i , vt v Report DevekVMnt Itecotnnierxlatkotas Wmam Uis cos s lon/Review S takehd&r and Cr mmt"ty Review and Dia Final ApprtSvaI Frnat Reportr4mmoer 19,My. lona# 1NorkN brat#J 4Tuary 28, 2003 Anderson BruI6 Architects, Inc.a Joan Frye W11jams _o._._ Community and County Library Needs Assessment and Preliminary Site Options ti City of Pleasant Mill and Contra Costa County Ubrary o Pleasant Hill Community Library deeds Assessment Section it Executive I Governmental Agencies Summary The City of Pleasant Hill is governed through a five member City Council, including a Mayor and Vice Mayer. City departments include the Manager's Office, Community Development, Police, Public Works, Human Resources and :Finance. Historically a I suburban residential community, the City is transforming itself to include a more urban downtown environment while other major development includes higher density housing for 1 seniors. A separate governmental entity providing community oriented services is the Pleasant Hill Recreation and Park District, which provides recreational and educational i programs,activities and classes. I School Agencies-Education The city is served by the Mt. Diablo Unified School District,which also serves neighboring communities of Concord and Clayton; portions of Walnut Creek and Martinez; and unincorporated areas including of Lafayette, Pacheco and Bay Point. Enrollment in the six elementary, three middle and one high school located in Pleasant Hill is 7,240 students, I with capacity at 7,755. Cather educational agencies or providers within the community include Diablo Valley College and 14 private schools or programs. Students rely on the library for resources to complete school projects, access to technology and library staff, as well as for study after school. Community Organizations The number of City Commissions, community organizations and volunteers, as well as I their membership, is reflective of the level of activity and engagement in community affairs by residents. All key contacts for community organizations involved in the outreach process indicated that they rely on the library, in multiple ways, as a resource to support their goals and further their efforts. I Demography j Pleasant Hill's population profile is relatively stable, with growth projected through 2020 at 13.3°.' beyond the 32,837 residents in 2000. The population distribution by age is s relatively similar from 1990 through 2020, which projects 23.5% of the population below j 18 years and 13.3% above age 65. In 1990, the numbers were 24.1% and 12%, respectively. This represents a slightly lower distribution under 18 and slightly higher distribution over 65 than the County as a whole. The larger change in the prefile is represented in population composition by ethnicity, with a 12.4% increase in Hispanic, Asian/Pacific Islander, Black and American Indian residents from 1990 to 2000. 17.7%of j residents five years and over speak a language other than English, with 6.6% of those not { speaking English 'very well'. 11% of the Pleasant Hill population age sixteen and above l are reported at Level 1 literacy rate, a cause for concern within the community and a priority for the Library. Economic indicators show Pleasant Hill to be fairly reflective of the County average, with mean household income projected in 2020 to be $97,900, compared to the County's $102,400. Tn 2000, 2.7% of families were below the poverty line, with a rate of 10.5% for Working Graft I January 28, 2003 _ Page 13 Anderson Brute Architects, Inc.-Joan Frye Williams . _._ Community and County Library Needs Assessment and Preliminaryr"Site_Options City of Pleasant Hill and Contra Gosto County Ubrary Pleasant Hill Community Library Needs Assessment section 11 lfemale householders. Five percent of individuals are noted to be below the poverty line. A total of 19,930 jobs are projected in 2020, a 15% increase in jobs from 2000, as compared with a projected 30.3% increase countywide. Pleasant Hill's highest percentage of jobs is j in Services at 59.7%, significantly higher than in both the County and California, but comparable to the United States. The percentage of jobs in Agriculture and Mining, Manufacturing and Wholesale and Retail is lower than the County and California as a whole. i History The name Pleasant Hili derives from. the Spanish "reliez" used in an 1848 survey to t describe the area. Most of the city lies on an alluvial plain at the eastern edge of the i Briones Hills, which rise to 1,400 feet. The local climate is characterized by cool, wet winters and hot, dry summers. The average annual temperature is 56°F, with average daily temperatures ranging from 45°F in January to 68°F in September. Walking, biking, running, picnicking, and camping are favorite pastimes in the community, which is interconnected with a series of trails that are part of the Bast Bay Regional Parks System. The first residential subdivisions in Pleasant Hill were built in the 1920s and 1930s south of Gregory Lane and west of Contra Costa Boulevard. The city grew significantly with new single-family subdivisions north. of Gregory Lane between 1946 and 1954. In 1961, when the city was incorporated, half of the existing buildings were in place. The opening of Interstate 680 in 1964 helped spur additional construction. The Pittsburg/Bay Point BART line currently passes by southeast of the city. Such transportation improvements as well as the widening of Interstate 680 and Taylor Boulevard have promoted additional higher-intensity multifamily and nonresidential development. Multifamily projects built in - ? the 1970s along Chilpancingo Parkway altered its previously exclusive single family detached housing appearance. The most significant recent developments include the new downtown and multifamily housing to the south. Historically, Pleasant Hill has been a suburban residential community serving major employment centers to the west and the south, and residents are expected to continue commuting outside the city to work. Regional growth in the last decade has driven a transformation toward a more urban appearance, as evidenced by recent higher density residential and commercial development, especially in downtown. The new urban design framework is carefully oriented around the pedestrian experience. A curving street, called Crescent Drive, links shops and trod-market anchor tenants with plazas,restaurants,parking and a multi-screen theater complex. Governmental 1i Located in central Contra Costa County, the City of Pleasant Hill covers an area of 8.2 Agencies square miles and has a population of approximately 32,950 residents. It is bordered by Walnut Creek to the south, Martinez and Pacheco to the north, Concord to the east, and { Lafayette to the west. Visitors are welcomed into the new downtown by an old-fashioned sign spanning Crescent Drive. The City government consists of a five member council, including a mayor and vice mayor, Working Draft I January 28 2003Page 14 ------------- _ , _ _ - _.... -Anderson Brune Architects. Inc.o Joan Frye Williarns Community and County library Needs Assessment and Preliminary Site Optionsy� N a City of Pleasant Hilt and Contra Costa County library Pleasant Hill Community Library Needs Assessment section it 1 elected at large with terms of four years (staggered). David Durant, a member of the. Steering Committee and Mayor in 2002, worked to advocate broad community participation in the project. The Council will be responsible for approving further planning for the Pleasant Hill Community Library, and will be the agency to submit an application if bond act funding is pursued. i City Manager Michael Ramsey and Redevelopment Administrator Robert Stewart have been closely involved in leading the needs assessment project through the Management Team. Both the Manager's office and Redevelopment Agency will continue significant involvement in further planning. Other city departments, including Community Development, Public Works and Finance will be integrated into the plarming and design process. 4 Citizens of the City of Pleasant Hill City Treasurer City Council/ LCitylerk Redevelopment Agency 9110WORMSM ffiWA%1W9N=J City Manager Boards and Commissions Community Relations City Attorney Risk Management Records Management Community Police Public Works Finance Human Resources Development Accounting Current Planning Patrol Services Administration Reporting Benefit Coordixiation Advance Planning Computer Services Redevelopment Investigation Engineering Recruitment°p Narcotics Contract Administration City Hall Facility Affirmative Action Code Enforcement Animal Central Maintenance Business Licenses labor Relations Building Inspection Accounts Payable Accounts Receivable School Agencies- Major education providers in the Pleasant Hill area include the Mt. Diablo Unified School Education ' District and.Diablo Valley College, as well as a number of private educational institutions. 1 Educational attainment and achievement in Pleasant Hill are higher than the statewide average, and education is a top community priority. Working Draft I January 28, 2003 Page 15 Andersen Bru}@ Architects, Inc.p Joan Frye Williams Communityand County Library Needs Assessment and Preliminary Site Options City of Pleasant Hilt and Contra Costa County Ubrary Pleasant Hill Community Library Needs Assessment section If . . 3 4 E3fi Mt.Diablo Unified The Cit of Pleasant Hill is served b the Mt. Diablo Unified School v . .�. y l District,which covers School District 150 square miles, including Pleasant Hill, Concord and Clayton; portions of Walnut Creek, Lafayette and Martinez; and unincorporated areas including Pacheco and Bay Paint. It is one of the largest school districts in the state, with more than 56 school sites and programs. The .District's statistics for ethnic/racial diversity, average class size, test scores, numbers of"Limited English proficient" (LEP) students and the primary languages they represent, mirror those for the State as a whole. Enrollment Diversity: White(65.3%); Hispanic(17.6%); Asian(7.8%); African American(4.8%); Filipino s (3.3%); Pacific Islander(.7%);American Native(.4%) Schools: High schools-6 Continuation high school- I Necessary small high schools-6 i Independent study school- l Middle schools- 10 Elementary schools -28 Special education schools-2 Adult education centers--2 The fallowing list includes the current enrollment and capacity for Pleasant Hill schools as well as the average Academic Performance Index for 2001 and the state-wide rank. Pour of the six elementary schools scored above the Statewide Performance Target of 800 on the 2001 Academic Performance Index. Bath Sequoia Elementary and Sequoia Middle School received the highest ranking Statewide. Valhalla Elementary and Strandwood Elementary were among 247 elementary schools in California recognized for high academic standards, parent involvement,dedicated staffs,and professional development. School Enrollment Capacity API 2001 Statewide rank Pair Oaks Elementary 460 486 610 3 n Gregory Gardens Elementary 465 462 792 8 Pleasant Hill Elementary 645 666 830 9 Sequoia Elementary 604 558 884 10 Strandwood Elementary 467 582 829 9 ti Valhalla Elementary 554 654 824 9 E3 Pleasant Hill Middle 763 859 785 9 Sequoia Middle 738 935 827 10 Valley View Middle 716 946 764 8 i College Park High 1828 1607 753 9 The Mt. Diablo Unified School District, in partnership with parents, staff, students and the Working Draft/January 28 2003 Page 16 __..u.__._M _ ------ Anderson Brute Architects, Inc.o Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hilt and Contra Costa County library Pleasant Hill Community Library Needs Assessment section€€ r MR+l community has adapted standards to guide the academic progress of students. These rigorous content standards specify what students should know and be able to do at each grade level. In the areas of English/Language Arts and Mathematics certain standards have been designated as "key" standards as they, are foundational for continuous academic progress The district also offers the following curricula in Pleasant Hill; I Infant Deaf Program a Pre-school Assessment a Continuing Education Older Adult-Handicapped Program a Special Education Bridges Program j a Special Education Delta Program Private Education Pleasant Hill also is home to a number of private schools, including: Center for Professional Investigative Training,2645 Pleasant Hill.Road Christ the King Catholic School, 195 Brandon Rd a Discoveryland, 800 Grayson Rd. a Foundation College,3478 Buskirk Ave. n Fountainhead Montessori School,490 Golf Club Rd. Horizons School, 3100 Oak Park Boulevard La Cheirn School, 1700 Oak Park Boulevard a Mary Jane's Pre-School&Kindergarten, 2902 Vessing Road II Mt.Diablo Vocational Services, 490 Golf Club Road Play and Learn School, 1898 Pleasant Hill Road a Pleasant Hill Junior Academy, 796 Grayson Road a Walnut Creek Christian Academy, 2336 Buena Vista Avenue a Western Career College, 380 Civic Drive 0 YMCA Child Care Centers, 350 Civic Drive Higher Education The Contra Community College District's Diablo Valley College (DVC), with a 100-acre campus that lies between Viking Drive and Golf Club Road in northeastern Pleasant Hill, is one of three colleges in the Contra Costa Community College District. DVC serves 22,000 students from a broad age range and is a leader in transfer of students to the State I University and college system., especially to UC Davis and UC Berkeley. DVC ensures access to baccalaureate degrees for all members of the community, regardless of their circumstances or prior academic record, by providing the full range of freshman and sophomore level courses necessary for transfer. The college also provides a wide variety of t occupational programs and general education courses in an effort to ensure a well-trained work force. Fifty-one percent of Pleasant Hill high school students go to DVC. Business The primary economic base in Pleasant Hill is the service sector, which grew by more than Community f 1,000 jobs in the past decade, the largest increase for any industry segment. Services are expected to continue to be the mainstay of the city economy. ABAG projects a 14 percent increase in service jobs in the next 20 years. The city is served by a proactive Chamber of Working Draft 1 January 28, 20013 Pacie 17 Anderson Bruce Architects. Inc.n Joan Frye Wiliams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Ubrory Pleasant Hill Community Library bleeds Assessment section if _ „Commerce which works collaboratively with the City to promote the health of the business community. I The fastest growing services are projected to be business, health, and engineering and. management -- all areas requiring a highly educated workforce. In recent years, a number of high-tech and telecommunication firms have relocated to the area. Other potential economic niches the city can target for future employment opportunities include investment, security and commodities, education and transportation. Downtown Pleasant Hill is home to large and small businesses, which allows people to take i care of multiple errands in one trip. City Hall is also conveniently located adjacent to the new downtown development, which includes a new 16-screen Century Theater. Other merchants include Borders Books, Ross, Bed Bath & Beyond, Albertson's, Savon, and Michaels. Specialty tenants include Left Bank, feet's Coffee & Tea, Pasta Pomodoro, Cold Stone Creamery, Sunrise fountain Sports, Jamba Juice, and Chipotle Grille. The development also includes town homes,a hotel,and.the City Hall. CommunityE The Pleasant Hill Central Library is one of the Contra Costa County Library system's 23 Services.Pleasant j branches. The Central Library is located on Oak Park Boulevard in Pleasant Hill. With .Mill Library more than 200,000 item and almost 50,000 square feet (including administrative offices), the Pleasant Hill branch is the largest County Library facility. The next largest, at 18,000 square feet, is in San Ramon, though larger facilities are currently being planned for Walnut Creek and Concord. The Pleasant Hill library offers literacy services, a toll-free reference phone service, countywide volunteer and staff training, and in-depth collections not available at other branch libraries (including business, genealogy, government, history and selected periodicals). More than 16,000 Pleasant Hill residents hold library cards. The friends of the Pleasant Hill Library is an organization dedicated to improving library services in Pleasant Hill. Through membership donations and book sale earnings, the Friends provide the library with books, tapes, magazines, and compact discs. They also z provide children's and cultural programs for the community. Friends help with exhibits, programs, membership development, publicity, fund raising, book sales, book sorting, and volunteering in the library. Brief History of the 1� The Pleasant Hill Library was not always the"Central Library." This designation evolved Pleasant Hill over time. After World War 11, as the county population increased, the Contra Costa Library ° County Library's primary function was to augment community library collections,which in that era were quite limited. This was accomplished by purchasing supplementary materials and moving entire collections of additional books from community to community on a rotating basis. This operation was managed from County Library administrative offices located in Martinez. When the County Court system required more space in Martinez, the County Library made s way for them and sought new quarters. The rotating collections service had proved to be Working Draft/January 28 .2003 Page 18 Anderson Brute Architects. Inc.a Joan Frye Williams Community and County library MNeeds Assessment and Preliminary Site Options City of Pleasant Hill and Contra costa county Library a Pleasant Hill Community Library Needs Assessment section It quite popular and had been expanded. The County Library now needed a central location? where materials could be warehoused, thereby allowing the collections that were provided to the community libraries to be reviewed, reconfigured and maintained with each rotation. The County Library hired a consultant to project population growth and to identify the future population and transportation center of Contra Costa County. The consultant identified—accurately, as it turns out—Pleasant Hill. In the mid-1950's, the County Library acquired the land on which the present library is located and announced plans for construction of a warehouse and administrative offices. 1 Following that announcement, a group of citizens in the Pleasant Hill area (Pleasant Hill was not yet an incorporated city) petitioned the county to include a small, publicly accessible community library on the same site. 90% of construction costs were borne by the County, 10% by Pleasant Hill residents, who voted to be taxed by the county for this E purpose. When the Pleasant Bill Library first opened, it consisted of a small community reading room (the current facility's rotunda area) and an adjacent but separately staffed and j managed warehouse filled with the supplementary county materials, awaiting shipment to other locations. As a cost-recovery measure, office space in the County portion of the building was also leased to the School District. As the County grew, so did its many community libraries, and the rotating collection service was no longer the best use of county library resources. Over time, the County Library created a union catalog of all of the holdings in all of the branches, and initiated an intrabranch delivery service that connected all its facilities. With these changes, library materials could be shipped from any county branch to users in any other branch, on demand. The transition from"just in case"rotating collections to"just in time"delivery of requested materials changed both the nature of the collections and the handling of shared resources. The shared county collections that were already in place at Pleasant Hill were opened to the public and countywide library functions and Pleasant Hill Community Library functions were combined into a "Central" Library. Since then, Central has had a dual role, as primary service point for the residents of Pleasant Hill and backup reference service point for the other community libraries in Contra Costa County. Community I The City has adopted a standard of 3 acres of developed parkland for each 1,000 residents, Services: Pleasant f which would require 100 acres for the estimated current population of 32,950. The Hill Recreation Pleasant Bill Recreation and Park District, which is independent of the City government, and Park District { maintains 191 acres of parkland and open space in the city, including portions of the Contra Costa Canal Trail that runs through Pleasant Hill. The District was established in 1951 (ten years before Pity incorporation) and encompasses about 20 percent more households than does the City. (District lands total 269 acres). Working Draft/January 28,2003 Page 19 Anderson Brute Architects, Inc,a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Rill and Contra Cassa County Ubrary Pleasant Hili Community Library Needs Assessment section If Recreation facilities at public schools account for another 85.5 acres, only about 70 acres s qualify as "developed", with landscaping, playing fields, lights and/or buildings. Private open space and other common areas in subdivisions include another 130 acres. Many of the Recreation and Park District buildings(which total 60,000 square feet) are available for rent for special events, and community garden plots can be leased annually at Pleasant Hill I Park. Concerts are held regularly at the Community Center. The District also cosponsors a number of local athletic and educational groups and clubs. The District also offers swimming and lighted softball and tennis programs at College Park High School and a variety of after-school programs at the pool, gymnasium, fields and tennis courts at the Pleasant Hill Education Center. About 100,000 people visit District facilities, participate in its 2,100 educational and recreational programs and/or volunteer 1 annually, including about 40,000 paid registrants (at an average of about $50 per person.). The District estimates that participation in paid activities is increasing about 18 percent per I year,and that its combined programs run at about 85 percent capacity,with some -such as KidStop,aquatics and the Senior Center--at or near capacity. s 3 Additionally,the District operates the following facilities in Pleasant Hill: ° Administration Office and Teen Center, 147 Gregory Lane i ° Community Center, 320 Civic Drive Senior Center, 233 Gregory Lane ° Winslow Center(for arts and crafts),2590 Pleasant Hill Road ° Park Maintenance office, 310 Civic Drive ° Gregory Gardens KidStop, 200 Harriet Drive ° The School House,2050 Oak Park Boulevard Rodgers Ranch Historical Site, 315 Cortsen Road Community ! The award-winning Pleasant Hill Senior Club, sponsored by the Pleasant Hill Recreation& Services:Pleasant Park District, operates as a non-profit organization with an elected Board of Directors. Hill i .Annual membership fee is $8 and is open to men and women 50 years and over. The Senior Services < membership includes a monthly bulletin listing all activities, services, trips, and special events. i "Step out for senior centers"is an annual statewide event that invites seniors,their families, and community members of all ages to join in a walk. The walk, celebrates the positive image of aging and promotes awareness of the many services, programs, and activities that senior centers offer. Community It's All About People is an annual multicultural celebration in Pleasant Hill. The event is Services: an afternoon of international music,ethnic art,dance, food,and cooking demonstrations. Community Events Star Quest is an annual youth variety show featuring local singers, dancers, musicians, comedians, artists, and more. The event is co-sponsored by CASA (Community Against Substance Abuse)and the Rotary Club of Pleasant Hill, Working Draft/January 28 2003 Page 20 Andersen Bruce Architects, Inc.-Joan Frye Williams Community and County Llbrary Needs Assessment and Preliminary site Options Cityo��c��,r��i�Anacontra c�srs�County Ubraty o Pleasant dill Community Library Needs Assessment section li _ �, 04 Community ( The Volunteer Center of Contra Costa County is the starting point for people interested in Services. Volunteer volunteering in local communities. Annually, they recruit and refer 5,000 volunteers to Services help in more than 200 nonprofit organizations in Contra Costa County. people of all ages use their services to find individual and group volunteer experiences. Youth 10 years and older can explore volunteer opportunities for individuals and groups. Teens use the Volunteer Center's resources to find volunteer activities for school requirements, religious organization assignments,and community involvement during the summer months. Library volunteers are recruited in collaboration with the Volunteer Center and the Senior Volunteer Center. I Pleasant Hill and throughout the County Library System,many of the library's necessary operations are now being handled entirely by volunteers—especially in the area of collection maintenance. Volunteers help in the library with: d book mending • inspecting video tapes i recording/replacing audio tapes t a shelving looking for books to fill requests a cleaning books I reading shelves i Three important volunteer programs that are administered(but not delivered) at the Central Library are: c Technology for Teens in Transition — volunteers helping youth in juvenile detention facilities learn to use the Internet a Reach Out and Read--volunteers read to children in pediatric clinics and pediatricians give a book to parents at the first well baby visit I Q Stories to Go — volunteers present story times at Head Start and daycare facilities, especially in low income areas Most library volunteers work two hours at a time, with an average contribution of 800 hours/year. Total volunteer hours spent on "in library" activities equal approximately ! 35,000-40,000/year. r The Pleasant Hill Recreation and Park District also offers volunteering opportunities for people of all ages. Volunteering opportunities are also available with the Pleasant Hill Girl Scout Association, the Boy Scouts,and Friends of Rogers Ranch. 3 Community Community organizations served by the library include: Organizations American Association of University Women Chamber of Commerce Civic Action Committee Communities Against Substance Abuse Working Draft I January 28, 2003____... rv...__.._ Pcu e 21 w . __ Andersen BruI6 Architects, Inc.-Jean Frye Williams _._.- Community and County Library Deeds Assessment and Preliminary Site Options o City of Pleasant Hill and Contra Costa County^Library c Pleasant Hill Community Library Needs Assessment section If aContra Costa Small Business Development Center Contra Costa Association of Realtors Contra Costa Council n Contra Costa Genealogical Society Contra Costa Historical Society g Contra Costa Taxpayers Association i 4 Friends Abroad Heritage Collection.Committee II John Muir/Mt. Diablo Health System i Lions Club g Mt. Diablo Council PTA g Mt. Diablo Genealogical Society PH Citizens for Responsible Government j PH Citizens for Responsible Growth n Pleasant Hill Arts Commission Pleasant Hill Baseball Association Pleasant Hill Community Foundation a Pleasant Hill Education/Schools Advisory Commission Pleasant Hill Historical&Cultural Center Pleasant Hill Recreation&Park District Pleasant Hill Senior Center fl Pleasant Hill Tennis Club Pleasant Hill'YMCA II Rodgers Ranch: A California Historic Heritage Center Rotary San Ramon Genealogical Society Soroptimists University of California, Agriculture&Natural Resources Cooperative Extension These organizations currently rely on the library mostly for access to resources. For example, volunteers bring materials to senior organizations and communities who are not able to come to the library, or bring seniors to the library. Business owners, well organized through the Chamber of Commerce, rely on the library for information and education that furthers their business development and competitive advantage. Educational organizations rely on the library to supplement available materials and resources, and for staff knowledge and expertise. The greatest service needs not being met by the library include space for meeting as groups. Information ? Community information included in this section was obtained from: Resources 3 The Pleasant Hill Chamber of Commerce 2 City of.Pleasant Hill Dome Page. (2002) [www page].URL http://www.ci.pleasant- hill-mus1 3 The Mt.Diablo Unified School District City of Pleasant Hili General flan Draft. (2002). [pdf URL Working Draft I January 28 2003 _ _ _ Page 22 w.._ _ __.., ... .�_w�_ Andersen Brute Architects, inc.-Joan Frye1M#iiams�,��_�� _.�____�_....,.._.,.�__.__ Community and County library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Centra Costa County Library Pleasant Hill Community Library Deeds Assessment section It http:L/www.ei.vjeasanthill.ca.us/gmeral,plan/gen-121an draft-2002,pdf The tables below show data for Pleasant Hill and Contra Costa County for the years 1990 and 2000 as well as projections for the year 2020. Data is also presented for comparison for California and the United States. Projections for Pleasant Hill with a P above(1) include the Pacheco"city sphere of influence"as defined by the Association of Hay Area Governments(ABAG). The demographic comparisons reveal the character of Pleasant Hill. C The population of Pleasant Hill in Year 2000 is estimated at 32,837. By 2020, the population will grow to 37,200,a 13.3%increase. ! a Employed residents will increase 6.3%, from 26,542 to 28,200. a Pleasant Hill will experience a I S% increase in jobs from 2000 to 2020, from 17,330 to 19,930. The greatest change will be reflected in the retail sector. a Mean household income in Pleasant Hill will reach$97,900 by 2020. By comparison, j the County mean household income is projected at$102,400. a 24.1%of Pleasant Hill residents have some college education,29.3%have a Bachelor's f Degree and 13.1%hold a graduate degree. a 17.7% of residents speak a language other than English, 13% of the population spew English at less than"very well." Working Draft/January 28, 2.03 ..._.._ ._._..,.,.w. _ __,___. _ _ __ _ Page 23 Anderson Brine,Architects. Inc.-Joan Frye Williams M. _._�__ _._. _.m. w Community and County Library Needs Assessment andPreliminarySite options a City at Reasant Hill and Contra Costa County Library Pleasant Hill Community Library Needs Assessment section 11 Total Po uLation ' 1990 _ 2000 20211 _ _ .�., _ Pleasant Hill ._. _ 31,583... j 32,837 �"�"„�"__._.___.,.� -- 37,200.�.�.� Contra Costa ' 803,732 948,816 1,179,500 County California 29,760,021 33,871,648 45,821,900 United States 248,709,873 285,230,516 j 324,927,000 Between 2000 and 2020-- Pleasant Hill's population is projected to grew by 13.3%, as I compared with a 24.3%increase countywide and a 35.3%statewide. f Population and = Contra Costa County's population grew considerably in the 1980's, resulting in substantial Residential growth changes to its physical and economic environment. According to the U.S. Census Bureau, the County's population increased by more than 22 percent during the 1980's, or about 147,400 residents. From 1990 to 1995, the County added another 61,600 residents, bringing its 1995 population to approximately 865,300. Between 1995 and 2000, the County added another 76,600 residents. It is important to note that funding for many state allocated services is currently calculated on population statistics prior to considerable growth experienced in the County. For example, funding for public schools is allocated based upon population statistics from 1972. Although both the 1980's and the 1990's have brought growth to Contra Costa County, the reasons for the growth in each period differ. In the 1980's, Contra Costa County was the beneficiary of jobs being relocated out of the Bay Area's central cities. The construction of many new commercial and industrial buildings fueled the County's growth. With the limited growth of the 1990s, both residential and non-residential construction slowed. Nevertheless, Contra Costa County's population continued to expand for two reasons. First, average household sizes increased. Second, several Contra Costa communities had vacant land available for development at prices that permitted housing to be less expensive, and therefore,more affordable than in other central Bay Area counties. i Persons Per Household' 1990 2000 2020 Pleasant Hill 2.39 f 2.33r a 2.36P ContrC County 2.64 2.72 } 2.72 California 2.79 2.87 n!a United States 2.63 2.62 nla Working draft 1 January 28 2003 Page 24 Andersson Brute Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site ()ptions City of Pleasant Hill and Contra Costa County Ubrary Pleasant Hill Community Library Needs Assessment section 11 Households 1990 1 2000 2020 Pleasant Hill 15,580 Contra Costa 300,288 344,129 428,870 County I i California 10,399,700 11,502,870 n/a United States 99,300,000 105,480,101 n/a Pleasant Hill will experience o increase in households from 2000 to 2020 as compared with a 24.6%increasecountywide, Median Prn e Value I 1990 2000 ----------- Pleasant Hill 1 $228,500 $294,000 Em to ed Residents 1990 1 2000 2020 Pleasant Hill 21,796, 26,542 28,200, Contra Costa 1 409,351 483,898 647,500 County California 22,786,281 14,718,928 1 n/a United States 1 125,800,000 140,900,000 r n/a 1 Pleasant Hill will experience a 6.3% increase in employed residents from 2000 to 2020, as compared with a 33.8%increase countywide. Traditionally, the County has been home to bedroom communities for other counties' workers. This situation will continue as the County adds almost 23,000 more employed residents than workers during the forecast period. Total Jobs 1990 2000 1 2020 Pleasant Hill 16,600 I 17,330 19,930 Contra Costa 314,550 361,110 470,480 county California 22,786,281 19,130,675 n/a United States 125,840,000 138,081,889 n/a Pleasant Hill will experience a IS%increase in jobs from 2000 to 2020, as compared with a 30.3% increase countywide. As of July 2002, the unemployment rate in Pleasant Hill is 3.4%. Working Draft January 28, 2003 Page 25 Anderson Brul6 Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site City of Pleasant till and Contra Costa County Ubrary Pleasant Hill Community Library Needs Assessment section It Pleasant Dill Jdb Tvpe Statistical Breakdown r i 19902000 2020 Agriculture and _�. a. 295 63 30 Mining ° Manufacturing and 2,693 1,863 1,720x' Wholesale* Retail .2,783 { 2,245 5,5601P Sexy ces* 6,188 g 7,950 9,050x' Other 1,876 3,800P ; 3,960r *.Nigh technology jobs are counted in Manufacturing. Business Services jabs are counted s in Services. Pleasant Hill will experience: a a 47%increase in retail jobs from 2000 to 2020. a a 14%increase in service jobs from 2000 to 2020 a a 4.2%increase in other jobs from 2000 to 2020(Construction,"Transportation, Communication.andUtilities,Fire Protection Services., and Government) Contra Costa Cou!q Job P e Statistical Breakdown r 1990 2000 2020 �._ _._.,..._ ._.__ Agriculture and 3,650 3,590 3,590 Mining Manufacturing and 43,290 45,670 1 58,140 Wholesale* Retail 60,590 65,740 82,800 Services* ! 110,410 139,230 188,930 Other 96,610 106,880 1 137,020 High technology jabs are counted in Manufacturing and Business Services jobs are i counted in Services. s Between 2000 and 2010, the County is expected to add about 46,560 new jobs. Comparative Population b Occu adon in 2000 Pleasant Hill Contra Costa California United States County Agriculture and 0.4% i 1.6% � 1.9% ` 1.9% Mining f .Manufacturing and 1 10.5% 14.8 % 17.2% 17.7% Wholesale Retail 12.6% 15.4% 11.2% i 11.7% Services 59.7 % ' 34.2% 38.3% j 52.3 % Other 4.2% 10.4% it 5.2% 4.9% Working Draft 1 January 28,2003 Page 26 Anderson Bruce Architects, Inc.-Joan Frye Wtlliarns Community and County l.lbrary Needs Assessment and Preliminary Site Options____. __ __ •.____._ _,. __.. __. . ..,... w_ _ n City of Pleasant Hill and Centra Costa County tabrary Pleasant Hill Community Library bleeds Assessment section Il I Mean household Income in constant 2000 dollars r 1990 2000 2024 Pleasant mill $ 77,600r 78,90}4 _.$97,900' Contra Costa $80,6f30 8E,500 $ 102,400 County California $46,247 $4'7,493 nla United States $29,943 $41,994 nla .In 2000, 2.7°l0 of families were below the poverty line, 101.5% for families with female householders. Five percent of individuals are noted to be under poverty. Pvulation Composition b A e 1994 20401 18 19 64 65 + < 18 19-64 65+ Pleasant Hill 24.1% 66.6% 12% i 23.5 i 63 .3% - 13.3% Contra Costa 27.8% � 61.4% � 10.8% � 29% 59.8% � 11.3% CaliforniaCounty 27.4fo o i 62.1 % 10.5 % � 27.3% 62.1 % 10.6% i United States 25.6 % 61.8% 12,6% 25.7% 1 61.9% 12.4% t Po ulation Com ost"tion b .Ethnici 1994 20740 Thy i Ed .. . 64 j € < " Pleasant Hill i 89.01/o 6.8% 7% 1.2% 13% 76.6% 8.4% � 9.6% 1.5% 0.5% Contra Costa 76.1% 11.2% � 9.6% 9.2% 0.7% 1 57.9% € 17.7% � 11.1% 9.2010 � 0.4% County 1 California 69.1 % 25.3% 9.6% 7.4% ? 0.8% 1 59.5% 32.4% 11.2% 6.7% � 1.0% United States 80.3% i 9.0% 2.9% 12.1 % =`', 0.8% j 75.1 % 12.5% 3.7% 12.3% 0.9% S } Po elation Composition by Educational Level Educational Graduate or ' Attainment Professional Degree Bachelor s 17egree { Associate Degree Some College Pleasant Hill' 13.1% 29.3% 9.1% 24.1% Contra Costa ; 9.5 % 19.4% 7.9 % } 25.2% County { California 6.9% 11 13.9% 7.5 % { 23.8 % United States 9.8% i 25.2% 5.4% 50.1 % Working Draft I January 28 20 03 _ . .. . w.. Page 27 __ Anderson Brute Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options E City of€leasant Hill and Contra Costa County Library Pleasant Hill Community Library deeds ,assessment section 11 Pleasant Hill's papulation has achieved educational levels well above those of Centra Costa County, California, and the nation. Twenty nine paint three percent (29.3 %) of Pleasant Hill's population has attained a Bachelor's degree and 9.1 percent has attained an 1 Associate Degree. Comparatively, 25.2 percent of the United States population has attained a Bachelor's degree and 5.4 percent has attained an Associate Degree. 13.1% of the papulation has a graduate or professional degree, compared to 9.5% in the County and 6.9%in California. 33 t Lite!�qy Rate Eleven percent(11%)of the Pleasant Hill population of age sixteen and above (16+) is at a Level I literacy rate. 3 Y Almost all adults in Level 1 can read a little but not well enough to fill out an application, read a food label, or read a simple story to a child. Adults in Level 2 usually can perform more complex tasks such as comparing, contrasting, or integrating pieces of information, I but usually not higher level reading and problem-solving skills. Adults in levels 3 through 5 usually can perform the same types of more complex tasks on increasingly lengthy and dense texts and documents. Language Languages Spoken 17.7% of residents speak a language other than English; 6.6% of those do not speak at Home in Pleasant English `very well' Hill(persons 5 a 5.5%speak Spanish, 1.9%of those do not speak.English `very well' years and over) "` 6.7% speak an Asian or Pacific Island language; 3.1% of those do not speak English `very well' Data Sources Demographic information included in this report was obtained from: t Association of Bay Area Governments. Projections and Data{2002). URL http:llwww.abag.ca.gov/ x City of Pleasant.Hill General Plan.Draft. (2002). [pdf)URL http://www.ci.pleasantWIl.ca.us/gencral—plan/gen —pIa1draft 20f12.pdf California Research Bureau.,Major Demographic Shifts Occurring in California, Elias ' Lopez, Ph.D.,CRB Note,Vol.6,No. 5,October 1999. California Department of Education,Policy and Evaluation Division. (2002).[TRI., http://api.ede.ca.gov. 3 $National Institute for Literacy. Ffow is Adult Literacy Measured? (2002)URL, http://www.nifl.gov Major De ra �ttc Shifts l}ecurrirt in Calx crrnia 3 The Association of Bay Area Governments, in their publication Projections 2002, has _ January 28 20tJ3 Page 28 Working Draft l Janua _. _r _, _ Andersen Brul6 Architects. Inc.-Joan Frye Williams � -- Community and County Library NeedsAssessmentand Preliminary Site Options City of Pleasant Hili and Contra Costa Canty Ubrary Pleasant Hill Community Library Needs Assessment section 11 I generated a regional Perspective of the future that should be applicable to Pleasant Hill. Their key findings: A large number of women will pass through their childbearing years during the forecast period through 2025. ABAG expects to see an increase in the number of school-age children until about 2020. By 2025, the number of school-age children will have declined from its peak, although the total will still exceed the number in 2040 by 8.8%. p From 2000 to 2025, various age groups are expected to increase at vastly different rates: 0 Birth-to-4 is expected to increase 1.2%during this period c 20-to-34 is expected to increase 5.3% a 35-to-54 is projected to decrease by 9.0% a 55-to-64 is projected to increase almost 90% ❑ Over 65 will increase 120% The large increase in the over-65 age group will likely have profound and far-reaching implications in terms of providing appropriate housing, healthcare, transportation and other basic needs and services. Moderate population growth and higher labor force participation on the part of both men and women will contribute to an additional 1.1 million persons added to the labor ' force between 2000 and 2025 in the Bay Area. Additionally, an increase is expected in E the over-65 age group. The expected increase in job participation by older individuals is primarily due to the high cost of living in this region, long-term improvements in the health of the population, and changes in occupations that will reduce the physical demands of work. A document produced by the California Research Bureau, authored by Elias Lopez, Ph.D., and presented to the WESTRENDS Board at the Council of State Governments -- Fest Annual Meeting, July 16, 1999, illustrates the four major demographic trends that affect California. It is important to understand these trends and their applicability to Pleasant Hill. The initial planning for the Library roust address the community demographics as they are expected to evolve over time. Current service needs assessments may not yet reflect the potential impact that this demographic information represents. Flexibility in long-range operations will need to accommodate these trends, as they are applicable to Pleasant Hill and Contra Costa County, I Trends Natural increase is becoming the most important source of population growth. Since 1990, natural increase has accounted for over 50 percent of the population growth in California. a Both types of net migration (domestic or international) have been important to the j population growth of California, but of the two, international migration has been the most important since 1970. Diversity is increasing at a very fast pace in California and by the year 2010 no ethnic group will be in the majority, i.e., comprise more than 50 percent of the population. The proportion of persons 65 years and over is growing both numerically and proportionately. 