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MINUTES - 03252003 - HA2
Y HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: March 25, 2003 SUBJECT: AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO AN AGREEMENT WITH AMS.NET FOR AN IP TELEPHONY PROJECT HARDWARE & INSTALLATION AGREEMENT SPECIFIC REQUEST($)OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Authorize the executive director of the Housing Authority of the County of Contra Costa to enter into an IP Telephony Project Hardware & Installation Agreement with AMS.NET in the amount of $282,461.42. 11. FINANCIAL IMPACT: This agreement has been budgeted from two Housing Authority revenue sources, Capital Funds and Section 8 Earned Administrative Fees. No County General Funds are required. Ill. REASONS FOR RECOMMENDATION/BACKGROUND In August 2002 a Request for Proposal (RFP)was published for the purpose of selecting a vendor to install a telephone system, related equipment, and training that will best satisfy the Housing Authority's current and future telephone communication requirements. Seven vendors responded to the RFP. A review of their proposals and research of the various proposed telephony solutions had been extensive and diligent. Future needs and technological advances influenced the Housing Authority's decision for a system that complimented its recent acquisition of its management information system. AM'S.NET's proposal was selected after an evaluation of costs, vendor experience, quality, appropriateness of the proposed solution to this agency, and staff competencies. CONTINUED ON ATTACHMENT: X YES SIGNATURE ,�-� RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON marrb � APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A X tiaANlMOEJS TRUE AND CORRECT COPY OF AN (ABSENT ) AC'T'ION TAKEN AND ENTERED ON THE AYES: NOES: is MINUTES OF THE BOARD OF ABSENT: ABSTAIN: COMMISSIONERS ON THE DATE SHOWN. DISTRICT III SEAT VACANT ATTESTED Marcia 25, 2003 J0I4N SWEETEN,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR i BY �,- kyUTY H:\.IudyHayes\MSOFpICE\WINWORD\BOARD\BO-New Telephone System Contractdoc The proposed system will provide for: • More controls and accountability over the Housing Authority's long distance expenditures. The system will include a call accounting package. • Consolidation of the Housing Authority's outgoing/incoming lines into a more cost effective phone system. Combined with the additional controls, we anticipate significant reduction in our overall long distance and toll charges. • A voice-over-intemet protocol (VOIP) phone system so it can be incorporated into the Housing Authority's newly installed T1 Data !Network. • Incorporation of a voice messaging system to support its operations. • Reduction of response times and improved quality of service callresponses. • Support for current operations and incremental expandability to meet growing business and program operational staffing requirements. • The convergence of voice, data and video onto a single Internet Protocol network resulting in lower cost of network ownership; i.e., one communication line for all three media. AMS.NET headquarters is in Livermore, CA and has excellent communications installation and maintenance experience throughout the Say Area. Their staff of professionals includes approximately ten CISCO certified technicians, managers, designers and engineers. IV. CONSEQUENCES'OF NEGATIVE ACTION: Should the Board of Commissioners choose not to approve this agreement, the Housing Authority would not be able to meet its implementation schedule for this project. H:\JudyHayes\MSOFFICE\WINWORDIBOARDIBO-New'retephone System Contract.doc IP TELEPHONY PROJECT HARDWARE AND INSTALLATION AGREEMENT This IP Telephony Project Hardware and Installation Agreement ("Agreement") is entered into as of March 25, 2003 by and between Contra Costa County Housing Authority, ("Customer")and AMS.NET, INC ("Seller"). WHEREAS, Seiler is in the business of designing, installing and servicing Local and Wide Area Networks, and video and data installations, as well as, selling Multi-Service Networking and software, and IP Telephony Systems in connection therewith; WHEREAS, Customer is a Government Agency operating at 3133 Estudillo Street,Martinez, California 94553. WHEREAS, Customer desires to purchase various multi-service Cisco IP Telephony communication & networking products, cabling and electrical hardware and software from Seller throughout several remote offices, and to retain the services of Seller for purposes of installing and servicing such equipment. NOW, THEREFORE, in consideration of the promises and covenants contained herein the parties hereto agree as follows: 1. Definitions. For purposes of this Agreement the following terms shall be defined as follows: (a) "Multi-service" shall mean the Multi-Service Networking and devices listed and described on the price quote(s) (the "Price Quote(s)"). Copies of the Price Quote(s) are attached to this Agreement as Exhibit "A, and the Price Quote(s) are incorporated herein in their entirety by this reference. (b) "Installation Services" shall mean the installation, set-up, testing and related services to be performed by Seller in connection with the sale of the multi- service networking components, as described in greater detail in the Price Quote(s). (c) "Software" shall mean the computer software listed on the Price Quote(s). 2. Agreement to Purchase Multi-Service Networking; and Services. Customer hereby agrees to purchase from Seiler, and Seller hereby agrees to sell to Customer, the Multi-Service Networking and Installation Services according to the terms and conditions set forth herein and in the Price Quote(s). Customer and Seller agree that this Agreement and the Price Quote(s) may be amended and/or modified from time to IP Telephony Project Hardware and Software Agreement P.O. Contract# time by a written agreement duly executed by persons authorized to execute agreements on behalf of Customer and Seller. Customer and Seller agree that Customer may submit additional orders to Seller, which, upon being approved by Seller in writing, will become a part of this Agreement and subject to all of the terms and conditions contained herein. The parties hereto further agree that the terms and conditions contained in this Agreement shall prevail notwithstanding any additional orders submitted by Customer. However, in the event any additional orders are submitted by Customer and approved by Seller, the Purchase Price, as defined in Section 3, below, shall be adjusted accordingly. 3. Purchase Price, Taxes and.Payment Terms. The purchase price for the Contra Costa Housing Authority's IP Telephony Project and Installation Services is listed by each Quote listed in Exhibit A(the'Turchase Price"). Seller shall separately invoice Customer as follows: Hardware will be paid 100% upon deliveryat site and progressive labor billings for Construction and Equipment Installation will be billed twice per month based on the portion of work completed with the final 10% retention to be invoiced upon job completion and sign off. Seller shall deliver such invoices to Customer and each invoice provided shall state the approximate value of the Multi-Service Networking and/or Installation Services provided at such location to date that have not yet been paid for. Customer shall pay any and all taxes based on or in any way measured by this Agreement, the Multi-Service Networking and Software, or the Installation Services, excluding taxes based on Seller's net income. If Customer elects to challenge the applicability of any such taxes, Customer shall pay such taxes to Seller and Customer may thereafter challenge such taxes and seek refund thereof. 