HomeMy WebLinkAboutMINUTES - 03252003 - HA1 AA
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: March 25, 2003
SUBJECT: ADOPT RESOLUTION NO. 5733 APPROVING THE AGENCY-WIDE BUDGET IN THE
AMOUNT OF $85,982.,288 FOR THE HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA FOR FISCAL YEAR ENDING MARCH 31, 2004
SPECIFIC REQUEST(S)OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ADOPT Resolution No. 5738 approving the Agency-Wide Budget in the amount of$85,982,288 for
the Housing Authority of the County of Contra Costa (HACCC)for fiscal year ending March 31,
2704.
II. FINANCIAL IMPACT:
Approval of this Resolution will appropriate funds for the operation of the Housing Authority of the
County of Contra Costa in the amount of$85,982,288. The primary revenue source is the U. S.
Department of Housing and Urban Development(HUE}). There is no cost to the County General
Fund.
Ill. REASON'S FOR RECOMMENDATION/BACKGROUND
This budget of$85,982,288 will provide for the continued operations of the Housing Authority for
the fiscal year 2003-2004. The budget has increased significantly(approximately 16%) from the
previous fiscal year primarily due to an increase in the number of units leased and the number of
families served ander the Section 8 Housing Choice Voucher Program, The major changes
effecting this budget are:
• The Housing Authority has increased the number of families served by the Section 8 Housing
Choice Voucher Program by 1000 during the past FY. The budget projects approximately
6,700 families will be served and that this leasing lever will continue. This increase represents
an increase of revenues of approximately $12 million.
IL
CONTINUED ON ATTACHMENT: X YES SIGNATURE k,
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON March 25, 2003 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
VOTE OF SUPERVISORS
t } TRUE AND CORRECT COPY OF AN
--- _X UNANIMOUS
(ABSENT-&99---) ACTION TAKEN AND ENTERED ON THE
AYES: NOES: MINUTES OF THE BOARD OF
ABSENT: ABSTAIN: COMMISSIONERS ON THE DATE SHOWN,
DISTRICT III SEAT VACANT
ATTESTED March 25 2003
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
B £ " ,DEPUTY
H:\JudyHayes\MSOFFICE\NVrNWORD\BOARD\BO-AGENCY WIDE BUDGET 2043.0 oc �
..........I.........................................
* Modernization funds from the previous fiscal year to the new fiscal year decreased
approximately $450,000 as previously unexpended contracts have been expended and
exhausted in the current year.
* The number of full time employees is budgeted at an increase of only 0.75 from last year.
Gross salary cost has remained consistent with previous year negotiated increases. However
fringe benefits have increased significantly due to the Contra Cost County Retirement
Association employer contribution increases of approximately $700,000 and worker's
compensation premium increases of approximately $100,000.
6 The Housing Authority's Public Housing rent revenues have been reduced approximately
$215,000 due to the scheduled demolition of the 86 unit Los Medanos Public Housing
Development in Bay Point. The Housing Authority is in the process of developing a new"Tax
Credit" funded 180-unit affordable housing development on the site, scheduled for initial
leasing toward the end of 2004. The new development will be named "De Anza Gardens."
0 Reductions in Public Housing Subsidy are anticipated that Will reduce revenues by
approximately $350,000.
Operational expense increases include Housing Authority insurance costs which continue to rise at
a greater than proportionate rate due to changes in the overall insurance market; and, expenses
for centralization of the all the Section 8 office to one location in Martinez, including leasing and
utility costs. Revenues are also budgeted for the anticipated development fees for the
development of DeAnza Gardens Project. The budget includes the replacement of Housing
Authority vehicles, purchase of fixed assets, and improvements of public housing developments.
The budget generates a net surplus of$644,805, which Will be transferred to restricted operating
reserves.