1 lorking Praft l January 28,2003 � _� Page 29 Anderson Brute Architects, Inc. -Joan Frye Wiillams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hit and Contra Costa County Library Pleasant Hill Community Library Needs Assessment section ii 1 The information contained in the prior section reveals that Pleasant Hilt is a stable community, with papulation distribution across age groups not projected to change significantly. The greater change in the community is reflected in its growing diversity. The population is well educated, although languages and literacy are relevant factors that will drive the Library focus on services that address these needs. These will include gmaterials, services, programs and activities that will need to reflect and reach the diverse ipopulation and its interests. The community will continue to grow, mostly through infill and higher density development. The higher percentage of service jobs in Pleasant Hill reflect a community economy that is professional and support oriented. The community is not more or less affluent than the County average, and is focused, I through government, education, and community based organizations, on enhancing quality of life. This is defined broadly to include education, infrastructure, availability of community services, recreation and leisure, housing affordability, traffic management and preservation of community assets, etc. The residents are mindful of the many issues that affect quality of life, and are active in addressing those they can change and improve within the community. A focus on education, a strong business community, and investment in recreational, cultural and civic activities present a community that is maturing and focusing both on preserving the past and creating a legacy for the future. The City, Recreation and Parks District, School District and other community and business organizations work to foster a high quality of life within the community, and the Library is an integral part of that. Residents are active and engaged in their community, and require both rich and diverse resources and facilities to support their efforts. The City and the Library provide information, reference and referral on community activities and services through a newsletter and community information kiosks, respectively. Leadership involved in commissions and community based organizations serve as `network hubs' connecting the { large number of organizations and creating opportunities for community wide dialogue on issues. Collaboration and partnering amongst service providers and community f organizations exists in the City, and greater communication and awareness supported by a new role for the library in the community will provide more opportunities to leverage resources. The City of Pleasant Hill is 8.2 square miles, but its boundaries create a ,geographically elongated footprint. Additionally, the city is fairly young, incorporated in 1961. The concepts of creating identity and a 'center' or`central core'surfaced repeatedly through the outreach process. When asked at the community forum"What are the top issues that face Pleasant Hill now and in the fixture'?"participants offered a number of responses,including education, traffic, affordable housing, infrastructure and flooding. However, a focus of a discussion centered on the need to foster community and further develop an identity for the City—to strengthen what has been accomplished by development of the new City Hall and downtown. A significant aspect of developing that identity included the desire to preserve i and share the history and culture of the community to cultivate a collective understanding of the City's past. The community sees this as most relevant to the younger generation and Working Draft January 28 2003 _ Pa e 3t3 Anderson Brulo Architects, Inc.a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Ubrary g Pleasant Hili Community Library Needs Assessment section it IC+R,Rstx!CM � new members of the community. Participants saw a new library, potentially located near j other community and civic facilities, as an important step toward meeting these goals. In this sense, infrastructure is as much about community-oriented services as `traditional' public works projects. "The library creates a sense of place and community." z } The continued planning process, to include Plan of Service and Site Selection, will need to focus on addressing the relevant social, geographical and physical characteristics of the community. 21 9 a rutive The outreach process was designed to solicit input on current use of the library, as well as Summary how the community would like to experience the library in the future. Within the discussions and through the survey, an understanding of why the community does not use the library was also sought. The Pleasant Hill community,through the outreach conducted in this process, has identified what they believe to be their current and fixture library needs, as well as the desired role of the library in the community. i 1 Library Use Over a Lifetime The library is used heavily by the Pleasant dill community, accounting for 30% of total circulation in its role as the Central library. The highest circulation of materials is in books,juvenile materials and media. I Participants discussed different service needs, and therefore different patterns of use of the library, over the course of their lives. Those that `grew up' in a library continue to use it j regularly. Many adults say they used libraries more frequently when their children were young, and find retail environments more convenient, comfortable and relevant currently, although they expect to return to the library when they retire and have more `leisure tune'. Children attend programs and check out materials, and students rely on the library for materials,reading,study and to get together with friends. Barriers to Library Use Not knowing when the library is open, or the library not being open"when I am free to go" are key factors that keep people in the community from using the library. Many indicate that they do not use the library because it seems outdated, and they would rather go to more `modern' bookstores where they are sure they will find what they want. Language materials are scarce, potentially minimizing use by non-English residents. Lastly, the library is not prominently located within the community, and is lacking obvious signage off the interstate and at the entrance to the site. A focus group member, at the beginning of a meeting, stated"I couldn't find the library" Needs Not Yet stet .Enhanced collections, especially current releases and media are a priority. Programming j and spaces oriented to children, teens and adults, as well as group study and reading areas, Working Graft I January 28, 2003 Page 31 __. __. _,,..__.. _ _. _ ._..__..e__..__._.. _ , ._.._ _._ .___.. ,. _ _..__. _. _.._ _ Anderson Brute Architects, Inc.e Jean Frye Williams Community and County Library Deeds Assessment and Preliminary Site Options City of Pleasant H€€€and Contra Costa County Ubrory Pleasant Hill Community Library Needs Assessment section€€ i are lacking. Community and meeting rooms are desired, and greater access to technology is requested. The library environment needs to be comfortable, zoned for different activities, with navigable collections and more self services and amenities like coffee,copy and exterior spaces. Implications of`the Demographic Data Relative to,library Service Needs The immediate and future relevance to library service needs of the community and demographic information contained in the previous section.include: Pleasant Hill is a relatively stable community, likely to experience slower growth than either the county or the state as a whole. if flexibly designed,a facility with capacity to meet the needs of the population in 2020 should serve this community effectively for many years beyond that date. a Educational attainment in Pleasant Hill is much higher than average as compared to the county or the state. This translates to increased emphasis on education and increased expectations for the library as an effective support to the educational process—this is borne out by the comments fr©m the community in the community forum, focus groups, and survey responses. Despite the overall high levels of education, there is still a significant percentage of the papulation that does not function above Level I literacy. Services to ensure that these people-- and their children - are not left behind should be an important part of library service planning. '`youth and senior populations are not projected to change significantly in percent of total population, but represent target audiences for specific library services Change will be more rapid in other parts of the county, but the Pleasant Hill Library, if it continues to support the Shared Resources and Support and Administrative Services of the County Library,will need to be responsive. Priorities for Pleasant Mill This planning process revealed a remarkably unified vision for library service in Pleasant Hill. While discussion was lively,the information received all clustered around a relatively small number of key components of desirable library service, with clear and consistent description of wants and needs. The following service responses have been selected to create a relevant environment, rich with resources, which will meet the needs of the b community. 1 a An educational Organization The educational role of the library is the number one priority for the Pleasant Hill community. The community wants the library to support both formal and informal educational activities, and to collaborate with other education organizations in the area to develop complementary services. Centerfor.heading Pleasant Dill community members are very interested in and concerned about reading. They see reading as both a desirable recreational activity and a critical factor in success in school, work, and life. They want the library to use its expertise in this area to take a strong leadership role as a promoter of reading as a lifelong activity. Working Draft/January 28 20103 _ Andersen Brute Architects, Inc.-Jean Frye Williams Community and County Library NeedsAssessmentand Preliminary Site y«pflons a City of Pleasant Hill and Contra Costa County Library Pleasant Hill Community Library Needs Assessment section ii 1 a .Part of"critical mass"for Pleasant Hill as a city Pleasant Hill residents are proud of their community and its emergence as a vibrant city in j its own right. They want their children to develop a strong sense of place and history. .,Strom virtual as well as physical presence in the community Pleasant Hill is a wired community. More than 87% of the people who participated in the I survey have access to the Internet from home and/or work. For both convenience and j efficiency,they want the library to offer its services online as well as in person-they value the library as a place, but emphasized the importance of the availability of library services online during non-business hours. a Gateway to resources beyond the Pleasant Hill Library The Pleasant Hill community recognizes that their wants, needs and interests extend far j beyond the ability of any one institution to satisfy thein. Therefore they want the library to function as a gateway to the resources of other providers of books and information, in Pleasant Hill,Contra Costa County,and beyond. Supportfor or independent exploration and discovery Community members expressed a strong preference for library services that are easy to use independently. They want library staff to devote their energy to providing tools and i guideposts that simplify library access and are appropriate for anyone to use without extensive training. They want staff to be available to assist thein on demand if necessary, but prefer library services that can be used successfully without assistance. .Family friendly destination The community wants a library that is family oriented—safe, easy to get to, and near other destinations that serve the needs of families. Many people indicated that it would be convenient to visit the library with one child while another child is participating in sports or other recreational activities. n Amenities Essentially, the community wants the library to be a pleasant venue, conveniently located near amenities that are already available. There was, however, widespread agreement that a person who visits the library ought to be able to work there comfortably for an extended period of time, and to complete a project without having to drive somewhere else for a break.,refreshments or supplies. j Low Priorities Just as there is a clear vision of what the library in Pleasant Hill should be, there is also consensus on what it should not be. Functions that may be performed by other libraries but ( are not considered a priority by the Pleasant Hill community include research or cultural center, high tech showplace and civic center functions —"We have a City Hall, we need a library's { Current Use of the ! While overall data for current use of the library reflects its role as a Central Library in the Library by the County System; the following statistics highlight the use of the library specifically by Pleasant gill Pleasant Hill patrons: The statistics are from the period July 1, 2001 through June 30, community i 2002. j Library Patrons by.Age Group Working Draft/January 28, 2033 _ _ _ __ __ __ _ _ _ Pa��33 _. Anderson Brute Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options a City of Pleasant Hill and Contra Costa County Library Pleasant Hill Community Library Needs Assessment section 11 k a 1 A total of 16,292 Pleasant Hill community members hold library L cards, representing approximately 50%of the community. 0-12 1,818 13-17 1,598 18-35 3,936 36-64 5,743 65+ 1,136 *N/A 2,061 Patrons that did not give a birth year on the CLS1 system. I Branch Circulation—Cross-Jurisdictional Use The Pleasant Hill community accounted for 171,060,or 30.3%of the circulation at Central and 4.2% of the total County Library system. Concord represented 13.9% of the circulation at Central, Walnut Creek 24.8%and Martinez 15.3%. New libraries planned in Concord and Walnut Creek will most likely impact these statistics significantly. Total circulation at Central was 564,331,or 14.0%of total system circulation. 89.6% of the Pleasant Hill community's use of the library was at Central. The community's more significant use of other libraries includes 2.8% at Concord, 1.8% at Lafayette, 1.5%at Walnut Creek and .9%at Ygnacio Valley. I Total item count at Central Library is 202,361. 212,839 books circulated, representing a 1.6 turnover and 38.1%of the branch circulation. The number of juvenile books circulated at Central represents 28.4% of the circulation, at 158,650 items with a turnover of 4.8. Videos turnover is 15.0, at 10%of circulation with 55,801 items circulated. Juvenile video represents an additional 4.1% of circulation with turnover at 23.1. Cassettes and Compact i Disks represent 2.3 and 2.2%of circulation,with 11.1 and 9.1 as turnover,respectively. System circulation statistics from June of 2002 show 45,923 items circulated at Central, representing a 4.21% change from the year prior. Of the other branches, Orinda's circulation increased dramatically,by 66.53%,due to the opening of a new library. Library Use over a 1 Participants in the outreach process ranged from frequent (and passionate) users of the Lifetime library to individuals whose use of the library has changed over time and those that do not use the library at all. Many of the participants, through focus groups and in the survey, noted that they use multiple libraries—dependent upon a number of factors. These include proximity to home or work, expectations or perceptions regarding collections and availability of materials, and accessibility of the library(parking, etc.). They see the library as a safe place for their children, and encourage them to go to the library after school. Many expressed frustration at confusing hours of operation and never knowing if the library would be open—and therefore not going. Over 84% of the survey respondents use the Central Library. and 26.42%use 'none . Use of the Mt.Diablo Unified School District Libraries was reported at over 16%, and use of the Diablo Valley Community College Library at almost 7%. Working Draft January 28, 2=3 Page34 ---------- Anderson BruI6 Architects, Inc.-Joan Frye Williams Community and County Library rNeeds Assessment and Preliminary Site City of Pleasant Hill and Contra Caste County Ubrary Pleasant Hill Community Library Deeds Assessment section 11 4- A number of the adults expressed that their use of the library has changed over the course of their lives. Those that `grew up' in a library continue to use the library regularly, and expect to do so indefinitely. Many revealed that their library use was highest when their children were young, and that they currently rely on bookstores and other retailers(physical i and online) for reading material because they are more convenient. They expect to use libraries again,when they retire and"have more leisure time". Families use the library together, and are especially appreciative of children's services, to include materials and programs. Thursday evening Family Story Time is extremely popular, with no registration required. and 40 to 80 attending regularly. Summer reading programs are very popular and generate a lot of library use. Recently in Pleasant Hill, i 2,005 registered and 1,061 completed the reading program, with success rates higher than system-wide. i Students use the library for both school assignments and reading for pleasure, and enjoy the availability of mixed media. The library is heavily used after school as a safe and convenient(especially for the adjacent school)place to study and meet with friends. Adults use the library for personal and work related information and research, and for Finformation `not available on the Internet', as well as a real focus on pleasure reading and media. Many use the library with their children to cultivate family oriented learning, growth and development. Adults who have returned to school,to change or further careers, rely on the library and staff as a vital resource to enrich their learning and support their success. Many adults have volunteered or see the library as a volunteer opportunity, for themselves and other family members. Seniors use the library, both coming to the facility and relying on volunteers to bring materials to them. Focus is placed on individual learning and research, as well as i investment,travel and special projects. Barriers to Library A number of individuals commented that the library's exterior is actually a deterrent to use. Use People who see the outdated facility assume that it does not contain current materials and technology, and therefore is not of use to them. The"image of the library should reveal its content". 1 For those that responded that they do not use the library,the following are indicative of the i main reasons offered. a "never know when it is open",or"not open when I am free to go" a not Convenient or close a "unaware of what is there" a go to bookstores" n "number 876 on the waiting list for a book" a "online services for reference and buy the books I read for pleasure" Working draft I January 28, 2003 _ _ _ _ Poge 3s ____ Anderson Brul4§Architects. Inc.-Joan Frye Williams __ w. Community and County library Needs Assessment and Preliminary site Options + ,�.w»..,.._ _ - ,...... .,_.,._....w.....e.._.�._.._..» .�.».... ..._d__._._.__.._.w._...._._.._..__......�..,.,..�_.-.�City of Pleasant Hill and Contra Costa 4ro{.anty Ubraly a Pleasant Hill Community Library Needs Assessment section If Increased diversity in language collections and programming will be necessary to address the growing diversity within the community and ensure language is not a barrier to library use. Use of the library by whole and extended families that stay together in the library (mainly in the children's areas) will require changes to traditional library services and design. All aspects of the community use the library and appreciate the services and materials that are available. However, many individuals involved in the needs assessment mentioned the need for outreach and publicity of services and materials at the library—many just rho not know what is already available. i Lastly, finding the library seems to be an issue for those who have not lived in Pleasant Dill all their lives. Recent changes to the interstate off-ramps resulted in the movement of an i exit, obscuring direct access to Oak Park Boulevard, on which the library is located. Signage is not evident to those traveling in cars, either at the highway or at the entry to the i site. Because the surrounding area is residential in nature, people traveling to the library feel they must have gotten lost. Positive Responses When focus group participants were asked"What do you appreciate about the services you to the Library € receive, or what is working well?", the responses included the assistance of staff and volunteers, availability of books and media, children's programs and materials, internet access, the website, availability of community information (kiosk), special services like genealogy, self-check,and that it is free. Survey responses to"What is your primary reason for using the library"included: materials,"a book to read"/"checking out books" a 4 media(videos,DVDs,CDs) general research and information a information and entertainment children's school projects children's books and storytime a periodicals g "to learn" g "research for projects,obtain literature on classes,organizations,etc." investment and travel information # inteet access enjoyment g volunteers g fres information } All aspects of the community involved in the needs assessment appreciate the staff at the library for their assistance, knowledge and expertise. "Librarians offer insight not found elsewhere." And where the role of the library in communities is changing — there is one Working Draft l,January 28 2003 _ lea e M Anderson Bruce Architects. Inc.d Joan Frye Willlams Community and County Library Needs Assessment and Preliminary Site Opttqqs City of Pleasant Hill and Contra Costa County library Pleasant Hill Community Library Needs Assessment section, li J� AR traditional aspect of the library that this community wants to preserve: "Libraries foster a life-long love of learning." Many view the library as a 'sacred place', a 'temple of knowledge' and a 'landmark in the community . The concepts of 'strong library, strong community', 'the library as an anchor to other community services and events , and a repository of culture and civilization' are a sign of the respect for library services in the community—and the expectation for the library's future role. Teachers, school librarians and administrators consider the library, through its materials and staff, as extremely valuable in extending the strained resources of the school district and other educational providers in the area. Within our current economic situation, and through the legacy of Prop 14,we should not expect that need to diminish over time. The younger generation is increasingly technologically savvy. This is not a trend, but will become the norm in our society. Even the pre-school children run to use the computers first, where in the past they focused on the picture books. Libraries, through diversity in materials and resources,"Bring books to life and attract children." Many of the families in the community are immigrants, and they appreciate the access to i resources the library provides. Patrons appreciate the books for sale by the Friends and the 'give-away' of free books by the Library. Many purchase a book and then re-donate it to the Friends to sell again. Needs Not Yet Met When asked "What would you like to do or have access to at the Library", outreach participants raised the following: a More current releases a Community Rooms/Meeting Rooms - More media—videos,CDs,DVDs 13 Current and classic materials on travel, investment,crafts Home delivery of materials Programs, for children,teens and adults Author's lectures,etc. Coffee or a caf6(opinions split regarding 'in the library' or 'next to the library') Copy services and supplies Standard library hours More library hours Notary services Test proctors for independent study A visually identifiable civic building and hub of community life Signage to and within the library-navigable collections Electronic access to information Tutor programs,online and in person i 13 More computers and greater access to computer labs Scanners and multimedia oriented computers ,Working ray /,January 28, 2003 Page 37 Mderson BruI6 Architects, Inc.-Joan Frye W111ams Community and County library Needs Assessment and Preliminary Site Options City of Pleasant Hl1f and Contra Costa County Library Pleasant Hill Community library Needs Assessment section it air I A quiet place to read or study s The vast majority of survey responses regarding the "times most likely to use the library" were fairly evenly distributed between 9:00 a.m. and 9:00 p.m., with a higher percentage from 12:00 noon to 4:00 p.m. Responses to the question"days most like to use the library" include Monday through Thursday at 71%, Friday at 36%, Saturday at 56%and Sunday at -- 36%n. The educational cornrnunity would like to.see services and programs more aligned to the schedule of families with working parents—later afternoon and early evening, and a focus _ on early childhood development to prepare children for the educational environment. Children's service providers see the morning as the most effective time to engage Children, but the library is not always open before noon. Further collaboration with the library to support the curriculum through enhanced materials and programs is a focus. Both the educational community and families are concerned about raising standardized test scores so students are prepared to pass the California High School Exit Exam.(CAHSEE). They would like to see the library prioritize this and provide services, materials and facilities to promote their children's educational success. i Daytime children's programming, to include toddler time and picture book sessions, is severely constrained by the lack of space. A line forms 45 minutes before registration for the session is available and many people must be placed on a waiting list to be notified of cancellations. With few cancellations, many people are turned away. Parents would like to see enhanced children's collections, as well, to include more classical children's stories, and a volunteer program oriented toward helping children to learn to read. Currently, there is not a lot of programming or activity directed towards parents and parenting. This should become a focus, reflective of the number and breadth of comments oriented toward supporting education in the community. Preparing parents to support the - growth and development of their children is seen as extremely important to their later success in life. Many of the younger respondents to the survey identified designated teen spaces and cafes, F as well as more media materials and listening f viewing capability,as the things they would like to be able to do or have in the library. Additionally, they would like to see more graphic novels in the collection. Adults believe teens require specialized focus and high priority, to ensure that they are continually engaged in learning and personal growth through a wide variety of materials and services, and have the appropriate types of spaces to meet their unique needs. These include a deep desire to disassociate from `children's services'. A `spiffier' teen area might attract teens that do not use the library, and introduce them to the rich resources available. A new Young Adult program, Read for the t Fun of It, was recently launched at Central as a follow-on to summer reading programs. Continued collaboration with schools and a focus on youth throughout the year(not just in summer)will foster greater use of the library by teens. Working Draft I January 28 2003Page_ _ Page 38 Anderson Brute Wi Architects, Inc.-Joan Frye � , _.___ ___ M.w_. __._ tilarns Community and County Library Needs Assessment and Preliminary Site Options City of Reasant Nils and Contra Cosa County library Pleasant Hill Community Library Needs Assessment section it Quiet study and reading space is in short supply in the library, mainlytt becausetheree are no dedicated spaces for group study and activities. Where libraries where once quiet, with activity enclosed in separate areas, the current trend is moving toward a higher level of t activity throughout the library, with designated,enclosed areas for quiet reading and study. Adults seek programs geared to their interests and needs, to include author's lectures, { music, art, literature, travel, culture, history, book talks, and book clubs. They would like to have programs at the library that are fun and educational, social, and geared toward special interests. Additionally, more technical resources are desired, as well as current business development and start-up, and resources for life planning (wills, trusts, investments, etc.). A volunteer respondent asked that'donations of current releases be integrated into the collection rather than sold for $1 at quarterly book sales. Enhanced large print and books can CD collections were mentioned multiple times. The need for meeting spaces was a common thread throughout all discussions and in the survey responses. Organizations and individuals would like a place to meet and world collaboratively together. The City Hall Community Room is fully scheduled, indicating a need for more community oriented meting space within the City. Participants expressed a desire to be able to meet in technologically equipped spaces, with access to the internet, multimedia and audiovisual capabilities. Approximately 80 volunteers work with 150 people per year and about 100 people at any one paint in time in the Project Second Chance Literacy Program, which serves the County system and is based at the Central Library. They use the library for tutoring, with an increasing focus on use of computers. The clientele has an average age of 30 to 60, and the F program is seeing an increasing number of retired students, with an equal gender I distribution across all students. The literacy services are not ESL focused, which means those with that need are turned away. ESL is seen by staff as an area that needs more I attention with the increasing diversity within the community and county. Many residents speak but do not read or write in English.. Immigrant families tend to have working professionals who are English literate, but if their households include extended family, the chances are greater that seniors in the family are not, Tutoring requires privacy and confidentiality, within a one-on-one setting. Volunteers provide approximately 40,000 hours of service per year, system-wide. Activities include collection maintenance and special programs like Reach Out and Read or Stories to Go. At rather branches,but not at Central,volunteers provide homework help,act as Internet docents, and read to children as book buddies. Additionally, volunteers perform outreach through delivery of materials to the homebound, used upon the identified needs 1 regarding support of education, from early childhood development through higher i education, as well as the location of many senior communities, Pleasant Hill would benefit from these activities, and service opportunities,as well. U1loarking Draft f January 28,2033 Page 39 _..._ _Kr ____ .._... ....._.___. _ _ _._. „_.,. Andersen Brine Architects, Inc.a Joan Frye Williams —_ Community and County Ulbrary Needs Assessment and Preliminary Site Options a City of Pleasant Hill and Contm Costa County Library n Pleasant Hill Community Library Needs Assessment ent section€1 f 1 Across all target audiences, the desire for greater access to technology and electronic resources is a priority, through computers available in the library and personal laptops brought to the library(wireless services), as well as remote access to resources (databases, etc.). There is a desire to become even more connected to electronic resources — to colleges, universities and others. Patrons desire a wider range of software and hardware in the library,to include office suites and multimedia. ? Another issue described by most participants was the library environment. Patrons want a clean, modern facility, with excellent lighting and multiple different types and sizes of soft seating (to accommodate different sizes of people and parents reading with children), enclosed rooms for group study, quiet reading areas, color and architectural interest, i elements of retail environments like bookstores, a coffee shop or cafe, exterior areas, a fire place, alcoves, unique spaces, and environments that distinguish function and highlight collections. "The library should attract the community like a good retailer." An Ideal Visit To i The following is an amalgamation of focus group participants'vision of the library The Library-the experience 10 years from now.. Experience in.10 s years... I go to the library as a natural part of my day, like dinner, and spend time reading to my grandchild. We are settled into comfy seating, with great lighting, and are surrounded by an amazing amount+ (rich resources. We visualized our visit from home, by accessing online the collections and programs available while we planned to be there. I have my latte, and my grandchild his juice, On the way in, he climbed the interactive public art yet again the never tires!)and we walked by the current display of Pleasant Mill's history. My grandchild is excited by the artifacts in the ease and wants to check out some of the books located nearby. Beyond the historical display is a wall of recognition, which celebrates the { accomplishments ofyr�uth in the community. My grandson asks-- "how can I get my picture up there?„ Tutoring is going on in an adjacent, enclosed space, and students are working individually and collaboratively at computers and in group study spaces. They are projecting their 3 project work on the wall, and integrating audio and video into a report that I would have clone in my day through words on paper alone. 10 years ago the complained about noise in the library--today both the quiet and noisy stuff is behind glass or enclosed and the general environment of the library is a low, energetic hum. People are connecting—with each other here, with others elsewhere, and with information and resources all over the world. As my grandchild insists that he is old enough to attend Story-time alone, I am off to listen to the guest speaker addressing the current practices in genealogy research. I want my { grandson to know as much about his history and heritage as possible--maybe his .generation will pay heed to the lessons learned in the past. The library is part of a lifelong learning campus, in close proximity to other community Working Draft t January 28 2003 _ _ __ _ _ _ _ Page 40 ... -.µ---- Anderson 8ru€6 Architects, Inc,a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options ------------ City of Pleasant H#i and Contra Costa County library Pleasant Hill Community library Needs Assessment section it oriented services and activities, as well as retail,^cultural and recreational opportunities. I call my son to meet me and take home his child—I have met a friend and we are headed ofd` to dinner together at the restaurant around the corner. She was feeling lonely, and knew that she would run into a friend to spend the evening with if she carne to the library. On the wary out, I f nd a few best sellers that I have not read, and swipe them through the self- check. I also get those books my grandson wanted on the history of Pleasant hill—he will be pleased that I remembered. My PDA receipt shows that the genealogical society will meet tomorrow night at the library to share best practices and resources. This may be helpful, and I start thinking about attending...and just before I leave I accept the meeting request on my PLrt_ Priorities for i This planning process revealed a remarkably unifiedd vision for library service in Pleasant Pleasant Hill } Hill. While discussion was lively, the information from stakeholder focus groups, a community forum, staff workshops, a community survey and casual conversations with members of the community all clustered around a relatively small number of key components of desirable library service, with no significant polarization or conflict in the community's description of its principle wants and needs. In fact, when compared to other [ California libraries for which the consultants have done similar work, data for the Pleasant Hill community were exceptionally clear and consistent. Two primary library rales - "Furthering Education" (80% of the people surveyed) and "Recreation and Leisure Reading"(77x1©} -were identified as the library's main functions, I far exceeding all other choices. Top service priorities — identified by a majority of the people who participated in this process as very important or important—included(in order of preference): Books and magazines for adults(62%) B Reference assistance(60%) Children's books and magazines(56%) R Emphasis on reading as a lifelong habit(54%) a Internet access(52%) Access to materials from other library systems(50%) a Library Website(50%) g Self-service reference books(49%) p Children's programs(48%) An:Educational The educational role of the library is the number one priority for the Pleasant Hill Organization community. The community wants the library to support both formal .and informal educational activities, and to collaborate with other education organizations in the area to develop complementary services. Working Draftwl January 28 2003 Page 41_ Anderson Bruce Architects,Inc.n Joan Frye Williams Community and County Ubrary�Needs Assessment and Preliminary Site Options o City of Pleasant dill and Contra Costa County library s Pleasant Hill Community Library [deeds Assessment section€l During the needs assessment process, the community identified the following desirable service responses: Learning environment After school programs f Homework help Reference assistance Collaboration with/outreach to schools,colleges a Teaching/training/mentoring activities E3 Collection in tune with curricula 6 Textbooks 6 Additional"best practices"options for addressing this component,as outlined in the Public Library Association's Planning and Male Setting for Public Libraries, and The New Planning four Results, might include: j Formal Learning Support Computer laboratory C3 Adjunct classroom space _ Tutoring Group study facilities g Web site with links to curriculum and ether educational sites Homework Center Instruction in research and study skills p Provision of appropriate support tools such as bibliographies, listing of Web sites, and pathfinders Temporary reserve or limited circulation collections in response to teacher requests Subject Specialty Learning Center(s) Comprehensive, in-depth collection(s) of resources and learning activities on one or more specific subject areas that complement the curriculum of the school district. Information Literacy Services } n Classroom space o Special programs on media literacy a Listening and viewing multimedia computer stations for critical evaluation of resources Basic library skills and bibliographic instruction n Instructional technology Distance learning equipment, software and bandwidth to enable online instruction and i other forms of educational interaction with distant communities, individuals, or institutions General Information Services Basic reference resources available through the library Web page Working Draft/January 28 2003 Pa €u 42 _Anderson Brum Architects, Inc.-Joan Frye Williams Community and County bbrary Needs AssessmentandPreliminary Site Captions .w_. a City of Pleasant Hill and Contra Costa County Ubrary Pleasant Hill Community Library Deeds Assessment section It Twenty-four hour electronic reference service(ability to e-mail questions) Ready reference answers faxed to home or office ffi Desktop videoconferencing(for transmitting graphics) Center for'.Reading Pleasant Hill community members are very interested in and concerned about reading. They see reading as both a desirable recreational activity and a critical factor in success in school, work, and life. Many fear that this fundamental shill is threatened by the distractions of the media and other forms of entertainment. Parents, in particular, worry t that their children do not have strong incentives to react. Employers express their need for a workforce with good reading skills. They want the library to use its expertise in this area to take a strong leadership role as a promoter of reading as a lifelong activity. During the needs assessment process, the community identified the following desirable service responses: 0 Well stocked,varied collection of high interest books and magazines for all ages E3 Community programs and activities to promote reading 0 Literacy tutoring 113 Tips for parents of reluctant readers n Support for book groups a Pro-active readers' advisory services Comfortable seating and lighting—a"reading friendly"environment Books on tape,CD and MP3 for commuters Additional"best practices"options for addressing this component, as outlined in the Public it Library Association's Planning and Role Setting for Public Libraries, and The New Planning for Results, aright include: Current Topics and Titles Service C3 Berk talks n Author book signings and lectures g Display shelving a Drive-through check-out or return i Family Literacy Center One-to-one tutoring,either personal or online Small group instruction Reading and writing instruction Computers with software to improve reading and uniting skills Part of `critical I Pleasant.Hill residents are proud of their community and its emergence as a vibrant city in Mass"far Pleasant its own right. They want their children to develop a strong sense of place. In general, they Hill as a city prefer that government services be clustered in or near developed areas, both for I convenience and to enhance Pleasant Dill's identity and status. They also believe that government resources go further when infrastructure such as parking facilities can be �fcrrkinc {.raft 1 January 28,2003 Page 43 _.