HomeMy WebLinkAboutMINUTES - 03252003 - C6-C8 .....................................................................................................................................................................................................
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TO: BOARD OF SUPERVISORS
FROM: Maurice M. Shiu, Public Works Director
DATE: March 25, 2003
SUBJECT: Knightsen Town Community Services District,District III
Resolution No.2003/182
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
Pursuant to Government Code Section 61600(q)(2),CONSENT to the Knightsen Town Community Services
District providing additional flood protection improvements and services, consisting of the construction,
operation,maintenance, and servicing of flood control improvements. This consent is contingent upon the
Local Agency Formation Commission's (LAFCO) approval to form the Knightsen Town Community
Services District. (District III)
11. Fiscal Impac :
There is no anticipated impact to the General Fund. The Knightsen Town Community Services District will
assume all costs and expenses associated with the construction, operation, maintenance, and servicing of
additional flood control improvements.
Continued on Attachment: X SIGNATURE:
_,eRECOMMENVATION OF CUUN'FY ADMINIYf R.AXOR
_RECOMMENDATION OF BOARD COMMITTEE
--"APPROVE OTHER
SIGNATURE(S):Q�-
ACTION OF B7 N MARCH 25, 2003 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
UNANIMOUS
(ABSENT_)
AYES:_NOES:
ABSENT: ABSTAIN:- I hereby certify that this is a true and correct copy of an action
DISTRICT III SEAT VACANT taken and entered on the minutes of the Board of
Supervisors on the date shown.
G:%GrpData%FldCtl\Adr(inistmtion\Board Ordm\2003 BO\Res 3-25-03 Knightsen,doc
Orig.Div: Public Works(food Control)
Contact: (Allison Knapp-31312177)
cc; County Administrator
County Counsel ATTESTED:- MARCH 25, 2003
County Assessor JOHN SWEETEN, Clerk of the Board of Supervisors and
County Treasurer-Tax Collector
County AuditorlController County Administrator
Public Works Flood Contro
Mitch Avalon,Deputy PW Director
Accounting
KTAC,Knightsen By CCCWD Deputy
Resolution No. 2003/ 182
SUBJECT: Knightsen Town Community Services District, District III
DATE: March 25, 2003
PAGE: 2
III. Reasons for Recommendations and Background:
The Knightsen Town Advisory Council (KTAC) has started the process to form the Knightsen Town
Community Services District(KTCSD). KTAC started circulating petitions to the registered voters within
the proposed KTCSD boundary in October 2002. As of February 2003,KTAC appears to have well over the
10%registered voter signatures required for LAFCO to conduct a public hearing regarding the formation of
the KTCSD.
Pursuant to the requirements of Government Code Section 61600(q)(2)the proposed KTCSD must obtain
consent from the County,to be able to construct,maintain and operate flood protection improvements and
facilities. The consent from the County must be given before LAFCO conducts the public hearing regarding
the formation of the KTCSD. If the KTCSD is formed they would be authorized to provide water quality
and flood control services which would be in addition to the services currently being provided by the
County. The Public Works Department has reviewed KTAC's request and recommends that the Board give
their consent. The construction, operation and maintenance of the additional water quality and storm
drainage improvements by KTCSD will not conflict with the authority of any other public agencies.
IV. Consequences of Negative Action:
If the KTCSD does not get formed,KTAC will not be able to collect the funding to provide flood protection
improvements.
Resolution No. 20031 182
TO-, BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, WIEDEMANN RANCH
GEOLOGICALHAZARD ABATEMENT DISTRICT GHAD •7
FROM: MAURICE SHItJ,PUBLIC WORKS DIRECTOR
DATE: March 25, 2003
SUBJECT: ACCEPT and APPROVE the Fiscal Year 2001/2002 Fourth Quarter Expense Report and the
Fiscal Year 2001/02 Annual Report for the 'Wiedemann Ranch Geologic Hazard Abatement
District and RATIFY the decision of the General Manager to seek reimbursement for expenses
related to issues associated with the habitat conservation area, San Ramon area. District HI.