On March 17, 2003 the Budget Committee of the Advisory Housing Commission reviewed the
proposed 200312004 Agency-Wde Budget and forwarded its recommendation to the full Advisory
Housing Commission. At its regular meeting the same day, the Advisory Housing Commission
voted to recommend adoption of Resolution No. 5038 approving the Agency-Wide Budget for the
fiscal year ending March 31, 2004.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5038 approving the Agency-
Wide Budget for the fiscal year ending March 31, 2004, the Housing Authority of the County of
Contra Costa would not be in compliance with the financial requirements for the operation of the
Housing Authority. Further, the Housing Authority would not be able to fulfill its obligations with
program participants, Sect-ion 8 landlords and property owners or Housing Authority employees,
contractors and vendors.
CAWINDOWS\Ternporary Internet Files10LK60041130-AGENCY BUDGET 2003-04 03-25-03.doc
............................................................................................. ................
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5038
ADOPTING AGENCY-WIDE BUDGET
FOR FISCAL YEAR ENDING MARCH 31, 2004
WHEREAS, the State of California in Division 24, Part 2, Sec.34327.6 of the
Health and Safety Code, requires that all agencies being audited in
accordance with Government Auditing Standards generate an
agency-wide budget', and,
WHEREAS, the Housing Authority is audited in accordance with generally
accepted auditing standards and Government Auditing Standards
issued by the Comptroller General of the United States; and,
WHEREAS, the U.S. Department of Housing and Urban Development (HUD)
requires the Housing Authority Board of Commissioners to formally
adopt by resolution the Housing Authority budget and,
WHEREAS, staff has prepared and submitted to the Board of Commissioners
for their review and approval a proposed agency-wide budget of
$85,982,288 for the fiscal year 2003-2004;
NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners,
hereby approve the Housing Authority fiscal year 2003-2004 budget
and make the following certifications:
a. That the proposed expenditures are necessary in the efficient
and economic operation of housing for the purpose of serving
low-income families,
b. That the financial spending plan is reasonable,
C. That all proposed revenues and expenditures are consistent
with the provisions of law,
d. That no<PHA employee reflected in the operating budget is
serving in a variety of positions which will exceed 100%
appropriation of his/her time or salary.
e. That the Housing Authority will continue to provide for a drug-
free workplace.
PASSED AND ADOPTED ON --- March 25, 2003 by the following
vote of the Commissioners,
AYES: Gioia, unkmia, Desaujilier, Glover and Medina
NOES: Nwe
ABSENT: Now
ABSTAIN: Nom
***DIMICr III VACANrk**
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED March 25, 2003
JOHN SWEETEN, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY '
H:\JudyHayes\MSOFFICE\WINWORD\BOARDF Agncy Wide Budget Res,doc
Lm 00 fF1''t 0 003
L7NC743t�yNN C7N N G7J 00 LA4Q t7tS1GM ryCJibOt'J
� t78LC � G7t"ntOh Mh N9tii N au � htG> tri � r- �:E31t,tt �C?
t„c rri N is o't41 w 00 .a}'n% r i rn tci ars vi c>j r: 00 t• u7
N LA In .» rn 0 00 LA
M o0 Net
0 CSI 00 r It a%'
lYl M Oi iP1 00 � N
Y:
................. i 1 1 t f to r f t ,rr m i t t 1 1 1 t i t i
N N
wwl
1.0
C7
. ..
1 1 1 1 t f wCA
lot L^
h tv1
/'V I i
LA rn
1 0C> 1 1 r 00 4D 1 00 1 C 1 tD t t r t r
N to tb LA
'* tA vim+ 00 an N
{� c> c
z
G7 LA LA riJ CS O N E LA fi.. r t� N t t G1 1 1 f f
00 88
Lr,� hW C}1 st G C tat tD s- rif Vt i�11 y�-
/ uw h N O I.A N M v h O
m
LA t14
uj
t t 1 t .- tv t r O t r rs1 tU Lu
1 00 f G 0 N tG o f K7 t
m«Np 0r0 h O M Gd00 rn
M tn. N r. C7'1 lD t31 :M h 0G
l00 K1 0f7 0p : M
f in 00 Ulk
0 00 r
C
... r 1
tc h
ce-
...
stf7h t Soo d' 47tH
G7 80 G
r t7 Ca C C7 C1 CS C C>00 tv 4D ult
rn C7 uS CJ C
meq. lb tL7 48 M 4m CO — r rpt � N :tCt �
to
tar►.:
..