4. Title. Title to the Multi-Service Networking Project Equipment shall vest in the Customer upon delivery thereof by Seller; provided, however, Seller shall retain a security interest in such equipment until Seller receives payment in full of the Purchase Price in accordance with Section 3, above. 5. Maintenance Services. In addition to the Installation Services, Seller agrees to provide a one-year, on-site Service Agreement with a four (4) hour response time for maintenance services to Customer as set forth in the Quote(s), a copy of which is attached hereto as Exhibit "A" and incorporated herein in its entirety by this reference, and based on the specific performance standard needs of individual Multi-Service Networking and Software items as determined by Seller("Maintenance Services"). -2 - IP Telephony Project Hardware and Software Agreement P.O. Contract# 6. Warranties. (a) Seller warrants that it has good title to the Multi-Service Networking and Software and the right to sell the Multi-Service Networking and Software to Customer free of any proprietary rights of any other party or any other encumbrance whatsoever. (b) All Multi-Service Networking furnished hereunder is warranted to be free from defects in materials and workmanship for a warranty period of one year from date of installation, including parts and on site labor. The foregoing warranty shall not apply to consumables or portions of the Multi-Service Networking that are expendable by their nature. (c) If the Multi-Service Networking fails to meet the warranties of Section 6(b), and Customer gives Seller written notice thereof during the warranty period, Seller's sole obligation shall be to correct the failure by repair, replacement, or adjustment; or Seller may, at its sole and absolute discretion, elect to take back that portion of the Multi-Service Networking that fails to meet the warranties of Section 6(b), and return a corresponding portion of the Purchase Price, whereupon Seller shall have no further obligation to Customer with respect to such portion of the Multi- Service Networking, . (d) EXCEPT AND TO THE EXTENT EXPRESSLY PROVIDED IN THIS SECTION, THERE ARE NO OTHER WARRANTIES, EXPRESS OR IMPLIED, OFFERED HEREUNDER. (e) Except for the Multi-Service Networking and Software purchased hereunder, Customer shall be solely responsible for the selection, use, efficiency and suitability of all future Multi-Service Networking and software purchased and/or acquired by Customer, and no warranties are made hereunder in connection with such Multi-Service Networking and/or software. (f) Seller shall not be liable to Customer for the warranty provisions of this Section 6 if: (1) Modifications are made to the Multi-Service Networking, by someone other than Seller; - 3 - IP Telephony Project Hardware and Software Agreement P.O. Contract# (2) Attachments, features or devices are employed on the Multi-Service Networking that are not supplied by Seller or not approved in writing by Seller; (3) A version other than the current version of the Software is used on the Multi-Service Networking or (4) The Multi-Service Networking is subject to misuse or abuse. 7. Termination/cancellation. (a) This Agreement may be terminated or cancelled by Seller if: (1) Customer fails to pay Seller the purchase price; (2) Customer is in default of any other provision of this Agreement and such default has not been cured within twenty(20) days after written notice thereof is given by the Seller; or (3) Customer becomes insolvent or seeks protection, voluntarily or involuntarily, under any bankruptcy laws. (b) In the event of any termination/cancellation of this Agreement, the Seller may: (1) Declare all amounts owed to Seller to be immediately due and payable; and (2) Cease performance of all its obligations hereunder without liability to Customer. (c) The foregoing rights and remedies of Seller shall be cumulative and in addition to all other rights and remedies available to the Seller in law and in equity. S. General terms and conditions. (a) Definition "Housing Authority" shall mean The Housing Authority of the County of Contra Costa (HACCC). -4 - IP Telephony Project Hardware and Software Agreement P.O. Contract# "Offeror" shall mean any person, firm, partnership, or corporation submitting a proposal to HACCC in response to this solicitation. "Contractor" shall mean the offeror whose proposal is accepted by HACCC and who has entered into an agreement with HACCC to provide the equipment and services described herein, "Vendor"or"Seller" shall mean the same as Contractor. 9. Affirmative Action. The HACCC, as a matter of policy, encourages the participation of small, minority and woman-owned businesses. This agency fully supports the principles and ideals of Equal Employment Opportunity. All vendors, contractors and each subcontractor shall comply with 'those applicable federal and state guidelines and regulations regarding Equal Employment Opportunity and non-discrimination in employment. 10. Minority and woman business enterprise (MWBE) Participation Encouraged. The Housing Authority encourages the participation of small, minority and woman business enterprises (MWBE) in Housing Authority procurements. Attached are the Representations and Certifications, which contains a description of the Housing Authority's requirements to qualify as an MWBE. Prospective MWBE contractors are encouraged to contact the Housing Authority Representative listed in the Request for Bid (RFB) or Request for Proposal (RFP) for information concerning the Housing Authority's procurement procedures. 11. Assignment of rights,.title and interest. In submitting a bid to a public purchasing body, the vendor offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act(15 U.S.C. Seca 15)or under the Cartwright Act (Chapter I [commencing with Section I67001 of Part 2 of Division 7 of the Business and Professions'Code), arising from purchases of goods, materials or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignments shall be made and become effective at the time the purchasing body tenders final payment to the vendor. 12. CAL OSHA. As applicable, all items furnished under this bid shall meet or exceed the standards established by the California Occupational Safetyand Health Act of 1973 (OSHA) and current amendments thereto, provided the end use of the item is for the purpose for which the item is intended. - 5 - IP Telephony Project Hardware and Software Agreement P.Q.Contract# 13. Conflict in terms. A purchase order resulting from this Request for Bids will include all Housing Authority specifications, terms and conditions contained in the RFBunless specifically modified by the Housing Authority prior to award. The Housing Authority's terms and conditions will take precedence over other terms and conditions. A copy may be obtained from the Housing Authority upon request. 14. Delivery. Time is of the essence, and the purchase order is subject to termination for failure to deliver on time. The acceptance by buyer of late performance with or without objection or reservation shall not waive the right to claim damage for such breach nor constitute a waiver of the requirements for the timely performance of any obligation remaining to be performed by the vendor. 15. Inspection. All items or services are subject to final inspection and acceptance at designation by the Housing Authority. Such final inspection shall be made within a reasonable time after delivery. 