__w ______ _ Anderson&u#6 Architects, Inc.n Joan Frye Williams Community and County Library Needs Assessment and Prelimina Site Options —--------- City of Pleasant Hill and Contra Costa County UbrCwy Pleasant Hill Community Library Needs Assessment sect;on 11 i 00 shared. l I During the needs assessment process, the community identified the following desirable s service responses: Co-located with other city destinations ° Hours compatible with other city destinations i j a .Repository for information about Pleasant Hill, including historical materials l n Local history programs and displays directed towards young people "Business friendly"organization a Meeting rooms for community organizations Additional "best practices"options for addressing this component,as outlined in the Public Library Association's Planning and Rale Setting for Public Libraries, and The New Planning for Results, might include: - Local History Services a Programs on local history Digitization of historic photographs R Temperature and humidity-controlled archives or vault room a Indexing of local newspapers Q Oral histories Web links to history sites Business and Career Information Service Business services center Programs on investing,entrepreneurship Web links to business, investment, bid and procurement, and job placement Internet sites "Commons" Services n Automated room scheduling Community events bulletin board or kiosk Videoconferencing and/or Webeasting facilities Strong virtual as i Pleasant Hill is a wired community. More than. 87% of the people who participated in the well as physical ; survey have access to the Internet from home andJcsr work. For both convenience and presence in the efficiency,they want the library to offer its services online as well as in person. They value community the library as a place, and they do not think that Internet-based service can replace bricks and mortar. However, community members repeatedlyemphasized the importance of the availability of library services online — particularly services needed by students — during tion-business hours. They support the concept of e-govern ent services. During the needs assessment process, the community identified the following desirable i service responses: Working Draft f January 28, 2003 p��Anrlersc>n Brute Architects. Inc,-Joan Frye Williamsµ..�__.a.�._.._.�...,.�.w._ _�_ Community.and County Library Needs Assessment and PreliminarySite Options a City of Pleasant Hill and Contra Cosh County Ubrory a Pleasant bill Community Library Needs ,Assessment seetr�n ii y ..� i•.tz _ ,k's=c,;s ., .x � a ,.. h �v Interactive Web site with equivalents to the full range of in-building services U Full text databases U Downloadable equivalents of books,books on tape, music,etc. 24x7 virtual services Reciprocal links with other online information sources Gateway to The Pleasant Hill community recognizes that their wants, needs and interests extend far resources beyond j beyond the ability of any one institution to satisfy them. 'Therefore they want the library to the Pleasant Hill 1 function as a gateway to the resources of other providers of books and information, in Library Pleasant Hill,Contra Costa County,and beyond. During the needs assessment process, the community identified the following desirable service responses: u Internet access c County union catalog a Patron-initiated intrabranch loan a Patron-initiated interlibrary loan Q Regional collaboration(via the Bay Area Library and Information System)for delivery, advanced reference,etc. F n Remote access to other libraries' catalogs/holdings 0 Connection/collaboration with local bookstores a Government information and referral Community information and referral Additional"best practices"options for addressing this component, as outlined in the Public Library Association's Planning and Role Setting for Public Libraries, and The New .Planningfor Results, might include: Shared Electronic and Telecommunication Library Services a Wide-area network between the public library and public school(s) z n Joint electronic resource database licenses and related training Reciprocal Web links i Support for Community members expressed a strong preference for library services that are easy to use independent independently. More than three and a half times as many people (73%) reported that they exploration and t prefer to use the library independently — either online via its Web page or going to the discovery 1 library to look for materials or information on their own— as contrasted with going to the t library to get help from staff (21%). They want library staff to devote their energy to providing tools and guideposts that simplify library access and are appropriate for anyone { to use without extensive training. They want staff to be available to assist them on demand if necessary,but prefer library services that can be used successfully without assistance. i I During the needs assessment process, the community identified the following desirable I service responses: Working Draft I.January 28 203Page 45 w_ ......._.._____..... Anderson 5ruie Architects, inc.4 Joan Frye Williams Community and County Deeds Assessment and Preliminary Site Options n City of Reasant Hill and Contra Costa County library Pleasant Hili Community munity Library Needs Assessment section it Browse-able collections Easy navigation g Self-service opportunities Additional"best practices"options for addressing this component,as outlined in the Public Library Association's Planning and Role Setting for Public Libraries, and The New Planning for Results, might include: i Lifelong Learning Service. Electronic and printed research guides and pathfinders g Hove-to programs on topics of general public interest s Special topics displays of materials and resources Artist-in-residence programs Demonstrations and exhibits History and biography resources Family friendly The community wants a library that is family oriented—safe, easy to get to, and near other destination destinations that serve the needs of families. Many people indicated that it would be convenient to visit the library with one child while another child is participating in sports or ether recreational activities. It should be noted that many adults, while supporting the vision of the library as a family- friendly place, want to be sure that any design also incorporate quiet areas for reading and study. During the needs assessment process, the community identified the following desirable service responses: a Ample parking a Safe bicycle and pedestrian access a Programs for children. 0 Co-located with other family-oriented destinations E3 Secure children's areas Family seating Activities"zoned"by noise level t Amenities 3 Community members did not request a long list of amenities. Essentially, they want the library to be a pleasant venue, conveniently located near amenities that are already available. There was, however, widespread agreement that a person who visits the library ought to be able to work there comfortably for an extended period of time, and to complete a project without having to drive somewhere else for a break,refreshments or supplies. During the needs assessment process, the community identified the fallowing desirable service responses: Coffee 1 Cafe Working Graff/January 28,2003 rage db . ..._...w___ ..�_ �._ __ _-_ ._ _ _...._.w..___ _ . _ ..M _ M.. _.. Anderson Brute Architects. Inc.-Joan Frye Williams Community and County Library~Needs Assessment and Preliminary Site Options a city of Pleasant Hill and contra Costa County Ubrary _ Pleasant Hill Community Library Needs Assessment section It 1�afW. Exterior spaces,with seating i Office supplies, copying, fax — convenient, "erne-stop" access to all the resources necessary to complete a homework or business project Low Priotities ` Just as there is a clear vision of what the library in Pleasant Hill should be, there is also consensus on what it should not be. Functions that may be performed by other libraries but are not considered a priority by the Pleasant Hill community include: 0 Research center o Cultural center a High tech showplace a Trade and professional collections C Civic center functions ( A library, like all organizations,will fail if it attempts to"please all people all of the time" ! or to "be all things to all people". Focusing goals, performance measures and resource allocation based upon a current and ongoing understanding of the most highly prioritized ( needs in a community is critical to the success and relevance of public libraries today and into the future. Libraries provide direct services to those they serve, but in many instances do so by supporting other efforts in the community. For example, Schools and Colleges are E focused on formal learning, but the library can strengthen and support their efforts, ultimately leveraging community investment toward those issues that are most important to the community at large. Ongoing.review The service responses outlined above are relevant to the Pleasant Hill community today and and Refinement I into the foreseeable future. However, ongoing library planning processes will allow the library to evaluate and refine the specific techniques it uses to deliver its services to meet current needs in the community,and to adjust those services accordingly over time. Working Draft l January 28,2003 _ Page 47 W . -------- _ww_ ___._..._..,___.._� Anderson Brute Architects. Inc.o Joan Frye WIllams Community and County Ubrary Needs Assessment and Preliminary Site Options g City of Pleasant Hili and Contra Costa County library A Pleasant Hill Community Library Needs Assessment section It Q z x Executive I The service limitations of the current library range from suitable spaces for reading, Summary of learning, quiet study, group work, and teens and seniors, as well as access to technology Service Limitations and the collection mix. A major factor is the lack of appropriate space for children's of.t fisting.Library � programs, which means that the current demand is never fully met. The main stack area Facilities was designed as a warehouse space, and was never meant to support public access and browsing of the collection. a I The Pleasant Hill Library currently serves as the Central Library for the Contra Costa County system. Current use of the library space in the facility is intended to serve both the I local community and house the collections and staff necessary to support the county system. Within this needs assessment study, both the community as well as the county library's needs have been addressed. The space needs assessment for community library i services is contained in this section, Section 11. Section Ili of this document focuses on i County needs. The sura total of the space needs to accommodate both community library services and shared resources for the county exceeds the available square footage currently designated as library space. A third component housed in the current facility is administrative services, which generates an additional square foot requirement for the } facility. Collections The collections, developed over time as a shared resource for the county, do not meet the needs of the community as expressed. They are focused on reference and special subjects, and do not provide the depth of children's and young adult materials and current topics and media for all audiences. "The main stack area in the library is very uncomfortable. Low ceilings, narrow aisles and 1 harsh lighting on both the ground floor and mezzanine create a poor environment for browsing. Both the elevator and stair to reach the mezzanine were not designed for public use, and are uninviting. This space was designed to warehouse materials for shipment to other community libraries,and is unsuitable for public use. Readers'Seating I Three reader seats per 1000 in service population have been utilized as a factor for determining the number of seats required in the community library, resulting in a need for 112 reader seats. 179 seats are, currently available. However, the seats also serve patrons l of the county for the shared resource collection in the library's current role as Central. There are no enclosed group study spaces, and seating in the children's area is limited. Most seating is at 4-person tables or individual carrels, lacking the variety of seating and soft seating requested by the community. After school, the seating in the library is filled to capacity. The designated teen area is fairly small and does not accommodate the number of teens who come to the library. Because the library is one open place, with no zoning of activities, staff must spend an fi inordinate amount of time `monitoring' behavior within the library to maintain an environment that supports all patrons. The library is heavily used by students in the afternoon, and casual observations of patron use patterns indicate there is a marked rNor.#c...l.n�i�raft I Ja Pa. nucry 28 2093 e 48 Anderson Brute Architects, Inc,o Joan Frye Williams Community and County Library Needs Assessment and Preliminary_Site Options City of Pleasant}-till and Contra Costa County Library Pleasant Hill Community Library Needs Assessment section ti turnover in target audience at that time. ..:Adults who jdo not want to be distracted by younger patrons simply do not come to the library when they expect youth to be there. StaffOffices, The circulation desk is located just inside the door, and is crowded behind the desk by staff Workstations and and book trucks. Returns are accepted at the desk as well as self check stations. Videos Visual Supervision } and CDs are located:adjacent to the desk,causing traffic during heavy usage periods. j The information desk is located to provide a level of visual oversight within the library i space, but the configuration of the library poses a challenge to someone seated there., The furniture is fairly old and inflexible, and does not provide any visual screening for work € done at the desk. Staff is seated behind the desk, with access to three computers. No seating is available for patrons. Technology One technology station per 1000 in service population is utilized as a factor for determining the number of technology oriented stations,resulting in a need for 37 stations. 31 catalog, internet,or microform stations are currently provided throughout the library. The Cates lab is a staff training space that is open to the community for use only at designated times (Saturday from. 10 to 5:30 p.m.). 20 computers are available, with an additional instructor workstation. Three copy stations are provided for patrons in or adjacent to the main stacks, but patrons have asked for more copying,and supplies as well. 2 Meeting Rooms There are no meeting rooms in the library designated area of the facility. Staff conference rooms are used heavily for meetings and training, accommodating both the staff at Central, Administration, and those that come to Central from the branches. The County Library I Commission. Children's Services g Space for Toddler and Picture Book sessions is so limited--only a small back room is I available — that patrons must register for story times in advance. A line forms 45 minutes before registration is available and usually fills before the line is exhausted. Patrons and their children are routinely turned away. Staff keep a waiting list and notify parents of cancellations but demand is never fully met. a "There is no space for Children's programming anywhere near the Children's collections. Class visits can only be scheduled when the library is closed. There is not enough room for sufficient adult-size furniture in the Children's area.; families cannot stay together when using the library. There is not enough storage/sorting space to support programs that include give-away materials. Staff has an information/reference oriented desk,with one computer available. Government The Government Documents collection is currently divided because of limited space. Documents � Some federal documents are downstairs at Central, and some are in storage. Storing Working Draft/January 28_,2003 _ _ Page 44 Anderson Bruce Architects, Inc.a Joan Frye Wi#iarns Community and County Ubrary Needs Assessment and Preliminary....... of Piecasartt Nisi and Contra Costa County t#brary Pleasant Nil{ Community Library Needs Assessment section 11 documents both limits access for the public and borders on non-compliance with federal depository regulations. This could potentially jeopardize the Library's status as a depository. a Staff has two stations,served by one computer on a mobile table. Maps g There is no clean and secure space for conservation work on the Library's unique i collection of historical maps of Pleasant hill and the surrounding area. There is not sufficient space for cases to store maps properly, i.e, flat and separated. a There is not sufficient space to spread maps out to work with them. Limited access to electrical outlets means that it is not possible to arrange effective task lighting for map use. Internet and a There is no secure location for storing computers and related equipment awaiting Computer Based installation,repair,reconfiguration,etc. Services There are insufficient electrical circuits to support increasing demand for clean power, e.g. outlets for patron use laptops or recharging stations for handheld devices. The current space does not lend itself to proper ergonomic design of furniture, workstation layouts and workflows. ecutive Built in 1961,the Pleasant Mill Main Library and Contra Costa County Central Library was Summary of 1 constructed on an approximately 5.5 acre site between Oak Parr Boulevard and Santa Physical Barbara Road in Pleasant Hill. The 58,381 square foot facility has two primary entrances, Limitations one for the public library and one for Administration and other tenants. i Structural The primary structural system in the facility is a hybrid system with cast-in-place concrete and concrete unit masonry load-bearing walls, mixed with structural steel columns and metal decking throughout. A large domed"rotunda"with metal decking on steel trusses is featured in the primary space and the roof diaphragm of the entire facility is comprised of metal decking and steel angles and bars with a bituminous built-up roof on rigid insulation. The infill walls are primarily gypsum wallboard over metal studs, with exterior curtain wall glazing system and slab-on-grade floors. Existing stack bracing exists, but is visibly warped and bent. It does not appear that the stacks are actively braced to a fixed element of the building such as columns or roof structure,which may pose a seismic hazard. Energy Conservation 1 The glazing systems are primarily single-paned glazing, allowing heat and cool air to freely f pass through the perimeter walls. In most cases, the interior sets of doers defining vestibules have been removed, negating any positive effect the vestibule intended. ? Operable windows surround the facility, although, especially in the Library Stack spaces, they have been fixed in the shut position. The mechanical system is an all-air, single-duct system with reheat coils. The ducts are extremely flattened and are quite wide,many times Working Draft f January 28,2003 _ Page 50 Andersen Brul6 Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Optionsy City of Pleasant Hitt and Centra Costa County Library a Pleasant Hill Community library Needs ,Assessment section ll exceeding even a 5:1 or 6.1 ratio, which causes great loss in air movement, efficiency and noise issues from the ducts. i Health and Safety The facility was constructed in a time period where asbestos was widely used in many 1 applications. Asbestos is present in at least the following locations; Ceiling insulation tiles, j ventilation duct insulation, Insulated cold water piping, resilient floor tiles and flooring adhesives, gypsum wallboard tape joint compound, carpet adhesives, built-up asphalt roofing assemblies, and ceiling. - Other health-safety issues include the circuitous way- finding, especially noted in the mezzanine stack area, with narrow aisles, tall book stacks and a unapparent clear path to exit stairs. The stairs are extremely steep and lack appropriate landing spaces or stair rail extensions. Stand-alone steel columns of 4" diameter are often exposed, posing a hazard for occupants who may bump into them when walking. Disabled Access The site and building are reasonably accessible for an existing facility, constructed under a different jurisdictional environment in the late 1950's. If a remodel of any significance occurs, a fairly intensive upgrading of the facility will be required to bring the building up to a more holistic and thorough accessibility level. There are a total of 213 parking spaces, 5 of which are signed as accessible, with no designated van-accessible stalls. Appropriate ramps leading from parking to the main public entries, with sliding front doors. Two elevators facilitate moving individuals to the second floor, but the elevator call buttons are mounted too high, relative to current guidelines. The public restrooms do not meet accessibility guidelines, and required modification will likely cause the lass of a fixture in each of the men's and women's toilet rooms. The staff restrooms are non.-compliant as well. Mezzanine areas are quite narrow, and way finding in these spaces is quite circuitous. Nearly all doors are equipped with knob style door hardware, as opposed to the j preferred lever-style hardware. Acoustics The main portion of the library is one large space with high ceilings with fairly hard surfaces on the floor and walls. This space tends to be quite noisy, especially in the f afternoon,when school lets out for the day. Space Flexibility and Expandability The overall structure does not easily facilitate flexibility or expansion, in that the structure is comprised of a hybrid system with cast-in-place concrete and concrete unit masonry load-bearing walls, mixed with structural steel columns and metal decking throughout. Approximately one third of the interior partitions of the interior space of the building are jimmovable walls, intended to bear the load of the building. The amount of work to significantly remodel a facility of this age would also likely trigger other `wholesale' upgrades of the building in terms of seismic,accessibility and hazardous materials. Working Draft I January 28,2003 Page 5t Anderson Srule Architects, Inc.-Joan Frye Williams Community and County Ubrary Needs Assessment and Preliminary Site Captions _ s City of Pleasant Hifi and Contra Costa County Ubrary Pleasant Hill Community Library Needs Assessment section ii ww 44464 Site Currently, the site is.nearly built-out, with a few viable possibilities for expansion: It may a be feasible to expand the building into portions of the loading area, limiting shipping and receiving. It may be feasible to add a small stand-alone building in the northern edge of the site, adjacent to the two-story office space, with reconfiguration of the vehicular traffic patterns in that area, Finally, a small addition could conceivably occur immediately east of I the Library's main entrance. These additions, would face the challenge of increased parking requirements, and potential for the upgrading of seismic, accessibility, and hazardous materials abatement. # Other Considerations The electrical and telecommunication system is provided principally through surface- mounted, exposed conduits and power poles from above. This is primarily due to the fact that many of the walls are of solid concrete or concrete block construction. At some locations, up to 12 plugs are strung together to one duplex outlet on the wall, which indicates that overall power distribution is not adequate to serve the functional needs of the facility. The roof is comprised of metal decking with steel angles and bars with a bituminous built- up roof on rigid insulation. There are pine trees surrounding most of the perimeter of the facility, which seasonally drop needles and clog downspouts and build up on the roof. Finally, there is visible water damage and rust on portions of the underside of the metal decking,as viewed from within the building. Overview Contra Costa Library System Pleasant Hill Main Library General Information n Original Architects: Corlett and Spackman, drawings dated 1959 Construction completed in 1961 Facility has frontage on two streets: Oak Park Boulevard and Santa Barbara Road. a The site is approximately 239,400 sf The building is approximately 58,381 gross square feet Built in 1961, the Pleasant Dill Main Library and Contra Costa County Central Library was constructed on an approximately 5.5 acre site between Oak Park Boulevard and Santa Barbara Road in Pleasant Hill. Original architects Corlett and Spackman designed the 58,381 square foot facility with two primary entrances: One for the Pleasant Dill Main Library off of Oak Park Boulevard and one for the Contra Costa County's Central Administration, as well as other tenants, off of Santa Barbara Road. Three separate parking lots, as well as a large service yard, surround the one and two story facility, each intended for separate user groups. Working Draft f January 28 2003 Page 52 Anderson Brui6 Architects, Inc.-Joan Frvp Wi113nmc i F}y/ fr 4001, AN VTI ion F :f��f9F p s i f .w ,(p f }t N F •Obf f} F w s F J: 6 5 } �aeea00000r ww r f f l H f ,i i sua�oysu,ton yc�� S,5 3}j '�'`f ' f f .cay.JE�sa'fiw3o-�c� .5,§ Community and County Library Needs Assessment and Preliminary Site Options ff City of Pleasant Hill and Contra Costa County Ubrary P I e a or�t = l IJ j -< ��` } lam= sar �i�� s Assessment sec'tion 1i, Physical Limitations of E-risting Library Fa lides---Existing C'andWons.Analysis z 4, The primary structural system in the facility is a hybrid system with cast-in-place concrete and concrete unit masonry load-bearing walls, mixed with structural steel columns and metal decking throughout. A large domed"rotunda" with metal decking on steel trusses is featured in the primary space within the Pleasant Hill Library. The steel trusses radiate from a large central column. The roof diaphragm of the entire facility i s c ompri sed o f metal decking and steel angles and bars with a bituminous built-up roof on rigid insulation. The infill walls are primarily gypsum wallboard over metal studs,with exterior curtain wall glazing system and slab-on-grade floors. Existing stack bracing exists, but is visibly warped and bent. This bracing consists of a series of aluminum rods connecting the stacks above a user's head height. Its main function is to connect the stacks together. It does not appear that the stacks are actively braced to a fixed element of the building such as columns or roof structure,which may pose a seismic hazard. Energy 6 Large overhangs on most windows, except south windows, which require more Conservation overhang. Trees have been recently planted to attempt to shade the south facing glass. Single pane glazing throughout Vestibules at entries,but with interior vestibule doors removed Operable windows, fixed closed Very flattened ducts (loss of efficiency and noisy) fitting between stacks and on the already-low ceiling E3 High,completely shaded windows,not for view but for light • Entry mat inset in ground at entry, slippery • In staff workspaces,approximately half of the lights were on Working Draft/January 28,2003 Page 56 Anderson Brule Architects, Inc.n Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options .. ........ City of P#easant H11:!and Contra Costa County Library : aria nt :�� # #�,� r14 s e -�, ,ty ,_.z_a: al-v `fie�_ s �,Ss section f1 PhYsieal L mhadens o f arm .Libra Fac Wes f�nddt�nr Attul ... TwK { .. a :•x f i :.::.. Working Draft/January 28,2003 Page 57 Anderson BruI6 Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options alty of Pleasant Hiii and Contra costa County Library Pleasant Hili r' ''"': .;5"..`T 1.1 Ory Needs Assessment section ll Pyr, skal Zimitafions o Libra Facilities- a �nfutitinns 4iii!rtu1 is :.ifi i:kv:}:. }}:{t:•:"4';}ip}}};v.?i ji:::::FS:jv;p,} r�iL.•i tt •i:::,tl i•'}:4:v}}}iTi:%^:{:.:•}ii:}:};v%}}:iL•'r}•i:•\, :i:Fi:: :'i'i:i{:X};:rr.v+r•;/%..v:}r::}{•hv.;:; inti ti.}:'v. tijr. .'rVr .ii }h',�.�{;ij<in%h.ti.•}:{'.. { bt L .:f. ' �: .. . :. .......::::: } i •4r+f'i l v : ?::::iii <•}:•::.:::.:: i:LCY The facility features natural daylighting throughout, with emphasis on staff work spaces near the Santa Barbara Road side of the building. This is achieved with deep roof overhangs and high glazing. Most of the time, approximately half of the interior lights are turned off during normal working hours as a result of this feature. However, the shortest roof overhangs occur on the south edge of the building, allowing much more heat into the facility than desired. Recently, trees have been planted in front of the largely exposed south windows in an effort to shade them throughout the year. The glazing systems are primarily single-paned glazing, allowing heat and cool to freely pass through the perimeter walls. There are vestibules at many of the entrances; however, in most cases, the interior sets of doors defining the vestibules have been removed, negating any positive effect the vestibule intended. Also near the entry, there are inset entry mats immediately outside of the main entries. This feature is an excellent way to reduce the amount of dirt and dust particles brought in on customers' shoes, however the particular mats that are installed are quite slippery, even in dry conditions. Operable windows surround the facility, although, especially in the Library Stack spaces,they have been fixed in the shut position. The mechanical system is an all-air, single-duct system with reheat coils. The air supply Working Draft/January 28, 2003 Page 58 Anderson Brule Architects, Inc.a Joan Frye Williams Community and County Library Needs Assessment and Preliminary site C_ ptions a City of Pleasant Hill and Contra Costa County Library ti Pleasant Hill Community Library Dreads Assessment section it and air return is ducted. In most locations, the ducts are placed in a fashion that indicates they were installed after-the-fact, or in a remodel situation. These ducts are extremely flattened and are quite wide, marry times exceeding even a 5:1 or 6:1 ratio. This causes great loss in air movement,efficiency and noise issues from the ducts. Health and Safety * Type U-N construction * Automatic fire sprinkler system,horns and strobes throughout * Asbestos (In general, none of these common materials area friable or hazardous in their undisturbed state, but they can be hazardous if sanded, sawn, removed or disturbed.) These remarks are primarily based on visual observation as well as research discovered in an Asbestos Report of the facility,completed.in June 1997. • Ceiling Insulation Tiles * 'ventilation duct insulation • Insulated cold water piping ■ Resilient floor tiles and flooring adhesives (these are exposed in some areas and carpeted over in other areas) * Gypsum wallboard tape joint compound • Carpet adhesives • Built-up asphalt roofing assemblies • Ceiling v--very dirty blown-on cellulose acoustical ceiling material, likely to be asbestos • Terrazzo floor at entry—texture rough enough for slip resistance * Fly Strips hung in vestibule * Circuitous exiting from mezzanine space—not signed appropriately * Stairs/employee, not ADA * No landing,with poor way-finding at mezzanine • No rail extensions,etc. • Steel frame structure with exposed 4" diameter tube steel columns, some are wrapped within a partition, many are free-standing, posing a hazard of bumping into them Workire Draff 1 January 28,203 _ __ _ _ _ PCr�S9 _ .,�_ Anderson 13ruieArchitects,_Inc.a Joan Frye Williams ��._....�.... _ .�.. _.._._��....�.�. s f � J f f r f f f IF f FiY 71 xx, f io f d6' f f f �f r f ' w,� �, .F . �f • .r. f a � � s a � ♦ r * r f- '8 : .;A "Jaw ...,erx49 ,f. Ak, WX f , f +✓ y r f` y s f sf r f frf f f ffff f jf i f • � . to Communify and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hili and Contra costa county Library ; Needs Assessment secijon ll PJxvs at Limitations v,f'Evb ng Library Facilities—Existing CandjxWons Anai sis I XXR + fi x :.{.: The facility is a Type 11-Non rated construction with automatic fire sprinklers throughout. Horns and strobes are located throughout the facility. The facility was constructed in a time period where asbestos was widely used in many applications. An asbestos report from June 1997, as well as visual observation reveals that asbestos is present in at least the following locations: Ceiling insulation tiles, ventilation duct insulation, Insulated cold water piping, resilient floor tiles and flooring adhesives (these are exposed in some areas and carpeted over in other areas), gypsum wallboard tape joint compound, carpet adhesives, built-up asphalt roofing assemblies, ceiling—very dirty blown-on cellulose/asbestos acoustical ceiling material. Other health-safety issues include the circuitous way-finding, especially noted in the mezzanine stack area. Here, the aisles are narrow, book stacks are tall and a clear path to exit stairs is not apparent. Once the stairs are encountered, they are extremely steep and lack appropriate landing spaces or stair rail extensions, which are intended to facilitate safe exiting. Finally, stand-alone steel columns of just 4" diameter are often exposed, posing a hazard for occupants who may bump into them when walking. Many of these columns are encased within a partition,but the exposed columns may pose a minor nuisance or hazard for users. Disabled Access a Formal.ADA Survey completed 8/11/97 Main entry—sliding doors Working Draft/January 28,2003 Page 62 Anderson Brule Architects, Inc.n Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Kt4 and Contra Costa County Library leas4'�l"i�' ',s „ c,¢ " <' .wl i Ir:. E;:.iS Assessment Physical Lim itudons of Existing Library bac°ilia es—. fisting Conditions Analysis Elevators:Two elevators, one in library to serve the book stack mezzanine and one in 75 Santa Barbara Drive to serve second floor. Elevator buttons inside too high Parking;ADA stalls—pedestrian must travel in drive aisle,which is not code Restrooms: 13 Men's Public Restrooms: single occupancy 1 toilet, 1 urinal, 1 lavatory. This restroom does not meet current accessibility requirements,but is close. • Women's Restroom,2 toilets,2 sinks • Way-finding signs posted on thin,freestanding columns • Door knobs instead of levers • Mezzanine area is very narrow 0 Stacks: a Clearance,visually ok,at some locations(intentionally)very thin * 83"to top of stack,69"to top of shelf i9 4. :G 7 Ili i Based on site observations and review of a formal ADA survey,completed in 1997,the site Working Draft,./January 28, 2003 Page 63 Anderson BrUI6 Architects, Inc.D Jean Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Library a seclicr, 1. Physical Limitations ofF...a Existing Libruryt Facilities--Existing Coudi#ions Anuly�sis and building is reasonably accessible from the perspective of its being an existing facility, constructed under a different jurisdictional environment in the late 1950's. If a remodel of any significance occurs,it is anticipated that a fairly intensive upgrading of the facility livill be required to bring the building up to a more holistic and thorough accessibility level,than that which currently exists. There are a total of 213 parking spaces, 5 of which are signed as accessible, with no designated van-accessible stalls (213 stalls currently requires 7 accessible stalls, one of which should be a van-accessible stall). These stalls should be located such that the individuals could have direct access to the entry plazas,rather than traverse across the drive aisles,as with the current configuration. There are appropriate ramps leading from parking to the main public entries. The front doors are sliding. Two elevators facilitate moving individuals to the upper story spaces,but the elevator call buttons are mounted too high,relative to current guidelines. The public restrooms do not meet accessibility guidelines, and required modification will likely cause the loss of a fixture in each of the men's and women's toilet rooms. The staff restrooms are non-compliant as well. Mezzanine areas are quite narrow, and way finding in these spaces is quite circuitous. Nearly all doors are equipped with knob style door hardware, as opposed to the preferred lever-style hardware. Acoustics 13 Operable wall removed,leaving track,intended flexibility removed a Ducts are noisy(they are too flat and wide) • One large open space • Several hard surfaces • Vestibule doors removed,hard floors(terrazzo)at entries "::ti>:::•'::ii::i::}:::C>.:;:ji i::Yi:;F;:%n':•v:$:f'''Y•• Working Draft/January 28,2003 Page 64 Anderson Srul6 Architects, Inc.Q Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options city of Pleasant Nll3 and Contra costa county Library .1�,��.`.,eJsl I �et E€ section it Physical Limitafivirs ofExisting I,brary Facilities—fisting Conditions Analysis Working Draft/January 28,2003 _ _ _ Page 65 Anderson Brul6 Architects, Inc.n Joan Frye Williams Community and County Library heeds Assessment and Preliminary Site Options o City of Pleasant Hill and Contra costa County library Elle san Assessment 'iPn L1 Pkyxical Limitations rrfEx stia Ztbrary l�acuidt-s Exrstln Condit vns Ana 1 :`': :Y{l;:}}:.r..:•, f{Yr rr• .. ?'iv,.yr:$iif i$.v.:, U4:pjl;•:{?*>• y: now The main portion of the library is one large space with high ceilings with fairly hard surfaces on the floor and walls. This space tends to be quite noisy, especially in the afternoon, when school lets out for the day. The acoustics of the space actually drive the usage patterns for people who wish to enjoy a more contemplative and quite atmosphere. In the children's area, there are remnants of a movable partition track, intended to isolate noise generated from children's programs,but the moveable partition has been removed. As noted in the mechanical section,the air ducts are extremely flattened and are quite wide, many times exceeding even a 5:1 or 6:1 ratio. This causes great loss in air movement, efficiency and noise issues from the ducts. The main entry features a vestibule, intended to buffer both thermal and acoustical issues between interior and exterior conditions. Currently, the interior set of doors is removed, rendering the acoustical(and thermal)benefits of the vestibule ineffective. Space Flexibility Operable wall removed, leaving track,intended flexibility removed and Expandability fl Structure/Nall 13 Solid cores and perimeter concrete block and cast-in-place concrete walls B Spindly tube steel columns • Large open space • Could be expandable • Infill of low wall with glass system—could expand if site area is dedicated a Inefficient diagonal parking with single loaded drive aisles—could potentially be re-striped for additional stalls. Working Draft 1 January 28, 2003 Page 6 g....._6 Anderson Brule Architects, Inc.n Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options a City of Pleasant Ki and Contra Costa County Ubrary e's. ,--.o4�1{ ! $f�f {.. \...1s } N.b^,t; �� ;.....