Project No. 7816-6X5511
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. Recommended Action:
ACCEPT'and APPROVE the Fiscal Year 2001/2002 Fourth Quarter Expense Report and the Fiscal Year
2001/02 Annual Report for the Wiedemann Ranch Geologic Hazard Abatement District (CHAD) and
RATIFY the decision'of the General Manager to seek reimbursement,for expenses related to issues
associated with the habitat conservation area, San Ramon area.
H. Fiscal lmoact:
There is no impact on the County General Fund. The Wiedemann Ranch GHAD is funded through
revenues generated by special assessments on properties within the boundaries of the Wiedemann Ranch
GHAD. Wiedemann Ranch CHAD'will fund 100%fl.
_ OMMENDAATION OF COUNTY ADMINISTRATOR
COMMENDATION OF BOARD COMMITTEE
APPROVE HER
71�-
�.
ACTTLL)N OF<BO ON WCH 25 y 2003 APPROVED AS RECOMMENDED?�XOTHER
VOTE OF SUPERVISORS
XX UNAtWOUS
(ABSENT 9nle )
AYES: NOES:
ABSENT: ABSTAIN:
DISTRICT III SEAT VACANT
I hereby certify that this is a true and correct copy of an
action takers and entered on the minutes of the Board of
Supervisors acting as the CHAD Board on the date
SE:NC:sr shown.
G:\C rpDa alSpDistiBoard Ordersl2003\03-25-03 BO-(W)4th Qtr&Ann Rpt FY 01-02.doc
Originator, Public Works Department(Special Districts)
Contact: Skip Epperly,(313-2253) ATTESTED: MARCH 25, 2003
cc: Assessor JOHN SWEETEN,Clerk of the Wiedemann Ranch
Auditor-Controller GRAD Board of Directors and Board Administrator
County Administrator
County Counsel
Accounting By d-- Deputy
M.Morton,Eng.Svc.
Gray-Bowen Company
„ .: : ...
SUBJECT: ACCEPT and APPROVE the Fiscal Year 2001/2002 Fourth Quarter Expense Report and the
Fiscal Year 2001/02 Annual Report for the Wiedemann Ranch Geologic Hazard Abatement
District and RATIFY the decision of the General Manager to seek reimbursement for expenses
related to issues associated with the habitat conservation ,area, San Ramon area. District III.
Project No. 7816-6X5511
DATE: March 25,2003
PAGE: -2-
111. Reasons for Recommendation and.Backe-round:
On September 1, 1998, the Contra Costa Board of Supervisors, pursuant to the provisions of Section
26550 of the Public Resources Code, adopted Resolution No 98/438 and formed the Wiedemann Ranch
Geologic Hazard Abatement District(CHAD). On April 11, 2000, the GHAD's Board of Directors and
the Contra Costa County Beard of Supervisors approved the annexation of the Presley Henry Ranch
Development(City of San Ramon Subdivision 8188)into the Wiedemann Ranch CHAD. The Board of
Supervisors is the Board of Directors of the District.
The Board appointed Gray-Bowen. and Company, Inc., formerly known as 'William R. Gray and
Company, Inc., a California Corporation, as General Manager of the District, effective July 1, 2002.
The costs and expenses of operating the CHAD are assessed against property within the GHAD.
Gray-Bowen and Company, Inc., General Manager of the District, has prepared and submitted the
attached reports:
1. Fourth Quarter Expense Report,Fiscal Year 2001/2002,Wiedemann Ranch CHAD, and
2. Wiedemann Ranch CHAD Annual Expense Report for Fiscal Year 2001/02.
Expenditures by the District during the Fiscal Year 2001/02 Fiscal Year totaled$57,571.25. The annual
report prepared by the General Manager details expenditures by the District under four major budget
categories — Major Repair projects, Preventative Maintenance and Operations, Special Projects and
Administration.