16. Termination for default. The Housing Authority may, by written notice of default to the vendor, terminate any resulting order in whole or in part, should the vendor fail to make satisfactory progress, fail to deliver within time specified therein or fail to deliver in strict conformance to specifications and requirements set forth therein. In the event of such termination, the Housing Authority reserves the right to purchase or obtain the supplies or services elsewhere, and the defaulting vendor shall be liable for the differences between the prices set forth in the terminated order and the actual cost thereof, if higher, to the Housing Authority. The prevailing market price shall be considered the fair repurchase price. (a) If, after notice of termination of this contract under the provisions of this clause, it is determined for any reasons that the Contractor was not in default under the provisions of this clause, the rights and obligations of the parties shall, if the contract contains a clause providing for terminating for convenience of the Housing authority, be the same as if the notice of terminating had been issued pursuant to such clause. (b) The rights and remedies of the Housing Authority provided in this article shall not be exclusive and are in addition to any _6 _ IP Telephony Project Hardware and Software Agreement P.O.Contract# other rights and remedies provided by law or under resulting order. 17. Termination for convenience. The Housing Authority may, by written notice stating the extent and effective date, terminate any resulting order for convenience in whole or in part,at any time. The Housing Authority shall pay the vendor as full compensation for performance until such termination. (a) The unit or pro rata price for the delivered and accepted portion. (b) A reasonable amount,as costs of termination,not otherwise recoverable from other sources by the vendor as approved by the Housing Authority, with respect to the undelivered or unaccepted portion of the order, provided compensation hereunder shall in no event exceed the total price. (c) In no event shall the Housing Authority be liable for any loss of profits on the resulting order or portion thereof so terminated. (d) The rights and remedies of Housing Authority provided in this article shall not be exclusive and are in addition to any other rights and remedies provided by law or under resulting order. 18. Title. Title to the material and supplies purchased shall pass directly from vendor to Housing Authority at the F.O.B. point shown, subject to the right of the Housing Authority to reject upon inspection. 19. Variations in Specifications. The Housing Authority reserves the right to waive a variation in specification if, in the opinion of the Housing Authority, such variation does not materially change the item or its performance within parameters acceptable to the Housing Authority. 20. Hazardous Substances. If any products being delivered or supplied to the Housing Authority under this contract/purchase order is listed in the Hazardous Substances List of Regulations of the Director of Industrial Relations with the California Occupational Safety and Health Standards Board,or if the product presents a physical or health hazard as defined in the - 7 - IP Telephony Project Hardware and Software Agreement P.O.Contract# California Code of Regulations, General Industry Safety Order, Section 5194 (T8CCR), Hazard Communication,then the contractor must include a Material Safety Data Sheet (MSDS)with delivery or shipment. Each MSDS must reference the contract/purchase order number, and identify the"Ship To"address. All shipments and containers must comply with the labeling requirements of Title 49, Code of Federal Regulations by identifying the hazardous substance,name, address of manufacturer, and appropriate hazard warning regarding potential physical safety and health hazard. No product which is manufactured with fully halogenated chlorofluorocarbons (CFC) shall be delivered or supplied, or used on a job site in performance of this contract/purchase order unless specifically described in the stated requirements of this contract/purchase order or otherwise explicitly authorized by the Housing Authority's Deputy Executive Director of Operations. 21. Prohibited Contracts. The Housing Authority's policy provides that the Housing Authority shall not contract with, and shall reject any bid or proposal submitted by the person or entities specified below,unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract: (a) Persons employed by the Housing Authority or of public agencies for which the Board of Commissioners/Supervisors is the governing body; (b) Profit-making firms or businesses in which employees of the Housing Authority serve as officers, principals, partners, or major shareholders; (c) Persons who, within the immediately preceding twelve (12) months were employees of the Housing Authority and who (1) were employed in positions of substantial responsibility in the area of service to be performed by the contract,or (2) participated in any way in developing the contract or its service specifications;and (d) Profit-making firms or businesses in which the former employees of the Housing Authority serve as officers, principals,partners or major shareholders. With the affixing of a signature to your response to this solicitation, offeror certifies that the above provisions of the code have been complied with,and that any exception will cause any ensuing contract to be invalid. _ g _ ................................. .................... IP Telephony Project Hardware and Software Agreement P.O. Contract# 22. Most Favored Customer Price Guarantee. Notwithstanding any other pricing agreed to between the parties to this contract, the parties agree that the Housing Authority is a preferred customer, and prices charged to the Housing Authority will be no greater than these charged the contractor's most favored customer. Furthermore, should the Housing Authority find a lower price offered in the contract award area within fifteen(15)calendar days after delivery, for the same product,payment terms, delivery terms and comparable quantity as set forth in this contract,and any applicable purchase order or suborder,the contractor shall, upon presentation of authentic proof of such lower price, immediately refund the difference to the Housing Authority. 23. Availability of funding. The Housing Authority's obligation for payment of any contract beyond the current fiscal year end is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the Housing Authority shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance. 24. Disputes. (a) Except as otherwise provided in this contract, any dispute concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Housing Authority Representative who shall furnish the decision to the Contractor in writing. The decision of the Housing Authority Representative shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent or capricious, or arbitrary, or so grossly erroneous as necessarily to imply bad faith. The Contractor shall proceed diligently with the performance of the contract pending the Housing Authority Representative's decision. (b) The "Disputes" clause does not preclude considerations of legal questions in connection with decisions provided for in paragraph 18.1 above. Nothing in this contract shall be construed as making final the decision of any administrative official,representative or board on a question of law. 25. Changes. The 1-lousing Authority Representative may at any time, by written order, make changes within the,general scope of this contract, in the definition of services to be performed, and the time (i.e., hours of the day, days of the week, etc.) and place of performance thereof. If any such change causes an increase or decrease in the cost of, or the time _ g _ ................................................................................................................... ............................................................ IP Telephony Project Hardware and Software Agreement P.O.Contract# required for the performance of any part of the work under this contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the contract price or delivery schedule, or both, and the contract shall be modified in writing accordingly. Any claim by the Contractor for adjustment under this contract, whether changed or not changed by any such order, an equitable adjustment shall be made in the contract price or delivery schedule, or both, and the contract shall be modified in writing accordingly. Any claim by the Contractor for adjustment under this clause must be asserted within 30 days from the date of receipt by the Contractor of the notification of the change; provided however, that the Housing Authority Representative, if he decides that the facts justify such action, may receive and act upon any such claim asserted at any time prior to>final payment under this contract. Where the cost of property made obsolete or excess as a result of a change is included in the Contractor's claim for adjustment, the Housing Authority Representative shall have the right to preserve the manner of disposition of such property. Failure to agree to any adjustment shall be a dispute concerning a question of fact within the meaning of the clause of this contract entitled "Disputes". However, nothing in this clause shall excuse the Contractor from proceeding with the contract as changed. 26. Assignability. The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the Housing Authority thereto; provided however, that claims for money due or to become due to the Contractor from the Housing Authority under this contract may be assigned without such approval. Notice of any such assignment or transfer shall be furnished promptly to the Housing Authority. 27. Hold Harmless. The Contractor agrees to hold the Housing Authority, its officers and employees, free and harmless from any and all claims of whatsoever kind of nature for the damage to property or for personal injury, including death, made by anyone whomsoever which may arise from operations carried on under this contract to the extent such claims are caused by this negligence or misconduct. The Contractor shall exonerate, identify and hold harniless the Housing authority from and against, and shall assume full responsibility for payment for all federal, state and local taxes or contribution imposed or required under unemployment insurance, social security and income tax laws, with respect to the Contractor and his employees engaged in performance of tI-ds contract. The Housing Authority and its agents and employees shall not be, nor be held liable for any liabilities, penalties, forfeitures, or for any damage to the goods, properties or effects of the Contractor or of any other persons whomsoever,nor for personal injury to or death of them,whether cause by or resulting from any negligent act or omission of the Contractor. The Contractor further agrees to indemnify and hold harmless the Housing Authority and its agents and employees, against and from any and all of the foregoing obligations and liabilities, by which it is intended by both parties that the Contractor shall indemnify and hold the - 10- IP Telephony Project Hardware and Software Agreement P.O. Contract# Housing Authority harmless from all claims arising by reason of the work done, or by any act or omission of the Contractor. 28. Disallowance. In the event the Contractor receives payment for services under this contract which is later disallowed by the Housing Authority, the Contractor shall promptly refund the disallowed amount to the Housing Authority on request, or at its option, the Housing Authority may offset the amount disallowed from any payment due to the Contractor under any contract with the Housing Authority. 29. Governing;Law. This contract shall be construed and interpreted according to the laws of the State of California. 30. Contractor.Representation. Unless the Contractor expressly states otherwise in his proposal, where functional requirements are expressly stated as part of the requirements of this solicitation, the Contractor, by responding, represents that in its opinion the system proposed is capable of meeting those requirements. In the event of any inconsistency between the functional specificationand the detailed specifications contained in the solicitation, the former will control. 31. Warranty. Contractor agrees that the equipment, supplies or services to be furnished shall be covered by the most favorable commercial warranties the Contractor gives to any customer of the same or substantially similar equipment, supplies or services, and that the rights and remedies so provided: are in addition to and do not limit any right afforded to the Housing Authority. 32. Licensing. Attention is directed to the provisions of Chapter 9, of Division 3, of the Business and Professions Code concerning the licensing of contractors. All offerors and contractors shall be licensed, if required, in accordance with the laws of this state, and any offeror or contractor not so licensed is subject to the penalties imposed by such laws. 33. Invoices. All deliveries must be accompanied by invoices or delivery tickets. A copy of each invoice or delivery ticket must be signed by the individual accepting delivery. Invoices shall include item, description, quantity, delivery point, price, terms, purchase order - 11 - IP Telephony Project Hardware and Software Agreement P.O.Contract# number, sub-order number (if applicable to a blanket purchase order), and any data relative to the shipment. Original invoices shall be mailed to the Deputy Executive Director for Operations, Housing Authority of the County of Contra Costa, 3133 Estudillo Street, Martinez, CA 94553. Discounts will be calculated from receipt of merchandise or invoice, whichever is later. 34. Air,water pollution, safety,and health. Contractor shall comply with all air pollution control, water pollution, safety and health ordinances and statutes which apply to the work performed pursuant to this contract, including any requirements specified in state government codes. 35. Right to acquire equipment and service. Nothing in this agreement shall prohibit the Housing Authority from acquiring the same type or equivalent equipment and/or service from other sources, when deemed by the Housing Authority to be in its best interest. 36. Severability. Should any part of this agreement be held to be invalid by a court of competent jurisdiction, the remainder of the agreement shall be considered as the whole agreement and be binding on the contracting parties. 37. Notice. Any notice or notices required or permitted to be given pursuant to this agreement may be personally served on the other party by the party giving such notice, or may be served by certified mail,return receipt requested, to the addresses set forth herein. 38. Product identification and labeling. Each package shall be identified with manufacturer's label, which shall conform to the requirements of the Fair Packaging and Labeling Act in section 12604 of the California Business and Professions Code, when applicable. 