C
43 Qf
di: �v A6
�s E
W.. :
76.. E.
lzR
�#
. �.
lar
to 1� :w G $�yf W..
67
:: ♦�:. 1M .� .'� 'L�;...:
rya t� a tst cs c� �
N0000LA00 0tv000rvN do G300CCs
r CCS C+ D� m C► �-• ,— .� .— i c + sv m tSt m to N co V
' art cv vi r»vi vi O.= oo r: t fl G Lf N 0 tD 00 LA It 0 (71
ry ,•- m to N r. m #cs r4 st cD
rq 7 1 F 1 !
tt7 h. d'
M.
1 1 00
od O 0 O
:;;�`: ►ri (j in >,eti {
0 m I s
1 t C .... r t 1 00 1 1 1 f.. k 1 1 1 t 1 F 1 1 t
C G
m LA00
ru
COii O
to
t�i6 r.
0 m 1 0 t7Wk S7 G7 C
ry 0 G 0 Co O c�
en ry po C7 O
0 O Ct Gy 0 t^a C?1v ry m tlp N co v
alCayNu'f 0 +W tD ( h C� wo �t' 0 �
d co f V w+ to rpt N r 0 w
....; .
t0
N 0 0 0 1 00 1 ^ LA I f t t t M 00000
0 07 0 0
:':: ......,.. (140`co0 t`� 0 0
m0 .- 0 Or'� m G000 0
rV:N CC 0 0 st P,� m W N N V i,T 0
r4 th
m
.... N _
600CC330t^ m fi• ev
rn u et C 00 iti Iri tv
Gf'
tlL
tf?
M
Vt
:V
L
A 1�
i i Ilt i.1,: 3 5A: C
:..... t+Y tom. #K R
AA fit
Aia
. ..........................
tONO �r► C7dC? dt7C7C7 *« M 0 d fmowomoom st
MmC7h, Nf� dC7C7C7tXJ 0 O MCCt
kc CSS EM1 w to lr5 C7 +� M
P* G ia1 cv" CS r- 0 LA p d CSE h N N N tri Tt LA N d h tG
rl to CS1 M N wo r ifs
� M
:•o
is
Y r t E t f k t t # uftO to �, 1 1 1 F t F t t t
WN o
e3' ►� N C4 M try
d
} N
3 h t t 1 t . . f 1 ! i i
I
LA tr'f
M
r r�
d �
tV N
• f,
M t Q ham. 00000
Cd i O 1 t E t t 1 M 1 E M
M
M
hw d tv C7 N d tv d d G d t75 rr1 P
+-- G Ery N C31 t✓i 3ti IJ1 E5 tt7 M Vit' ie1 h. N d
1.0 h. b
cn
r
'v
C b L 000 Ln
IA CJ C G9 M N0 N
t
1 1 d 1 1 1 0 0 d E r Ca 1 C7 k f !V 0 LD 0 t i 1 r sats
G9 t«E CJ O O N trf
0
4 r"E00
p h. M t0 Ln til C1 m
two A
NMI
f
lot solos :: S.
:a � �.: �,... .>f13 3t. � � .�: :.►...
ll
SIC
i. lit e>:. iik ti a:` a. C: iw ar sts :
I tD 0 v% t E7 dp d O Qt:
tit d ttl d to co d
W do 4�0or
GMd M st
O A S to h O00
m Uri
v ..s :.r
0000
r400
LA
C C O ?
?• r r� iI1 ill Ill
LA
?:
{/1 '
.i
CO t coet h. t t h d O t
CCI N M t71 rt
h
df. dq Coc.�
op l f I I co .
d rrf m
r r lf' v v
r r
ilt
t 1 C3 1 d d d E.
M M b M O 00
O
LA I C7 tt
N O eV N h. fs MLA
tY1
E I O r i
LA
�Jcc
h. li0 C0 t V M � O
_ �P
v
LL
V? H H
tN 1 to
LA
st rrf q0 En
K co ttJ tp
E^ 4S ds aN
m00 co
h
`':Y : 1'*. d d ra Pte ✓ �./
00
C p 00 co doG'«
.► M G3 C? M
to rn C1 to 00
tco
tz toU
e,i t\I tV
vx:
4 y
:f .