Assessments collected from the properties within the boundaries of the District during the fiscal year
totaled $101,870.72 and the District ended the fiscal year with an unexpended Fund Balance of
approximately$311,480.28.
Expenditures by the District during the fourth quarter of this FY 01-02 totaled$12,493.14(not including
Public Works' charges) with expenditures under the District's Special Projects and Administrative
budget categories accounting for the expenses. A significant portion of these expenses relate to the
habitat conservation area. Over the past few years, the District has expended significant funds on issues
associated' with access and :maintenance of habitat conservation areas in the Wiedemann Ranch
development. All of these expenses are the obligation of the developer. CHAD staff>is in the process of
formulating a request for reimbursement for these expenses by the developer. The General Manager
requests that the Board of Directors ratify his decision to request reimbursement from the developer of
the'Wiedemann Ranch development for these expenses.
IV. Consequences of Negative Action:
The annual report and the quarterly expense reports for CHAD operations will not be 'available to
residents and others with an interest in the District, and the GHAD will not be reimbursed for expenses
related to access to the habitat conservation area within the Wiedemann Ranch CHAD boundaries.
e7
eologic Hazard Abatement District
s Gray-fsavwn end CcmPe;'¢Y,Inc., General Massager
March 25, 2003
TO: Board of Directors IZZQ!
FROM: Gray-Bowen and Company,Inc., General Manager
Wiedemann Rauch Geologic Hazard Abatement D strt }
By: William R. Garay,President
SUBJECT: WiedemannRanch G AD a Quarter and mal Expense Report
for the 2000/01 Fiscal Year
4n September 1, 1998,the Contra Costa Board of Supervisors,pursuant to the provisions of
Section 26550 of the Public Resources Code, adopted Resolution leo. 981438 and formai the
Wiedemann Ranch Geologic Hazard Abatement District(GRAD). Wiedemann Ranch is a.371
unit residential development along the south side of Norris Canyon Road near Bollinger Canyon
Road in the Sari Ramon area. On April 11,2000,the'GHAD's Board of Directors and the Contra
Costa County Board of Supervisors apprved the annexation of the 100-unit Presley Hemy
Ranch Development(City of San Ramon Subdivision 8188)into the District. The Board of
Supervisors is the Board of Directors of e District.
Gray Bowen and ConTany, Inc., (formerly Imown as William R Gray and Company, Inc.),
General Manager,prepared this report, including the attachedspreadsheet& Ihis report is me
representation of management and has not been audtled reviewed' or compiled by an
rmkpendent accountant Aere may be Class%fication amt timing, differences between these
reports and dw accounting records marnrained by Contra Costa County, however, we believe
that these d erenrces, if arty, are not matenal and would not significantly change zhese reports.
The following chart details the sources and use of Wiedemann Ranch GHHA D funds for the
2001/02 fiscal year that ended on June 30, 2002:
1820 Bonanza Strut,Suite 204 Walnut Creek,California 94596 (925)947-1966 FAX(926)947.3177
a7
Nctoa1) 'flu et
4 ►rtar Your to d
B"te— 1,201 $261
Tncan�e fry has sn taats 310L$70'72
Wert-4 on Invcsta $6,C1�}4 52
x Iacorne 30:fl0
Sub Totw-goes of IF*& S 107,$75.24
Sub TaW-&nLioble � $3b9,118LS3
1v .wwr $0.00 $0.00 30€)C)
eatAdnF M %=K"No—m $0.00 $766.30 $10,000 00 .660/0`
2'lo`ects $5,703.10 S20 774:02 $20 4K3p;i3f3 t 133.87%
A tion $6793.54 336.06123S20,f34#J:f1€? 1$0,31°x8
Sub Total—1a s $9AQ2.64 S57 5X.7.5 S501O) 00
End of'XearT4andllsstmm--=X 265-2 $311,4K28'
Income, Income for the 2001102 fiscal year totaled 5107,875.24. The major source of revenue
is income from assessments levied on properties within the boundaries of the District. Property
assessments within the GRAD are adjusted annually to reflect increases in the Consumer Price
Index(CPI). It is important to note that revenues from assessments levied on properties within
the boundaries ofthe'District will generate approximately $300,000 per year at buildout of the
projects.