39. Drug and alcohol-free workplace. The Housing Authority of the County of Contra Costa, in recognition of the public service responsibilities entrusted to the employees of the Housing Authority, acknowledges that drug and/or alcohol usage can hinder a person' ability to perform duties safely and effectively. This policy provides that the Contractors employed by the Housing Authority and Contractor's employees shall assist in meeting this requirement. - 12 - IP Telephony Project Hardware and Software Agreement P.O. Contract# (a) As a material condition to this agreement, the Contractor agrees that the Contractor and all Contractor employees, while performing service(s) for the Housing Authority, on Housing Authority property, or while using Housing Authority equipment; (b) Shall not report to work or be subject to duty while his ability to perform job duties is impaired due to on or off duty alcohol or drug use. (c) Shall not posses or use alcohol or impairing drugs (illegal drugs and/or prescription drugs) during working hours or while subject to duty, on breaks, during meal periods or at any time while on Housing Authority property. (d) Shall not sell, offer, or provide alcohol or drug to another person. (e) Shall notify his supervisor when taking any medications or drugs, prescription or non-prescription, which may interfere with safe and effective performance of job duties on Housing Authority property or operation of Housing Authority equipment. (f) Shall notify his supervisor of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such a conviction. (g) The Contractor shall inform all employees who are performing service for the Housing Authority, of the Housing Authority's objective of a safe, healthful and productive workplace and the prohibition of drug or alcohol use or impairment of same while performing such service for the Housing Authority. (h) The Housing authority may "Terminate for Default" or "Breach" the agreement the Contractor has with the Housing Authority, if the Contractor or Contractor employees are determined by the Contracting Officer not to be in compliance with any or all of the above. - 13 - ......... .............................................. ...................... ......... ......... ......... ......... ......... ......... 1.111. .... ........ ............. ............................................1................1..11 . ........ ......... ......... _.. .. ................................................................................................................................................................................... . ......................................................................................... IP Telephony Project Hardware and Software Agreement P.O. Contract# Executed this day of , 2003, at Martinez, California. SELLER: AMS.NET, INC. By Robert Tocci,President, CEO CUSTOMER: Contra Costa Housing Authority By: Name: Robert McEwan Title: Executive Director - I4 - IP Telephony Project Hardware and Software Agreement P.O.Contract# EXHIBIT A IP Telephony Network Project Housing Authority of the County o,f Contra Costa Price Quote 20153 (Telephony System) $ 1589769.46 Price Quote 20179 (Data Infrastructure) $ 939691.96 TOTAL PRICE QUOTE(S) $282,461,42 - i5 - ................................................. Order Information Page 1 of 9 Price Quote Order#20153 'AMS.NE i • 502 t'_"ot*mer ce %Nab Live rmor r2. C A -1550 . phare (x'25) 245-6 100 + (92 5) 2,151 SO Customer Order Information Contra Costa Housing Authority 3133 Estudillo Street Cisco IP Telephony System Martinez,CA 94553 Us P.O.: Rudy Tamayo Phone: 1 (925)372-7400 x2019 Fax:(} Order j Project Modified Ship Via Sales Rep 20153 104213 Mar 12,2003 Lisa Moornau Products Description Qty Unit Price Total Call Managers 1 MCS 7815 1000MHz Redundant Bundle 1 $9,896.70 $9,896.70 Part#MCS-7815-1000-RDT The Cisco Redundant CM Bundle has the following parts:MCS-7815-1000-RDT Redundant 7815-1000s with CCM and power cords CAB-AC Power Cord, 110V SW-CCM-3.1-7815 CM 3.1 Software for MCS-7815-1000 SW-CCM-3.1-7815- NR CM 3.1 Software for MCS-7815-1000-No Royalty MCS-7815-1000-HW Hardware option-Software NOT Included CON-OSP-MCS78151 24X7X4 on site svc.HW opt SW not included COIN-OSP-MC;S7815R 24X7X4 on site svc redundant 7815-1000s w/CCM,pwrcrds 2 Cisco SAU SVC.,Call Manager 3.1 Software Package 2 $990.00' $1,980.00 Part#CON-SACT-CCM-3.1 Cisco Systems Inc.Cisco IP Telephones Network Management Application Server 3 Compaq Proliant DL320 P3/1,13GIIz, 128MB,40 GB 1 $1,467.40 $1,467.40 Paint#251280-002 Compaq Compaq ProLiant File Servers 4 Compaq 40GB ATA/100 7200rpm Drive(1") 1 $150.70 $150.70 Part#230534-1321 L5Compaq Compaq ProLiant Hard Disk Drives Compaq,Prolia3nt 512MB Memory 1 $442.20 $442.20 Part#128279-1321 Compaq Compaq ProLiant Memory Application Software Paging Application 6 Berbee Informacasf v1.1,Includes CD and 125 Lic. 1 $2,200.00 $2,200.00 Part#Base-125 Berbee Informacast IP Telephony XML Applications http://www.ams.net/public/direct/preview order.cfm?Info=b°/a2C5271°/`2CO°/o2'C21%2C%o..: 3/13/2003 Order Information Page 2 of 9 {operating System - for Application Server,ICD Server 7 IVIS Windows Svr 2000 English OLP NL Loci Govt 2 $696.90 $1,393.80 Part#C 11,-00824 Microsoft--Microsoft Windows 2000 Network Operating System 8 Microsoft Windows 2000 Svr Media Kit 1 $23.84 $23.84 Part#C 11-00049 Microsoft Microsoft Windows 2000 Network Operating System ICD 9 Cisco IP ICD3.x Enhanced Features 1 $0.00 $4.00 Past#1CD-3.x-E-FEATS= Cisco Systems Inca Cisco IP ICD Telephony(Cisco) 10 Cisco 5 Media Termination ICD 3.X 1 $313.50 $313.50 Part#1CD-3.X-C-MTRM5 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 11 Cisco I Enhanced Supervisor Desktop ICD 3.X 5 $854.70 $4,273.50 Part#ICD-3.X-E-SUP 1 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 12 Cisco I Cisco Enhanced Historical Reporting ICD3.x 1 $392.70 $392.70 Part#ICD-3.X-E-HIST1 Cisco Systems Inca Cisco IP ICD Telephony(Cisco) 1311 Cisco Enhanced Agent Desktop ICD 3.X 1 $491.70 $491.70 Part#ICD-3.X-F-AGTI Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 14 S Cisco Enhanced Agent Desktops ICD 3.X 1 $2,623.50 $2,623.50 Part#ICD-3.X-E-AGT5 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 15 10 Cisco Enhanced Agent Desktops ICD 3.X l $4,985.20 $4,985.20 Part#ICD-3.X-E-AGT10 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 16 Cisco ICD 5 Cisco Media Termination ICD 3.X 1 $90.24 $90.24 Part#CON-SAU-ICD3XMT5 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 17 Cisco ICD 1 Cisco Enhan.Supervr.Desktop ICD3.X 5 $246.40 $1,232.00 Part#Coln-SAU-1CD3XESU Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 18 Cisco ICD I Cisco Enhau.I-Iist.Reprit.ICD3.X 1 $113.30 $113.30 Part#CON-SAU-lCD3XEH I Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 19 Cisco ICD 1 Cisco Ejnhcd Agnt Dtops ICD3.X SAU 1 $150.70 $154.70 Part#CON-SAU-ICD3XEA 1 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 24 Cisco ICD 5 Cisco Enbcd Agnt Dtops ICD3.X SAU 1 $754.60 $754.64 Part#CON-SAU-ICD3XEA5 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) 21 Cisco ICD 10 Cisco Enhed Agnt Dtops ICD3.X SAU 1 $1,433.30' $1,433.30 http.//www.ains.net/public/direct/preview order.cfm?lnfo=b%2C5271%2COp/o2C21%a2C°/©... 3/1312003 Order Information Page 3 of 9 Part#CON-SAIJ-1CD3XEA10 Cisco Systems Inc.Cisco IP ICD Telephony(Cisco) ICD Server 22 Compaq Proliant DL320 P3/1.13GHz, 128MB,40 GB 1 $1,457.40 $1,467.40 Part#251280-002 Compaq Compaq ProLiant Pile Servers 23 Compaq Proliant 512MB Memory 1 $442.20 $442.20 Part#128279-1321 Compaq Compaq ProLiant Memory 24 Compaq 40GB ATA/100 7200rpm Drive(1") 1 $150.70>' $150.70 Part#230534-821 Compaq Compaq ProLiant Hard Disk Drives IP Phones 25 Cisco IP Phone 7960G,Global 23 $326.70 $7,514.10 Part#CP-796017 Cisco Systems Inc.Cisco IP Telephones Telephony(Cisco) 26 CallManager Unit license for single 7960 IP phone 23 $99.00 $2,277.00 Part#SCS-CCM-LJL-7960 Cisco Systems Inc.Cisco I P Phone CallManager Unit license Telephony(Cisco) 27 Cisco IPPhone 7940G,Global(Promo) 80 $220.19 $17,615.20 Part#CP-7940(; Cisco Systems Inc.Cisco IP Telephones Telephony(Cisco) 28 CallManager Unit license for single 7940 IP phone 80 $99.00 $7,920.00 Part#SW-CC-UL-7940 Cisco Systems Inc.Cisco I P Phone CallManager Unit license Telephony(Cisco) 29 Cisco IT Telephone 7914 Phone''Expansion (7950) 6 $260.70 $1,564.20 Part#CP-7914= Cisco Systems Inc.Cisco IP Telephones Telephony(Cisco) 30 Cisco IT Eootstand kit for single 7914 4 $22.00 $88.00 Part#CP-SINGLFOOTSTAND= Cisco Systems Inc.Cisco IP Telephones Telephony(Cisco) 31 Footstand kit for 2 79144 1 $25.30 $25.30 Part#CP-DO€J13LFOOTSTAND= None I P Phones Enclosures/Racks 32 Cisco IP Phone power transformer for 7900 phones 10 $29.70 $297.00 Part#CP-PWR-CLJBE- Cisco Systems Inc.Cisco IP Telephones Telephony(Cisco) 33 Cisco IP Telephone External Power Cord 10 $6.60' $66.00 Part#CP-PWR-CORD-NA= Cisco Systems Inc. Cisco IP Telephones Telephony(Cisco) IMA Cards IMA card for the Martinez Section 8 Office. Customer to provide existing 2600 router. http://www.ains.net/public/diirect/preview order.cfn?Info=b%205271%,2C0°1o2C21°/o2C%... 