Y!:
cn ° :
,:
C '3 .
4A
MY. tA VI
ee� Qt N W
r�
>< .: ..on o .....
'HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STAFFING SCHEDULE - FISCAL YEAR 2003-2004
y t
�i® �Y�T��i d r ' •. �l � YtN4 PJfw�d Hid d+d.U.+N.::r tea. ..
PUBLIC HOUSING
AsstDirHsgOperations 1 1' 73,119 36,237 ; 109,355
Drafter 0 1 45,036 20,587 65,623
Facility&GroundsWorker 3 3 82,479 56,238 138,717
Housing Assistant 3 ! 4 i 177,483 i 84,175 261,659
Housing Clerk I 6 5 174,554_ I 88,303 1: 262,857
_ _
Housing Manager 5 4 231,401_j_ 100,3 70 j 331,771
MaintenanceMechanicA 14 11 451,490 274,854 726,345
Main#enanceMechanicB 14 12 - 596,221 378,473 974,694
MaintenancSupenrisor 4 4 231,$83 153,973 385,856
ResidentServices Mgr 1 I } . 67,943 32,352 100,294
PUBLIC H0USING Total 51 1 46 $ 2,131,609 1 S 1,225,562 $ 3,357,171
VOUCHER
A,sstDirHsgOperations 1 1 73,03?1. 35,051 108,089
Housing Assistant 21 13.25 592,835 279,557 872,391
Housing Manager 4 I 5 299,855 i 128,330 1 428,186
Hsg Svcs Couns. 1 2 91,399 i 44,809 j 136,207
Office Assistant7 { 9 275,670 129,634 405,304
._ _. _.
SeniorHousingAsst 0 4 168,651 1 72,603 241,254
Sen#orHousingSpecialist_ `1 -._0 2. # 90,071 41,795 131,866
Sr,Accounts Clerk 2 2 { 96526 45,567 i 142,093
Unit Inspector 9 9.5 507,697 1 243,286 750,982
VOUCHER Total; 45 47.75 $ 2,195,743 ; $ 1,020,631 $ 3,216,373
CENTRAL OFFICE ADMINISTRATION
Accoun#ing5upervisor 1 1 54,3151 28,172 82,488
Admin.Svcs Officer 1 1 j 58,6146 26,748 i 85,395
Budget Analyst 1 0 -
DepExecDirHsgOperatn 1 --. 1 ' 96,474 j 45,300 141,773
C)ir,of f=inance _ I _-_-_� �C.. 1 92,855 i 43,807 136,662
Executive Director - i 1 I i 115,916 - 51,623 167,539
Financial Analyst 0 ; 1 51,729 i 25,417 77,145
HfRBTraining Officer 1 1 61,713 29,114 90,827
IntrnlAudt1Fsc1Anlys 1 j 1 73,078 34,098 107,176
Jr.Accounts Clerk 0 1 41,797 17,995 5 9,793
Office Assistant ] i 3 90,331 44,947 135,278
Personnel Benefit Coord _ 1 0 -
_
Program Analyst 0 1 j 61,713 I 29,114 90,827
Purchasing Agent 1 1 52,044 ; 21,951 73,995
Secretary 1 1 53,0961 21,670 74,766
Sr.Accounts Clerk 3 3 128,419 } 60,077 188,496
ADMINISTRATION Taal 15 18 S 1,032,125 $ 480,034 $ 1,512,159
i 1
Paqe 1 of 2
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
STAFFING SCHEDULE -- FISCAL YEAR 2003-2004
1 II i
,
AGS]T10, TlTlJE t x,
OTHER PROGRAMS
1Capitaf Grantw f
sstDirFacili#iesMgm _ 1 1 71,751 ` 10,518 82,270
Dir,of Development 1 1 87,086 40,041 µ 127,127
Hsg.TechnicalOfficer 1 1 71,772 34,523 106,295
i _
Secretary I i 1 53,0796_.- 21,585 74,681
Homeless Smelter.