��l� ;ti..f j^ll {�Y t...y�'•'�� ,c\sseJ..7S t }e Si Pkvs&W Liitafinns of'ExWng Libivq Facili es--Exisdog Conditions Analysis : .. The overall structure does not easily facilitate flexibility or expansion, in that the structure is comprised of a hybrid system with cast-in-place concrete and concrete unit masonry load-bearing walls, mixed with structural steel columns and metal decking throughout. .Approximately one third of the interior partitions of the interior space of the building are immovable walls,intended to bear the load of the building. Significant structural work would be rewired to move these partitions. Further, this amount of work to a. facility of this age would also likely trigger other `wholesale' upgrades of the building in terms of seismic, accessibility and hazardous materials. The inability or infeasibility of moving these partitions renders the space difficult to expand and/or significantly modify. As noted in the `Acoustics' section, there are remnants of a movable partition track in the Children's Area, intended to isolate noise generated from children's programs, but the moveable partition has been removed. Site o Parking: 142 standard stalls, 3 accessible 0 For the most part,the site is built-out Currently, the site is nearly built-out, meaning there is little usable space for expansion of the building onto vacant parts of the site. There are a few viable possibilities for expansion: It maybe feasible to expand the building into portions of the l oading area, given the use that currently exists here may occur within less space (see diagrams of site options). There also may be opportunity to add a small stand-alone building in the northern edge of the site, adjacent to the two-story office space, after a reconfiguration of the vehicular traffic patterns in that area. Finally, a small addition could conceivably occur immediately east of the Library's main entrance. These additions,if they occur would face the challenge of increased parking requirements,and potential for the upgrading of seismic, accessibility,and hazardous materials abatement. Finally,it is noted that the parking lot, as currently striped, contains several `single-loaded' parking aisles,which are generally inefficient. With re-striping and some minor curb work, additional stalls could be gained in the main parking lot. Working Draft f January 23,2003 Page 67 Anderson Brine Architects, Inc._,loan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options -City of Pleasant Hli and Conga Costa County i_ibrory Pleasant Hill Community Library deeds Assessment section 11 f3t�eer = Mechanical Cr nsideradons Power Light _ 1600 Amps 1600 Amps 208 Volts 120-208 Volts 3 diameter 3W phase 3 diameter 4W 60 cycles 60 cycles • Chilled water supply • Heating supply • Cold water makeup spray humidifier • Cold water by pass • Humidifier tank drain ■ Trane climate changer 2-24A tons • Very flattened ducts(loss of efficiency and noisy) • Duct bottom often to 6'--8"minimum • Type of heating and cooling: All air,single duct system,with reheat coils. Ducted supply and return • Electrical Distribution • Surface mounted conduits and boxes i Use of power poles for data/power to open area ■ Telecommunications 1 Data • Surface mounted conduits and boxes • Use of power poles for data/power to open area • Central technology and flood plain issue ■ Plumbing ■ No specific comments • Roof • Bituminous built-up roofing on rigid insulation • Lots of tree debris build-up on roof, downspouts, etc. The mechanical system is an all-air, single-duct system with reheat coils. The air supply and air return is ducted. In most locations, the ducts are placed in a fashion that indicates they were installed after-the-fact, or in a remodel situation. These ducts are extremely flattened and are quite wide, many times exceeding even a 5:1 or 6:1 ratio. This causes great loss in air movement,efficiency and noise issues from the ducts. The electrical and telecommunication system is provided principally through surface- mounted, exposed conduits and power poles from above. This is primarily due to the fact that many of the walls are of solid concrete or concrete block construction. At some Working gaff I January 28,2003 _.� w . . Page 68 Anderson Brute Architects, Inc.o Joon Frye Williams Community and County Library Needs Assessment and Preliminary Site Options ................. City of Pleasant Hill and Centra Costa county Library 1✓4 C3 1 I E `i k L H—,r..i ry Needs Assessme 3{ Section Physical Limitations of xlsting Library Facilities-E'xattng Conditions Analysis locations, up to 12 plugs are strung together to one duplex outlet on the wall, which indicates that the overall power distribution to serve the functional needs is not being supported. - The roof is comprised of metal decking with steel angles and bars with a bituminous built- up roof on rigid insulation. There are pine trees surrounding most of the perimeter of the facility, which seasonally drop needles. Many of the downspouts are clogged with these needles. There is a build-up of the needles on portions of the roof,especially at the `folds' of the roof above the mezzanine and rotunda. Finally, there is visible water damage and rust on portions of the underside of the metal decking, as viewed from within the building (see photos). :',,•::r:•;•'•::::v^iiiiiix�: y�'-';,. ::r:i: 33ii3:ar9:... Working Draft/January 28,2003 .Page b4 Anderson Brule Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hili and Contra Costa County Library p Pe�.,fsat it 1 f�!#f 4^F¢4 �'i'ii i?i`�# st.s};tom,f ` Ne.��..�.�`a _r�"��1..>�Ji 3 "iL✓"f f 3 section: , Physical Limitations u, a F'adiNes ri-E:xistin C`vttdtt�rns�fxt . sis w h, Working Craft 1 January 28,2003 Page 70 Anderson Brui6 Architects, Inc. Joan Frye Williams � • ! , ! • "! ! • ` i �• • • 'f • • • ♦ f / • • • AI. I► � s f � f f r r r ,t ft 4.s � s f f ` �.: /'. . � '�frf '�� '�. f .uf/.. �f' � � %; � �! 5 �r � �/ l/fry✓�f � �f�. ,: f r'j� fr � �� t �j�,� , 1, � �.�., � �: .f } j � ..� +rr:� ... f SS ... .�r� f J4 .a' �� w� >' .:. y�cG .. x � �'f. ��.�;.4 yL n . f :l .:'t. :� - ':. .f f}. /:r - ., _ a, ;;.;,} f f _. '��- Community and County library Needs Assessment and Preliminary We Options a City of Pleasant Hill and Contra Costa County Library a Pleasant Hill Community Library Deeds Assessment section 11 The space considerations included in this section are preliminary in nature and based upon the level of data gathering and analysis appropriate to this phase and type of platuzing. Spaee allocation was developed in response to information gathered in the public and staff I nput process, and has not been validated through a more detailed operational planning process. Basing final budgets or total space need and use on this preliminary information is not advised, as a library plan of service and building programming effort will result in more definitive space allocation and use. The space allocations provided for consideration below represent assignable square feet (asf). ASF refers to the actual space required to meet functional need. Within the programming effort, a grossing factor will be applied that accounts for circulation and building support functions, such as stairs, hallways, mechanical rooms, etc., and provides 1 the total square footage need. More detailed information about space allocation, quality of space, technical and functional requirements, library traffic and usage patterns, and adjacencies will be developed in the building program, which will be addressed in Phase 2 of the planning process. Additionally, the concept of shared space with other facilities adjacent to the site eventually selected should be studied. Assumptions and Assignable square footage refers to the usable space within the building assigned to public Definitions and staff functions, to include furniture and equipment, excluding any non-assignable space. Non-assignable square footage refers to utility areas of a building required for the function 1 of the building, including stairways; elevators; corridors and interior walkways; public lobbies; restrooms; duct shafts; mechanical rooms; electrical closets; telecommunications i closets for voice, data, electrical, security, and fire systems; janitor's closets; fireplaces; interior and exterior wall thickness; and exterior amenities that are part of the building but not enclosed,such as loading docks and covered patios,porches, and walkways. Gross square footage refers to the entire area of the building interior including the exterior wall thickness. The total of the assignable square footage and the non-assignable square footage equals the gross square footage. Library CoUections Projected collections for the Pleasant Hill Community Library have been developed per the following methodology,and will be fully defined in the Library Plan of Service: 1 a Collections have been projected at 2 items per service population,to 2020. The current average for Contra Costa County is 1.5 items/capita. Community libraries within the system currently range between .36 and 7.95 items/capita, dependent upon facility space constraints or opportunities and local community subsidy of collections. a A Plan of Service and Building Program effort will need to establish any projected collection development changes oriented toward service responses. New acquisitions will need to address the service responses in priority order, with focused resource allocation. 1 a Collection shelving types has not been established.. For purposes of this assessment, Working Draft f January 28,2003Pag,e 72 Anderson BruI6 Architects, Inc.a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options_ _»..... ._ .....,.,_.w,.�..,,.,.. ...,..,». .�»,, ......._.,.., _q City of P1eCf$at7t Hill and C`.CPt}tTQ Costa CC7k1r1fj/t{brary a Pleasant Hill Community Library Needs ,assessment section 11 i ten items per square foot have been utilized as a factor for determining the total square feet necessary to accommodate collections. Reader Seats 3 reader seats per 1000 in service population have been utilized as a factor for determining the number of seats not oriented with technology, resulting in a need for 112 reader seats within the library. 30 s.f./seat is used to calculate the total 3,348 assigned s.f necessary to accommodate seating. An additional storytime space, to seat 40 at 15 s.f. /person, for a total of 600 assignable s.f. is included as well. A variety of readers' seating should be provided throughout the library, including benches, window seating or oversized chairs for parents and children to read together, one, two and four person carrels or tables, lounge chairs for comfortable reading, and group study rooms for small groups to work together. Technology 1 technology station per 1000 in service population is utilized as a factor for determining Stations the number of technology oriented stations, resulting in a need for 37 stations. An additional factor of 3 stations has been added to account for infrastructure beyond that which would be found in non-assignable square footage. 40 s.f./technology station is used to calculate the total 1,600 assignable s.f necessary to accommodate technology stations. Technology stations will include a mix of public access computer stations,dedicated online catalogs/account management stations,printers, copiers, and faxes available to the public. The plan of service will need to explore the feasibility of providing multimedia computer stations for the public, to include listening and viewing capabilities—a desire expressed by the community in the outreach process. Staff Offices and Library staffing will be more fully defined in the Library Plan of Service. The space needs Workstations were derived utilizing current assumptions regarding staffing at other community libraries. 20 staff offices and workstations, to include public service points, have been projected at 150 s.f. each. This functional square footage is intended to accommodate all staff-oriented workspace necessary to operate the library. Meeting Rooms Meeting and program areas have been included to accommodate library services and programs as well as meetings of community organizations. The community has expressed a desire for more meeting spaces, which is supported by the frequent use of the community room available at the Civic Center. Two size of meeting room have been included to meet the needs of organizations and groups--a large community room two smaller conference or meeting rooms. For theatre style seating, 15 s.f. per person is utilized as a factor for determination of space requirements, where conferencing requires 30 s.f per person. Using these factors, up to 100 people can use the larger, multipurpose room and up to 25 people can meet in each of the two smaller rooms. A building program will determine whether these rooms should be further divisible. The large community room requires 1,500 assignable s.f and each of the smaller meeting rooms are 750 s.f. The total assignable s.f allocated to meeting rooms is 3,000 s.f. V orking Draft/January A8, 2003 Page 73 Anderson Brine Architects, Inc.-Joan Frye Wllilrams Community cndoun#y Library deeds Assessment and Preliminary Site CJp#ions _ City of Pleasant Hili and Contra Costa County library Pleasant Hill Community Library bleeds Assessment section 11 z o T .. .—_x,� .�;'., '� These rooms will need to be equipped with multimedia capabilities to ensure they are supportive of the myriad types of activities that may tape place. Special Use Space Special use space, which will be further defined in the flan of Service and Building Program, is included at 5% of functional, assignable square footage. This space is for special elements of service or types of furnishings that are not generally included in functional categories. Use of this space should include displays, photos and artifacts I regarding the history of Pleasant Hill, to complement collections and other materials. 769 assignable s.f.has been allocated for special use. I Collaborative 1)se Collaborative use space,which will be further defined in the Plan of Service and Building Space Program,is included at 510 of functional,assignable square footage. This space is for partner opportunities and to support partner programs,activities,collections or staff that may be located periodically or indefinitely within the library. Effective development of collaborative use space may be a key element in the preparation of a competitive application for State Bon Act funding. Nnn Assiznable The overall space needs assessment assumes a 75%building efficiency,requiring 7,176 Space square feet to accommodate non-assignable space requirements. l Working draft/January 28 2003 Pa e 7d Anderson Brun Architects, Inc,o Jean Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Library Pleasant Hill Community Library Needs Assessment Section If Pleasant hill Library Space Needs Assessment Items or Items/S.F.or Required Quantity People S.F./Item S.F. Criteria or Assumptions Service Population 37,200 Service Population for 2020. Collections 74,400 10 7,440 Assumed items per capita Storytie Space 40 15 600 Reader Seats 112 30 3,348 3/1000 in service population Includes computers,internet access, microform,multimedia,copiers,faxes, Technology 40 40 1,600 online catalogs,etc. Staff Offices and Workstations 20 150 3,000 Public service points and staff workspace Special Use Spaces 769 5% of Functional Space for special use 5% of Functional Space for Collaborative Collaborative Use Spaces 769 Use and Partnering Opportunities Meeting Rooms 3,000 Programs,Authors,Lectures,Community Multipurpose Room 1 100 15 1,500 Meetings,etc. Meeting Rooms 2 25 30 1,500 Special Purpose Spaces 1,000 Friends Functions 1 500 500 Bookstore/Processing Coffee/Caf6 1 500 500 Total Assignable Space 21,527 Non-assignable Space 71176 75% Efficiency Total FstimatedSpace Need 28,702 Workln Draft/January 28,21193 Andersen BruA Architects, Inc.n Joan Frye Wiliams Community and County Library Needs Assessment and Preliminary Site Options n City of Pleasant Hili and Contra Costa County i.ibrary _ Contra Costa County Library Needs Assessment section!!i Contra Costa County Contra Costa County Library provides library services throughout the entire County with. .Library the exception of Richmond, which has its own municipal library. The Contra Costa County Library, which was organized in 1911, currently provides services through a Central Library in Pleasant Hill, 19 community libraries in cities and unincorporated communities and 3 outlets in unincorporated areas. The Contra Costa County Board of Supervisors serves as the governing board for the library. In 1991, the Beard of Supervisors established an advisory Contra Costa County Library Commission with 29 members. The Commission serves in an advisory capacity to the Board of Supervisors and the County Librarian. Day-to-day administrative operations of the County Library are the responsibility of the County Librarian, who reports through the County.Administrator to the Board of Supervisors. The library: a Serves over 870,000 residents of urban,suburban and rural communities fl Provides services through a Central Library and 22 branches a Employs over 280 staff(135.55 FTE) a Has over 1,000 volunteers • There are 413,000 library cardholders a Annual circulation is 3.8 million with 2.6 million visits to libraries Annually,391,000 questions are answered and 3,484 programs are attended a Has over 1.25 million volumes and an annual circulation of over 3.6 million a Has a strong management team committed to excellence a Is considered a leader in technology and access to information U Develops unique services and programs designed to meet the needs of specific ` communities 9 Utilizes the CARL system.: Circ, Pac, Acquisitions,Kid's Catalog, CARL Web The County Library currently operates a 500 - PC computer network that provides the infrastructure for its growing digital information resources. The network provides full graphical access to the library catalog,and to the Internet and full-text subscription databases, including electronic boobs and readers' advisory services. The network supports the Library's goal to provide as many self-service options for the public as possible,including 16 self-checkout machines, home computer "holds" and phone and home computer renewals. i The Library also maintains a World Wide Web home page with links to local, state,national and international data, and up-to-date information on library programming,services and other library activities. Following a consultant study in 1996 which found that the County Library was well- managed and efficiently operated, but recommended some changes in the areas of governance and funding, the cities and the County developed. a Reorganization Operating Plan in.lune 1997, which was adopted in 1998. As part of the plan, regional library boards were created, one for each of the five regional service areas. Each regional board consists i of one member of the City Council from each City in the region, a member of the Board of Supervisors and one member representing the unincorporated area, who is appointed by the Board of Supervisors. The charge to each regional board is to determine service needs and Working Draff/January 28,20033 Page 76.�....�....�.,,.�,_. . _ �Anderson Srule Architects,inc.a Joan Frye Williams Corr'mun ty and Counfy Library Needs Ass$ssment and Preiiminary Site t7ptions City of Pleasant Hill and Contra Costa County Library Contra Costa County Library Needs Assessment section Ili hours of operation within its region for those services and hours that are funded by .neve revenues and growth of existing revenues, over and above those revenues needed to fund base levet services. Through the Board of Supervisors, Library Commission, Regional Library Boards, City library commissions and task forces, the Contra Costa County Library works in partnership with local communities to provide quality library services that are tailored to the.needs of individual communities. Mission The Contra Costa County Library brings people and ideas together. Goals The library's goals are. Public Services • Children and young adults in the community have access to a range of high quality services. • Community members are able to obtain materials and services to pursue their own learning and meet their individual information needs. a Open hours are convenient for all library users and tailored to the needs of individual ( communities. Collections © Collections meet the variety of educational., recreational, and cultural information needs. Technology 13 Technology is utilized to improve and increase public access to library materials and services. Technology is used to improve staff efficiency to better serve the community. Human Resources n The library recruits, hires, trains and retains the most competent personnel available to meet service expectations. n The library provides a high quality volunteer program that offers meaningful opportunities to sustain and enhance the library service program. Public Relations Communities are well informed about library services and needs. Facilities: Library facilities are inviting,accessible and meet community needs. Major Program Community Services Descriptions ` Includes public services, collections, and programs, which are tailored specifically for each community and region. Services are provided through the twenty-three facilities in five regions. Countywide Services I The Countywide Services division includes Public Services Administration, Countywide Centralized Library Services, Literacy y Services, Retention Facility Services and Wilruss WbrklaDraft/January 28, 2003 Pa e 77 Anderson Brine Architects, Inc,a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options w ti City of Pleasant Hull and Contra Costa County Ubrary Contra Costa County Library Needs Assessment section III a F 'A icm Children's Library Trust. These services provide either direct patron services countywide or provide support to the branch libraries. Public Services Administration provides overall leadership, management and support for the branch operations. Countywide Centralized Library Services are services provided through the Central Library which directly serve library patrons countywide or which support branch services and operations. They include countywide toll-free telephone reference service, government documents, periodicals, and program support in adult, young adult, youth and circulation services. Literacy Services administers the library's literacy program, Project Second Chance. Detention Facility Services provides library services to the county detention facilities, Wilruss Children's Library Trust provides library outreach programs for economically disadvantaged youth. {{ Support Services I The Support Services division includes Automation, Technical Services and Collection Management. Automation provides planning and operations for the information technology system and the Wide Area Network linking all library locations. Technical Services provides cataloging, processing of materials and database maintenance. Collection Management provides for selection, acquisition, and fund accounting of library materials and inter-library loan of library materials. Administrative Support Services The Administrative Services division includes Library Administration, Shipping, Community Relations,Facilities Management and Capital Projects. Library Administration plans, organizes and directs the operation of the County Library, provides leadership and management in budgetary, personnel, operational and policy .matters, and plans for the fixture of the library with library staff,the Library Commission, the regional library boards, and representatives of library communities. Shipping provides daily delivery of library resources to all library facilities and receives all resources, furniture and equipment delivered to the library. Community Relations manages the library's volunteer program, provides publicity for library programs and services and provides support to Friends of the Library groups. There are a variety of facilities management and capital projects underway including planning for maintenance and repairs, planning with communities for new buildings and new facilities and joint planning projects with schools. i Capital Projects The County Library funds ongoing capital projects that include ALTA improvements, seismic bracing,re-carpeting and re-roofing. Working draft/January 28,2003. �. Page 78 Anderson Brute Architects, Inc.-Joan Frye Williams Community and County Library heeds Assessment and Preliminary Site Options _ City of Pleasant Hill and Contra Costa County Library n Contra Caste County Library Needs Assessment section III Contra Costa County Board of Supervisors County Administrator Library Regional Boards County Lihrarian Coa ra Costa Com", Library Commission Exa�ivcScay A531�atif Canay Lilxarian D*q Camay Librarian:Stpport Services Duty County Ubrariaw Public Smvicts Dqq Gwq Librarian:Me Serer m Ad mm*ative Sm ices Offi Lary Col(ow& Idonrafim systars Senor Brxd Lhrxia Dewrian Faali y Srnior Rich LbuinMI Uta, jA&iwa9mrwjL2:M-w fmpmAmsTohud Savices M- d L" L y'skmiM E l nvtazs a Dhc#n Aaaistant Maga Pdsr�od Ctnk9t9e{ 4 LutR*f Pry�l PtVamArma Sautes CMWAIAM0 AndA Program IabrrR Teebowsavica @raoasksw= Cie- 9ayPoka Cosewma Web Concord Ftrmrxaod Aoa�s eons Deekx�nt Martimi Oakley O S vq Cgook ramorhda R*a PiMW4 ft-iv Aft SO&Rqk M-P Danviilo term San Ream WatRegba WAtaarCark CM64 Y Vtk R F1 sotraate 1 Pxrgam Atms K�iagXm Youth on1 Ymmg AdnaSavica Piwk Roder Vnlasxas Sop" Wl= ComCosakeds Ta�o6gy kxTa�m'ftansmm Program Arra P IicRd Adu spial Tam Dexofion Ftp Sas Sul�aaa Wor#cln praff I January 28,2073 Page 79 w Anderson Brute Architects, Inc.a Joan Frye W illams ;Community and County Ubrary Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Library Contra Costa County Library Needs Assessment section€ll air ', - a r s�az k�' ^�re z„ +_. a� '«` Y.fir ':...ROA ��.. ..'"F�a.E« .� s,..5�. .�.. ,F. ,x.4d3v�".s'.:� "��z"� . ., .... �'sz::...x . Each community library responds to the needs of its community and collaborates with its 22 peer libraries to support services to the county population as a whole. A number of shared countywide services are housed and managed centrally, on behalf of the entire county library system. This approach: a realizes economies of scale • ensures consistency in service standards and delivery techniques • streamlines processing and distribution • maximizes use of special purpose spaces and equipment 13 maximizes the countywide benefit and impact of advanced staff expertise • maximizes access to the county library's most costly materials and resources • allows specialized Dandling of unique, fragile,or irreplaceable materials These shared countywide services are comprised of the following county library service components. Any or all of these service components could potentially be housed at any of the 23 community library facilities. Criteria for locating each component for optimum effectiveness are detailed below. These components fall into two categories. Support and Administrative Services,and Shared Resources. Shared countywide services are all currently housed in Pleasant Hill, which is conveniently located in the geographic center of the County. Administration a Personnel 0 Budget Q Purchasing ❑ Accounting a Contract and grant administration Statistics and measurement Fundraising n Public information/marketing $ a Liaison with County administration a Liaison with City administrations a Facilities management Preliminary Criteria a Co-locate with Policy and Program Development to ensure consistency between library's mission/message and its services I Policy and a Service needs assessment and planning Program - Service design Development i a Service development and testing a Service evaluation a Liaison with other individual libraries/agencies/service providers a Liaison with BALIS,other cooperative library agencies a Service grant development Working Draft/January 28,2003 Page 80 Anderson Brum Architects, Inc.a Joan Frye W illarns Communcty and County Library Deeds Assessment and PreliminarySite Op#ions a City of Pleasant Hill and Contra Costa County i.tbrary Centre Costa County Library Deeds Assessment section 111 N.. e +`g`.-`a' ' 0%' � ' r �i'`.�jk,�y� ws�'`" { S ' :, � v�' 'h '��g9` .��, _� " � . � Preliminary Criteria a Co-locate with Administration to ensure consistency between library's mission/message and its services a Co-locate with"typical"branch for realistic testing/incubation of new services a Specialists keyed to target service populations—age group, language, special needs Staff Development a Training needs assessment and planning; and Training Training design Training development and testing Training delivery Training evaluation Liaison with other training providers a Training grant development Preliminary Criteria Co-locate with.Policy and Program:Development to ensure that training is closely integrated with service planning a Easy transportation from all parts of county for attendance at training events a Training space(s) a Sophisticated technology and communications infrastructure to support technology- based training Information a Network needs assessment and planning Technology a Network design. a Network implementation and testing El Network troubleshooting,maintenance and upgrades a Application needs assessment and planning a Application evaluation and selection a Application implementation and testing a Application troubleshooting,maintenance and upgrades a Web site design a Web site implementation and testing a Web site troubleshooting,maintenance and upgrades • Liaison with IT vendors a Liaison with County IT Department a Custom programming Preliminary Criteria a Sophisticated technology and communications infrastructure a Secure space a Clean,reliable power a Out of flood plain • Equipment storage and repair space Working Graft January 28, r _ _. ._ .. — ._ _—� — page 81 M Anderson Brul6 Architects, Inc.n Joan Frye Williams Community and Coun#y Library Needs Assessment and Preliminary Site op#ic�ns a City of Pleasant Hili and Contra Coma County Ubrary Contra Costa County Library Needs Assessment section ill a f ':. 1 '� < '� .ns_k5 '., , .. 13 Co-locate with Policy and Program.Development to ensure that IT is closely integrated with service planning • Easy transportation to all parts of county for service calls Collection Support n Collection development needs assessment and planning • Acquisitions/ordering/receiving • Cataloging/technical processing • Subscription management a Materials repair i a Inventory Preliminary Criteria • Loading dock • Materials sorting,processing,storage space • Easy transportation to all parts of county for shipping materials Resource Sharing a Hold/reserve policies and planning a Intrabranch delivery g Backup reference Preliminary Criteria • Loading dock a Materials sorting space • Delivery vehicle parking o Easy transportation to all parts of county for shipping materials • Deep reference collection • Reference specialist(s) Based upon the preliminary criteria and functional requirements of the service components, - they should be collocated as follows: i Support and Administrative Services Shared Resources A Administration a Resource Sharing • Policy and Program Development n Staff Development and Training n Information Technology Collection Support Each of these service components should be collocated with a community library to maximize resource allocation (specifically facilities) and ensure that a direct connection to public library service is maintained. Staff should be able to continue to refresh skills through minimal,periodic,direct public service. Administrative and. Support Services is comprised of leadership and centralized support, and should be focused on leveraging resource allocation to--and effectiveness of--each of VUc�rkin�raft/ L,znuary 28,20C3_ _ 'a4 e 82 Anderson Brine Architects, Inc.-Jean Frye Williams Community and County Library Needs Assessment and Preliminary Site Options a City of Pleasant Hill and Contra Costa County Litxary a Contra Costa County library Needs Assessment section iii the community libraries. The most effective utilization of these five service components is through centralized support and development of services, programs, tools, training and techniques that can be deployed throughout the community libraries directly to patrons. This model proposes re-characterizing centralized reference services,focusing leadership in reference toward highest benefit of the system's shared resources to every patron, rather than in giving priority to direct service to the public in Pleasant Hill. This will effectively position each community library to better serve their patrons immediately and directly, rather than referring them.to "Central". For example, reference leadership could focus on analyzing the nature and type of questions posed by the community, and building collections and staff expertise at community libraries to strengthen service delivery at point of contact. The measure of the success of these efforts will be in a reduction of dependence on backup reference at "Central". Additionally, reference and research leadership and specialists should be periodically deployed to community libraries for training and evaluation of locally delivered reference service, to further distribute their expertise in a strategic fashion to all county library service points. Emerging trends in library service delivery that will drive the dynamic at community libraries and therefore the functional requirements and organization of Support and Administrative services include: o Increased utilization of paraprofessionals to enhance direct service delivery at community libraries(first line service staff) • Diversification of the job classifications and skill sets utilized by the library • Increased emphasis on enabling community library staff,thereby focusing the role of countywide leadership on leverage of expertise rather than direct service delivery by senior staff • Community libraries hosting service personnel from other disciplines and partner organizations,both volunteer and paid • Continued reliance on volunteers—and in the mid to long term, the volunteer capacity will increase through the `Boomer" generation retirement, creating a volunteer force with higher expectations for more challenging work and a need to manage volunteer efforts at a different level • Modern building design, with potential that fewer staff will be needed to supervise activity in the library a After school care moved to the library—which continues to be perceived by parents and caregivers as a safe place for learning and enrichment • More library services delivered offsite, through outreach, with library staff going out into the community • A focus outward toward target audiences,rather than inward toward collections. This represents a reversal in the traditional organization of library services and requires a greater level of outreach, assessment and ongoing analysis of the needs of the communities to be served,with development of services and collections as a response. l o Continued and increasing requirements for training, delivered either by the library or through outsourcing. Orientation and organizational training is best delivered internally, where training on new technologies, and development of skills may be best Wrsrking Drof1{January 28,2003_.. ___...,._ _ _ _ .__ _ Pro 83 Anderson Bruce Architects,Inc.a Joan Frye Wiillams Community and County Library Deeds Assessment and Preliminary Site Options a City of Pleasant Hall and Contra Costa County Ubrory Contra Costa County Library Needs Assessment section 111 3 delivered through outsourcing. a Change in techniques of library service delivery,to include both new technology and new formats of library collections. • Changes in the dynamic and demographic of communities, and a meed for the local community and its needs to be reflected in the service priorities of each community library in the county system, • Changes in dynamic and demographic of the library profession -- many library workers will soon be lost to retirement, and there may not be sufficient numbers of individuals entering the library profession to replace them. • Increased archival and local history functions at individual community libraries, driving;the need to provide preservation, indexing,digitizing and other related services. • Expansion of technology use, availability and complexity, with an accompanying need to implement and support new technology. 13 Utilization of a centralized "Public Information Officer)" focused on development, promotion and marketing, fundraising, grants, and `branding' the community libraries Utilization of a centralized "Publishing Officer)", focused on content development and distribution for community libraries The Shared Resources component is comprised of those services, collections and related staff expertise that are held in common by all community libraries. The staff associated with these shared resources should be specialists, with expertise appropriate to making these collections and services directly available to all patrons within the County library system.. Where the previous service model required patrons to travel to use shared resources,the future emphasis should be on making as many resources as possible available at the first paint of contact in each community's library. Emerging technologies will continue to allow greater distribution of library resources electronically, making them more accessible at the community libraries. However, all shared resources will not be electronically distributable in the foreseeable future, and this component of service should be focused on maintaining and developing this collection as appropriate. 1 Working graft 1 January 28,2003 _ ��. o � _ ._. u _. _Page 84 Anderson Brute Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County tlbraty n Contra Costa County Library Needs Assessment sect€ren III Mte- 4 Administrative Land assumptions used to develop preliminary space needs for Administrative and Support Support Services Services include: a relative stability in size of administrative and support staff, exclusive of projected growth in information technology staff - resource library for professional collections and materials Contra Costa County Library Administration Space Needs Assessment Items/S.F.or Quantity Items/People S.P.I Item Required S.P. Criteria or Assumptions Collections 2000 10 200 Staff Resource Collection Staff Work and S upport Space 16,518 Administration 20.50 150 3,075 Administration/Graphics 0.50 150 75 Adnxinistration/Shipping 2.50 150 375 Assumes 6FTE growth to: I Automation staff'FTEper 100,000 service population, Automation 12.00 150 1,800 supporting 100devices. Project Second Chance 4.45 150 668 PSS} 4.50 150 675 Support Services 12.00 ISO 1,800 W ilruss 1.00 150 150 57.45 - €Jptimum 12 to 20forhands on tech based Training Environments 2 15.0 40 1,200 training Optimum 30 to 50 for classroom lecture or Training Environments 1 40.0 I5 600 meeting space accommodating 20 Forum/Assembly 1 150.0 12 1,800 All Staff Meetings Assumes 100 s.f ofstaging and storage Staging and Secure Storage 23 100 2,300 space for each branch Shipping/Receiving I 0.0 1000 1,000 Automation Support 1 0.0 1000 1,000 5% of Functional Space,above,for special Special Use Spaces 836 use Collaborative Use and Partnering Collaborative Use Spaces 836 Opportunities at5% of Functional Space Total Assignable Space 18,189, Non-assignable Space 6,130 75% Efficiency Total Estimated Space Need 24,519 Working Draft/January 28,2003 Anderson i3rule Architects, inc.p Joan Frye Vdiliicsms Community and County Library deeds Assessment and Preliminary Site Options City of Pleasant Hits and Contra Costa County t_ibrary Contra Costa County Library Needs Assessment section ill pp � tt Shared Resources The assumptions used to develop preliminary space needs for shared resources include: a projection of a range between 5%to 10%of total county wide collections as centralized shared resources a the collection includes expensive and rare materials, which are cost prohibitive or unavailable to duplicate, as well as seasonal, special limited use materials and advanced reference materials • between 3 and 5 subject specialist staff to maintain and develop the collection and provide reference services Shared Resources Space Needs Assessment Range Quantity Quantity Items or Items 1 S.F.or Required Required Low high People S.F.I Item S.F.Low S.F.High Criteria or Assumptions Contra Costa County Service Population for Service Population 1,179,5110 2020. 5% to 10% of County Collection at 2 Collections 117,950 235,100 10 11,795 23,590 Items/capita service population Reader Seating and Technology S tations (to Include g roup s Ludy,lounge and table Shared Resource Support Space 24 40 960 960 seating) Staff workstations 3 5 0 150 450 750 Public service points and staff workspace 5% of Functional Space,above,for special Special Use Spaces 1 1 660 1,265 use Total Assi noble S ce 13,865 26,565 Non-asci nabie Space 4,622 $855 75% Efficiency Total Estimated Space Need 18,487 35,420 Working graft i January 28,2003 Pacie 86 Anderson Bruce Architects, Inc.-Jean Frye Williams ........................_..._.............._.................................................................................................................................. _....... .. ................................................................................................................................................................. . _. ......................._......................................................_ ...... -- - Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Library Preliminary Analysis of Site Options Community and County Library ANeeds Assessment and Preliminary Site Options City of Pleasant Hill and contra costa County Library Preliminary Analysis Of Site Options section IV s arr'd' &� +5'!i l a x cads t' " akw"AMY kD'a'4' y 1111 NIB, This preliminary analysis of site options is intended to inform decision-making about the location and service delivery options for both the Pleasant Hill community and the Contra Costa County Library. Further planning and design, whether in compliance with Library Bond Act Regulations or a as a part of a diligent planning process, will need to incorporate more detailed analysis of the site(s)selected. This section will explore the opportunities (to include conceptual costs) for realizing space needs for the community library, as well as County shared resources and support and administrative services within the following options: • at the existing location, with either basic improvements or with significant renovation and expansion through new construction n at a new Pleasant Hill site, all new construction, with parking either on grade or structured As reported by the general plan background report (p. 2), very little land is available for redevelopment. Reuse of existing lots is the primary anticipated type of future development. There are only five acres vacant of Non-Residential zoned land. The rest of the vacant acres, 345, are zoned Residential. There are 546 acres zoned for government and institutional purposes, which include utility facilities and easements, libraries, City offices, fire stations, churches and hospitals. The Pleasant Hill planning area includes unincorporated areas—Pacheco and the southwest hills - that could be annexed into the city and provided City services prior to urban development. Annexation is anticipated to occur only when desired by residents of these areas and if expected to provide economic benefits to the City. f r Several large underutilized sites have potential for redevelopment: 1. The Contra Costa Shopping Center east of Interstate 680 (—25 acres). Built in the late 1950s as a freestanding community complex with Montgomery Wards as the principal tenant, the center is now physically dated and functionally obsolete. Regardless of the future of the anchor tenant, this site presents a major opportunity for significant near- term development. 2. Mangini Farms at Taylor Boulevard and Pleasant Hill Road ( —20 acres). The owner has expressed interest in development of the property, which represents a near-to mid- term opportunity. 