3/13/2003 5 Order Information Page 4 of 9 PA IMA card for the core site's existing 7200 router. 34 Cisco 4-port T1 ATM Network Module with IMA 1 $2,760.00 $2,760.00 Part#NM41'1-IMA Cisco Systems Inc.Cisco 2600/3600 Series Router Interface Modules 35 Cisco 8-port ATM Inverse Mux T1 Port Adapter 1 $5,520.00 $5,520.00 Part#PA-A3-8T I IMA Cisco Systems Inc.Cisco 7200/7500 Port&Service Adapters Router Interface Modules Unity VoiceMail Server and Software 36 Compaq<Proliant DL380G2 P3/1.266GHz,256MB, 2U 1 $2,850.49 $2,850.49 Fart#235438-001 Compaq Compaq ProLiant File Servers 37 Compaq 512MB PC133 ECC Memory Kit(2x256) 1 $390.50 $390.50 Part#201693-1321 Compaq Compaq ProLiant Memory 38 Compaq 36.4-GB Wide Ultra3 SCSI 10k rpm NonHP 2 $539.00 $1,078.00 Part#I76497-1321 Compaq Compaq ProLiant Hard Disk Drives 39 Cisco Unity Unified Mesg 100 U(includes 8 secs) 1 $10,695.00 $10,695.00 Part#UNITYU31-IOOUSR8 Cisco Systems Inc,Cisco Unity Telephony(Cisco) 40 Unity,Incremental users for 8-session UM system 20 $106.95 $2,139.00 Part#UNITY-UM8-USR Cisco Systems Inc.Cisco Unity Telephony(Cisco) 41 Cisco SAU SVC.,Unity Unified'Messaging- 8 Port 1 $2,319.52 $2,319.52 Part#CON-SAU-UNITYUM8 Cisco Systems Inc.Cisco Unity Network Management 42 Compaq 20/40-GB DAT Int. Tape Drive(Carbon) 1 $1,029.60 $1,029.60 Part#157769-1322 Compaq Compaq Server Options Tape Backup Drives 43 VERITAS Backup Exec for Win V9.0(Box) 1 $502.55 $502.55' Part#E093808 VERITAS'Software Corporation Veritas Backup Exec Tape Backup Software Operating System - for Unity Server r44MS Windows Svr 2000 English OLP NL Loci Govt 1 $696.90 $696.90 Part#C11-00824 Microsoft Microsoft Windows 2000 Network Operating System Call Accounting Compaq P'rol an.t Server and Operating System 45 Compaq Proliant DL320 P3/1.13GHz, 128MB,40 GB 1 $1,467.40 $1,467.40 Part#251280-002 Compaq Compaq ProLiant File Servers 46 Compaq Proliant 512MB Memory 1 $442.20 $442.20 http://www.arns.net/public/direct/preview-order.cfm?Info=b°/o2C5271°/o2C0%a2C21°/o2C°/o..: 3/13/2003 Order Information Page 5 of 9 Part#128279-1321 Compaq Compaq<ProLiant Memory 47 Microsoft Windows 2000 Pro Lic.full version 1 $308.20 $308.20 Part#1323-00079 Microsoft Microsoft Windows 2000 PC Operating System 48 1 Microsoft Windows 2000 Pro Media kit 1 $24.10 $24.10 Part#B23-()()096 Microsoft Microsoft Windows 2000 PC Operating System EllInfortel Call Accounting Software 49 Infortel for Win VoIP View Module per Call Manager I $1,725.00 $1,725.00 Dart#006930 Intelligent Telemanagement Solutions(ISI)InforTel for Windows IP Telephony Call Accounting 50 Infortel for Windows Desktop Non-Ent. up to 250 ex 1 $1,690.50 $1,690.50 Part#008971 Intelligent Telemanagement Solutions(ISI)InforTel for Windows IP Telephony Call Accounting Data Cutlets (VoIP) 51 Leviton Four(4) Port Ivory Faceplate 5 $1.38 $6.90 Part#41080-41P Leviton Manufacturing Company,,Inc.>InfoTap Cabling 52 Leviton'Snap In Blank Module- 10 pack 2 $1.75 $3.50 Part#41084BWB Leviton Manufacturing Company,Inc.Connectors Cabling 53 Leviton Junction Box Single Gang-Ivory 5 $3.04 $15.20 Part#42777-1 IA Leviton Manufacturing Company,Inc.Cabling Cabling 54 Leviton RJ45 Cat 5E Termination Jack(IVORY) 12 $3.99 $47.88 Part#5G 108JE5 Leviton Manufacturing Company,Inc.Connectors Cabling 55 Leviton 24-Port Category 5E RJ45 Patch Panel 1 $111.91 $111.91 Part#5G584-U24 Leviton Manufacturing Company,Inc.InfoTap Patch Panel-Copper 56 BerkTek Hyper Plus 5E Std. Cat 5E UTP Cable 1400' 2 $68.34 $136.68 Part#5ENP4P24WHPBEPPV Berk-Tek BerkTek Category 5 Boxed(Reel)Cable-Copper 57 Cat 5E 350MHz UTP Patch Cord-3ft. 12 $1.56 $18.72 Part#1,6-03-13-XX Infinity Cable Products,Inc.Cat 5E Patch Cords Patch Cable-Copper 58 Cat 5E 35OM z UTP Patch Corti- 10 ft. 12 $2.75 $33.00 Part#L6-1O-B-XX Infinity Cable Products,Inc.Cat SE Patch Cords Patch Cable Copper 59 Miscellaneous Materials 1 $100.00 $100.00 Part#MCM None Cabling Enclosures/Racks Product Total: $149,948.61 http://www.a s.net/public/direct/preview order.cfm?Info=b%o2C5271%2C'0%v2C21%©2C%o... 3/13/2003 Order Information Page 6 of 9 Labor Description Qty unit Price Total Professional Services-Cisco Call Manager 1 $6,500.00 $6,500.00 Configure Call Manager software and hardware 1.Implement basic system options.2. Implement Dial-Plan as it pertains to route groups,route lists,route patterns,route filters,and translation tables.3.Implement Dial-Plan Groups and Calling Restrictions: 4.Access code'9 as standard for outside line access. 5.Internal or 5-digit dialing.6. Standard Emergency(9911)access will be provided:.7.Configure location based Call Admission as a centralized Call Manager model.8.Two(2)Customer selected templates will be used per phone model.9.Install a single instance of Cisco Web Attendant for operator assisted pilot number management. 10.The following services will be configured on CallManager: t 1.Call Park—configure a single 100 number group for parked calls. 12.MoH—provide Music on Hold-will be configured based on system sample.wav files. 13.Transcoding—Basic G711 (default)Codec will be implemented. 14.Conference Resource—a single Software Resource will be created. 15.Meet-Me Resource—a single 100 number group for Meet-Me calls will be provided. 16.Directory Services—a single LDAP based location directory will be provided. 17.Call Pickup will be configured. 18.Test Cisco Call Manager backup utility capability to export the Call manager database.AMS.NET does not perform a complete restore as part of the backup test as this would overwrite the live system. 19. Upload customer provided set information.20.Add Unity access information(if Unity was purchased).21.Add End user specific information(Provided by customer). Application Serveir/Paging(Call Accounting 1 $3,500.00 $3,500.00 installation and configuration of Compaq Server.Installation and configuration of Paging,and call accounting software. Cisco IP Phone 103 $175.00 $18,025.00' Installation of Cisco IP Phones includes configuration of phone settings,calling search space,partion configuration,voicemail configuration and setting up on user's desk and plugging in to switch. Installation includes data collection(user name,department,quantities)to determine telephone templates by department(defaults,settings,functionality,etc.)AMS.NET will include documentation of Cisco IP phones. Complete testing. System Administration Training 2 $1,500.00 $3,000.00' I-day System Administration Training to provide administrators the skills necessary for the successful management of their communications system. This training session would involve only those individuals that would be involved in the administrative and management aspects of your new system. The goal of this training is to ensure that your System Administrators have a complete understanding of the functions and capabilities of the programming interface for the Voicemail system and the Call Manager. User Training Class 2 $1,500.00 $3,000.00 1-day(3- 1.5 Hours Each Class)user training class to provide general overview of the new CISCO IP Telephony system.Training will cover the operations,defaults, settings,changes,and all"how to issues of the IP Telephony System(Including Voice Mail). Class will provide explanation of terms used in training manuals,distribution of user`s training manuals and new station directory,explanation of features,sample http://www.ams.net/public/direct/preview—order.cfm?Info=b°/`205271%o2CO°/`2C21°/a2C%ti..: 3/13/2003 Order Information Page 7 of 9 applications,and benefits,live demonstration of features,hands-on practice session for station users,and a review with questions and answers.Users must bring their phones to class. Web Attendant Training Class 1 $250.00 $250.00 1-hour user training class to provide general overview of the new CISCO Web Attendant.Training will cover the operations and"how to"issues of the Web attendant.Class will have live demonstration of features,hands-on practice session and a review with questions and answers. ICD Services 1 $5,000.00 $5,000.00» ICD Supervisor 5 $150.00 $750.00 ICD Agents 16 $125.00 $2,000.00 Maintenance Agreement 1 $10,000.001 $10,000.00 AMS 1000 provides complete on-site service and support for Cisco Voll'Telephony and Local/Wide Area Network communication equipment including Cisco 3500 Series Ethernet Switches,Cisco voice IP Gateways,Cisco Call Manager Servers, Cisco Application Server and ICD Software,Cisco Works Application Servers and Cisco IP Telephones. (Existing hardware such as the Core 7200 router and 2600 router is not covered under this maintenance agreement.However,AMS.NET,Inc.will work with existing Cisco SMARTnet maintenance in the event of failure.)