The developer of the Lyon-Henry Ranch project in the City of San Raman contributed $20,000
to the District to offset the cost of processing the annexation as well as a required update to the
Districts Plan of Control.
Funds generated by these assessments, and all interest earned thereon, are segregated and
deposited in a'separakte account for the exclusive benefit of the Wiedemann Ranch G AJD.
The Wiedemann Ranch GHAID has approximately 5300,000 in reserves as of July 1, 2001
Expenses. Expenditures during this past fiscal year totaled$57,571.25. Details regarding
expenditures by category are discussed below and shown in`detail'in the attached spreadsheets.
1. Major Repair Program. There were no expenditures under the Distric't's WJor Repair
program. Under the provisions of the District°s Plan of Control,the developers of the
original two projects(Wiedemann Ranch and the Lynn-Henry Ranch)are responsible for
GRAD related activities for specified periods of time. The District assumed
responsibility for an initial phase of the Wiedemann Ranch'project in the£all of 2002,
2. tentative Maintenance and Operations. Expenditures under the District's
Preventative Maintenance and Operations OM program accounted for$766.00 or 7.7%
of the District's total expenditures for the 2001102 fiscal.year. There were no
expenditures in the Preventative Maintenance category for the 0<quarter. The only
expenditure in the FM program over the past year related to initial development of a
Preventative Maintenance and Operations Program for the District.
'
"Actual"armbcrs erre ftm the x3crewenra1 year-ecd reports
Adopted by the WP,GIS Board of Directors on February 26,2002
s Adjusted to refit a ctal year end Ops per Datriot Aud w-C� eller
The Bred of Year Fund Balance must be coaddered at est?niate=W the District Audimr-Camoller'fwwizet the
year.
March 25,2003
Page 3
Details of expenditures under the District's PM proms are shown on the attached
spreadsheets,
3. Special Projects. PApenditures tracked under the Special Projects portion of the
District's budget accounted for$20,774.02 or 41.5%of total expenditures during the
2001/02 fiscal year. Expenditures for the a quarter totaled $5,709.10. Details of
expenses related to the various"specialprojects"are shown on the attached spreadsheet.
By far,the most si nitica:nt of the District's Special Projects is the update to the Plan for
Control to reflect the annexation of the Lyon-Henry Ranch project to the District,as well
as to respond to concerns raised by the United States Army Corps of Engineers related to
an endangered species habitat that is to be maintained by the District.
Other expenditures tracked cinder the Special Projects portion of the District's budget
relate to efforts to develop and implement of a Geographic Information;System(GIS).
This project,being completed jointly with the Canyon Labs CHAD, features'a web-
based system that will ul tirtwely allow the District to display the location and condition
a£the various District maintained facilities--piezometers, inclinometers, sub rains, B-58
ditches and other facilities(subdra ins,retaining walks, exte.). In addition,the system will
allow the District to locate and track calls from homeowners and others related to
reported incidents(landslides, drainage'problems, etc.).
Details of expenditures under the Special Projects portion of the District's budget are
shown on the attached spreadsheets.
4. Administration. Expenditures under the Administrative portion of the District's budget
accounted for 523,287.97 or 46-60/a of the District's total expenditures for the 2001/02`
fiscal year. Expenditures for the 4*quarter toiled 56,793.54. A major element ofthese
expenditures relates to the"General Manager Function,"which are charges by Gray.