3. About 8 acres at the Pleasant Hill Education Center. Because redevelopment plans for a mixed-use community are on hold pending resolution of flood control issues, the site represents a mid-to-long term opportunity. Local serving retail uses are concentrated in a number of neighborhood centers along Contra Costa Boulevard and Gregory Lane,including: 13 Carmelo Plaza • Gregory Village • Hillcrest Center Pleasant Hill Plaza(anchored by major supermarket) Working Draft f January 2$,2003 lupe 87 m Anderson Bruce Architects, Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary SiteOptions o City of Pleasant Hill and Contra Costa County library Preliminary Analysis of Site Options section IV M.F ".:I3n� , M Pleasant Valley Center(anchored by major supermarket) 4 Sandalwood Shopping Center Site Suggestions made by the Community,in no order: • Location! Current location is isolated from many in Pleasant Hill. Could be closer to the center. • Contra Costa Center—Wards Packets along Contra Costa Blvd. 13 Pleasant Hill Park location Community Center Location Office building on Gregory and Cleveland 13 Kmart site a 3`"and B,Davis Teen center Pleasant Hill The Steering Committee, based upon community input, established criteria associated with Library the location of a library within the community. They are, in order of priority: 1. Accessibility a. Public Transportation b. Safe Access c. Traffic d. Pedestrian and Bicycle Access e. Proximity to Freeway £ Visibility 2. Proximity to Other Uses or Activities a. Synergy Associated with Uses b. Central to Pleasant Hill/Downtown 3. Land Utilization Opportunities a. Accommodates Planned Library service Components b. Potential for Future Expansion c. Parking d. Cost Factors e. Aesthetically Pleasing Regional Environment Developed from focus group meetings, staff discussions, the community forum, and Steering Committee meetings, the following are site criteria that surfaced in dialogue: ! • Need for sense of community and identity, create a"there,there„ • Traffic • Take into account commuters during library hours • Flood Control "Center of the County" - a Need signs Working Draft/January 28, 2003 __ __ Page 88 _�_._.e.. ._._�._�_.�....�. Anderson E3ruie Architects, inc.-Joan Frye Williams _.e. Community and County Library Needs Assessment and Preliminary Site Options a City of Pleasant Hill and Contra Costa County Library Preliminary Analysis of Site C p ions section IV 2. IRs • Mixed use facility —L lectures, town hall, meetings, shows, activities for >100, retail, theatre, auditorium, art,music, literature a Proximity to bus routes that travel from other cities and within PH • Security at night during late hours • Closer to downtown"heart of the city",not necessarily in downtown • Accessible and visible from freeway Q Visually Identifiable,a landmark 12 Provide proximity to: 13 Parks and recreation City Hall Senior Centers n Schools Residential areas Walking,trails,bike lanes,bus Near community center 13 Near a Park A A site of its own Easy to get to Consider future expansion Keep existing site • Quality architecture instilling sense of pride • Outdoor spaces with trees and shaded areas,community seating spaces,outdoor tables • Disabled access • Provide a Kiosk area • } Consider noise into the site and out of the future location When asked "which modes of transportation would you most likely use to get to the library", 92% responded `by car', and 20%and 13%responded"walking"or"by bicycle", respectively. Less than S%would use the"bus". Clearly, parking will continue to be an issue. Strategies for increasing opportunities for pedestrian and bicycle access, as well as use of public transportation, should be explored in the siting of the library within the community. 3 g';�x ' sb t' a uv1,1� - s �... 11, '�• .�` A series of potential sites were identified within community dialog and validated by the Steering Committee. The following matrix illustrates how each of the sites was preliminarily rated by the Steering Committee against the criteria established. Preliminary Qualitative Analysis of Site Criteria Legend ✓ Appears to Meet Criteria X Does,not Appear to Meet Criteria * Requires Further Analysis Working Drgft t January 282903 — , _ ____ Rage 89 Anderson Brute Architects,Inc.-Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hili and Contra Costa County Library Preliminary Analysis of Site; Options section IV vr � w (A) Artery,High Traffic Use (1) Near Senior Center,Teen Center,Park,and Pool (2) Near YMCA and Community Center, College Park High School, JFK University, Valley View Middle School and Diablo Valley College s > i a d t5 � � O ' I - ! F* cV ........._.._.._.._._......-..._----......__-...........................1....._....__.__._........_.....1........_............ ._..._..._..._......_...................._..........._._........_..._._ .. _.-.............._............ ....................................................... _....._..__._._..._.1...._...._....._.....__....._-.-. .........__...._..._........ Accessibility Public ✓ y, ✓ I ✓ ✓ Transportation ......-........._..............................r..__...._.._........_....._...._......_..._._........................................._........._..........._...........__.-._._.__.-.._....._..--..-...._................_.._................................--._....'................._.............._............................._...._.......... Safe Access ✓ ✓ ✓ ; �je i E Traffic Issues •✓{A) 1 ✓(A) i ✓{A}. ..`. . ( ........................................_..............................f.(A)......... (A) Traffic ............... - ..... .._.__....._..,_.__........_............ _.........._.}.............................................................-....._.................._...._.........._.........-.........,_.._..... I Pedestrian and { ✓ ✓ ✓ ... ...... ✓- Bicycle Access Proximity to 1 ✓ r• �. Freeway i VYSibYlit '� ¢ X ✓ } i X Proximity to Other Uses or Activities _........ _. ..... ............ ...... .. .......... .. . ........._._-._.................................... ... Synergy Associated with ✓ ✓{1) ✓(2) ✓ ` X Uses Central to Pleasant X X X Hill/Downtown i X ✓ ✓ .... _..................... ..._.............._.... ...._.. ........._-.-. .......... Land Utilization Opportunities Accommodates r I I Planned Library ,� * 5k * II � ✓ 'I` service ! CooYYents. ...._ ................ ............. ..... ...._........ .... ..........................`.................................................i........ .. .........!... -..........................._.. . ............................i....... } i .yV I Potential for Future ✓ i �k * , .............__._...._--_... ................_- ✓ Expansion Parking ✓ ✓ �,, ✓ ............ .......................................{............_.......v._.-__...-..._........__._............_................__._..._......_..............._...................._._-....._._......_-............_......_..................................-.........-................................-...........................a....................._....._.._._..._....._.......__........._.._..--- Cost Factors i Aesthetically Pleasing Regional X ✓ '�` ✓ I I ✓ 'l` Environment........ .......... .................................... ! ..._. _. ..._... _....__..._........__.__..._. _ .... ....._.........................:L....... .... ......... . .. ..._..........._...._. Working Draft/January 28, 2003 Page 90 Anderson Brute Architects, Inc. Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options o City of Pleasant Hill and Centra Costa County Library Preliminary Analysis of Site Options section IV MANWAVANA0a The scope of this effort included an analysis of two existing site options: basic improvements that would enhance library functions and appearance, as well as significant renovation and expansion of the existing facility to meet the space needs described in this document. Site Option I. Basic improvements are limited to upgrade of interior finishes and reconfiguration of Basic programmatic space (moving furniture, relocating functions, etc.) due to constraints Improvements associated with current codes, the 1997 UBC and 1998 CBC. These differ significantly in seismic and accessibility requirements from the building codes under which this facility was designed and constructed. Minor change to the facility, to include removal or alteration of load bearing walls, disturbance of interior finish materials such as non-bearing gypsum wall partitions, ceiling and flooring materials, etc., that contain hazardous materials (asbestos) would initiate compliance with new building codes and require significant upgrades, renovation or reconstruction as well as hazardous materials abatement. Examples of basic improvements would include: ° cleaning existing surfaces ° adding new interior finishes without disturbing existing hazardous materials (ceiling tiles, flooring,etc.) a replacement of windows with more energy efficient assemblies in the same configuration with a potential for minor lead abatement ° painting and wall coverings ° window coverings ° minor addition of partitions associated with improved accessibility The existing square footage of the facility is 58,381. Relocating current non-library tenants (U.C. Cooperative Extension) would allow the library to utilize an additional, approximate 7,000 (approximate) square feet, to achieve most of the projected space needs of all three library components. Conceptually, the costs associated with basic improvements, which would not initiate compliance with current building codes,total$3,438,000.00. l The assumptions associated with development of this conceptual cost include: ° 58,381 g.s.f. utilized by three library components ° Approximately$35/s.f. building basic improvements ° Approximately$3 / s.f. of site basic improvements to include landscape/hardscape and parking(resealing and re-striping,plaza and plantings,etc.) ° The current parking available exceeds the required amount by 9 stalls. The current configuration of single loaded aisles is inefficient, and more parking might be provided through re-striping and minor hardscape improvements ° Allowances for mitigation, hazardous materials abatement, etc. at$100,000.00 Assumes no costs associated with displacement of tenant ° Assumes no costs associated with offsite improvements or new utilities a Assumes"soft costs"at 25%of total construction costs 1 c r g Draft/January 28, 2003 __ Page 91 Anderson Brine Architects, lnc.a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options -- a City of Pleasant Hits and Contra Costa County Library Preliminary Analysis of Site Options section IV 8. . - Please refer to the existing conditions analysis for further information about the existing materials and structural qualities observed within the facility. Use Zone Height Setback Setback Setback Lot Parking Front Side Rear Covera a Required j R10 35' 20' 5' 15' 30% Library 1/300 sf _ Meeting Room 1/100 sf TrainingRoom 1/100 sf I i Offices _. --_-_ — ---___ _ _ _ _. _. 1/250 sf Notes: 1. Parking spaces required for existing Library: 204 2. Parking spaces currently available at existing Library: 213 3. Parking spaces surplus: 9 4. The parking requirement for library space, which falls under the use classification.of"Cultural Institution", is 1 parking space per 300 square feet of gross floor area. Three additional spaces are required for loading. (Zoning Code 35-17.4) 5. Parking space dimension requirements: large car: 8'-6" x 19'-0"and small car: 86"x 16-0" Working Draft/January 28, 2003 _ _ _ _ Page 92 ..�.e.._... .��....w. _m�Anderson Brul6 Architects, Inc.a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Library Preliminary of 'Site Options secion IV :::::::..............::..::. ..................... :..:::.:::.;:::.. :: . :::.:;:.}:.:.; :. ...... .. :::;:.:::::........?.::.:::::::: :... . . BANTA BARBARA EEE:f, P A)t1C lNG 3 :........................................... ...::::::.:.:::::. .:::::::.�:::::... ................................... E: '.. .. r..a.......... :... iii:%: •r•'•: i V.: iCAD1N.L'i t I Y i tv?:::::'::::'::::::'i?:iii::i�:J::�•ii::::`:;i":::'�:'::5::�.�`.:.::i::':::'{i :ii::. i g I i 3 i :.::N:iiiiii;:i:�i: f::; :^:•:r 1 •t ........:._::ii:f:�;:2:?;':vi>:::::>:;:::>::::i5::iii::>::2 .:rf. y} 4i:?}rvii:;: /rr. DRO.V. OFF }; i ..................: ::::::>:::::: :.... :>::>.>::>:::> :. }..r ^: •: t...... ar: 'sK<: :'•:#%: PARKIN ..::.....:.. .:.. "zs a hfl : 5 OAK PARK BLVD � f ......:......: {.'iii?;:. ::3 ' ?"`•a i j MINOR RENOYATION 0' 100` 200' 300' T HORTH 1 PLEASANT HILL LIBRARY 02.0502.0 EXISTING ! (E) SITE .. BASIC IMPROVEMENTS oFmow Working Draft/January 28,2003 Page 93 Anderson BruI6 Architects, Inca Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options - City of Pleasant Hitt and Contra Costa County Library Preliminary Analysis of Site Options section IV MA wo Site Option 2: Significant renovation or expansion would require compliance with current seismic and Sign* want structural codes. The costs associated with significant renovation and integration of new Renovation and construction are often cost prohibitive as the cost benefit associated with renovation is Expansion much less than that associated with construction of new facilities. Examples of significant renovation would include: Interior Renovations a replace all existing ceiling tiles, new flooring, paint hard ceilings, paint all wall surfaces a seismic upgrade a higher level of interior finish than basic improvements a minor demolition of non-load bearing walls a replacement of windows with more energy efficient assemblies in the same configuration with a potential for minor lead abatement a window coverings a minor addition of partitions associated with improved accessibility a minimal replacement of casework a upgrade of mechanical, fire protection and lighting systems a New construction costs are assumed at$300.00/s.f.. Significant renovation and expansion of this facility would require: a hazardous materials abatement a ADA accessibility compliance a Seismic code compliance l Exterior Renovation Assumes 1/3 high block base with remainder plaster wall a Assumes 25%of wall is glass a Assumes paint only on roof overhang o Allocations for glass double entry doors, glass single entry doors, single utilitarian double and single doors a Assumes no roof repair There are opportunities on the site for new development to achieve the differential between the approximately 72,000 g.s.f. required by the three library components. Essentially, development of an additional 18,000 g.s.f. of new construction is possible on the site, of which 16,800 g.s.f would be necessary to meet projected space needs. Significant renovation and expansion to include construction of this new square footage would generate a parking requirement of 267 spaces total. The existing site currently has 213 spaces, resulting in a deficit of 54 spaces. This option does not assume provision of these additional 54 spaces. i Conceptually, the costs associated with significant interior renovation and expansion total WorkingDraft!January 28, 2003 Pa e 94 Anderson Brute Architects, Inc.-Jean Frye Williams Community and County Library Needs Assessment and PreiiminarySite Options City of Pleasant Nils and Contra Costa County library Preliminary Analysis at Site Options Section IV $15,966,000.00. Additionally, exterior renovation would total approximately $1,631,000.00. Significant renovation for both the interior and exterior, as well as expansion,would total approximately$17,597,000.00. The assumptions associated with development of this conceptual cost include: 72,000 g.s.f.utilized by three library components Significant renovation costs are assumed at$125.00/s.f. U New construction costs are assumed at$300.00/s.f. a Space allocation and utilization regarding renovation or expansion are based upon conceptual functional relationships and must be validated,and further developed in a - library building program and conceptual design a Further architectural and engineering analysis and design would be required to determine whether new construction adjacent or connected to the existing facility would initiate code compliance for the existing facility. Allowances for minor demolition,hauling and site clearing at$5,000.00 13 Allowances dor offsite improvements and new utilities at$75,000.00 ® Allowances for mitigation.,hazardous materials abatement, etc. at$150,000.00 Assumes no costs associated with displacement of tenant Assumes"soft costs"at 25%of total construction costs Notes: 1. Area of Unit D second floor remodel: 7,000 square feet. 2. Area of new construction: 18,000 square feet. 3. Parking spaces required for existing Library and additional construction: 267 Working Graft/January 28,20013 _ _ _ _ _ Page 95 -- ... � Anderson Brute Architects,Inc,a JoanFrye Williams _ Community and County Library Needs Assessment and Prelimijat�r Site Options City of Pleasant Hill and Centra Costa County Library Preliminary Analysis of Site Options section IV SANTA SAMARA i 1 i OAK PARK SLVD. j EXPANSION MSIGNIFICANT RENOVATION n' ifXi 2(30 SOU SIGNIRGANT KENOVAMN EXISTING SECON»FLOOR PLEASANT HILL LI$RARY 02.0502.0 EXISTING (E) SITE - SIGNIFICANT RENOVATION / EXPANSION OPTION Working Draft I January 28, 20103 Page 96 Anderson Brule Architects,Inc,a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options �V n City of Pleasant Hill and Contra Costa County tlbrary Preliminary Analysis of Site Options Section IV E Pleasant Hill Park was selected as an additional site option for preliminary analysis. There are at least two options for locating all three library components, a total of approximately 72,000 gross s.f.,that have been explored preliminarily on this site. i Additional Site The first option assumes library functions and required parking at grade, which would Option 1®Library displace current volleyball,picnic and softball functions. and Parking on Grade Conceptually,the costs associated with new construction total$29,428,000.00. The assumptions associated with development of this conceptual cost include: a 72,000 g.s.f. utilized by three library components a New construction costs are assumed at $275.00 / sf.. An economy of scale is associated with a larger facility,decreasing the assumed cost per square foot. E3 Allowances for minor demolition,hauling and site clearing at$15,000.00 a Allowances for replacement of site functions at another location, exclusive of land costs,at$650,000.00: a 2 softball fields a 1 volleyball court a 1 picnic area a The parking required is 267 stalls, which does not account for reduction in the current site functions and their specific parking requirements. a Approximately $9 / s.£ for new parking on grade, to include landscape/hardscape of new parking as well as the existing parking at Gregory and Cleveland. E3 Allowances for offsite improvements and new utilities at$100,000.00 • Allowances for unknown mitigation at$150,000.00 a Assumes"soft costs"at 33%of total construction costs Use Zane Height Setback Setback Setback Lot Coverage Parking Front Side Rear Required R7 35' 20' 5' 15' 35% Library 1/300 sf Meeting Room 1/100 sf Training Room 1/100 sf Offices 1/250 sf Notes: The parking spaces required for park and recreation facilities is determined as specified by the zoning permit or use permit. Parking spaces required for new library: 271. The Parking space dimension requirements are: large car: 8`-6" x 19'-0", small car: 86" x 16-0" Area#1: 3 large BBQ"s, 1 Prep and serving table, 17 picnic tables,and shade trees. Area#2: 1 Large BBQ, 1 Prep and serving table, 8 picnic tables, and shade trees. Area#3: 2 Large BBQ's, 1 Prep and serving table, 12 picnic tables,and covered area Pleasant Hill Park has 2 Baseball Diamonds, 3 reserved picnic areas, 2 open picnic areas, 2 sand Volleyball courts, Children's Playground, and a Basketball Court. Working Draft/January 28,2003 _ _ Page 97 Anderson Brule Architects, Inc.n Joan Frye Wiliams w w w w w w Tw � w ♦ ' � w - �w a f' f f j� ��, <r ;:f/r �•�n✓ff/l/%/�f l fr �-t5'.;..- KIM f, ff f f f f i✓'fflff rc f Y l'f ,/ lfi:r+;:.fes::>s':;.;:::r;f;+ryr }.• 'h fiF�klF=. ♦♦ • Community and County Ubrary Needs Assessment and Preliminary Sit®O tions City of Pleasant Hill and Contra Costa County library Preliminary Analysis of Site Options section IV am Additional Site The second option assumes structured required parking above library functions with an Option 2—Library approximate footprint of 70,000 g.s.f. This option displaces picnic and volleyball,but also andStracwred provides additional parking in the downtown core when the library is not open. Parking Conceptually,the costs associated with new construction total$35,623,000.00. The assumptions associated with development of this conceptual cost include: 72,000 g.s.f.utilized by three library components n New construction costs are assumed at $275.00 / s.f.. An economy of scale is associated with a larger facility,decreasing the assumed cost per square foot. a Allowances for minor demolition,hauling and site clearing at$15,000.00 a Allowances for replacement of site functions at another location, exclusive of land costs,at$100,000.00: • 1 volleyball court • 1 picnic area II The parking required is 267 stalls, which does not account for reduction in the current site functions and their specific parking requirements. • Approximately $9./ s.f. for new parking on grade, to include landscape/hardscape of new parking as well as the existing parking at Gregory and Cleveland. • Allowances for offsite improvements and new utilities at$100,000.00 • Allowances for unknown mitigation at$75,000.00 • Assumes"soft costs"at 33%of total construction costs See Option 1 for zoning and parking assumptions. Working Draft/January 28,2003 Page 99 Anderson Bruce Architects, Inc.a Joan Frye Williams • • r .f r ff � `aaWcw Fr' f „r r !1' N M .. .. Community and County library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County Ubrary Next Steps section V 7 Realign services to create a.Pleasant Kill Community Library. Due to the nature and organizational structure of the Central Library, Pleasant Hill's community has not been served as other communities are by their libraries. In general, there has been more emphasis on advanced reference and unique non.-fiction collections in Pleasant Hill,and less attention given to reading, library events and programs, and services to families, children and youth. To meet the documented library needs of the residents of Pleasant Hill a strong, focused program of community-oriented library services,collections, and staffing should be developed. House shared countywide library resources in Pleasant Hill, as appropriate. Pleasant Hill continues to be the geographic and transportation center of the County, as was projected years ago when the site now occupied by the Central Library was originally selected. It continues to make sense that Pleasant Hill be the physical location for centralized, shared county resources that serve peer community libraries on a cooperative basis. However, as more and more reference and non-fiction library materials become - available online, the need for shared, advanced-level hard copy collections is expected to level off. Pleasant Hill's role as keeper of the shared resources would continue but not increase. Co-locate Countywide Support and Administrative Services with the Pleasant Hill Community Library and shared countywide resources. Again, Pleasant Hill is the geographically logical location for the Countywide Support and Administrative Services that are needed to support library service throughout Contra Costa County. Pleasant Hill offers all of the necessary transportation and telecommunications infrastructure necessary for this operation. Furthermore, library best practices call for housing administrative and planning functions at a location where service delivery can be observed first hand. Extending the "reach" of the services housed in a proposed new facility by including countywide functions is also likely to improve the competitiveness of any future Bond Act application. I Pursue partnering opportunities with other community and educational service providers. The community has indicated a strong preference for a library that is closely integrated with other services and amenities. The City and County should seek partnerships that will leverage available resources to meet community needs. A collaborative approach to service and facility development will also enhance chances for a successful Bond Act application. Special consideration should be given to the types of joint-venture services that are identified in the Final (Codified) Title 5 Library Bond Act Regulations Effect`y_r a Date• January 4. 2002 of the California heading And Literacy�Improvement And Public Library Construction And Renovation Bond Act Of 2000. Explore options for locating the library in the community to achieve the greatest beneft. Working Draft!January 28,2003 Pae 101 Anderson Brul6 Architects, Inc.d Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options City of Pleasant Hill and Contra Costa County library Next Steps section V The present library site, while cherished by some long-term users, does not meet the community's desire for a location convenient to other services/destinations. The City and County should explore other possible library sites that would meet this requirement. This effort focused on developing an assessment of library needs and proposed service models for both the Pleasant Hill community and the County. The following steps outline the minimum actions necessary to ensure that the library components are well-planned, designed and constructed. Continued planning and development of options should explore the potential for collocation of all three library components: The Pleasant Hill Community Library, County Library Shared Resources and Countywide Support and Administrative Services. Partnerships with other providers, to include the Pleasant Hill Recreation and Park District,may provide additional site and facility options. Further Strategic Planning for the library components should address: 1. Plan of Service The plan of service describes how the needs of the community,as identified in the Library Needs Assessment,will be met by the proposed project. A plan of service will need to be developed for each library component:the Pleasant Hill Community Library,County Library Shared Resources and Countywide Support and Administrative Services. The Library Plan of Service for each component should include: A. Executive Summary B. Mission Statement C. Goals and Objectives D. Types of Services to be Offered E. Jurisdiction.-wide Services F. Technology Z. Library Building Program This document defines the space and technical requirements of a facility that will support the Plan of Service. A building program will need to be developed for each library component: the Pleasant Hill Community Library,County Library Shared Resources and Countywide Support and Administrative Services. A. Overview and Introduction B. Qualitative Narrative C. General Requirements of the Library Building D. Spatial Relationships E. Summary of Facility Space Requirements F. Space Descriptions G. Prelintinary Project Budget 3. Site Assessment and Selection 4. Total Cost Model A. Total Project Cost:Construction`Hard and Soft' Costs Working©raff f Jcsnuary 28,2{ 73 Pace 1 p� __ Anderson Bruf6 Architects,Inc.a Joan Frye Williams Community and County Ubrary Needs Assessment and Preliminary Site Qptlans City of Pleasant Hifi and Contra Costa county library Text Steps section V B. Operating Costs 5. Financing and Funding Strategies Determination of financing and funding strategies between partner organizations,to include decision on Library Bond Act of 2000 grant application. 6. Phasing Strategies 7. Design and Construction Schedule 8. Conceptual Design 9. Prior to, or concurrent with,developing a library plan of service and building program for each of the three components, Ownership and Operating Agreements will document and provide structure for the planning,design,construction and ongoing operation and maintenance of the facility. This agreement will need to define the operational and service delivery conclusions,as well as an exit strategy. A. A detailed Ownership Agreement will address.: I. Building and Land Ownership 2. Capital Contribution and Space Allocation 3. Funding and Phasing Strategies 4. Responsibility for Facility and Grounds(Landscape)Maintenance 5. Dissolution(Exit)Strategy B. A detailed Operating Agreement will address: 1. Roles and Responsibilities 2. Staffing 3. Operations and Service Delivery 4. Organizational Design 5. Operation and Maintenance of the Facility 6. Dissolution(Exit)Strategy C. A Lease Agreement will address: 1. Operating partner's responsibilities for building operations such as janitorial&utilities. This agreement is dependent upon an Operating Agreement. D. Cooperative Agreements should be established with for Joint Use Services &Programs between the County Library, School District, City and any other Partner Organizations. These agreements are dependent upon an Operating Agreement. E. The Ownership and Operating Agreements will provide the necessary guidance to proceed with the design and construction process. WorEcfn Dratf 1 January 28,2003 Pae 103 Anderson SruI6 Architects, Inc.a Joan Frye Williams Community and County library Needs Assessment and Preliminary Site 2ptions a City of Pleasant Will and Contra Costa County Library Appendix section VI MURNINIM Steering Alan Smith,Contra Costa County Public Representative Committee Alan Young,Mt. Diablo Unified School District Bob Finn,Pleasant Hill Public Representative David Durant,Pleasant Hill City Council Eric Wall,Friends of the Pleasant Hill Library Kim Brandt,Pleasant Hill City Council Lynn Kuehl,Friends of the Pleasant Hill Library Mari Bodnar, Pleasant Hill Public Representative Maria McCullough, Mt. Diablo Unified School District Mark DeSaulnier Supervisor, District Four, Contra Costa County Board of Supervisors Nicole Sasaki, Student Representative Paul Vitulli,Contra Costa County Public Representative I Sherry Sterrett,Pleasant Hill Recreation and Park and District Wayne Johnson,Pleasant Hill Appointed Commissioner Contra Costa Antioch,Walter Ruehlig County Library Brentwood,Marilyn Long Commission CC Council, Stan Taylor CC Youth Commission,Buchanan J.Vines Central Labor Council,Joseph Goglio Clayton,Betty Weibert Concord,Patricia E.Howlett Danville,Meg Zabrycki District 1 (Gioia),Hope V. Scott District 2(Uilkema),Ludwik M.Bednarz District 3 (Gerber),Helen Pearlstein District 4(DeSaulnier),Alan Smith District 5 (Glover)),Greg Almand El Cerrito,Lloyd McGrady Friends Council,Dennis Lawrence Hercules, Selina Gill Lafayette,Alice Barham Martinez,Greg Young Moraga,Keith Sexton Oakley,Regina Brinker,Carlos Fierros Office of Education,Peggy Marshburn Orinda, Carol Brown Pinole,Carroll Beard Pittsburg,Erma Williams Pleasant Hill, Wayne Johnson Richmond,Vacant San Pablo,Vacant San Ramon,Pauline Nolte Walnut Creek, Stanford White WbrWnq !January 28.2003 Pane ]04 Anderson Brui6 Architects,Inc.a Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options c City of Pleasant Hill and Contra Costa Comfy Ubrary Appendix section VI Management Michael Ramsey,City Manager,City of Pleasant Hill Committee Robert Stewart, Administrator,City of Pleasant Hill Redevelopment Agency Anne Cain,County Librarian,Contra Costa County Library Janet Hildebrand,Branch Manager,Central Library Consultant Team Amy Ford,Administrator,Anderson Brute Architects,Inc. Brad Cox,Architect,Anderson Brute Architects, Inc. Holman Vilchez, Anderson Brute Architects,Inc. Joan.Frye Williams, Library Consultant Sam McBane Mulford, Project Manager, Anderson Brute Architects, Inc. Focus Group and Alice McKenzie,Contra Costa County Law Library,Librarian Community Forum Bill Larkins,Community Member Participants Bud Wiedemann,Community Member Carol Somerton,Community Member Charley Daly,Pleasant Hill Chamber of Commerce Dave Peters,Pleasant Hill Recreation and Park District - David McDonald,Community Member Dawn Block,Pleasant Hill Education/Schools Advisory Commission,PH Resident Decky Thornton,Pleasant Hill Police Department,Juvenile Specialist George Corrigan,Pleasant Hill Architectural Review Committee,Architect,Resident Heritage Collection Genealogy Volunteers Ida Johnson,Community Member John Wolfe,Contra Costa Tax Payers Association Jonathan Roselin,Pleasant Hill Middle School Principal Josephine Carson,PH Middle School Librarian,Library Media Teacher,Concord Resident Juli Gianti,Pleasant Hill Recreation and Park District, Second Chance Volunteer Leo Appe,Community Member Lola Fellinger,Pleasant Hill Planning Commission,Pleasant Hill Resident Marie McClaskey,ROP Technology Center Marilyn Tubbs,Pleasant Hill Education Commission Mark Brauer,Community Member Mark O'Brien,Mt.Diablo Unified School District,Concord Resident,Educator Marlene Maksel,PH American Association of University Women,Pleasant Hill Resident Members of the Friends of the Pleasant Hill Library Michael Harris,Community Member Nancy Brenner,Community Member Pat Asvitt,Community Member Pat Wiedemann,Community Member Phronsie Rose,Community Member Rick Flier,Community Member Robert Dodson,Pleasant Hill Elementary School Sharon Neuhauser,Community Member Working t.7raff J January 28,2003 � ��y�e , Anderson Brul6 Architects, Inc.o Joan Frye Williams Community and County Library Needs Assessment and Preliminary Site Options a City of Pleasant Hili and Contra costa bounty Library Appendix section VI wom WROW NEW Tammy Davidson,Center for Professional Investigative Training Tillie Larkins,Community Member Contra Crista Ann DeFmga,Branch Librarian,Orinda County Library Ann Shelton, Senior Branch Librarian, Walnut Creek,Ygnacio Valley Staff f,�'Participants Anne Cain,County Librarian Barbara Furgason,Senior Branch Librarian,Kensington, San Pablo Carol Yuke,Central Documents Cathy Sanford, Deputy County Librarian, Support Services Chan Patty, Senior Branch Librarian,Antioch 1 Cindy Brittain, Branch Librarian,Clayton I Corinne Kelly,Executive Secretary Debbie Fontana,Administrative Services Gail Middlekauff,Circulation Manager Jan Aaronian, Senior Branch Librarian,El Sobrante Janet Hildebrand,Branch Manager Jeanne Fabbri,Office Manager John Pardee,Collection Development and Technical Services Manager Joyce Gunn, Senior Branch Librarian, San Ramon Julie Italiano,Branch Librarian, Oakley Laura Einstadter, Senior Branch Librarian,El Cerrito Laura Einstadter, Senor Branch Librarian,Pinole Laura McKeegan,Information Systems Laura O'Donoghue, Senor Branch Librarian,Lafayette Leonard Roudman,Branch Librarian,Brentwood Linda Duncan,Children's Specialist Linda Phillips,Young Adult Coordinator Marian Partridge,Branch Librarian,Pittsburg Maureen Kilurray, Senior Branch Librarian,Concord Melinda Cervantes, Deputy County Librarian,Public Services Rose-Marie Westberg, Deputy County Librarian, Public Services Stefanie van Ogtrop, Senior.Branch Librarian, Danville Susan Caldwell,Administrative Services Officer Susan LaPat, Volunteer Coordinator Susan Lynn—Literacy Services Valerie Zito,Central Reference Attached are meeting memoranda from Steering Committee meetings, held over the course of the project. Schedule of Steering Committee Meetings: 1. August 7,2002 Workin graft 1 January 28,2(X33 Pae l06 Anderson Brute Architects,Inc.a Joann Frye Wlilams a Community and County Library Needs Assessment and Preliminary Sits C7ptions a City of Pleasant Hill and Contra Costa County Library Appendix section VI 2. September 18,2002 3. October 9,2002 4. November 6,2002 5. November 19, 2002 Attached are meeting memoranda from public outreach to include focus groups,community forum, held over the course of the project. Outreach Schedule 1. Focus Group,October 3, 2002, 10:00 a.m.to noon 2. Focus Group,October 3,2002, 1:00 p.m.to 3:00 p.m. 3. Focus Group,October 3, 2002,4:00 p.m.to 6:00 p.m. 4. Community Forum,October 3, 2002, 7:00 p.m.to 9:00 p.m. 5. Focus Group,October 25,2002 6. Focus Group,November 5,2002 Staff Workshop and Library Commission Meeting Schedule 1. County Library Commission Meeting,September 26, 2002 2. Staff Workshop,August 27,2002 3. Staff Workshop, September 11, 2002 4. Staff Workshop,November 7,2002 5. Staff Workshop,November 13,2002 Following the focus group and community forum memoranda, a summary of survey responses is included. A total of 931 surveys were completed online or in hard copy form by members of the community. World gaff!January 28,2003 Pa e 107 Anderson BruI6 Architects, Inc.o Joan Frye Wiltams ANDERSON B R U L t ARCHITECTS . . . . . . . . . . . CITY OF PLEASANT HILL AND CONTRA COSTA COUNTY LIBRARY CENTRAL LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Steering Committee Meeting 1 MEETING DATE August 7,2002 REGARDING Meeting Agenda MEETING TIME 7:00 p.m.to 9:00 p.m. PROJECT 02.0502.0 LOCATION City Hall, 100 Gregory Lane,Pleasant Hili,Community Room ATTENDEES X Alan Smith.,Contra Costa County Public Representative • Anne Cain,County Librarian,Contra Costa County Library X Bob Finn,Pleasant Hill Public Representative X David Durant, Alternate, Pleasant Hill City Council X Janet Hildebrand,Central Library Manager,Contra Costa County Library X Joan Frye Williams,Consultant Team X Kim Brandt,Pleasant Hill City Council X Lynn Kuehl,Friends of the Library X Mari Bodnar,Pleasant Hill Public Representative X Mark DeSaulnier Supervisor,District Four,Contra Costa County Board of Supervisors X Mike Ramsey,Pleasant Hili City Manager X Paul Vitulli,Contra Costa County Public Representative X Robert Stewart,Pleasant Hill Redevelopment Agency X Sam McBane,Anderson Brul6 Architects,Inc.Consultant Team • Wayne Johnson,Pleasant Hill Appointed Commissioner DISTRIBUTION Distribute to all Library Steering Committee Members I. Introduction/Agenda Review A. Context,Purpose and Intended Results I. The context of this meeting was to formulate the Steering Committee and begin the fairly intensive needs assessment effort critical to development of appropriate next steps. 2. The purpose of this meeting was to: a) formulate the steering committee through purpose,roles and responsibilities b) review and provide feedback on the proposed Work Plan c) discuss and identify opportunities,constraints and issues 3. The intended results of this meeting were: a) understanding of roles and responsibilities of the steering committee b) understanding of proposed work plan c) validation of stakeholders d) concepts for steering committee advocacy for participation in process by stakeholders e) schedule for Steering Committee meetings Introduction of Steering Committee Members and Facilitators C. Individual Goals and Expectations for the Meeting I. Mike R. a) Interested in strong libraries and strong communities. Even though technology has created a mindset that libraries might not be necessary in the future—libraries create a sense of glace in a community and are an institution and place of learning. b) From the City's perspective—this joint,collaborative effort of the city,county and other agencies such as the school district,toward a bond funding application is structured toward meeting the 3'a round of funding deadlines. We're looking for a well-focused effort,that through consensus and support,positions us with competitive advantage for grant finding. Strategies,Architecture&Interiors Anderson Brute Architects Inc. 325 South First Street,0 Floor San Jose, California 95113 Tei:408 298 1885 Fax:408 298 1887 www.aba-arch.com Anderson BruM Architects!Joan Frye Williams Library Needs Assessment page 2 of 7 Meeting Memorandum August 7 2002 -- 2. Mari B. a) Individually focused on seniors(applied to the Commission on Aging),but seeks to make a contribution here. Retired Teacher and a writer,with specialties in poetry and children's literature. Currently pursuing an advanced degree in Communications. Loves books,looks to bring other library practices to this effort,as well as integrate mass media and museum concepts which might attract all populations to the library. Would like to see more culture,create libraries that foster a love of learning. 3. Lynn K. a) Involved in Friends of the Library(FOL)for 20 years. Co-owner—with Kim Brandt- of Diablo Books in Walnut Creek,and as many independent bookstore oriented individuals are,has been active in previous library campaigns(last two). Notes that Central Library really needs some help. Interested in integrating the FOL at a different level in the Central Library,possibly on-site with a bookstore. Would like to see library in a location that's easier to get to,with more community meeting space. b) Will represent the Board of the FOL at these meetings and communicate back. 4. Alan S. a) On the California Association of Library Trustees and Commissioners(CALTAC) Board—and involved heavily in the last library campaign. Has been a user of the current library since it opened. Has also visited many libraries throughout the state and thinks there are some exciting ideas that Pleasant Hill can incorporate. Would like to see a well-designed library,increased usage and to reach out to the community as well as be a resource for the community. People should want to linger in the library. We also need to pian for future expansion. 5: Anne C. a) Strongly appreciates this committee's commitment of time and effort. Interest in the community of Pleasant Hill as well as County library needs and services. b) Wants to be able to devote as many library resources as possible to direct customer service 6. Janet H. a) Central Branch Manager 25 years worming in various County library facilities- understands impact of old,dysfunctional buildings on library services. Involved in and has learned from other planning and building processes,most recently Pinole Branch. Has seen firsthand how improving facilities can free staff to provide better service. We can resolve barriers to service,behavior,learning,etc.,through design. 7. David D. a) Mayor of Pleasant Hill. Lifelong love affair with libraries—they are foundational to education and culture and a tool for advancing the community. Their loss is criminal. Encouraged by what's being done in other communities. This is an opportunity to do something special. S. Bob S. a) Staff at City of Pleasant Hill and role is to support Mike and this process. Will act as key contact for committee,to include document production,information and distribution. Ivey contact and information source-call him with questions about times, dates,and places of meetings. 