* AMS 1000 also provides service and support for server peripherals including UPS systems,tape backup systems,monitors,and network adapters.Service and support includes repair and/or replacement on server hardware and software.Services will be provided via Internet,dial-up,phone,and on-site if necessary with a 4-hour response time. To report maintenance please call our toll-free service line at 1-800-893-3660,options 2,and 2. AMS.NET,Inc will provide total system maintenance as indicated by this proposal. At no given time will AMS.NET,Inc.subcontract another vendor to perform maintenance on any installed equipment.AMS.NET,Inc.may need to escalate problems to the hardware manufacturer.Should this require on-site visit from the manufacturer.An AMS.NET technical engineer will be present at all times Maintenance Agreement will include the coordination with the local Telephone Company concerning operation of CO Trunks or network access trunks and access devices.AMS.NET,Inc will contact the Telephone Company and resolve problems relating to their Circuitry.AMS.NET,Inc.requires a list of Telephone Company circuit id numbers and telephone numbers prior to completion of network. EMERGENCY MAINTENANCE: AMS.NET,Inc.will provide one-hour response time from the original receipt of an emergency maintenance call,Emergency maintenance is defined as.system failure, failure of a Common Control Unit,failure of Power Supply and or failure of a Console.To report Emergency Maintenance please call our toll-free priority service line at 1-800-893-3660,options 2,2, 1. ROUTINE MAINTENACE: Routine maintenance response time will be within 24 hours from original receipt of trouble ticket.Routine maintenance is any maintenance that aloes not meet the criteria http://www.ams.net/public/direct/preview order.cfm?Infix=b%205271%2CO"/o2C21°1o2C°>o... 3113/2003 Order Information Page 8 of 9 of an Emergency Ticket. CONTRACT DATE: Contract dates begins for one-year from date of invoice. *Cisco SMARTnet Maintenance can be purchased for existing equipment from AMS.NET,Inc by contacting your account manager or by informing the customer service department. Installation>Unity'VoiceMail-UM 1 $12,500.00 $12,500.00' Installation and Configuration of Unity Messaging System hardware and software. 1.Integrate Unity server into existing customer provided Exchange 5.5 or Exchange 2000 site(If UM is purchased).2. Install Unity required server components such as SQL Server,Message Queuing and Schema Updates 3.Assist in Creating a High level Call Management Plan(call handlers)3.Import Users from customer provided spreadsheet 4.Configure up to 2 Subscriber Templates—(default Subscriber and Administrator)5.Configure one(1)Subscriber account per IP Phone implemented 6. Implement up to 1 new Class of Service Setting—(default Subscriber and Administrator)7.Configure Basic Unity System Schedule(during and after business hours only)8.Holiday Schedule isnot configured as part of this SOW 9.Implement up to 3 new Call Handlers—(default Opening Greeting,Operator,and Goad- 10. Adjust default Directory Handler Settings 11,Adjust default Account Policy Settings 12.Adjust default Public Distribution List— 13.Interview Handler is not configured as part of this SOW 14.No changes to default Call Routing-during"Normal'and ""After-hours",and direct to mailbox only 15.No changes to default Restriction Tables 16.Recording of Greetings—default will be used unless customer has custom greetings in wav format available for"During"and"After-hours"call handlers 17. Install basic Unity Auto Attendant and configure"Normal and"After-hours",Unity schedules for one user 18.Test Cisco Unity Backup Utility capability to export the Unity database AMS.NET does not perform a complete restore as part of the backup test as this would overwrite the live system 19.Unfied Messaging client will be the responsibility of the customer. Installation and Configuration 1 $2,500.00 $2,500.00 Labor to install management station,configure with Infortel software for 103 users and set up for customer reporting requirements.Includes 2 hour training. Complete testing Cabling Labor 1 $1,500.00 $1,500.00 Labor Total: $68,525.00' Terms and Conditions - Totals All orders will be placed upon receipt of signed purchase order or a signed contract Sub-Total $178,473.69 between AMS.NET,Inc.and customer.All hardware is warranted per manufacturer"s published warranty only,unless an extended service contract has Tars @ 8.25% $9,070.77 been purchased.Please contact your AMS.NET,Inc.Account Manager for details of installation of additional hardware and/or software not listed above or any of the Shipping $1,225.00 services requested outside the scope of this quote. Amount Due '$188,769.46 Note:Please contact Customer Service Manager for return instructions and conditions for products and licenses. Note:Items may be returned for credit within 30 days if unopened and in good condition. http://www.ams.net/public/direcVprev ew order.cfrn?Info=b%/r2C5271%o2C0°/`2C21%2C%..4 3/13/2003 t Order Information Page 9 of 9 01999-2002 AMS.net http://www.ams.net/public/direct/preview_or er.cfm?Info=b%a2C5271%o2C0°/o2C2lo/o2C%..: 3/13/2003 Order Information Page 1 of 5 Price Quote Order#20179 AMS.NE-T 502 Commerce ce .fay 'L vertttore. CA. 915 5 f) pho e 1925) 2.,15-6100 + (925) 2,15-6150 Customer Order Information, Contra Costa Housing Authority Cisco Data Infrastructure 3133 Estudillo Street Martinez,CA 94553 [us Rudy Tamayo Phone: 1(925)372-7400 x2019 Fax:() Order Project Modified Ship Via Sales Rep 20179 10420 Mar 11,2003 Lisa Moomau Products Description Qty Unit Total Price Core Switches Martinez Central Office 1 Cisco Catalyst 3550-PWR XL 24port,2 GBIC IP Tel. 2 $2,306.70 $4,b13.40 Part#WS-03550-24PWR-SMI Cisco Systems Inc.Cisco Catalyst 3500 Series Switches(Cisco Only) 2 Catalyst 3500XL Stacking GBIC 2 $165.00' $330.00 Part#WS-313500-XL Cisco Systems Inc.Cisco Catalyst 3500 Series Switch Expansion Modules(Cisco Only) Martinez Section 8 Office 3 Cisco Catalyst 3550-PWR XL 24port,2 GBIC IP Tel. 3 $2,306.70 $6,920.10 Part#WS-03550-24PWR-SME Cisco Systems Inc.Cisco Catalyst 3500 Series Switches(Cisco Only) 4 Catalyst 3500XL Stacking'GBIC 3 $165,00 $495.00 Part#WS-X3500-XL Cisco Systems Inc.Cisco Catalyst 3500 Series Switch Expansion Modules(Cisco Only) Gateway Martinez Central Office 2 Cisco 1760-V Router 1 Cisco 26IOXM for DSP Farm 5 Cisco 1760-V 10/100 Modular Router w/Voice 2 $1,813.91 $3,627.82 Part#CISCOI760-V Included: http://www.ams.net/public/direct/preview order.cfm?Info=b°/�2C5271%2C0%2C21°/©2C%... 