Bowen and Company,Inc. for general administration of the GHAD. Another major
portion of these charges were associated with the year 2000 annexation ofthe'Henry
Ranch portion of the project. A number of issues arose last year related'to habitat
mitigation ponds and access thereto. All of the costs incurred related to these issues will
be reimbursed by the developer.
Retails of-expenditures under the Administration portion of the District's budget are shown
on the attached spreadsheets. Expenses are broken down between the Henry Ranch and
'Wiedemann Ranch portions of the project on an attached spreadsheet, as requested by
interested property owners.
If you have any questions or would like any additional information,please do not hesitate to call.
WRG/ne
attachments
.................
Wiedemann Rech GRAD
2001/20102 Fiscal Year-AnnumReport
July 2001 through June 2+002
preventative'Maintenance-Expenses
Totals;
�
Preventafte Molyd&apns
Adtnln Prev Maud/Clens PfOgr2m 7..
Totat pmventative Maint&Opns 766.00
Total Pycventative Maintenance&Opernations 766.00
Gray-Sow en and Company,Inc. See Wiedemann Ranch GRAD 4th Quarter and Annual Expense Repan-FY ZtJM tZtlt7�
General Manager,Wiedemann Ranch GHAO bated March 25,2003
Wiedemann Ranch GNAD e17
200/12002 Fiscal'Year•Annual Report
July 2001 through June 2102
Administration-Expenses
row,
twee M"nse
OffIce Supplies 0.11
Postage god Delivery 18179
Prtntingand Reproduction WSZ3>
Rent 158 60
Total Oft*eXpense 9..013
StaI&W Adm n Support
AccoundaW Bookk+ee Ing 2,228,3
General Manager func#Won
Fromm Henry Ranch Annexation 3016 QC/
Update Assess.Roll 4,586:00
+Senora)Manager Function-tither 13,740.31
Total aenerai Manager Function 18,6.3231
Subscriptions,n rnberships I S&M
Update Assessment Roll 1 IMD.00
Total SEailingl'Adn*t Support
Total Adminlstralion 7
Gray-Bowen and Company,Inc. See Wiedemann Ranch GE W)4th Quarter and>Anro.W Ewe Report FY 20Ct1/3
Gehl Manager.Wierles to Ranch G14AD Dated March 25,
Y
Wiedemann Ranch GHAD
2001/2002 Fiscal Yew A,nnuat Report
July 2001 ittrwgh June 2002
Special Projects-Expenses
Totals
400=0.
Spacial Projects
Complete Reserve Study 9D.00
irevetop public Info Program 275.67
Develop Standard Plans,Specs 11$G0
Establish GIS 5ysfa3n 4,675•S
"AD kssododan 154M
Update Accounting System 1,129.2)
Update Plan of Control IA3W.2D
Tow Speclal Projeets 20,774.02
Gmy-$wmn and Company Inc. See Moderngnn Manch GRAD ith Quader and Artmial Expanse Repod I"Y 2Mtt2=
Ganaral k4arrager,Molemann Ranch GHAD Dated March 25,20M
.......................................... .............
.....................................................
Wiedemann Ranch GHAD
ZoO112002 Fiscal YUT-Annual ROW
July 2001 Waugh June 2002
Wiedemann Ranch VS. Henry Ranch Charges
Henry'Ranch CHAD Wiedemann Ranch 'Total CIWQeS
Ow 9—H&Q FWMI Maar 2MIM
farogrom M.00 $M&00 $7W.00
si3,972-78 $9.316.4s $23,257W
Adff O'AdratiOn $15,580SI 520,774.132Special Projects
Gray-Sowen and CompartY,inc.
Gww*lvltn"er,WWOTT=n Ranch CHAD
..........................................................