9. Wayne J. a) County Library Commission. Married to a librarian. Libraries are the repository of civilization. Seeks to develop a good library for Pleasant Hill—hopes to retain Central Library,if not,a good branch library. 10. Mark D. a) Senior member of the Board of Supervisors and a member of library lovers anonymous. Individual history and particular interest in New England libraries d where the library is a repository of culture and a public facility,unique to its community. Pleasant Hill is not just a mass of suburbia—the library helps create community identity. Sees how the new libraries in places like Danville,Orinda have added value to those communities. Anderson Brule Architects l Joan Frye Williams Library Needs Assessment page 3 of 7 Meeting Memorandum August 7,2002 We face opportunities and challenges in this process,would like to keep Central at Pleasant Hill,in a prominent,accessible location. Looking forward to an exciting, positive process. 11. Bob F. a) New,2 year resident in Pleasant Hill. A professional science/medical writer,both his books in library—therefore they are doing something right. Both a New England and Southern California(Pasadena)history with libraries. Feels libraries are one of most important things society does. Wants to be sure this process results in enhanced services,not just a pretty building. 12. Kim B. a) Pleasant Hill City Council and former President of FOL. This Friends group is extremely effective,bringing$3040 K per year through fundraising to the Central Library. Libraries saved my life;people are touched by library services. ,Was mayor and sought to `save' Central when disassembly was threatened. Priority remains for Central to be whole. Patrons are first and foremost. if library is moved,the site should provide at least as good parking and access as the current library site. Would like Central to stay intact and service-oriented. Technology is not the answer,people matter more. Will need to fundraise throughout the community,and money will be necessary to provide a solution. Wants a class act central library that will be the pride of California. 13. Joan FW a) 38 year library history and on a mission to improve people's lives using libraries as a tool. Technology is just an enabler—a tool for getting library staff out of the back room and directly involved with users. More than one way to deliver good library service— starting point is always the needs and preferences of the community. 14. Sam M. a) Experience with joint use facilities,including San Jose. Understands challenges of creating seamless service. Process will be collaborative,seeking commonality among many potential partners. At this stage we're emphasizing problem seeking—before problem solving. Need to discover and define what the community needs before we can figure out how to achieve that result. D. Meeting Ground Rules 1. Not monopolizing---conversational 2. Be here when you are here,leave baggage and distractions outside the room 3. No interruptions E. Context,Purpose and Intended Results of Meeting 1. The context of this meeting is to formulate the Steering Committee and begin the fairly intensive needs assessment effort critical to development of appropriate next steps. 2. The purpose of this meeting is to: a) formulate the steering committee through purpose,roles and responsibilities b) review and provide feedback on the proposed Work Plan,and discuss and identify opportunities,constraints and issues 3. The intended results of this meeting are. a) understanding of roles and responsibilities of the steering committee b) understanding of proposed work plan c) validation of stakeholders d) concepts for steering committee advocacy for participation in process by stakeholders e) schedule for Steering Committee meetings II. Steering Committee Formulation A. Purpose,Roles and Responsibilities accepted by the committee as documented in attachment to the agenda. B. Proposed Schedule of Meetings 1. August 7,2002 2. September 18,2002 Anderson Brule Architects I Joan Frye Williams Library Need's Assessment page 4 of 7 Meeting Memorandum August 7,2002 3. October 9,2002 4. November 6,2002 5. Optional—November 19,2002 M. Process and Proposed Work Plan Review A. Context,Purpose and Intended Results of the Library Needs Assessment B. Process Participants 1. Steering Committee a) Some appointments yet to be filled. 2. Management Committee and Consultant Team a) Management Committee to include Mike Ramsey,Anne Cain,Bob Stewart and Janet Hildebrand b) Consultant Team to include Sam McBane and Joan Frye Williams 3. Potential Partner Organizations a) Discussions regarding potential partners for joint-use,to include Partys and Recreation District,etc. 4. Stakeholder Groups/The Community a) Committee members were asked to read the preliminary stakeholder list distributed at the meeting and add any organizations or key contacts they felt should be involved in the process. b) The Management Team will email the electronic document to facilitate faster transfer of information. C. Proposed Work Plan Diagram 1. Part 1:Library Services for the Pleasant Hill Community 2. Part 2:County Library Needs for Public and Support Services 3. Part 3:Preliminary Site Identification and Options D. See Diagram,next page. Revised from handout at meeting to include meeting dates and to clear the confusion regarding the review process. Anderson Brule Architects/Joan Frye Williams Library Needs Assessment page.5 v,f 7 Meeting Memorandum August 7.2042 Pleasant #SII/Contra Costa QuntyOntral Ubrarylbecfs Assess ment and Site Cot Ions Study/August 8,2{02 Cirtr�eachProcess Consultant and staff Steering Committee Process Meetings Project ptanning Angus t 7,2002 Fornuda t ion Meeting Ubra ry S eNces for the Pleasant HO Gxnnumity Focus Groups I S urwe Ctxnmlarit y Ana hrs is Comrnurit y Forum 77 - Staff Vb&hops Key Informa nt Ana lys t of Libra ry September 18,2002 Interview S ervice a nd S pace Community beds /Limitations Assessment County Library l s for Pubk and Support Services esearc /Data Qrtreach k14 Direct /Indirect S ervke Analys is and S pace Meds1E w�i 3 •ial, a 4„}w, Assessment yrti y 4yY °I �S Cttober , FaclfitylS ice Optkx-s GJtltrty�ide#+�ecis Assessmelrt PrellrdnarySice Identlikation and Options 1_SIteGrfteda /Suruey i u FResearch/Data Gathenn 0 refirTu'na rye It e S elect lon/Anal is a US t Ing t.acutt y e � rr�er , Report Derebapment Recommendations Dis eus s Dory/review S takehokier and Community Rev#ewa nd U#akVw FinalApproval Fina#Report Nbvember lY, ZDUZ lona# Anderson Brule Architects 1 Joan Frye Williams Library Needs Assessment page S of 7 Meeting Memorandum August 7,2002 E. Work Plan Discussion Comments I. School District impact and importance in process—bond priorities a) Synergy,collaborative process b) Round 3 competitive advantage based upon knowledge of what has happened in Rounds 1 and 2. 2. Bond Act priorities a) Lessons learned—other models b) Diablo Valley College/Recreation and Park Board c) Joint-use d) Networking 3. Schedule Issues a) This is an aggressive schedule,and even though we are starting later than initially planned,the Consultant Team will manage our time to ensure that we conclude as planned(early December). The 3rd round application deadline is a fixed date that we must meet_and there is additional work beyond the Needs Assessment to be done prior. b) Some preliminary work has been done to date,to include data gathering and analysis 4. Financial capacity as criteria a) Start up and operating 5. Understand what's happening in our world,especially new libraries planned and being built in the County that will change our system b. Pinole,Orinda,Danville=benchmarking IV. Organizational Perspectives A. Organizational Goals 1. Pleasant Hill a) Joint,collaborative Effort that positions us to competitive advantage. b) Seize this opportunity to do something special—the joint,collaborative effort is key to our success. c) Enhanced services,better facilities,keeping Central intact and allocating the funds to realize the plan. 2. Public a) Engaging media early to publicize the effort and increase awareness. b) Enhanced services,culture and fostering a love of learning. Creative solutions. c) A library that is sited well,with better access to a better facility that integrates the Friends and provides community meeting spaces. d) A well designed library that is a resource to the community—a place where people will want to stay and linger. e) An excellent library in Pleasant hill. f) Not fewer,but enhanced services. 3. Library a) binding ways to focus as many of our resources as possible to direct customer service. b) Resolving barriers through design—encouraging use and developing behavior patterns that serve all those that come to the library. 4. County a) Create a there,there. A library that lends a sense of identity to Pleasant Hill in a prominent,accessible location. V. Conclusion A. Next Steps B. Action Items I. Next Agenda—our wish list,creative solutions 2. Consultant Team to prepare synopsis of information available at California State Library website regarding bond application process. Anderson Brule Architects I Joan Frye Williams Library Needs Assessment page 7 of 7 Meeting Memorandum August 7,2002 3. Consultant Team to provide Stakeholders dist as electronic document for distribution to committee. Committee member to provide input to Bob Stewart by Tuesday,August 13, 2002. C. Feedback 1. Pius a) Flip charts for group memory b) Reiteration,confirmation and amendment of comments c) Background information packet was helpfhl d) Sharing ideas e) Captured thoughts well on flip charts 2. Delta a) Better cookies b) More categorization AND E R S 0 N BRU LE` ARC H I T E C T S CITY OF PLEASANT HILL AND CONTRA COSTA COUNTY LIBRARY LIBRARY NEEDS ASSESSMENT ANIS SITE OPTIONS Steering Committee Meeting 2 MEETING DATE September 18,2002 REGARDING Meeting Agenda MEETING TME 7:00 p.m.to 9:00 p.m. PRojEcr 02.0502.0 LOCATION Pleasant Hill Community Recreation Center,320 Civic Drive Tom McHale Conference Room ATTENDEES x Alan Smith,Contra Costa County Public Representative X Anne Cain,County Librarian,Contra Costa County Library X Bob Finn,Pleasant Hill Public Representative David Durant, Pleasant Hill City Council X Janet Hildebrand,Central Library Manager,Contra Costa County Library X Joan Frye Williams,Consultant Team X Mari Bodnar,Pleasant Hill Public Representative Mark DeSaulnier Supervisor,District Four,Contra Costa County Board of Supervisors X Mike Ramsey,Pleasant Hill City Manager X Paul'Vitelli,Contra Costa County Public Representative X Robert Stewart,Pleasant Hill Redevelopment Agency X Sam McBane,Anderson Brul6 Architects,Inc.Consultant Team Wayne Johnson,Pleasant Hill Appointed Commissioner DISTRIBUTION Distribute to all Library Steering Committee Members L Introduetion I Agenda Review A. Context,Purpose and Intended Results I. The context of this meeting was to deepen the Steering Committee's understanding and involvement in the needs assessment effort. 2. The purpose of this meeting was to: a) reiterate the committee's role and provide relevant information b) overview and discuss the community and demographic analysis c) discuss the library of the future that will serve Pleasant Hill 3. The intended results of this meeting were: a) actions for the committee regarding advocacy for community participation b) outreach methodology and schedule H. Needs Assessment Information A. Community Analysis and Demographics I. Utilizing connections to existing organizations to further outreach—and their ongoing meetings. Individual committee members may introduce the idea and get them involved in the process. B. "Libraries of the Future"Discussion I. Help the user navigate the library—not just 3.7,but Canadian business. An example is the Vancouver Public Library. 2. Provide full text access to all current scientific and medical journals available in full text—as an electronic resource. It is very difficult to access scientific and medical information,which more and more people are seeking---you can only access that at a hospital library other than driving to Berkeley or Stanford. Be a source—specific to these subjects. 3. Encourage the reading habit. Foster the notion of reading as second nature to educating oneself. Just as important as going to the best schools and formalized education. Encourage people to do Page 14f4 hAwindows\temporary Internet fdes\oIk&a1m_0209I8.sc.doc Form Rev.04.24.01 Strategies,Architecture&interiors Anderson Bruit Architects Inc. 325 South First Street, 0 Floor San Jose,California 95113 Tel: 408 298 1885 Fax:408 298 1887 www.aba-arch.com Anderson Bruie Architects Library Needs Assessment and Site Options Page 2 of'4 Meeting Minutes September 18,2042 something that is good for there and good for the community. Encourage self-directed exploration in reading and learning. 4. Provide information in the language the customer wants to receive it. Communicate with customers in their language of preference—have information and resources available. 5. Collect,maintain,preserve,conserve local historical information. Local archives,local memory. Focus on local information,Contra Costa Times,Pleasant Mill Record,etc. Historical records. Local information that won't be found elsewhere and should never be thrown out for new. 6. Given this is central library—logical repository for that information for all of Contra Costa? 7. Issue a call for historical material. Seeking,collecting and finding historical information in the community. For example,reach out to churches—art and artifacts. 8. Maybe these collections are beyond print materials and include artifacts—we are a visual society and connect in many ways. Holographic and dioramas. 9. Libraries should collect 3-dimensionally. Not just 2 dimensional print materials. 10. A museum collects artifacts. If a library were to collect artifacts, there is no limit to what they could collect. Books and digital information are a much more efficient way to store dig It. Merchandising—connecting artifacts with materials in the library—and maybe through partnering with museums,toy retailers,etc. 12. Present a warm,friendly image that attracts like a good retailer,with the facilities and staffing that helps the customer—the retail concept. 13. Should the library actively seek to or pursue new customers? Yes--banking as an example. Outreach to customers rather than waiting for them to come in and ask for services. 14. Celebrate the wonderful things that the library does already—teens and the reading program, wonderful instructions on the internet and computer resources,children's resources,programs to enable high school students to have homework help at home,lots of resources in other languages. Expand on it--but many wonderful programs that are going on now. Celebrate,let people know and continue. 15. Focus on young children through story-time,etc. Volunteer efforts,where children receive a book. Creating a culture of reading—and getting books into the hands of kids who haven't been read to. 16. Have an abundance of technology,leased,not owned,so operating budget can accommodate turnover. Constant turnover. Envision that it is interactive with me as an individual—I have an account--keep track of materials I have used,a queue of material that I would like to use—and automated systems to manage that. Groups or individuals to reach out and connect to schools, universities,etc. I can do it myself—once learned. Needs a business center. Needs a place for business--when you come with a business purpose in mind there is a different environment with other individuals with different needs. We should be knocking on the doors of business leaders to understand how to encourage their staff to be here rather than Oakland or Berkeley. 17. Both access through the library and at home. Computing power—I will never have at home what the library could provide. Group activities—common interests or mission—can collectively accomplish work,research,etc. Space dedicated to those kinds of activities. Level of capacity that exceeds what is available at home or business—both in terms of technology and physical setting and resources. 18. Importance of physical facility—not just to its function but aesthetics. Quality of architecture that will instill a sense of pride in the community and users--but will bring them back again. Emphasize importance of facility. 19. Not just beauty,but comfort. For example,comfortable couches new windows where you could read a book and snoozed you needed to. 20. Partnering with industry and a permanent"x"working with the library. Always lamented that education is out of sync with today's work needs. The workforce needs should be expressed in the library early—career days,etc. Permanent representative that we can draw from. 21. Community commons—intellectual commons. Individual experience that has the resources you need,and interacting with ethers if you wish—or there is synergy and groups that are available for use. Role of library in community. 22. The library,rather than the skateboard park,can be a more enriching and valuable experience. Whether the library wants to or not—it is and will be the place to be after school or on weekend. Anderson Brule Architects Library heeds Assessment and,Site C?ptions page 3 of Meeting Minutes September 18,2002 23. Change our definition of the library. The printed word won't be obsolete-we need to dramatize what is in the boobs,entice the kids. They are inundated by the world around them,the two dimensional book is not enough-it needs to be a movie-etc. 24. A gathering spot-computer labs and summer math clubs in Santa Ana. Reaches out into a community where 2d and 3d generations are eager to use the library. Library that has organized s service,that supports an educational purpose,which reaches out to kids,but does not have a lot to do with books or reading. Yes-appropriate activities. Libraries are for learning-and these are learning activities. Librarian was there for 25 years,he realized that parents could not read English and were not going to-so skipped that generation and concentrated on second who became the parents of the 3`a generation. 25. Negative reaction to books when it is the wrong book for the kid. Too tough or boring,etc. We are fortunate in pleasant hill that kids are exposed to the right books at an early age. Teachers go out of their way to identify the best books,rather than forced to read a book to comply. 26. Advocate of comic books. Learned a lot through comics. In Manila-an educational opportunity. 27. Place in the library for holistic health research-health industry as an industry is letting people down,and they must fare for themselves. More and more adults are in need of and looking for information. Place in the library that was a health research center i resource center with skilled staff to help. 28. What is it about the pleasant hill library that will be remarkably different-what will they come here for that they can't get anywhere else? Something is remarkable-signature service or collection. The community and surrounding communities are delighted that it is here. 29. What is it that Pleasant Hill wants to be known for years from now? Education is one of the hottest topics. Center for education in Contra Costa County. If community,council and staff are excited,then resource allocation and policy,etc.,will follow. Drive toward achieving that. 30. Initial and ultimate referral source. Connect available resources in the community with those that need them. 31. Librarians are information navigators. 32. First resort,rather than last resort. Front door to information access,rather than back door. 33. The more reasons there are to go to the library,the more patronage. Drop in because my friends are there. Get a latte on Saturday afternoon. The more that you offer,the more opportunities to draw them in. 34. Too much information from Google-and no integrity 35. Professional resource available to differentiate 36. How does the library add value-what value does it add. a) Social values b) Babysitting-a lot of what libraries do after school. Rather than fight it,make it easier and more convenient for kids. Location of the library so close to so many schools. 37. Outdoor spaces-wander out and bring a book and read under a tree. 38. Think of how easy amazon.com makes it-they exceed expectations in terms of delivery. And suggest other books. Collaborative filtering software. One way to add value. 39. Convenience-is that more important than depth of resources and collections? Health in depth, for example.Many times convenience is emphasized and depth is not. 40. Is the consumer motivated more by convenience,or depth in resource and access? 41. Libraryjungle.com-wealth of information that you access like amazon.com and never leave your home-FedEx delivers it the next day. Convenience and excitement-not spending the money to buy the book Is there a way of combining what they are talking about--have convenience and depth. We would go for the depth,because I can get the convenience other ways. The depth is an educated person--who can help. 42. It is a place for social interaction. There is the ability to go to Amazon to get that thing--but 10 years ago,they said that the internet would kill bricks and mortar retailing-but it didn't happen. We as humans are social animals. One of the reasons to come together. 43. Retail models of service seem to be a good model for the library. Certainly if it is a revenue stream. Can we emphasize coffee and retail books in the library-and reduce the subsidy. Revenue centers are appropriate and desirable. 44. Techniques-in service. ATM(s),self checks. Anderson Brule Architects Library Needs Assessment and Site Options page¢of Meeting Minutes September 18,2002 45. Free service vs.Fee service--disenfranchising segments of society. Important to have free services,but have fee based services as well. C. Parallel Processes 1. Recreation and Parks—Master Plan in process. Flan and public process underway. 2. Educational—K— 12 3. YMCA—mission and intentions. 4. Chamber of Commerce is talking about wanting to build membership and increase its relevance in the business community. 5. General Plan update. 6. Health systems—J.Muir Mt.Diablo system 7. Diablo Valley Community College—extending awareness in community of what they do. Their sense is that if you knock on the doors and ask individuals to list their 5 most important programs —most do not know the rich pool of resources that are available in their backyard. III. Library Band Act of 2000 A. FAQ(s) B. Addressing Relevant Issues in Work Plan Implementation 1. Other Contra Costa County libraries that are submitting a) Walnut Creek b) Hercules c) 2nd---Antioch d) 2nd Concord e) San Ramon IV. Community Outreach A. Methodology 1. Staff Workshops 2. Stakeholder Focus Croups 3. Questionnaire 4. Community Forum a) Important in PR—let people know that it will be interactive and not a lecture—a fun activity. b) Slips of paper—comments or cards. c) Discussions have been general—is there a point at which we say which site—etc. B. Steering Committee Role 1. Advocacy-Community Participation 2, Individual Input V. Conclusion A. Next Steps B. Action Items C. Feedback I. All throughout the first half of the meeting—wondered if we were going to here about the forum. Should have addressed a reschedule earlier—would have caused less anxiety. A N D E R S 0 N B R U L It A R C II I T E C T S CITY OF PLEASANT HILL.AND CONTRA COSTA COUNTY LIBRARY LIBRARY NEEDS AssESsi4'IENT AND SITE OPTIONS Steering Committee Meeting 3 MEETING DATE October 9,2002 REGARDING Meeting Agenda MEETING TimE 7:00 p.nL to 9:00 p.m. PROJECT 02.0502.0 LOCATION Contra Costa County Library Administration Tom McHale Conference Room ATTENDEES: x Alan Smith,Contra Costa County Public Representative Anne Cain,County Librarian,Contra Costa County Library x Bob Finn,Pleasant Hill Public Representative x David Durant,Alternate,Pleasant Hill City Council X Janet Hildebrand,Central Library Manager,Contra Costa County Library x Joan Frye Williams;Consultant Team x Mai Bodnar,Pleasant Hill Public Representative x Maria McCullough,Mt.Diablo Unified School District Mark,DeSaulnier Supervisor,District Four,Contra Costa County Board of Supervisors Mike Ramsey,Pleasant Hill City Manager X Nicole Sasaki,Student Representative x Paul Vitulli,Contra Costa County Public Representative x Robert Stewart,Pleasant Hill Redevelopment Agency x Sam McBane Mulford,Anderson Braili Architects,Inc.Consultant Team X Wayne Johnson,Pleasant Hill Appointed Commissioner DISTRIBITt'ION Distribute to all Library Steering Committee Members I. Introduction 1 Agenda Review A. Context,Purpose and Intended.Results I. The content of this meeting was to further the Steering Committee's understanding and involvement in the needs assessment effort. 2. The purpose of this meeting was to: a) overview and discuss the community and demographic analysis b) review feedback from community outreach c) discuss and identify additional outreach opportunities d) understand the next steps in the work plan 3. The intended results of this meeting were: a) action plan for additional outreach b) shared understanding of input and feedback to date B. Overview of Planning Process C. Part 1:Library Services for the Pleasant Hill Community I. Outreach through Focus Groups,Questionnaire,Interviews,Community Forum and Staff' Workshops 2. Part 2:County Library Needs for Public and Support Services 3. Part 3:Preliminary Site Identification and Options H. Community Analysis A. The report will contain the following,to`tell the story'about the community of Pleasant Hill 2. Governmental,Educational,Business,Development 2. Health And Wellness,Cultural,Professional 3. Religious,Ethnic,Family-oriented,Youth-oriented Pages i o€4 hAwWowsltempomryWenvtfiks\oWca\w 02x009 w.doc FamRev.04.20.01 Strategies,Architecture&interiors Anderson SruI6 Architects Inc. 925 South First Street,4i''Floor San Jose, California 95113 Tei: 408 298 1885 Fax:406 298 1867 www.aba-arch.com Anderson Brule Architects Pleasant Mill Literary Needs Assessment and Site Options Page 2 of 4 Meeting Memorandum October 9,2002 4. Financial,Senior,Disabled 5. Summary Demographic Information a) The population of Pleasant Hill in Year 2000 is estimated at 32,537. By 2020,the population will grow to 37,200,a 13.3%increase. b) Employed residents will increase 6.3%,from 26,542 to 28,200. c) Pleasant hill will experience a 15%increase in jobs from 2000 to 2020,from 17,330 to 19,930. The greatest change will be reflected in the retail sector. d) Mean household income in Pleasant Hill will reach$97,900 by 2020. By comparison,the County mean household income is projected at$102,400. e) 24.1%of Pleasant Hill residents have some college education,29.3%have a Bachelor's Degree and 13.1%hold a graduate degree. fj 17.7%of residents speak a language other than English, 13%of the population speak English at less than"very well." B. Overview of Conununity Outreach i. Staff Workshops 2, Contra Costa County Library Commission Meeting 3. Stakeholder Focus Groups 4. 3 Focus Groups 5. Community Forum 6. Questionnaire C. Additional Outreach Opportunities I. Committee Members 2. Teen Council- Meeting Monday 3. Leadership Class at College Park a) Write on English Boards 4. Directly approach Administrators 5. Education Summit I Forms Available-Info 6. Outlook 7. Librarians in District 8. Guest Commentary by David 9. Article in Outlook-mail questionnaire if they don't have access to the web 10. Committee Members 11. Note in every terminal in the library 12. Mari to go to Senior Center 13. Chamber of Commerce next Wed-DD 14. Boy Scouts 15. Girt Scouts 16. California Writers 1 Mari 17. Writing Students-Mari will need 20 copies by 11:00 a.m.tomorrow(Janet) 18. Announced in Rotary-will email I J.H. 19. Pleasant Hill Librarians Next Week 20. Leave questionnaires at Senior Housing 21. Council Meeting Rebroadcast 22. Blurb on screen. 23. City Staff 24. AT&T Bulletin Board? 25. Teachers Union HQ in Pleasant Hill 26. Link to questionnaire at MDUSO website - 27. Classes I tech classes taking the questionnaire 28. How to use the library instruction-sneak this in... 29. Outreach to Other Organizations 30. Key Community Leader Interviews 31. Contra Costa Times Connection? 32. Lisa Wren 33. Channel 7 34. Rave Padilla-KCBS Reporter for this area Anderson Brute Architects Pleasant Dill Library Needs Assessment and Site options Page 3 of 4 M'eettng Memorandum OL-Wher 9,2002 M. Site Criteria and Potential A. Current Site B. Contra Costa Center-Wards C. Accessible and visible from.freeway D. Large,vacant building-library and admin,etc. E. Not most glamorous location F. Constraints I financial on this location(12 owners, 7 props) G. Maybe more appropriately a retail or mixed use site H. Isolated and by itself-you don't go there for something else... I. Least convenient for public transportation J. Pockets along Contra Costa Blvd. K. Pleasant Hill Park location L. Pleasant Hill Community Center Location M. Gregory`pillage Shopping Center N. Is the library's impact increased by affinity and location to other things-like retail? 4. Even if there are potential distractions P. Will location of`central'drive use of other facilities(potential negative impact) Q. Sole function versus interaction,vibrancy and`competition' R. Trend recently:combine in campus like setting with arts/culture,govt,recreation,retail. All compatible uses. Libraries will increase retail traffic in a mall. S. Many models work-what is not being done very often is the grand library off by itself T. Leverage parking U. Library not a primary destination V. Public libraries are experiencing a significant gap between services and community's understanding of availability W. Leveraging effect.... X. If looking at Park.-parking will be the biggest single component. Parking lots are very well-used. Y. Adjacent to what we call`downtown'-not in downtown. Z. Any---park,potential for office building,Feiner bldg AA. Park-currentconfiguration:baseball diamond and pool west is sacrosanct Along Gregory Lane, playground beyond-One block's worth of L in two directions BB. If Rec and Parks district is amenable,they may end up with more park,net,I.e.this site. CC. Appeal re:park-for elementary lads,take advantage of library and outdoor area DD. Concord voted to put their new library in the City Hall complex EE. Ward's is psychologically farther away than physically to downtown FF. Parents wouldn't want to send their kids under the freeway... GG. Lifelong learning campus is already on this site to some degree... HH. This site or the downtown area... 11. Intrigued by the concept of the change in that area JJ. Pleasant Hill Park--needs a HQ and maybe synergistic opportunities KK. Joint Use aspects? LL. Downtown—moved there and used to concept of walking MM. Is the library spur of the moment,or planned visit? For Nicole,a deliberate trip 1. Maybe focus might be lost-I'm going to the library.-and am really at Jamba Juice NN. Competition if in downtown location? IV. Work Plan A. Development of Library Service Responses B. Service and Physical Limitations of Facilities C. Space Needs Assessments—Pleasant Hill Community Library D. Countywide Direct Public Service Analysis and Space Needs Assessment E. Contra Costa County Indirect Public Service Analysis and Space Needs Assessment V. comments A. Kmart site? Arguably a possibility. Stones throw north of DVC campus—plenty of parking. However,Pleasant Hill would hate to lose a large retail space—and the revenue. B. November 6--next meeting. Anderson Bruli Architects Pleasant Hill Library Needs Assessment and Site Options Page 4 of 4 Meeting Memorandum October 9,2002 VL Feedback A. Biggest missing piece is involvement of news media.—especially the print media H. Make them ex officio members? C. Invite them to these meetings—they are sent the agenda through Public Information Office at City D. Phone call and highlight this as an issue—understand the importance E. Chris Lopez at CC Times F. Participant at Stakeholder Focus Croup were very happy with that meeting/felt that everyone was heard and understood even among different points of view ANDERSON $ RU Ltv ARCHITECTS CITY OF PLEASANT MILL AND CONTRA COSTA CouNTY LIBRARY LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Steering Committee Meeting 4 MEETING DATE November 6,2602 REGARDING Meeting Agenda MEETING TIME 7:00 p.m.to 9:00 p.m. PRojEcT 02.0502.0 LOCATION Contra Costa County Library Administration Building ATTENDEES X Alan Smith,Contra Costa County Public Representative X Anne Cain,County Librarian,Contra Costa County Library X Bob Finn,Pleasant Hill Public Representative David Durant,Alternate,Pleasant Hill City Council X Janet Hildebrand,Central Library Manager,Contra Costa County Library X Joan Frye Williams,Consultant Team X Mari Bodnar,Pleasant Hill Public Representative X Maria McCullough,Mt. Diablo Unified School District Mark DeSaulnier Supervisor,District Four,Contra Costa County Board of Supervisors Mike Ramsey,Pleasant Hili City Manager X Nicole Sasaki,Student Representative X Paul Vitulli,Contra Costa County Public Representative X Robert Stewart,Pleasant Hill Redevelopment Agency X Saxe McBane Mulford,Anderson Brute Architects,Inc.Consultant Team • Sherry Sterrett,Pleasant Hill Recreation and Park District • Wayne Johnson,Pleasant Hill Appointed Commissioner DllmmunoN Distribute to all Library Steering Committee Members I. Introduction I Agenda Review A. Context,Purpose and Intended Results I. The context of this meeting was to update the steering committee on the process to date and discuss the methodology for moving forward. 2. The purpose of this meeting was to: a) review the community library needs and proposed service responses b) review the methodology for determining the development of service and physical limitations of existing facilities,as well as a space needs assessment c) discuss the County Library Service Model options d) discuss the methodology for finalization and presentation of the document 3. The intended results of this meeting were to: a) review process and progress to date b) determine methodology for presentation of information to Council,Commissions,etc. H. Library Needs Assessment A. Library Service Needs and Proposed Service Responses I. Educational Organization:the number one priority-education as the core value of the community a) A learning environment--a place where learning would happen b) after school programs c) homework help d) reference assistance e) collaboration with{outreach to schools and colleges f) teaching I training i mentoring activities Pegs 1 of hAwindowe,temporwy intemt fiW\oHc$ca\m-021106_Ac.doc Foam Rev.04.20.01 Strategies,Architecture&interiors Anderson Bru€8 Architects Inc. 325 South First Street, 40'Floor San Jose, Cat€famla 95113 Tel: 408 298 1885 Fax:408 298 1833 www.aba-arch.com Anderson BruleArchitects Library AWds Assessment and Site Options Page 2 of 6 Meeting Memorandum November 6,2003 g) alignment of collections with curricula of learning institutions—can find the material here at the library(even textbooks) 2. Center for Reading--second highest priority based upon a) Well stocked,varied collection of books and magazines for all ages b) the community looks to the library for leadership in reading--the library would get out in the community and advocate/promote reading—active promotion/encouragement of reading. The library as experts in reading and teaching`reading' to the community. This is an issue the library can own—to be the leading voice for reading in the community c) literacy tutoring,remedial help with students who are struggling d) the library as a great place to read—comfortable seating and lighting—a`reading friendly' environment. A safe place to read—a social place to read. A place to spend time reading. 3. Part of`critical mass'for Pleasant Dill as a city-the role of the library as part of the identity of pleasant Hill. a) collocated with other city destinations b) interest in history of pleasant Hill as a community—the library as a good place to collect that history c) A business friendly organization—the business presence in.Pleasant Hill is very important to the identity as a city. Vibrancy and identity of Pleasant Hill always includes the business community in conversation. 4. Strong virtual as well as physical presence in the community a) This is not about technology for technology's sake,or a high tech showcase b) computers at home and woork,with internet access—very convenient to have the option to access services online as well as in person c) strong interest in full text databases,as well as to do business with the library(as in an e- govt). Many people do not have a sense of how strong a virtual presence the library already has. d) Many commuters—looking for material to download,e.g.audible.com,MP3's for cars, etc. Technology as an answer to commute problem. e) Interest in library to do reciprocal linking. Could other sites refer them back to the library, and can the library be the place to direct them to other resources f) Remarkably high interest in this community for both online and physical presence versus other communities we have worked with. 5. Gateway to resources beyond the Pleasant Bill Library—one stop shopping. a) The library b) Especially thrilled with ability to place a hold and receive materials from another location. Would like to be able to do that themselves. 6. Support for independent exploration and discover a) good signage,navigation,ease of use. No hidden items,would like to do it for themselves. Remarkable numbers versus other communities looking for self-service,etc. The same self-directed individuals also want staff'available if they need them. b) Confidential,independent,self-motivated. 7. Family friendly destination a) collocated with other family-oriented destinations b) programs for children c) ample parking d) safe bicycle and pedestrian access B. what is not on this list 1. Community is not looking for a research institution—homework,self-directed use of the library, but not research,or extremely specialized collections 2. Did not seem to be many requests for`commons'spaces--community gathering spaces— "Commons"as a library service response—[sam make distinction between commons and civic center/community center] 3. locate so that spaces could be shared,interrelationships C. Discussion 1. Commons vs.Civic Center vs.Community Center Anderson Bruli Architects Library Needs Assessment and Site Captions Page 3 of 6 Meeting Memorandum November 6,2003 2. Origin of names of the communities in this area ss-in reaching out to local writers—they were unclear as to the origin of Pleasant dill. We need to inculcate a sense of history. We have legend history—but maybe not 3. Historical Society has an office and collection near Friends. Should be connected with the library. Many opportunities to connect the 4. The Orinda Library built a large auditorium as part of the library and community center. If the new library is designed in such a way as to be collocated with other functions. Can we assume that an auditorium may be an option in the library? 5. Are people thinking more globally,than just a library. This whole concept of a library can be melded into other needs for the community. 6. As we go forward,the questions that were asked were focused on libraries. Stand alone library buildings are less frequent in today's 7. Eventually you must consider the cost of these other things beyond a library. Somewhere along the tine reality M11 need to be considered. 8. Any other things—how we differ from other communities. What surprised the consultant team was the frequency of alignment. In this community,the responses were very mach aligned from participants in the process. It is unusual that these issues emerged as clearly as they did— frequently issues are polarized in the community. 9. An opportunity for global outreach—sponsor a lecture of series. A gamut of topics,like health, someone from Kaiser,etc.,speaking on different aspects of health,as well as small businesses and how to survive amongst larger companies. Smaller things the population can grasp and do parenting,etc. D. Development of Service and Physical Limitations of Existing Building E. Development of Space Needs Assessment HI. County Library—Service Model A. Because this is the Central library,a number of functions take place here that serve the whole county and its community libraries. The following table[insert here]breaks down each functional component and 1. Administration B. Captions for Service Delivery 1. Public Services a) Resource Sharing • Hold/reserve policies and planning a Intrabranch delivery • Backup reference 2. Indirect Public Service a) Administration Personnel Budget Purchasing Accounting Contract and grant administration Statistics and measurement s Fundraising Public information/marketing Liaison with County administration Liaison with City administrations Facilities management b) Policy and Program Development • Service needs assessment and planning • Service design • Service development and testing a Service evaluation • Liaison with other individual libraries/agencies/service providers a Liaison with BALIS,other cooperative library agencies • Service grant development Anderson Bru,16 rfrcniteets Library Needs Assessment and Site Options Page 4 of 6 Meeting Memorandum November 6,2003 c) Development and Training n Training needs assessment and planning • Training design • Training development and testing • Training delivery • Training evaluation • Liaison with caber training providers • Training grant development d) Materials and Distribution(Collection Support) a Collection development needs assessment and planning • Acquisitions/ordering/receiving a Cataloging/technical processing • Subscription management • Materials repair • Inventory e) information Technology C Network needs assessment and planning Network design 93 Network implementation and testing Network troubleshooting,maintenance and upgrades g Application needs assessment and planning a Application evaluation and selection Application implementation and testing Application troubleshooting,maintenance and upgrades Web site design Web site implementation and testing a Web site troubleshooting,maintenance and upgrades Liaison with IT vendors Liaison with County IT Department Custom programming C. Discussion and Feedback 1. Volunteer Program as part of Policy and Program Development. Leadership at`Central'level, and implemented in each of the community libraries. 