3/13/2003 ................................................................................................................. .................................... Order Information Page 2 of 5 S I 7CV8P-I 2208YJ Cisco 1704105 IPNOX PLUS CAB-AC Power Cord,I IOV MEM 1700-16U32MFS Cisco 1700 16MB to 32MB Flash SIMM Factory Upgrade MEM1700-32U64D Cisco 1700 32MB to 64MB DRAM Factory Upgrade PVDM-256K-4 4-Channel Packet Voice/Fax DSP Module 6 Cisco 1760-V 4-Chn to 8-Chn PVDM Factory Upg 1 $244.65 $244.65 Part#PVDM-256K-4U8 Cisco Systems Inc.Cisco Access Router Telephony(Cisco) 7 Cisco 20-Channel Packet Voice/Fax DSP Mod for 1700 2 $2,796.00 $5,592.00 Part ffPVDM-256K-20HD Cisco Systems Inc.Cisco 1700 Router Telephony(Cisco) 8 Cisco 2 port Voice Interface Card-FX0 4 $264.00 $1,056.00 Part#VIC-2FXO Cisco Systems Inc.Cisco 2600 Series Router Interface Modules 9 Cisco 1-Port RJ-48 Multiflex Trunk-T1 2 $908.70 $1,817.40 Part#VW[C-I M FT-T I Cisco Systems Inc.Cisco 3600 Series Router Interface Modules 10 Cisco 261OXM Eth.Routr w/2 WIC, 1 NM Slot,IP 105 1 $1,394.51 $1,394.51 Part#C 1 SCO261 OXM Cisco System Inc.Cisco 2600 Series Routers 11 Cisco 2600 Series 105 IP PLUS 1 $462.00 $462.00 Part#S26CP-12213T Cisco Systems Inc.Cisco 3600 Series Router Software Suites d12 Cisco 32 to 64 MB DRAM Factory Upgrade 260OXM 1 $655.50 $655.50 Part#MEM200OXM-32U64D Cisco Systems Inc.Cisco 2600 Series Router Memory Cisco Network Module 36 Port DSP Farm Bundle 1 $4,290.00 $4,290.00 Part#NM-HDV-FARM-C36 Cisco Systems Inc.Cisco VG200 Router Interface Modules 14 Cisco 1760V SmartNet Maintenance,8x5xNBD Svc 2 $270.00 $540.00 Part#CON-SNT-I 760V Cisco Systems Inc.Cisco 1700 Series Router Smartnet Maintenance 15 Cisco 2600 Series SMARTnet Maintenance 8x5xNBD 1 $391.02 $391.02 LPart#CON-SNT-26XX l Cisco Systems Inc.Cisco 2600 Series Router Smartnet Maintenance Cisco 1760-V Voice Gateway Martinez Section 8 Office 16 Cisco 1760-V 10/100 Modular Router w/Voice 1 $1,813.91 $1,813.911 Part#CISCO I 760-V Included: S I 7CV8P-12208YJ Cisco 1700 IOS IPNOX PLUS CAB-AC Power Cord,I I OV http://www.ams.net/public/direct/preview—order.cfm?lnfo=b�/*2C5271*/�2CO�/�2C21°./o2C�/`... 3/13/2003 ...............................I........ ........................................................... ...... ............................................................................... ........................................... Order Information Page 3 of 5 MEM 1700-16U32MFS Cisco 1700 16MB to 32M13 Plash SIMM Factory Upgrade MEDT 1700-32U64D Cisco 1700 32MB to 64MB DRAM Factory Upgrade PVDM-256K4 4-Channel Packet Voice/Fax DSP Module 17 Cisco 1760V SmartNet Maintenance,8x5xNBD Svc 1 $270.00 $270.00' Pail#CON-SNS'-t760V Cisco Systems Ine.Cisco 1700 Series Router Smartnet Maintenance 18 Cisco 1760-'V 4-Chh to S-Chn PVDM Factory Upg 1 $244.65 $244.65' Part#PVDM-256K-4118 Cisco Systems Inc.Cisco Access Router Telephony(Cisco) 19 Cisco 20-Channel Packet'Voicefflax DSP Mad for 1700 1 $2,796.00 $2,796.00 Part#PVDM-2+6K-20HD Cisco Systems Inc.Cisco 1700 Reuter Telephony(Cisco) 20 Cisco 2 port Voice Interface Card-FXCI 2 $264.00 $528.00 Part#V IC-2FX0 Cisco Systems Inc.Cisco 2600 Series Router Interface Modules 21 Cisco 1-Port RJ-48 Multiflex Trunk-T1 l $908.70 $908.70 Part#VW C-IMFT-Ti Cisco Systems Inc.Cisco 3600 Series Router Interface Modules Reuter Upgrade To be installed into the existing Cisco router at the Martinez Section 8 Office. 22 Kingston 32MB DRAM Module for the Cisco 2600 2 $49.45 $98.90 Part#KCS-D2600/32 Kingston Technologies Cisco 2600 Memory 23 Cisco 2600 Series 10S IP PLUS 1 $462.00 $462.00 Part#S26CP-[2213T Cisco Systems Inc.Cisco 3600 Series Router Software Suites 24 Cisco Survivable Rem.Site Telephony up to 24phones l $495.00> $495.00 Part#FL-SRST-SMALL, Cisco Systems Inc.Cisco SRST Lie.Telephony(Cisco) UPS Systems To provide battery backup for the Martinez Central Office and Section Office 3 Hours Runtime 25 APC Smart-UPS 1440 RM 3U XL 3 $849.85 $2,549.55 Part#SU 140ORMXL3tI American Power Conversion Smart-UPS UPS 26 APC Smart-UPS RM XL Battery Pack,24Vj 2U 12 $411.16 $4,933.92 Part#SU24RMXL.BP21j American Power Conversion Smart-UPS UPS Remote Site Upgrades To be installed into the existing Cisco routers. - San Pablo http://www.ams.net/public/direct/preview order.efin?Info=b%205271%o2C0%2021%fl2C°la... 3/13/2003 ................................................................................................................................................................................................................. ............................................................. Order Information Page 4 of 5 -North Richmond - Rodeo -Pittsburg - Oakley Office Oakley Maintenance Shop Antioch Maintenance Shop 127 fUngston 32MB DRAM Module for the Cisco 2600 14 $49.45 $692.30 Part#KCS-1)2600/32 Kingston Technologies Cisco 2,600 Memory 28 Cisco 2600 Series 10S IP PLUS 7 $462.00 $3,234.00 Part#S26CP-I 2213T Cisco Systems Inc.Cisco 3600 Series Router Software Suites 29 Cisco Survivable Rem.Site Telephony up to 24phones7 $495.00 $3,465.00 Part#FL-SRST-SMALL Cisco Systems Inc.Cisco SRST Lic.Telephony(Cisco) for all Remote Sites except the Martinez Section 8 Office 30 Cisco 2 slot Voice/fax Network Module 7 $660.00 $4,620.00 Part#NM-2V Cisco Systems Inc.Cisco 2600 Series Router Interface Modules 31 Cisco 2 port Voice Interface Card-FXO 7 $264.00 $1,848.00 Part#VIC-2FX0 Cisco Systems Inc.Cisco 26M Series Router Interface Modules Replace 3Com at site with 4 or more phones - Oakley Office -Pittsburg North Richmond Rodeo 32 Cisco Catalyst 3550-PWR XL 24port,2 GBIC IP Tel. 4 $2,306.70 $9,226.80 Part#WS-C3550-24PWR-SMI Cisco Systems Inc.Cisco Catalyst 3500 Series Switches(Cisco Only) Product Total: $70,616.131 Labor Description Qty Unit Total Price Voice Ready Backbone Configuration 1 $3,000.00 1 $3,000.00 1 00 http://www.wns.net/public/direct/preview—order.cfm?lnfo=b�/`2C5271%2CO°/�2C2 I O/o2C%... 3/13/2003 ................................................................. ...................................................................................................... ....................................................................................... ................................. ............-... ......................... Order Information Page 5 of 5 On-site installation and configuration services.AMS will configure all switches and Routers to support Voice Over IP and QoS.AMSNET will setup an Auxiliary VLAN that will contain all the phones.QOS paramenters will be setup on all layer 3 devices that voice traffic will pass.Complete Testing Professional Services Remote Site 7 $2,000.00 $14,000.00 On-site installation and configuration services of the Cisco Voice-over-IP communication system for remote office.AMS will install and configure remote router with the appropriate voice gateways and modules,SRST(If purchased)and QOS to Central CM location.Installation includes physical installation of switch,router,and UPS. Phone not included in the labor.This is priced in the IP phone installation labor. Complete testing. Labor Total: $17,000.00 Terms and Conditions Totals All orders will be placed upon receipt of signed purchase order or a signed contract Sub-Total $87,616.13 between AMS NET,Inc.and customer.All hardware is warranted per manufacturers published warranty only,unless an extended service contract has been purchased. Taxes (a-), 8.25% $5,825.83 Please contact your AMS,NET,Inc.Account Manager for details of installation of additional hardware and/or software not listed above or any of the services requested Shipping $250.00 outside the scope of this quote. Amount Due Note:Please contact Customer Service Manager for return instructions and conditions for products and licenses. Note:Items may be returned for credit within 30 days if unopened and in good condition. ----------------- ------------- C 19992002 AMS.net http://www.ams.net/public/direct/preview—order.cfm?lnfo=b%2CS271%2CO`/`2C21�/�2C%... 3/13/2003 ...................................................................I...................... .........................................................................................