MaintenanceMechanicA 0 1 1_- 40,104 24,565 64,668
#Nanage-11ke
Hsg.DevelpmntOfficer _ _ I 1 1 71,296 33,552 104,848'
-.
Rental ft-habilitation: i
Hsg.Rehab.Ofticer 1 ( 1 _.!._ 71,296 31,4721 0}2,768
OTHER PR03GRAMS Total 6 7 $ 466,401 j $ 196,257 $ 662,657
CONTRACT AND TEMPORARY STAFF
Geral Office Adlnts�atlon:
1T Support 0 0 75 17,846 1,879 19,725
Jr,Accounts Clerk 1 0
OfficeWorkExperience I 0.25 0.75 11,053 1,164 12,217
Administration SubTotal:l, 1.25 1.5 $ 28,898 $ 3,043 i $ 31,942
Protect Pride, i
Rec.Aid,Prjct Pride 1.25 I 1.5 j 28,010 3,435 31,446
Rec.Sup,Prjct Pride 1 + 1 _ ' 39,463 6,227 45,690
Project Pride SubTotai: 2.25 1 2.5 $ 67,474 ` $ 9,662 $ 77,136
Publip Housing
OfftceWorkExperience 3.75 , 3,75 , 62,598 7,532 70,130
Public Housing SubTotat:E 3.75 1 3.75 $ 62,598 i $ 7,532 70,130
Voucher:
FSS Coordinator 0.75 i 0 -
Housing Assistant ; _ 0.S 0
OfficeWorkExpenence 2 1.75 37,247 3,923 ; 41,170
VoucherSubTotal:l 3.25 1.75 $ 37,247 1 $ 3,923 ; $ 41,170
CONTRACTJTEMP. Total 10.5!7 1 9.5 $ 196,217 , $ 24,161 $ 220,378
t
RETIREES (Medical and Cental PremiumContributions Only)
RETIREES Total $ 211,849 $ 211,849
GRAND TOTALS 127.5 128.25 ; $ 6,022,095 i $ 3,158,493 $ 9,180,588
Page 2 of 2
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
HOUSING AUTHORITYOF THE COUNTY OF CONTRA COSTA
PROPOSED FIXED ASSET BUDGET
FISCAL.YEAR 2003-2004
TOTAL. FIXED ASSETS $340,000
PUBLIC HOUSING & CAPITAL. FUND: $310,000
Administrative 250,000
Telecommunication 250,000
and Computer system
Public Housing-Maintenance 60,000
Trucks Pickup - 3 60,000
HOUSING ASSISTANCE (Section 8); $30,0100
Cars for Inspectors-3 Toyota Prius @ $22,000 each 30,000
All Offices 66,000
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROPOSED CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2003-2004
PUBLIC HOUSING (AIDED)
CAPITAL IMPROVEMENTS AND BETTERMENT. $2,454,000
CA004 Los Nogales 8,000
1450 Pump House 8,000
CA005 El Pueblo 182,000
1450 Walkway Repairs 12,000
1460 Fire Damage Repairs 60,000
1460 Paint Exterior Bldgs 110,000
CA006 Las Deltas 88,000
1470 Maintenance Shop Remodel 7,000
1450 Parking Lot Repaving 30,000
1450 Playground 45,000
1460 Wainscoat Repair 6,000
CA098 Las Deltas Annex 2 45,000
1450 Unit Rehab 45,000
CA010 Bayo Vista 640,000
1460 Interior Modernization 600,000
1460 Fire Damage Repair 40,000
CA011 Hacienda Martinez 200,000
1460 Balcony Rails 200,000
CA012 Casa de Manana 120,000
1460 Fire Damage Repair 120,000
CA015 Elder Winds 520,000
1460 Canopy Structure 10,000
1460 Interior Modernization 510,000
CA045A Vista Del Camino 11,000
1460 Unit Security Locks 11,000
CA045B Kidd:Manor 640,000
1460 Interior Modernization 640,000