2. Volunteers diminish the cost of the operations of the library. 3. Question about resource sharing and reference-is there not a need with some of the programs where people call in on weekends,etc. A branch may not have all the resources at hand. 4. The resource sharing strategy is about the interdependency-resources may be located at a specific place,but available to all. Technology is not yet there to fully distribute those resources. 5. Bond funding can not be applied to operating costs--capital construction costs. 6. County component work--the next step is continued work with county staff`on understanding the pros and cons of various criteria for location and collocation of these items with libraries,etc. 7. Competition for the D. Traditional Model for Development of Library Services-How libraries have grown in most places. 1. Start in an established city with a main library--one library in town. 2. Over the years,often hundreds of years--the Old,Main Library served town until suburbs started to expand. Over time,branches were located in those suburbs. The branches functioned as satellites to the Main. Main was always larger,most dense in resources,etc. This is the traditional library growth model. Sometimes branches get bigger as suburbs grow,most Main (or Central)usually maintains its status as the oldest,largest facility.The branches(or community libraries)may grow some,and become regional branches. This is a city model,e.g. L.A.,San Francisco,Oakland. 3. Occasionally,this is the way County libraries have grown as well,because the county's growth pattern has modeled the city growth pattern. Most of those libraries are city/county libraries,like Fresno X"XXX E. Evolution of Contra Costa County Library Services Anderson 8ruM Architects Library Needs Assessment and Site Captions Page S of 6 Meeting Memorandum November 6.2003 1, How Contra Costa grew is a little different, The County had small libraries in various places. In addition to small libraries,an administrative center,which deposited extra collections and ran a bookmobile service—the notion was to refresh the local collections by sending new books, periodically to the smaller libraries. Those new books would rotate,from town to town,as circuit or deposit collections. This was the original model in Contra Costa County. Headquarters was primarily a distribution operation. Pressure in Martinez to reuse the library administrative space as Court space. They hired an industrial engineer as a consultant,whose charge was to develop the population and transportation center of Contra Costa County in the future. His recommendation,based upon his sense of the trending in the county,was that the effective center of Contra Costa County would be approximately in Pleasant Hill. 2. At that time,this was not yet a City,only a community. 3. The plan was to develop a warehouse—or distribution center. newspaper archives describe the administrative center in Pleasant Hill would be a warehouse that would feed the other community libraries. 4. Members of this community organized themselves toward building a Reading Room in conjunction with this warehouse. First approach was to build a facility on the property,and moved toward adjacent to the warehouse(economies of scale in construction). 5. The stacks were designed as warehouse style stacks—not for public use. This history explains a lot about how this building was constructed—other than the reading room it would not be public access. The residents agreed to taxation to pay for the Reading Room. 6. 90%of the capital investment was for administration,and 10%for the Reading Room. Cather county functions also utilized the space(other government operations subleased), This library was built in 1961. 7. Over time,the community libraries begin to grow and develop their own collections,and there is less need for rotating,circuit or deposit collections. S. This model does not[reflect)the'Main or Central'. This is really a distributed system,a peer system with some functions managed here. The relationship here is not larger to smaller,more to less advanced,less to more robust,etc. F. Top down service model is not the only passibility for a distributed system,. 1. Location in Pleasant Hill—geographically centralized. 2. Surrounding communities are building bigger branches,as opposed to the Main model,where branch libraries do not become bigger than Main. This is a peer based relationship,which frees us to locate shared resources any place in the network that benefits the whole network. 3. As the 90°lo became open to the public,the perception grew that all 100°lo equal the Central library and Pleasant Hill library. The sense 4. Still centralized physically I geographically. Not about 5. The distributed model is a peer relationship,with Central as geography,not hierarchy. G. .Discussion I. The Old Main model—collection is comprehensive(one copy of each book in the total collection). 2. This model,distribution is peer to peer all around. Pleasant Hill is currently the largest collection,however the branches planned for Concord,Antioch,Walnut Creek will be this large. 3. Pleasant Hill has benefited disproportionately over the years. However,this collection started out very large,but it is being eclipsed by other branches and their collections. Concurrent, parallel development in many locations. This location received a big influx of resources early because of its adjacency to the administrative warehouse when it was opened to the public. 4. The distributed model allows more options and broadened horizons, 5. the other branches in this 6. Other cities have a perception that Pleasant Hill has benefitted. 7. Throughout the course of what we've done,there have been statements that have been more emotional than analytical. Sense that functions can't be separated. This analysis shows that there are functions that are performed that can't be owned by the city of Pleasant Hill. The thought that needs to be stated or disproved v-if individuals feel a sense of ownership. 8. By calling this Central library,we develop a mental image,which is usually the old main model. This is really a distributed resource issue. Present state of the art,centralizing is the most effective way to make certain resources available. Anderson Brash Architects Library Needs Assessrnentand Site Options Page 6 of 6 Meeting Memorandum November b 2003 9. Regarding functions of Central Library—there is a business function—administration. Then you have resources—books,computers,etc. Do they have to be together? Some things,yes. 10. How do you tell the public? Losing Central? We don't believe that is the issue. The issue is re- conceptualizing. Emotional territory is associated with 11. In talking to hundreds of residents in the past few months—there is a real sense of pride and ownership 12. We went through a city council election.—seven candidates. Branch 1'braryy,state of the art in facilities and services. Not a new topic now. 13. Enhance the services to formal learning environments. a) How we can enhance the library system in the school system.. IV. Site Options A. Existing Site B. Potential Sites V. Conclusion A. Schedule for Next Steps & Action Items C. Feedback. 1. Plus a) History and Evolution of the Library—Sociology of Libraries b) Classification of the criteria against sites AND ERSON B R U L 9 ARCHITECTS CTTY OF PLEASANT HILL AND CONTRA COSTA COUNTY LIBRARY LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Steering Committee Meeting 5 MEETING DATE November 19,2002 REGARDING Meeting Agenda MEETING TIME 7.00 p.m.to 9:00 p.m. PR€jEcT 02.05010 LOCA'T'ION Contra Costa County.Library Administration Building ATTENDEES X Alan Smith,Contra Costa County Public Representative X Anne Cain,County Librarian,Contra Costa County Library X Bob Finn,Pleasant Hill Public Representative • David Durant, Alternate,Pleasant Hill City Council X Janet Hildebrand,Central Library Manager,Contra Costa County Library X Joan Frye Williams,Consultant Team X Mari Bodnar,Pleasant Hill Public Representative • Maria McCullough,Mt. Diablo Unified School District X Mark DeSaulnier Supervisor,District Pour,Contra Costa County Board of Supervisors X Mike Ramsey,Pleasant Dill City Manager • Nicole Sasaki,Student Representative X Paul Vitulli,Contra Costa County Public Representative X Robert Stewart,Pleasant Hill Redevelopment Agency X Sam MCBane Mulford,Anderson Bru16 Architects,Inc.Consultant Team • Sherry Sterrett,Pleasant Hill Recreation and Park District • Wayne Johnson,Pleasant Hill Appointed Commissioner DISTRIBUTION Distribute to all Library Steering Committee Members L Introduction/Agenda Review A. Context,Purpose and Intended Results 1. The context of this meeting is to finalize the scope of this project and plan next steps. 2. The purpose of this meeting is to: a) review the basic concepts and recommendations made in the needs assessments report, which is a culmination of the work done to date b) share the methodology and timeline for finalizing site concepts c) discuss the methodology for finalization and presentation of the document 3. The intended results of this meeting were. a) review process and progress to date b) determine methodology for presentation of information to Council,Commissions,etc. 11. Library Needs Assessment Overview A. Role of the Pleasant Tull Library in the Community 1. How does this affect the grant proposal,what we would create,where would we put it? 2. Concepts of competitive positioning B. The document will include.Service Needs and Responses,as well as Space Needs Assessment ffi. County Library Needs Assessment Overview A. County Library—Service Model 1. Administrative services included in support and Administrative Services 2. Define shared resources as non-duplicated,or rare,materials 3. a number of these-in business and computing,government docs,are all rolling to electronic resources 4. Art,other special subjects,etc.,are not moving in that direction and are expensive gaga t o£2 10windowsttampomry iawnat files\olk8ca\ax-021119 x.doc Farm kc,.04.20.01 Strategies,Architecture&Interiors Anderson Brui6 Architects Inc. 325 Strath First Street, 41"Floor San Jose,California 85113 "Cel; 408 288 1885 Fax; 408 298 1887 www.aba-arch.com Anderson Brute Architects Library Needs Assessment and Site Options Page 2 of 2 Meeting Memorandum November 19, 2002 IV. Discussion and Feedback A. Recreation and Park District Master flan-We will include questions on a survey in January for bond measure capacity in the community. Maybe a factor that will play into optional funding. B. Include incremental next steps in the needs assessment report,as prudent. C. Some will be uncomfortable unless they see the big picture—others will want to micromanage. Our goal as this committee would be to provide the information or at least when in the process the information will be developed or known. Answer the questions. D. Emphasize what is delivered at each stage and what it is good for(worthwhile doing even if). V. Site Options Overview A. Development of Site Options on Existing Site 1. People will get hung up on the site. 2. This is about creating a rational process. 3. Council will want to know where this is going to go. 4. Renovating this site is a concept that I hadn't considered,personally. Renovating this facility. 5. Selling a concept—a new library should be about a new library,not another floor on this building. 6. Cost of minor renovation as point of argument 7. Is it appropriate to go through the site analysis before you go through renovation first? B. Development of Site Options on Other Potential Site(s) Vi. Conclusion A. Development of Next Steps 1. The better the information the Council receives,the better the Council is able to make quick decisions B. Action items i. Distribute draft to Steering Committee 2. Each and every SC member should be at that meeting when this is presented to Council 3. Bring others to the meeting---senior citizens,young families,parents with school age children— associates and friends from school. ANDERSON BRIULt ARCHITECTS CITY OF PLEASANT HILI,AND CONTRA COSTA COUNTY LIBRARY LIBRARY.DEEDS ASSESSMENT AND SITE OPTIONS Stakeholder Focus Group Meeting#1 MEET is DA E. October 3,2002 REGARDING: Meeting Minutes MEETING TWE: 10:00 am- 12:00 pm REPORT DATE: 10/08,102 Loc.knom Pleasant Hill Central Library,Conference ABA PROJECT#: 02-0502-0 Room C ATTENDEES: MT,GC,DB,MO, AM,LF,SS,SM,HV DISTRIBUTioN LIST: Meeting reports distributed to all listed below ® MT Decky Thornton,Pleasant Hill Police Department,Juvenile Specialist Z GC George Corrigan,Architectural Review Commission DB Dawn Block,P.H.EducationISchools Advisory Commission MO Marls O'Brien,Pleasant Hill Adult Education Center AM Alice McKenzie, Contra Costa County Law Library LF Lola Fellinger,Planning Commission SS Sherry Sterret,CASA steering committee ® SM Sam Mebane,Anderson Brule Architects,Inc. [� BC Brad Cox,Anderson Brule Architects,Inc HV Holman Vilchez,Anderson Brule Architects,Inc ITEM DESCRIPTION 1. Introduction/Agenda Review A. introduction of Participants 1. George Corrigan-Architect in Walnut Creek. PH Arch'1 review commission 13-14 years. PH resident 18 years. Wife is Special Ed Principal for Contra Costa County. 2. Dawn Black-PH resident 16 years. Two daughters,high school and college. Serve as Commissioner on PH Schools and Education Commission. 3. Mark O'Brien-Career with district as teacher at Valley View. Run adult Ed program. Wife science teacher. Lives in Concord. Uses UC Davis library. 4. Alice Mckenzie—Contra Costa County public law librarian 5 months. Worked at law firm in S.F.managing library. CCC law library is looking to partner with library to help people access info.to law. Partnership has been with all community libraries. Visits all libraries. 5. Lola Fellinger-PH Planning Commission. PH resident 30 years. CPA by profession. b. Sherry Sterret-PH Rec and Park district. 22 years in city. Three elected offices. Has "good overview and understanding of city." 7. Decky Thornton-Juvenile specialist. Involved with kids,knows library is a'hang out" place for kids. Book sales,giveaways has connection essentially important Literacy programs,tutoring,project second chance. Page I of 5 b:\w iahsws\ten"ury latemet filezW Scatm-021003_sf%Ldoe Farm Rev.10.08.02 Strategies,Architecture&Interiors Anderson BruI6 Architects Inc, 325 South First Street,4th Floor San Jose,California 95113 Tel: 408 298 1885 Fax:408 298 1887 Anderson BruliArchtects Pkasant Dill Library Needs Assessment and Site Options page 2 of S Meeting Minutes Thursday,October 3,2002 2. Do you use a Library or several libraries? If so,which ones,how omen and for what purpose? a) Personal Library at horse-Children are grown,but was regularly at Central during school. b) Central-Accompany slaughter to library for research. Goes to look for popular novels. Purchases used books at Library"cheap". Returns books to library afterward. Costco or Barnes and Noble is more convenient. Popular best sellers are found at those stores. Fakes out large print books. c) Central Library-"Library nut."Creates personal projects. Likes to learn. d) Central Library and Walnut Creek- Intensive use of library:research,writing,internet. Uses data bases on e-books. e) Central—Used a lot when children were growing up. Went back to school-used library.for research. Now has research materials at home. f) Central-Used library when children where home. Use less with aging. Use for pleasure reading. Children projects and papers. Disabled and elderly are coming back to library. g) Martinez-when kids growing up. Uses lib. for renting videos,story tapes and books. Mostly goes to Costco,Sam's Club and Barnes and Noble. Safe place. Make it user friendly for kids. h) Central-School kids use the library everyday after school. B. Context and Information 1. Background a) How can library be more available to them. b) Survey is to capture qualitative comments. 2. Other Community Outreach 1. Questionnaire-link located at the City of Newark webpage at i;ttaa.tlwww.s iarlessa l il.c .aus. You may also pick one up at City Hall,Mount Diablo Unified School District Building,or Pleasant Hill Library. 2. Community Forum—October 3, 2002, 7:00 to 9:00 p.m.,Pleasant Hill City Hall Council Chambers. C. Meeting Ground Rules a) Do not just take group's comments,"we use library minimally because opportunity to do so is small." H. Joint Library Services A. Explanation of Joint-use models 1. Co-location and Integration models 2. Service delivery III. Library Services—Current and Future Needs A. Questions for Participants 1. What do you appreciate about the services you receive? What is working well? a) kids use internet for research. Library for meeting place. Library use is determined by culture. Different cultures us library differently. Some groups bring all family. Law libraries are providing free information. Help teens with papers. b) You can drive behavior by location of library and location of materials within library how is material displayed. Sometimes does not know how to find information at library. c) "It's free." The atmosphere of the library,surrounded by intellectuals. Does not worry if kids go to library on their own. Page 2 of 5 i'Y:tWtfkt owr.1tatYS}3omry htemet f WkiUca\m Q21003_sfg1 Am Fort Rev.04.21.Al Strategies,Architecture&Interlors Anderson Bru16 Architects Inc. 325 South First Street,4h door Sara Jose,California 95113 Tel: 408 298 1885 Fax:408 298 1887 Anderson BruM Architects Pleasant Hill Library Needs Assessment and,Site!Options page 3 of 5 meeting minutes 77jursday, October 3,2002 2. What would you like to be able to do or have access to at the Library,but currently cannot? a) There is desire to enrich library with programs,children's programs,etc. b) Volunteers need to be equipped with information. Staff is limited. Information is available in the library,but help is needed to find it. c) Little children section extended into adolescents section. d) More legal materials should be made available for research. e) Give volunteers really good training. f) Access to coffee shop. g) Library hours should be set. h) Willing to park 2-3 blocks away to go to library.Theatre or auditorium for presentations. Adult book clubs, see movie and talk about it. Literary discussion groups. Subscribe to Bay Area speakers forum. PH should attract speakers. Library should be show piece for city. Facility needs to be updated/remodeled. i) Internet capabilities,renewing books online,access databases that provide author information. Tutor programs online. Electronic access to information. The collection,only place with library science,project management,pleasure reading. Signage is needed for direction within the library. Sections need to be specifically labeled. One must distinguish old stuff from new stuff. Librarians find things quickly. Central library should have the full capacity. Library needs more computers. j) A copier room is needed. k) Parking has to be accommodating.Library is major anchor. Parking is difficult during lunch. Merchants complain because you park at their stalls to go elsewhere. Disappointed that library is closed on Sunday. Community rooms are needed. If you plan four community rooms,ask for eight. Need to be big enough. Parks and Recreation can contribute to theatre uses. 1) Library should be visually identifiable. Library is important civic function. When lived in Santa Rosa,could make a day of going downtown to eat, library,etc. Make a community activity. Taking bus home was the best part. Library became part of downtown culture. Integrated with daily life. Parking is assuming too big of a role.Too much space devoted to parking in Walnut Creek. Plaza,ice cream, movie,and you only have to park once. No hassle evening is desired. Parking can be resolved,but community aspects are more important. Do not go to library because don't know the schedule. A lot of people interested in traveling. Microfiche-are things being converted into digital format. Make available online. It's cheap to make materials electronic,store electronically. Space constraints are alleviated. Image of the library should reveal internal content. m) Community kiosk providing information on events. Need community rooms that can expand. n) kiosk provides information to reach audience you want to reach, example:kite festival. I can always leave library with something,don't steed to have it sent in, avoids three week process. Collection has been maintained better than other with the limited funds. Central must be complete. Schools need to be taught as a continuation to use the library,"the library is a sacred thing". Clayton fought to Page 3of5 N WiriCltith34emporar+.Inft et ffleftlk8cANin 021003 sfg1.doc Form Rev.04.21.01 Straisoea,Architecture&Interiors Anderson Brulh Architects Inc. 328 South First Street,41h Floor San Jose, California 95113 Tel:408 298 1885 Fax:408 298 1887 Anderson Brulc Architects Pleasant Hill Library Needs Assessment and Site Options page 4 of 5 Meeting Minutes Thursday,October 3,2002 build library,which became a focus in Walnut Creek. Parking is big issue in downtown. Parking problems are surfacing in downtown Pleasant Hill. You get discouraged if you can't find parking. Need for multiple rooms,desperately. Projects that exist are the ones demanded by grants. Office of Education is internet provider of all schools. Statistical source. CCTV,UCTV,public access controversy. Movie classes are done but people want to be able to drop in,"a club, not a class" Local community action committee needed. Coes to tech museum in SJ for speakers/lectures. Lecture series, speaker forums, collaboration is needed. You need the feeling that library is a"temple of knowledge." 3. What excites or concerns you about a joint-use library? What are the opportunities or challenges? a) What is the future of existing building? b) Community is wondering whether existing library should be a central or county library. c) Concord could be central library! d) The quality of the selection is important. Uses library as landmark. People don't know where it is. e) PH central is complete but not accessible. Place signs off of freeway. It's important that there is a collection like the one at Central. It's hard to get to library. Freeway exit was taken away. f) Facility does not have presence! g) When talk about joint ventures,it sounds like it's going to take a long time. The more entities feeding process,the longer it takes! h) Society is going towards joint use! Children need link to library. Put people where they need to function. We are competing with Walnut Creek and other schools. Collaboration facilitates grant process. i) Park and school district share facilities. Partnership is wonderful because funds are already there. "Move forward."Park and Recreation could use facilities to run programs. 4. Describe your ideal visit to the Library in 10 years. What is the experience? What are you doing? a) See building at Davis Yd and B.Davis teen center. Lots and lots of rooms. Ramps not stairs. Ramps—seniors fear elevators. Bringing ten year old child to program of scarry stories in preparation for Halloween. Looking for old newspaper in archives(bowler)of library. Go to swim practice, listen to guest speaker, get coffee, hang out at library. Historical society should have a space in Dawn's diagram. Police station has fantastic display cases,an area where groups can display what they are doing. b) Diagram was drawn on board. Library as anchor to campus next to senior center. Children's section compelling for people to drive from long distances. A teen center built by teens through habitat for humanity. Conference center with auditorium Outdoor seating for latte. Lifelong learning campus. Location at existing senior center,there is open space behind. Ideally within walking distance. ESL programs. Broaden access. Not every station has to be staffed when library is Page 4 of 5 N windowsVemporary Iftmet 8feslolk8cMm-0210+18_sfg1.doc Form Rev.04.21.01 Strategies,Architecture&Interiors Anderson gruld Architects Inc. 325 south First Street,0'Floor San Jose, California 98113 Tel:408 298 1885 Fax:408 298 1887 Anderson Brute Architects Pleasant Dill Library Needs Assessment and Site Options page S of 5 Meeting Minutes Thursday,October 3,2002 open. Diagram: senior center on west,teen center on east,conference center on north, library on south. c) Visit library virtually and physically. Preview next physical visit. Know what is available at library before going in. Wayffnding as a goal when you get there. Access physical and other ways. Visual access to knowing what is available. d) Bringing five year old grandchild for story time. Books of multiple interest in the library. Pleasure reading and fun things to do. Genealogy is popular. e) Tutoring, after school program f) Discussions about using parking lot across from city hall,make three story complex,parking below, office for Recreation district,and library. Community needs another gyrn. Decide whether going to library or senior center,ten years frorn now. Want buildings to have state of the art technology. Disabled access into building and inside. food access, munchies. Bus line to library. Things on one level, one floor for disabled. PH Historical society is looking for a home. g) There is balance between real and physical. Awareness and identity is important. PV. Conclusion A. Next Steps B. Action Items a) The whole group volunteered to be available for future meetings. b) Group would like list of steering committee members. C. feedback a) Comfortable. b) Give exact locations to the meeting area when inviting people. c) Provide drinks. d) Notify people where restroos are located. e) Preparation with infortnation of current conditions. f) Tour of central library. g) Comparison of this library with other libraries. h) The central library wing seems bigger than actual library. i) Information about how members got on the list. They want to know why they were chosen to attend. }) Will needs assessment be available to public? V. Action Items DM DATE i7ESCRIPTLON ACTION BY DUE DATE ❑ Distribute steering committee members list Holman 14/11/42 Ll a ra U The above minutes reflect ABA's understanding of issues and assignments discussed at the meeting. Unless ABA is notified in writing of any discrepancies, the minutes will be considered an accurate record of the issues and assignments. Minutes produced from this meeting will be distributed for review and comment If no written comments are received,the minutes will stand as the record of the conversations and directions given at the meeting. Page S of 5 h:vAndoWSlteMpordry internet f1ies\Ik8ceW-021003_sfg1.doo Fwm Rev.04.21.01 Strategles,Architeeture&Interiors Anderson Brui8 Architects Inc. 325 South First Street,4t"Floor San Jose,California 95113 Tel: 408 298 1885 Fax:408 298 1887 ANDERSONB R U L 9 ARCHITECTS CITY OF PLEASANT HILI.AND CONTRA COSTA COUNTY LIBRARY LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Stakeholder Focus Group Meeting#2 Mf,mwG DATE. October 3,2002 REGARDiNo: Meeting Minutes Mselirtc TME: 1:00 pm-3:00 pm REroRT DATE: 10/08/02 I oc-Anom Pleasant Hill Central Library,Conference ABA PROTECT#: 02-0502-0 Room C ATTENDEES: DP,JG,MM,CD,MT, SM,HV DISTRIBUTION LIST: Meeting reports distributed to all listed below DP Dave Peters,Recreation Supervisor Il JG Juli Gianti,PHArts Commission MM Marlene Maksel,American Association of University Women CD Charley Daly,P.H. Chamber of Commerce (� NW Nancy Whaley,P.H.Senior Center D BC Barbara Checchi,Civic Action Committee MT Marilyn Tubbs,P.H.EducationlSehools Advisory Commission SM Sam Mcbane,Anderson Brule Architects,Inc. ® BC Brad Cox,Anderson Brule Architects,Inc Z HV Holman Vilchez,Anderson Brule Architects,Inc ITEM DESCRIPTION I. Introduction/Agenda Review A. Introduction of Participants 1. Dave Peters---PH Rec and Park District, used library more in adult life. Library should be hub for internet access. Wants multi-story facility. 2. Juli Gianti— Volunteered on second chance,"amazing program". 3. Marlene Maksel—38 year resident. Leads book discussion at Kensington Place, library,helps with outreach. 4. Marilyn Tubbs—PH Education Commission, American Assoc. of Univ.women. Lived in PH 40+years. Investments,VP of club Money Movers. 5. Charley Daly—PH Chamber of Commerce,involved with community. 2. Do you use a Library or several libraries? If so,which ones,how often and for what purpose? a) DVC and St. Mary's -used more. St. Mary's is easy to get informaiton through inter library loan. Daughter uses library for research. The mobile library was helpful. rap I of h:lwin&ws%u mpomry int=o filas1oUca1ut-021003_p%2.doc Fotm Rev.01.06.01 Strategies,Architecture&interiors Anderson Brulb Architects Inc. 325 South First Street,0' Floor San Jose, California 85113 Tel:408 298 1885 Fax: 408 298 1887 Anderson Brule Architects Pleasant Hill Library Need's Assessment and Site Options page 2 of 5 Meeting Minutes Thursday, October 3,2002 b) Central-for personal and work. Uses exchange arca for brochures,DVC film series brochures. "Kiosk is wonderful thing",one of few in Pleasant Hill. Multi- cultural day networking with Library,international stories(1 hr.),adults could watch cooking demonstrations on side. c) Central-Children came to central for story time. Likes to buy books. Book review clubs d) Central-. Use library for book review. Children grown,but used library when they were young. e) Central-When lads were younger used library quite a bit. B. Context and Information 1. Background a) Opportunity arose to question whether community library needs are being met. b) Library Bond Act has funding available. e) What do we need to do to plan for future. Issues involve the fact that the PH library is also the central lib. 2. Other Community Outreach I. Questionnaire—link located at the City of Newark webpage at htttl»llvvww.c .uleasanibil. a.us. You may also pick one up at City Hall, Mount Diablo Unified School District Building,or Pleasant Hill Library. 2. Community Forum—October 3,2002, 7:00 to 9:00 p.m.,Pleasant Hill City Fall Council Chambers. C. Meeting Ground Rules a) Talk one at a time. b) Brainstorming c) No idea is a bad idea. H. .Tort Library Services A. Explanation of Joint-use models 1. Co-location and Integration models Joint-venture is about partnering,supporting education k-12. 2. Service delivery III. Library Services—Current and Future Needs A. Questions for Participants 1. What do you appreciate about the services you receive? What is working well? a) Staff is very helpful, informed, network outreach. Outlook—city newsletter library corner. b) Martinez record has library section c) The library is big and we have good archives. Number of articles and books is good resource. Benicia library has lots of materials,great computer focus, rooms you can use,laptops. Benicia has great meeting room. d) I can check the times on the Internet,also have material send things to you. e) Renew books online. I appreciate size of library. Computer catalog is tremendous resource. 2. What would you like to be able to do or have access to at the Library,but currently cannot? a) Want to see place for middle school kids to come and do homework after school. Page 2 of 5 h:twVtd0Ws\temp0rary lrttemet ffleskoNcaW_0210W-0g2.doe Form Rev.04.21.01 Strategl1n,Architecture&Intarkws Anderson Bruit Architects Inc. 325 South First Street,Ot Floor San Jose, California 55113 Tel:408 298 1885 Fax: 408 298 1887 Anderson BruMArchitects Pleasant Hill Library Needs Assessment and Site Options page 3 of 5 Meeting Mnutes Thursday, October 3,2002 b) AALTW meetings should be held in library. c) Library needs meeting rooms. "People interviewed previously mentioned hours at library where not long enough". This part of the bay area has highest per capita small business in the U.S. Library needs to provide infortnation about entrepreneurial ventures. Did not know what is inside the county library rooms behind the library. Could the schools order books from the central library? Central library should link to DVC,Berkeley, Stanford. Some computers should be linked to broader resources and people should be able to order things if local resources limited. Some sites require large fees for information. d) Guest speakers need to be sponsored. Usually on Sundays,chairs set up around books. Is the city responsible for library upkeep? e) Longer hours. Do the other cities provide funding for the County Library? How is joint library done? Does it tnean kids will be sent from their school's libraries to the central library. f) Computer center and hub for the community. Daughter and wife go to stores because open longer,cozy. Bring kids into the library. Library should not be "institutionalized." Does not want funding for schools' library to be taken for central library. Kids could use computers at lib on weekends. Assign weekend computer use to the schools alternately. g) Danville has speaker series,music series. Book stores have a cozy environment. Noise should be mitigated. Parents feel library is safe place. Kids do homework around the library on school days. Have a space where kids can do this,have tables outside for congregation. These spaces would be used in the summer and fan. Outdoor spaces are needed. h) Books are processed at county library. Funding for bond act is competitive. They will match a percentage of the cost. The lib. is a central library,it just happens to be in PH. We are enhancing library resources for schools not taking away from them Library consortium access is already present. 3. What excites or concerns you about a joint-use library? What are the opportunities or challenges? a) draining resources(time,money,materials)at central. From your home computer you can log in at home and access resources at library. "You can't cuddle up with a computer." Plug in laptop at seating areas, Barnes and Noble has a children's area, nice environment. Book of the month club, also marketable. Library should make people excited about reading, which has been lost lately. The libray has moved away from attracting people to just providing a service. b) Charley-hours are odd,like dealing with DMV,open some days and not others. Biggest challenge is developing resources accessible,such as databases. It's a matter of making it so that kids know how to do that. It has to be easy to use. A lot of print material is not available on computer. Make local historical archives available to the public,if not the actual ones,scanned information. Manginis farm is actually a farm Rogers ranch. Culture of local area a lot of kids don't know. c) One time,for second chance,a gentlemen was embarrassed to meet at public place. Tutors often have to look for a place to do their teaching. Comfortable places are needed,bookstores provide this. Lounge seating. Quiet when it needs to be quiet. Page 3 of 5 trNvAndoweNtempmry RAsft*t lH9s%ofi0m\m-021003-stg2.doc Form Rev.04.21.01 Strategies,Architecture&Interiors Anderson BnA4 Architects Inc. 325 South First Street,4h Floor San Jose,California 95113 Tel: 408 298 1885 Fax:406 298 1887 Anderson Bruli Architects .Pleasant Hill Library Needs Assessment and Site Options Page 4 of 5 Meeting Minutes Thurs&D4 October 3,2002 Saturday children programs. Follow up reading list. Teens could also have book clubs,"A novel idea". Some kids are not reading such things,they are reading their own books. Different books conning out each month. Poetry reading once a:month,a poet that has a book out comes to speak,Barnes and Noble has done this. There are opportunities for groups in PH to have meetings and presentations. As senior in high school,research about own city lead to interest in history. - d) "I want a nice new building" Meeting rooms could be used by teens. 4. Describe your ideal visit to the Library in 10 years, What is the experience? What are you doing? a) Coffee shop or snacks available without being kicked out. Borders does not ask people to leave. A coffee shop is a revenue source. Social activities-food and beverage,quiet area-no food allowed. Benecia library-no food service but food is allowed. In 14 years,will be grandparent. Bringing grand kids to library,teach there what it's all about. Continuing education research, leisure reading, meet groups and friends. laptop hub access at lib. he able to download book onto computer or pda. A place to display/celebrate the people in the community. "'We need good press for our teens." b) envisioned experience like going to Barnes and Noble,lots of books,more about the atmosphere. Sit down at a terminal and access the information needed,be connected to DVC network online. Definitely not a coffee shop. On emotional basis, a coffee shop at the lib.seems wrong. Lease space to Pete's or Starbucks. No food near library. Collaborative funding for people who want additional resources. School gets out at 2:26 Pin. c) Reading at home she has tea or something to drink. You don't want crumbs all over the place,no food. Existing parking lot,access around is uncomfortable. Not enough.trees. More friendly access. Two stories,perhaps a sculpture,public art,nice exterior,mural. Light and airy inside. Lots of events to draw people in. Presentations. Access to public information,class brochures,periodicals,etc. People should be aware of networking on computer from home. Place to make copies,Kinko's services(similar)at library. Glass walls to cut noise. Schedule seniors to volunteer one day a week,not everyday. A separate space specifically for art. "I appreciate and watch the display cases." "I do picture corning to the library at the same property." d) Bakersfield library had nice escalator,multi-level. Walking into a library is a pleasant sensation. I like places were you can lounge around,nice colors, carpet on floor. Have volunteers that teach people how to use the library. e) Bookstore appeal for new library. In future, everyone will have own PC, do research at home. Reference books will not be needed so much. Lib.should be a place for events and activities:musical events,teenage art show. Computers will revolutionize things even more. 5. What is the role of the library in a corninunity? a) Access,information. Bus services and public transportation. Outlook newspaper. Accessible to people when they have time off. b) Library is main network. Lib.needs to be marketed. Research,education.,pleasure. St. Mary's open until midnight. c) Place to connect with local culture. Library should be different from lib. of other cities. Kids enjoyed self-checkout stands. Page 4 of 5 h i4stRW0VVsiteff4) nary Cntemet fft9\ofk$caW Ct21003_sfg2.doc Form Rev.04.21.01 Stfrategles,Architecture&Interlore Anderson Brut{§Architects Inc. 325 South First Street,0 Floor San doss. California 95313 Tel:408 298 1885 Fax: 408 298 1887 Anderson Brute Architects Pleasant Hill Library Needs Assessment and Site Options ,nage S of 5 Meeting Minutes Thursday,October 3, 2002 IV. Conclusion A. Next Steps B. Action Items a)Mail pelf flyer file to Dave Peters C. Feedback a) Size of group is good(5 people). b) Less structured format. Open format. c) Invite bids. Contact leadership at college park. d) Invite teen council. e) Focus group with just kids. V. Action items M'TG DATE DEsCttIPT[C N ACTION BY DUE DAU 101/03/02 o Mail flyer to have Peters Holman 10-10-02 Ll The above minutes reflect ABA's understanding o,f`issues and assignments discussed at the meeting. Unless ABA is nottfaed in writing of any discrepancies, the minutes will be considered an accurate record of the issues and assignment& Minutes produced from this meeting will be distributed for review and comment If no written comments are received,the minutes will stand as the record of the conversations and directions given at the meeting. Page 5 of 5 h:Mulory Unporary lntemet f1l iolk8ealm 021oG3_sfg2.doc Form Rev.94.21.01 Strategies,Architecture Jar Interlam Anderson Sruld Architects Inc. 325 South First Street, 4'" Floor San Jose, California 95113 Tei:408 298 1886 Fax: 408 298 1887 A N D E R S 0 N B R U L t A R C H I T E C T S CITY OF PLEASANT HILL AND CONTRA COSTA COUNTY LIBRARY LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Stakeholder Focus Group Meeting#3 MEEMG DATE October 3,2002 REGARDING: Meeting Minutes MSG Tine: 4:44 ptn-6:44 pm. Pu PORT DATE: 14/08/02 LocAnoN: Pleasant Hill Central Library,Conference ABA.PROJECT#: 42-4542-4 Room C ATTENDEES: RD,TD,PW,MM,3W,JR,JC,SM,BC DiSTRIPUrION LIST: Meeting reports distributed to all listed below RD Robert Dodson,P.H. Elementary School MW Marilyn Watson,P.H. EducationISchools Advisory Commission TD Tammy Davidson, Center for Professional Investigative Training RB Robert Berggren,Rotary ® BH Beverly Hamile,Contra Costa,Small Bus.Development Center ® PW Pat Wiedemann,City of Pleasant Frill MM Marie McClaskey,ROP Technology Center JW John Wolfe,Contra Costa Tax Payers Association Jit Jonathan Roselin,Pleasant Hill Middle School Principal JC Josephine Carson,Pleasant Hill Middle School,librarian SM Sate Mebane,Anderson Brute Architects,Inc. BC Brad Cox,Anderson Bruli Architects, Inc ITEM DESCRIPTION I. Introduction 1 Agenda Review A. Introduction of Participants a) Jonathan Roselin: Principal of Middle School,teacher for 15 years. Uses library often throughout the year,especially for children. A very positive thing. b) Josephine Carson: Library Media Teacher. Teacher of all 900 kids at Middle School. Also maintains the resources in the Media Library. Mother of middle school child. Enrolled in SJSU Library Sciences Program. Lives in Concord. c) Tammy Davidson: School Administrator for Private Investigation School. d) Marie McClaskey:Office of Education,ROP Center. Career training for adults. Works next door to Central. e) John Wolfe: Contra Costa Taxpayers Association. Interest level is in"who pays for what in regards to libraries." Worked over the last 10 years in trying to persuade the county to use more than the minimum required funds out of its Page i of 5 h:,win ioows\temporsuY sc wmet fdosto1k8ea\m-021003_sfg3.doc Farm Rev. 1.06.61 Sttitegies,Architecture$Interiors Anderson Brum Architects Inc. 325 South First Street, 0 Floor San Jose,California 95113 Tei: 408 298 1886 Fax: 408 298 1887 Anderson Brule Architects Pleasant Hill Library Needs Assessment and Site Options Page 2 of 3 Meeting Minutes Thursday,October 3,2002 General Fund prior to going out for county tax increases for libraries. Has been watching Richmond branches,since they run their own branches. f) Bob Dodson. Principal at Pleasant Hill Elementary of 600 students. Personally uses Central. g) Pat Wiedemann:Uses Central,mostly for research. 2. Do you use a Library or several libraries? If so,which ones,how often and for what Pose? a) Concord Library throughout the year. b) Pleasant dill, Concord, and Pleasant Hill Middle School Libraries. c) Central. Uses this library in her casework. Staff here educates the users. Great resource. We use this library specifically for work. I also use this library for personal use. d) Central. Employees of the ROP Center use this library heavily. Students use this library heavily. Personally, uses both Walnut Creek and this library. e) Clayton Library,picks up materials at this library after ordering them on the internet. Uses the Law Library in downtown Martinez. Many materials are available online, so uses the libraries less. Internet Services are the new hidden resource that not many people know about-should publicize. f) Central. Pleasant Hill Elementary,nearly all of the students visit this library. g) Central,mostly for research. B. Context and Information 1. Background 2. Other Community Outreach a) Questionnaire-link located at the City of Newark webpage at b-tto:L/ww—w.ci-vismu-t-bill.ra.us. You may also pick one up at City Hall,Mount .Diablo Unified School District Building,or Pleasant Hill Library. b) Community Forum-October 3,2002, 7:00 to 9.00 p.m.,Pleasant Hill City Hall Council Chambers. C. Meeting Ground Rules 1. No idea is a bad idea,it's just an idea-it's ok to share it H. Joint Library Services A. Explanation of Joint-use models I. Co-location and Integration models 2. Service delivery a) For a class on Library Service for Children,one participant completed an observation of this library. Conclusions discussed the inadequacy of the facility, and the excellence of the staff and collections. III. Library Services--Current and Future Needs A. Questions for Participants 1. What do you appreciate about the services you receive? What is working well? a) Staff-have worked with the staff here,particularly with the young adult and children's areas. Working well under difficulty circumstances. Overcrowding. In essence,providing daycare for ages 13- 15 after school. b) Appreciates the longer hours c) Free and open to the public Page 2 of s hAvAndovvsUmporary intemet f1leatoik8calm_021003_sf93.doc Form Rev.0421.01 Strategies,Architecture&Interiors Anderson Brul6 Architects Inc. 825 South First street, 4th Floor San Jose, California 95113 Tel: 408 298 1865 Fax:408 298 1887 Anderson Brute Architects Pieasant Mill Library Needs Assessment and Site Options Page 3 of 5 Meeting Minutes Thursday, October 3,2002 d) Web page—a lot of care given to the internet site. e) Location and access is user-friendly. The help/staff is there. The catalogue is user friendly. The staff is knowledgeable. f) Computerization is an asset to the library. g) Project Second Chance h) Incentives for kids to read. Teen Read Week,etc.,but needs more. i) Online reference service®users can contact librarians and get responses online. j) Educational videos may be checked out at library. k) {Jiving away books is appreciated. Gives them to seniors for her Seniors Library. 1) This particular site is very convenient. Senior Citizens center is very close, Aegis,Childcare center, schools,bus line. 2. What would you like to be able to do or have access to at the Library,but currently cannot? a) Current facility limits the use of technology. h) If more resources were available online, actual trips to the library might be reduced. Criminal records,phone data records,etc. c) Some people would like to have the non-traditional library experience. A traditional library model says food,beverage and books do not mix. People want to drink a latte and read a book. d) Classes offered regarding study skills,career,homework clubs,etc. e) Would like more programs like the reading incentive programs. f) Stronger partnerships with the schools g) Areas of misplay for local authors or student work. This should be emphasized more. h) Limitation on public meeting space at this branch—public meetings,visiting authors,community center,book sales,etc. i) Regional interaction does not exist: regional libraries do not talk to each other (University,AHAG,Law Libraries,etc.) j) Stronger promotion for children to use the library®have a school bus pick kids up and bring them here on a scheduled basis. Every class should make it to the library every year. k) Library community does not promote itself as aggressively as other groups do. They are competing with other groups for funds,and the other groups are passionate and vocal(homeless,drugs, etc.) 1) Study Group rooms fitting 5-8 people. m) Not enough computers for the public to use. At times,there are extremely long waiting periods. n) Training on how to use the internet—a lot of time is searching but not finding. o) Activity or program to help kids get ready for college,or to promote higher level education,college or trade schools-career night,speakers,posters,connect kids who do not go to college or trade schools. P) Fragmented bits and pieces of communication come out for libraries. q) Multi-media environment. r) Homework help,which is organized with the schools. Page 3 of 5 h:\whdO"V$mPOmry irxamet ffW8\0tk@ca\m_021003 sig3.doc Form Rea.04.2141 Sfttegles,Architecture&Interlore Anderson Brul6 Architects inc. 325 South First street,4°h Floor San Jose, California 95113 Tel: 408 298 1885 Fax: 408 298 1887 Anderson Brio a Architects Pleasant Hill Library Needs Assessment and Site Options Page 4 ref5 .Wedng Alinutes Thursday, October 3,2,002 s) Kids with reading difficulties,classes targeted to students with special needs— special being both challenged and enrichment classes. t) The mezzanine area does not work well at all. It is very difficult,especially for seniors to find and access books in the library. u) Should,be a website link from businesses to the library 3. What excites or concerns you about a joint-use library? a) Concerns a 114 schools,each with some level of library,26 community libraries. Partnering and leveraging resources—state gives extra points for partnering raises concerns as a taxpayer. Not sure the synergy provides a benefit. If a partner slips away,nothing gets accomplished. Complications to making the partnership work out. Sense of community library coup:get lost--potential gains could get lost. a Security concerns with adult and child facilities sharing. a How do you integrate the various uses? Children/after school--kids like to chat. Adults like it quiet. Need to minimize conflict by being flexible. Sometimes this is just about creating more space. a Library is a babysitting facility from 2:00 pin-5:04 pm on weekdays. Some people perceive that is not a function that staff should need to deal with. Challenge—maintaining resources. Could have more resources available if shared. a JFK.Community College and Concord—it did not work. b) Existing a County, School efforts in San Jose • City,SJSU efforts a Could it truly benefit Pleasant Hill? The bottom line is what is best for Pleasant Hill. a Many examples of the Schools and other City facilities with Parks,theatre, etc. 4. Describe your ideal visit to the Library in 10 years. What is the experience? What are you doing? a) Doing more than just research. Use it for all of her fiction. Her current reading is at leas 3 boob per month.. Would like to read 100 books per year. b) Will still be using it. Will be sharing resources with her child and with individuals in her school. The more time she spends s in the library in the more them she wishes she could spend in it. c) Seen as an information distributor where it is multi-media. Could have access to library from homes. Possible a delivery system to deliver to people's home or workplace. Should be seen as a state-of the art facility. Competes or at least be integrated with skate parks,theatres,schools,etc. Ultimate goal of increased quality of life. d) Touch screen. Audio screen. Instant Access. Selection would be robotic. You touch the screen and the item comes out to you. Highly automated,but maintain the community center aspect for early reading,authors,book clubs,any ages. Needs to have displays of work. Page 4of5 h*Wdnd0WS49MP0raty in emet ff e81ofk8C&Vn 021003_sfg3.dw Form Rev.04.21.a1 Strategies,Architecture&interiors Anderson Brul6 Architects Inc. 325 South First Street, 4m Fluor San Jose, California 95113 'Pel: 408 298 1885 Fax: 408 298 1887 Anderson Bruie Architects Pleasant M1 I Library Needs Assessment and Site Options Page 3 of 5 Meeting Minutes Thursday, October 3,2002 e) Pleasant Hill needs a larger,more modern multi-use central library that is the focus of community cultural activities such as art,music, literature,programs. It needs to integrate with Pleasant Hill Recreation and Parks and Civic Center multi-use rooms which are now physically separated. Fund the facilities with GO Bonds. The problem is program management...(County vs.City volunteers...) It should be a mix of education,entertainment,research resources. - f) Arrives at the library with kids(students,children,grandchildren)It is tempting to stop and browse at the children's area,but we need to get to the program roam. We decide to linger after the program. IV. Conclusion A. Next Steps B. Action Items 1. Email nates and information to Focus Group participants. Fax to these instead,who have listed a fax number. 2. There was a request to leave the Questionnaire up through the third week of October. C. Feedback 1. +Lots of interesting good ideas. 2. +Quick.paced 3. +People were not inhibited to share their ideas V. Action Items KM DISCANTIM 10.3.02 a Email notes and information to Focus Group participants. ABA Fax to these instead,who have listed a fax number 10.3.02 ci Leave the Questionnaire up through the third week of ABA October The above minutes reflect ABA's understanding of issues and assignments discussed at the meeting. Unless ABA is notified in writing of any discrepancies, the minutes will be considered an accurate record of the issues and assignments Minutes produced from this meeting will be distributed,for review and comment. If no written comments are received,the minutes will stand as the record o,f the conversations and directions given at the meeting. pa"5of5 htvA%bws4aff c>raayfrit rn�r et fNes'0k80a\M_c21003 sfg3.d0C Form Rev.04.21M Strat ,Architecture&lntedorn Anderson Brui6 Architects Inc. 325 South f=irst Street,4`r'Floor San Jose,California 95113 Tel: 408 298 1885 Fax: 408 298 1887 ANDERSON B R U L t ARCHITECTS CITY OF PLEASANT HILL AND CONTRA COSTA COUNTY LIBRARY LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Stakeholder Focus Group Meeting#4 MEmvG DATE: October 25,2002 REGARDING: Meeting Minutes WumG TmE REPORT DATE: LOCATION: ABA Pi OJWr#: 02-0502.0 ArrENDEES: [Use initials,example--PAB,PB,JAY,etc.) DIsTRIBunoN WT: Meeting reports distributed to all listed below lnit. Name,Firm Name Init. Name,Finn Name Init. Name,Firm Name Init. Name,Firm Name Init. Name,Firm Name Init. Name,Firm Name Init. Name,Firm Name Init. Name,Firm Name ITEM DESCRIPTION Heritage Collection/Genealogy Volunteer I. 'what do you appreciate about the services you receive? What is working well' A. Reference desk service and friendly help finding the information I need. B. Telephone services—can call in and get it over the phone when.I can't get to the Library. C. Staff`helpfulness. D. Staff support whenever genealogy volunteers need anything. E. Genealogy collection is unique. F. Newspaper collection,(print/microfilm)extremely valuable for genealogical research.. Also,vault collection,old periodicals,old photos,and voter records census. G. Ability to return items at any library branch. H. Most libraries are taldng good care of children. 1. Proximity to almost everyone in this part of the county. J. Children's room is wonderful. K. 2 bus lines. L. Walking distance to restaurants,grocery store,close to freeway and major road. M. People come from all over California and the Bay Area to our genealogy collection. N. Government documents and business used a lot. Q. Variety of materials. P. Pleasure reading--everything on a suggested reading list,even old titles. Q. Lange-print—good quality literature. R Self help information. PW I ort h:twinduws4ea wuy intemet flWsb1k&a1nx-021025--sfg4-JLdw Form ltev,D1,Ob,01 Strategies,AmhRecture&Interiors Anderson Bruld Architects Inc. 325 South First Street,0 Floor San Joss,California 95118 Tel: 408 298 1886 Fax:408 298 1887 Anderson Brule Architects Pleasant Full Library Needs Assessment and Site Captions page 2 of 2 Meeting Minutes October 25,2002 S. Reference room used a lot for genealogy—atlases,historical atlas,altitudes,old geographical names. Works hand-in-hand. U. What would you like to be able to do or have access to at the Library,but currently cannot? A. Chairs for shorter people so feet can touch the ground. B. Lots of light coning in. C. Location easy to get to by personal or public means. D. Connection to BART. E. Easy freeway access. F. Meeting rooms of different sizes—50.60 people minimum with some kind of kitchenette,potential for coffee&refreshments. G. Elevator for upstairs. H. Room for genealogy room—larger with copy machine in room and electrical outlets for 1-2 library terminals,place to store and secures genealogy CD's and for verbal instructions. 1. To have the Library open more hours--all day,7 days a week, %days on Sunday. J. A way to prevent genealogy books from being stolen. Security on more than one exit. K. Outdoor areas to sit,picnic area,partial cover,snacks available. L. Area specifically for teens where they could meet and talk. M. Encourage High School student tutor younger students for credit as motivation. N. Provide space for teen programs for other groups. C?. Up to date census—all microfilm machines with large paper to print the entire screen on one sheet. P. Replace current machines,which are not very good. Q. FacilitieslRestrooms in good repair. M. What excites or concerns you about a joint-use library? What are the opportunities or challenges? A. How the material is shared. B. Availability of materials for both public and students. C. Loss of materials. D. Not familiar enough with existing models to know. E. Would want to know that is works and what the problems are. F. Opportunity for bigger collection and facility,less cost. G. Depends on what age level. M. Describe your ideal visit to the Library in 10 years. What is the experience? What are you doing? A. Grandchildren with me—lots of books. B. Large variety and collection size of large print books. C. Beautiful library--open,water around building. Peaceful—beautiful land scaping,trees,walking paths. D. Fireplace with overstuffed chairs. Place to sit and relax. E. Truly comfortable chairs. F. Keep up with technological changes but still have lots of books. G. Good lighting. H. (#2)Genealogy room. 1. (#2)More self-check machines. 1. (#2)Class of advanced uses of catalog and use of library procedures and new equipment. The above minutes reflect ABA's understanding of issues and assignments discussed at the meeting. Unless ABA is notrfted in writing of any discrepancies, the minutes will be considered an accurate record of the issues and assignments. Minutes produced from this meeting will be distributed for review and comment. If no written comments are received,the minutes will stand as the record of the conversations and directions given at the meeting. Page 2 of 2 h*Wndows4empora y Intemtet f}iesblk$caVn-021026_sfg4-Jh doo Porch Rev.04.21.01 Strategies,Architecture&interiors Anderson Sruld Architects Inc. 325 South First Street, 4h Moor Sart Jose,California 95113 Tel:408 298 1885 Fax.408 298 1887 A N D E R S O N B R U L It A R C H I T E C T S CITY OF PLEASANT MILL AND CONTRA COSTA COUNTY LMRARY LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Stakeholder Focus Group Meeting#5 MEEnNG DATE: November 5,2002 REGAMING: Meeting Minutes MEETING°l IME: REPORT DATE: LocAnom ABA PRo.EECT#: 02-0502-0 ATTENDEES: [Use initials,example—PAB,PB,.TAY,etc.] DIST` munoN UST: Meeting reports distributed to all listed below [nit. Name,Firm Name Init. Name,Firm Name Init. Name,Firm Name Z Init. Name,Firm Name Init. Name,Firm Name Imt. blame,Firm Name Imt. Name,Firm Name �} Init. Name,Firm Name ITEM DESCRIP`rION Friends of the Pleasant Hill Library/8 in attendance I. What do you appreciate about the services you receive? What is working well? A. Shelf-check, B. Appreciate the help of people looking up something I need. C. Helpful friendly staff. D. Help the Friends by protecting donated books from them. E. Important to community to have a library—can't imagine a community without a library. F. Important as a place to volunteer and be involved. G. Access to brand new books by putting your name on the list. H. Internet access. L Computer classes. J. Children's programs—reading for fim. K. Homework resources—Reference resources. II. What would you like to be able to do or have access to at the Library,but currently cannot? A. Would like to have an area or room for the Friends in the Library,and storage,sorting and sales area. _ B. Would like area where Friends could sell"better books"(at higher price)once a week. C. Faster access to bestsellers. D. Coffee shop, E. Patio. F. Nicer ambience. Page i of 2 h:\windows\temporary intermt fdes\o1k8m\m-02l 105-_ofg5 jbAoe Farm Rev.01.05.01 Strategies,Architecture&Interiors Anderson BruI6 Architects Inc. 325 South First Street, 4th Floor San Jose,California 85113 Tel: 408 298 1885 Fax: 408 298 1887 ANDERSON B R U L 9 ARCHITECTS CITY OF PLEASANT HILL AND CONTRA COSTA CouNTY LIBRARY LIBRARY NEEDS ASSESSMENT AND SITE OPTIONS Community Forum MEETING DATE: October 3,2002 REGARDING' Meeting Minutes MEETrNa TIME: RF.PoRT DATE: LocATtom ABA PRojEcT#: 02-0502.0 ITEM DESCRIPTION 1. Introduction/Agenda Review A. Introduction B. Imagining the Future C. Brainstorming D. Recapping the Evening E. Question/Answers/Comments F. Conclusion II. Context of Planning Process A. Current land utilization studies have created a catalyst for evaluation of the current service model, facility and site of the Central Library. The drivers: B. Proximity of the middle school C. Desire for all organizations to maximize resources through collaborative partnerships D. Current planning of new community libraries in the immediate geographic area E. Funding opportunities presented by the Library Bond Act of 20003 F. We must capitalize on this opportunity to explore forward-looking and thinking library service delivery models III. Intended Results A. Library Service Delivery Models Will Support Both Community And County Needs Today And In The Future B. Site And Facility Space Requirements C. Opportunities And Constraints Of Both The Existing Site And Facilities,As Well As New Sites And Facilities D. Recommended Next Steps For The City,County And School District In The Planning Process IV. Overview of Planning Process A. Part 1:Library Services for the Pleasant Hill Community B. Outreach through Focus Groups,Questionnaire,Interviews,Community Forum and Staff Workshops C. Part 2:County Library Needs for Public and Support Services D. Part 3:Preliminary Site Identification and Options V. Brainstorming A. What are the Top Issues that Face Pleasant Mill? B. What is unique about the community that should be reflected in the library? C. What is the experience in the library? The services,the resources,the environment? V1. Comments Pale t of 5 h:lwindowsltemporary intetnet fdeslorkka\p 62IW3 wcom=nt#'otum..doc Form Rev.01.06.01 Strateoes,ltrehttecturo&Interiors Anderson Bruld Architects Inc. 325 South First Street, 4"h Floor San Jose, California 95113 Tel: 408 298 1885 Fax: 408 298 1887 Anderson BmM Architects Pleasant Hill Library Needs Assessment and Site Options page 2 of 5 Meeting Minutes October 3,2002 A. Traffic B. Affordability of Housing C. Need for a better Library D. Need for Sense of Community,Place E. An identity...Pleasanton F. Quality of Education G. Need for an identity...Pleasanton? H. Need for a masterplan,community VII. Comments A. Masterplan to tell us where we should be going B. Flood Control,playing fields C. Disjointed... Sun Valley Mall and there the New Pleasant Hill D. Overcrowding at College Park E. City Council election.in November F. hack of infrastructure G. Growing in population,no room in the schools H. Infrastructure:play areas,parking,library,schools,streets,utilities,public services,safety,parks, recreation,land-use, 1. Reflect the demographics in the community J. lots of commuters—take that into account with library hours K. Community is getting older. Residents have raised their families and retiring. L. Increase in renters. M. Reopening Gregory Gardens N. P.H.not all that unique,and that's ok,middle class suburbia Cl. Neighborhood looks like"Poltergeist." Rec.and Park hosts activities for all surrounding. The library can reflect this integration too. It's not about a boundary line. P. Center of the County Q. Central Library for the County---it is. R. Safe city. Low crime rate. Caring. Schools are full. Rec<classes were full this summer. S. Downtown is unique,proud of it. T. Wonderful Theatre. Now wants to address other issues,like the library. U. Need signs. The library is there,vete use it and love it. V. Take the opportunity for partnership W. Dynamic community—different than 5, 10 years ago. X. Image--library services are different than when the library was originally built. Y. There was no there,there... now there is. The library can add more there. Z. YMCA serves the whole area. A.A.. DVC library and school BB. Engaging Teens 1. Leadership classes at these schools 2. Teen Council—attends Board meetings 3. Needs assessment of the kids—send it to the schools. You need to hear from the kids themselves. 4. Do I get public service credits? 5. Don't limit only to the leadership classes. 6. Encourage participation of questionnaire with credits CC. Experience in the Library 1. Young Adult Sections should be...teen-centered for the kids. They should be creative. 2. Look at Macy's teen area vs.little kids area—translate that to a library Page 2 of 5 MvAndowsVemporary Intemet flasW$dJcap_021003_vw4mment-forum..docFam Rev.04.21.01 Straps,Architecture&"odors Anderson I3ruI$Architects Inc. 325 South First Street,4xn Floor Sari Jose, California 95113 Tet: 408 298 1885 Fax:408 298 1887 Anderson Bruli Architects Pleasant Milt.Library Needs Assessment and Site Options page 3 of 5 Meeting Minutes October 3,2002 3. Warm inviting place to go-look at Burlingame. Quite a contrast to Central 4. Fire place at Tiburon. 5. Danville and Orinda-comfortable 6. Internet Access 7. Regardless of age or interest,find the environment that meets your needs. 8. Different environments that meets different activities 9. Clean comfortable,livable 10. Alcoves-unique spaces. 11. Not just for"bookish people" 12. Programs for teens,reacting programs. Reading incentives,good programs happening no matter what the structure 13. Look at Barnes and Noble,comfortable chairs,sofas,etc. 14. Lafayette Library-one big room. Disaster after school. 15. Take the best of the good and leave the worst of the bad. M. B&N has a cafe, Teens and adults. 17. Meeting Roorns for spontaneous use. 18. Sit in chairs,talk,eat with friends 19. Some do want to go to a library and find a book-needs to have an adequate collection. More updated collections,better selection. 20. Needs to be a well signed building-look at Sunnyvale. 21. Access to Technology,training. 22. Needs to be open on Sundays 23. Needs to have regular hours-too hard to keep track of different hours. 24. C66 in complex,but not in library at Orinda-environment of library spilled over into cafe. 25. Auditorium-lectures,town halls,shows,boy scouts,girl scouts,any activity for> 100. 26. Divide auditorium into smaller spaces. 27. wider aisles,lower aisles. (not like PH mezzanine) 28. More computer terminals. 29. Envision the library as a source of everyday living(like dinner,etc.)a more natural event. 30. Less reference-oriented,become more social,entertainment,broader. 31. Walrnart greeters. 32. Volunteer,docent program 33. Extension,coop with schools 34. Bus system getting kids to and from the library. Access more open from school 35. Poetry reads,poetry slams. 36. Art exhibits at school... and library. 37. Supply information! Needs reference information. Libraries are the source of info. 38. ditto 39. Teens after lOpm-B&N open till midnight! 40. Day research,evening extension 41. Banner at the library posting events,e-billboard. This is what's happening 42. Bookstores have the authors-why not the Library? 43. Libraries to start an email list 44. Book signings. 45. Generating revenues, We'd be willing to pay something... book signing,etc. 46. The tax proposals failed. 47. Where does the financing come from? 48. Location! Current location is isolated from many in Pleasant Pull. Could be closer to the center. 49. Go to the library,then a movie. Page 3 of 5 h:twindoms Ia!mporary Ultemet f#les\oUcalp_021003_ws ommenLfotum.doc r-am aev.04.21.01 Strategies,Architecture&interiors Anderson Brul6 Architects Inc. 325 South First Street,4th Floor San Jose, California 95113 Tel:408 298 1885 Fax:408 298 1887 Anderson Brule Architects Pleasant Hill Library Needs Assessment and Site Options Page 4 of Meeting Minutes October 3,2002 5o. Originally off ramp right to the library,now it's gone. VIII. Overview of Planning Process A. Part 1:Library Services for the Pleasant Hill Community I. Community Analysis 2. Analysis of Community Characteristics 3. Analysis of Library Services Needs 4. Service and Physical Limitation of Existing Facility 5. Space Needs Assessment B. Part 3:Preliminary Site Identification and Options I. Preliminary Site Selection for Analysis 2. Preliminary Site Analysis 3. Existing Facility Options C. Part 2:County Library Needs for Public and Support Services I. Countywide Direct Public Service Analysis and Space Needs Assessment 2. Indirect Public Service Analysis and Space Needs Assessment 3. Support and Administrative Services Space Needs Assessment 4. Facility J Site Options DL Ideas...possibilities A. Contra Costa Center--Wards B. pockets along Contra Costa Blvd. C. Pleasant Hill Park location D. Community Center Location E. Gregory Village Shopping Center F. Where should a library be located City Center?Schools? G. County Central library or Pleasant Hill library? Access would be different H. Is prestige of"Central"important to the patrons? I. Largest,esoteric collections J. Sequoia--most kids don't know it's Central. Should be advertised more. K. Pleasant Hill citizens should realize that they have benefited from longer hours,larger collections. X. What is the role of the library? A. Source for information B. Sense of place for community,social C. Strengthening education D. Spectrum of materials available E. Cultural Center F. Community Meeting Place G. Heart of City in Downtown,soul is the library H. Safe Haven XI. Natural Affinity to other city functions? A. Parks and Recreation B. City Hall C. Senior Centers D. Schools—some yes,some no? E. Residential Areas F. Transportation Line G. People—library near people. H. Easy access to transportation,bikes too i. Do we have to have only one library? 3. Beware of two mediocre things instead of I quality thing. Page 4 of 6 hA Wndovesltempomry intemet Ntas\okSo —021003 wcommenLfor uri.doe Form Rev.04.21.01 Strategies,Architecture&Interiors Anderson Srul6 Architects Inc. 325 South First Street, 4th door San.lose, California 95113 Tel: 408 298 1885 Fax: 408 298 1887 Anderson Brute Architects Pleasant.mill Library Needs Assessment and Site Options page 3 of 5 Meeting Minutes October 3,2002 K. The key is accessibility,transportation,walking trails,bus,bike lanes L. Financially-1 will be a challenge M. Bookmobile. N. Near tither Civic Spaces- 11 0. Stay Where It is- P. Cather Site- Q. Library on top of a parking structure R. Office building on Gregory and Cleveland S. Buy-in from Mount Diablo? .ILII. Nett Steps A. Connect to the kids. B. Need a few layers deeper C. Connect with the seniors D. Public Services and Admin. Services E. Multiple Service and Site Captions XIII. Feedback on Tonight A. Need to get more participation. B. Liked the typing C. Comfortable format D. All participation was encouraged. E. Try a forum,at the library... are Sunday. The above minutes reflect AAA's understanding of issues and assignments discussed at the meeting. Unless ABA is notified in writing of any discrepancies, the minutes will he considered an accurate record of the issues and assignments. Minutes produced.from this meeting will be distributed dor review and comment. Xf no written comments are received,the minutes will stand as the record of the conversations and directions given at the meeting. Page 5 of 5 MwindoyMemporary inter at moa\oucaV-021 003_W�omm&fiLforumAoc Form Rev.04.21.01 Strategies,Architecture&Interiors Anderson Brul6 Architects Inc. 325 South First Street, 4e"Floor San,Ease,California 55113 Tei:408 298 1885 Fax:408 298 1887 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 Do you currently use the: 1 Pleasant Hill Central Library 782 84.00% 2 Diablo Valley College Library 58 6.23% 3 Mount Diablo Unified School District Libraries 153 16.43% 5 None 246 26.42°1 Nondisclosed N/A N/A Base Line 1239 What do you consider to be the library's main functions? (You may select more than rine) 1 Furthering Education 737 79.16% 2 Recreation and Leisure Readings, etc. 716 76.91% 3 A dace for problem solving 320 34.37% 4 Historical/Archival uses 447 48.01% 5 Community Gathering Place 220 23.63°1 Nondisclosed N/A N/A Base Line 2440 Please check the days you are most likely to use the library(you may check more than one): 1 Monday-Thursday 661 71.00% 2 Friday 333 35.77% 3 Saturday 518 55.64°lam 4 Sunday 327 35.12% Nondisclosed N/A N/A Base Line 1839 Please check the times you are most likely to use the library (you may check more than cine): 1 7:00 am to 9:00 am 54 5.80% 2 9:00 am to 12 noon 358 38.45% 3 12 noon to 4:00 pm 518 55.64% 4 4:00 pm to 9:00 pm 434 46.62% 5 after 9:00 pm 56 6.02% Nondisclosed N/A N/A Base line 1420 Thursday,January 23,2003 Page 1 of 15 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 Please check the modes of transportation you would most likely use to get to the library: 1 Car 855 91.84% 2 Walking 186 19.98% 3 Bus 46 4.94% 4 Bicycle 120 12.89010 5 Other 22 2.36% Nondisclosed N/A N/A Base Line 1229 When looking for library materials or information, which do you depend on most: 1 Using the library online via its Web page 214 22.99% 2 Calling the library for materials or information 28 3.01% 3 Going to the library to get help from staff 204 21.91% 4 Going to the library to look for materials or information on 418 44.90°J* my own Nondisclosed 67 7.20% Base Line 864. Are you a resident of Pleasant Hill? 1 Yes 649 69.71% 2 No 235 25.24% Nondisclosed 47 5.05% Base Line 884 Are you a student at Diablo Valley College? 1 Yes 57 6.12% 2 No 813 87.33% Nondisclosed 61 6.55% Base Line 870 Are you a faculty member at Diablo Valley College? 1 Yes 14 1.50010 2 No 859 92.27% Nondisclosed 58 6.23% Base Line 873 Thursday,January 23,2003 Wage 2 of 15 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 Cho you or any of your children attend school in the Mt. Diablo Unified School District? 1 Yes 328 35.23% 2 No 559 60.04% Nondisclosed 44 4.73% Base lane 887 Do you work in Pleasant Hill? 1 Yes 182 19.55% 2 No 710 76.26% Nondisclosed 39 4.19% Base line 892 Are you visiting Pleasant Hill? 1 Yes 48 5.16% 2 No 800 85.93% Nondisclosed 83 8.92% Base lane 848 Your gender? 1 Male 274 29.43% 2 Female 628 67.45% Nondisclosed 29 3.11% Base line 902 Please select your age category: 1 18 and below 153 16.43% 2 19 to 29 31 3.33% 3 30 to 64 568 61.01% 4 65 and over 157 16.86% Nondisclosed 22 2.36% Base Line 909 Do you have access to a computer at home? 1 Yes 812 87.22% 2 No 91 9.77% Nondisclosed 28 3.01% Base Line 903 Thursday,January 23,2003 Page 3 of 15 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 Do you have Internet access at home or at work? 1 Yes 806 86.57% 2 No 96 10.31% Nondisclosed 29 3.11% Base Line 902 Please rate the importance of these services for Pleasant Hill: (I being Very Important to 5 being Not Important) I Books and Magazines for Adults......................................... Very 569 61.12% 2 121 13.00% 3 108 11.60% 4 35 3.76% Not 55 5.91% Nondisclosed 43 4.62% Base Line 888 2 Teen Books and Magazines.................................................. Very 437 46.94% 2 131 14.07% 3 103 11.06% 4 46 4.94% Not 116 12.46% Nondisclosed 98 10-53% Base Line 833 3 Children's Books and Magazines............................................ Very 519 55.75% 2 119 12.78% 3 74 7.95% 4 45 4.83% Not 92 9:88%0 Nondisclosed 82 8.81% Base Line 849 Thursday,January 23,2003 Page 4 of 15 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents- 931 4 Professional Trade Journals................................................... Very 223 23.95% 2 191 20.52% 3 203 21.80% 4 99 10.63% Not 122 13.10% Nondisclosed 93 9.99% Base Line 838 5 Research Journals............................................................... Very 344 36.95% 2 210 22,56% 3 158 16.97% 4 68 7.30% Not 77 8.27% Nondisclosed 74 7.95% Base Line 857 6 Newspapers......................................................... Very 303 32.5501 2 165 17.72% 3 184 19.76% 4 95 10.20% Not 108 11.60% Nondisclosed 76 8.16% Base Line 855 7 Adult Programs............................... ............................ Very 198 21.27% 2 173 18.58% 3 238 25.56% 4 92 9.88% Not 128 13.75% Nondisclosed 102 10.96% Base Line 829 Thursday,January 23,2003 Page 5 of iS Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 8 Student Programs............................................................ Very 343 36.84% 2 204 21.91% 3 143 15.36% 4 41 4.40% Not 95 10.20% Nondisclosed 105 11.28% Base Line 826 9 Teen Programs ........................................................... Very 343 36.84% 2 214 22.99% 3 128 13.75% 4 37 3.97% Not 104 11.17% Nondisclosed 105 11.28% Base Line 826 10 Children's Programs............................................................. Very 440 47.26% 2 172 18.47% 3 96 10.31% 4 33 3.54% Not 93 9.99% Nondisclosed 97 10.42% Base Line 834 11 Library Website........................................... ................... Very 464 49.84% 2 168 18.05% 3 119 12.78% 4 31 3.33% Not 62 6.66% Nondisclosed 87 9.34% Base Line 844 Thursday,January 23,2003 Page 6 of 15 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 12 Internet Access............................................................... Very 483 51.88% 2 146 15.68% 3 105 11.28% 4 37 3.97% Not 74 7.95% Nondisclosed 86 9.24% Base Line 845 13 Computers with Word Processing .......................................... Very 304 32.65% 2 162 17.40% 3 176 18.90% 4 63 6.77% Not 121 13.00% Nondisclosed 105 11.28% Base Line 826 14 Access to Online Databases................................................. Very 397 42.64% 2 181 19.44% 3 128 13.75% 4 49 5.26% Not 78 8.38% Nondisclosed 98 10.53% Base Line 833 15 Adult Suggested Reading Lists.............................................. Very 194 20.84% 2 197 21.16% 3 223 23.95% 4 99 10.63% Not 129 13.86% Nondisclosed 89 9.56% Base Line 842 Thursday,January 23,2003 Page 7 of 15 Survey Responses Survey:Pieasant Hill Questionnaire Total Respondents: 931 16 Teen Suggested Reading Lists............................................... Very 251 26.96% 2 213 22.88% 3 190 20.41% 4 59 6.34% Not 119 12.78% Nondisclosed 99 10.63% Base Line 832 17 Children's Suggested Reading Lists.. .................................. Very 307 32.98% 2 213 22.88% 3 147 15.79% 4 47 5.05% Not 115 12.35% Nondisclosed 102 10.96% Base Line 829 18 Reference Assistance.......................................................... Very 551 59,18% 2 181 19.44% 3 72 7.73% 4 20 2.15% Not 41 4.40% Nondisclosed 66 7.09% Base Line 865 19 Self-service Reference Books................................................ Very 452 48.55% 2 215 23.09% 3 ill 11.92% 4 30 3.22% Not 38 4.08% Nondisclosed 85 9.13% Base Line 846 Thursday,January 23,2003 Page 8 of 15 Survey Responses Survey.Pleasant Hill Questionnaire Total Respondents: 931 20 Reserve Books.................................................................. Very 393 42.21% 2 195 20.95% 3 141 15.15% 4 52 5.59% Not 57 6.12% Nondisclosed 93 9.99% Base Line 838 21 Reserve Equipment (e.g. cassette recorders, CD players)............ Very 164 17.62% 2 140 15.04% 3 237 25.46% 4 123 13.21% Not 153 16.43% Nondisclosed 114 12.24% Base Line 817 22 Adult Media (Video, Audio Books and DVDs)............................ Very 258 27.71% 2 193 20.73% 3 207 22.23% 4 82 8.81% Not 97 10.42% Nondisclosed 94 10.10% Base Line 837 23 Teen Media (Videos, Audio Books and DVDs)........................... Very 245 26.32% 2 198 21.27% 3 176 18.90% 4 82 8.81% Not 120 12.89% Nondiselosed 110 11.82% Base Line 821 Thursday,January 23,2003 Page 9 of Is Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 24 Children's Media (Videos, Audio Books and DVDs).................... Very 298 32.01% 2 203 21.80% 3 150 16.11% 4 64 6.87% Not ill 11.92% Nondisclosed 105 1118% Base Line 826 25 Technology and Internet Training............................................ Very 248 26.64% 2 200 21.48% 3 187 20.09% 4 91 9.77% Not 99 10.63% Nondisclosed 106 11.39% Base Line 825 26 Student Tutoring and Homework Help...................................... Very 321 34.48% 2 179 19.23% 3 141 15.15% 4 65 6.98% Not ill 11.92% Nondisclosed 114 12.24% Base Line 817 27 Adult literacy Programs.......................... ............................ Very 340 36.52% 2 181 19.44% 3 132 14.18% 4 58 6.23% Not 124 13.32% Nondisclosed 96 10.31% Base Line 835 Thursday,January 23,2003 Page 10 of 15 Survey Responses Survey.Pleasant Hill Questionnaire Total Respondents: 931 28 Research Classes............................................................... Very 198 21.27% 2 197 21.16% 3 233 25.03% 4 84 9.02% Not 105 11.28% Nondisclosed 114 12.24% Base Line 817 29 Self-service check out........ ................................................. Very 343 36.84% 2 212 22.77% 3 162 17.40% 4 54 5.80% Not 65 6.98% Nondiselosed 95 10.20% Base Line 836 30 Access to Materials from other Library Systems (interlibrary Loan) Very 468 50.27% 2 203 21.8011/o 3 104 11.17% 4 34 3.65% Not 42 4.51% Nondisclosed 80 8.59% Base Line 851 31 Best Sellers Area................................................................ Very 306 32.87% 2 195 20.95% 3 201 21.59% 4 60 644% Not 80 8.59% Nondisclosed 89 9.56% Base Line 842 Thursday,January 23,2003 page Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 32 Genealogy Collection........................................................... Very 157 16.86% 2 186 19.98% 3 222 23,85% 4 133 14.29% Not 126 13.53% Nondisclosed 107 11.49% Base Line 824 33 Local History Collection.......... ........... .............. .......... ....... Very 227 24.38% 2 214 22.99% 3 212 22.77% 4 97 10.42% Not 81 8.70% Nondisclosed 100 10.74% Base Line 831 34 Government Information Collection.......................................... Very 265 28.46% 2 219 23.5210 3 206 22.13% 4 66 7.09% Not 81 8.70% Nondisclosed 94 10.10% Base Line 837 35 Business Information Collection.............................................. Very 223 23.95% 2 209 22.45% 3 230 24.70% 4 82 8.81% Not 91 9.77% Nondisclosed 96 10.31% Base Line 835 Thursday,January 23,2003 Page 12 of 15 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 36 Investment Information.......................................................... Very 203 21.80% 2 213 22.88% 3 209 22.45% 4 94 10.10°/a Not 110 11.82% Nondiselosed 142 10.96% Base.nine 829 We are also evaluating opportunities for partnership between the City of Pleasant Hill, the Contra Costa County Library, and the Mount Diablo Unified School District in the interest of enhancing library services. Please rate the desirability of the following options; (1 being Very Desirable to 5 being Not Desired) 1 One location serving various types of library users Very 285 30.61% 2 128 13.75% 3 136 14.61% 4 45 4.83% Not 136 11.39°ln Nondisclosed 231 24.81% Base Line 700 2 Greater interaction between public and school library users Very 217 23.31% 2 153 16.43% 3 158 16.971/6 4 69 7.41% Not 85 9.13% Nondisclosed 249 26.75% Base Line 682 3 Shared collections, electronic resources, services and facilities Very 305 32.76% 2 190 20.41% 3 112 12.03% 4 32 3.44% Not 50 5.37% Nondisclosed 242 25.99% Base Line 689 "Thursday,January 23,2003 Page 13 of 15 Survey Responses Survey:Pleasant Hill Questionnaire 'Total Respondents: 931 4 Shared apace for events/meetings/classes Very 205 22.02% 2 127 13.64% 3 179 19.23% 4 72 7.73% Not 100 10.74% Nondisclosed .248 26.64% Base Line 683 5 Class visits to the public library Very 320 34.37°lam 2 133 14.29% 3 125 13.43% 4 56 6.02% Not 65 6.98% Nondisclosed 232 24.92% Base Line 699 6 Librarian visits to the schools Very 239 25.67% 2 170 18.26% 3 148 15.90/0 4 58 6.23% Not 71 7.63% Nondisclosed 245 26.32% Base Line 686 7 Emphasis on the educational rale of the public library Very 308 33.08% 2 199 21.37% 3 116 12.46% 4 28 3.01% Not 43 4.62% Nondisclosed 237 25.46% Base Line 694 8 Emphasis on encouraging a positive attitude in students towards higher education Very 401 43.07% 2 165 17.72% 3 83 8.92% 4 20 2.15% Not 33 3.54°/6 Nondisclosed 229 24.60% "Thursday,January 23,2003 Page 14 of 15 Survey Responses Survey:Pleasant Hill Questionnaire Total Respondents: 931 Base Line 702 9 Emphasis on reading as a lifelong habit Very 501 53.81% 2 117 12.57% 3 53 5.69% 4 15 1.6118 Not 22 2.36% Nondisclesed 223 23.95% Base Line 708 10 Emphasis on Self-services Very 239 25.67% 2 203 21.80% 3 172 18.47% 4 39 4.19% Not 35 3.76% Nondisclo ed 243 26.10"10 Base Lime 688 Thursday,January 23,2003 Page 15 of 15