Wiedemann Ranch GRAD
2001/2002-4th Quader Report
April 2002 through June 2002
Administration-Expenses
Totats
Administa lon
Oftice Expense
pr#Mtng and ftproduction 26.19
Rant 159.6
Total Oftice Expense 184,79
Stafngl Admin SgppOrt
AccountIrW 8001* spiYfg 614,D5
awwat Manager Function
process Henry Ranch Annexation 306,00
t hx Me Assm Rolf 2,092.90
GenMI Manager Function-Other 3,421,20
Total General Manager Function 5,6w.70
Subscriptions,membarships 18$.00
Total Stafflngt Admin Support 8,W8.75
Total Administration 6,753.54
Ow rt and Company,k%*. See&th cuter Expense Rew FY 2CGIJ20D2;Wiedemarm Ranch
Gtneml Manager,Wiedemann Retch GHAt1 Dated Match 25,2003
............................................. .............................................................. .......
........................................................................................
....................................
Wiedemann Ranch GHAD
200112002 Fiscai Year-4th Quader Report
April 2002 through June 2002
Special Projects-Expenses
Totals
sPeclat Projects
O"Olop Slandwd Plans.Specs
Establish GIs systern 599
GHADAss*CWlM 12G.OD
VIP"*plan of Control 4,825.W
TOW SwIsf Projects
smy-SOM wd Cormany,in. See 4th QmUr Expwm RaW,FY 2wir.=2,Wieder Rwch GHAD
Gera-al Manager,Wiedemann Ranch GHAD Dated March 25,2=
.................................................................................
.........................
R
TO: BOARD OF SUPERVISOR
FROM: MAURICE M. SHAT,PUBLIC WORKS DIRECTOR
DATE: March 25, 2003
SUBJECT: Cooperative Agreement with the National Park Service for the Strerltzel.Lane Erosion and Sediment
Reduction Project. (District H)
im
SPEC ii IC R QUESTS 0 RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Re;Sommended Action:
APPROVE and AUTHORIZE the Public Works Director,or designee of the Centra Costa County Public
Works Department to execute a Cooperative Agreement with the National Park Service to provide
installation and creek restoration work on Park Service property effective March 25, 2003 through
completion of project for the Strentzel Lane Erosion and Sediment Reduction project in Martinez. (Martinez
area) (District II)
II. F scal 1=40
There is no financialimpact to the County for entering into this agreement.
Continued on Attachment-._X_ SIGNATURE.
RECOMMENDATION OF BOARD COMMI'T'TEE
_
„ ,APPROVE —OTHER
SIGNATVRE S
ft
ACTION OF DE} , � 25 2003 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
XX UNA IMOUS
(ABSENT One )
AYES: I NOES:
ABSENT: ABSTAIN:
DISTRICT III SEAT VACANT
I hereby certify that this Is a'true and correct copy of an action
taken and entered on the minutes of the Board of
KEArik sed
O
C1rSY-Div: Pabfic Warks(Fiti44 CoRkca3) Supervisors on the date shown.
Canuct: (Kevin Emigh 313-2233)
ec: County Adtninistrator
C*WltyCounset MARCH 2.5, 2003
Cauurryy rremuurer-TaxColkswr ATTESTED.
County Auditar,ContmHo JOHN SWEETEN, Clerk of the Board of Supervisors and
Public Works &f tah AvAton;Deputy Public Warks Director County Administrator
Design
Real Property.•:
NF3,Glenn Fuller
F'rim&ofAV=bmCreck :BY Deputy
SUBJECT: Cooperative Agreement with the National Park Service for the Strentzel Lane Erosion and Sediment
Reduction Project. (District 11)
DATE: March 25, 2003
PAGE: 2
III. Reasons for Recommendations and Background:
The Stretzel Lane Erosionand Sediment Reduction Project proposes improvements to reduce erosion and
flooding in this larea. The National Park Service owns two pieces of property within the project area and has
offered to fund the underground improvements across one property and allow use ofthe''second property as a
sediment reduction and restoration area.
This agreement outlines the responsibilities of each organization and the willingness to cooperate for the
mutual benefit of the area and the people who will use the National Park Service properties in the future. A
subsequent Right of Way Agreement will be processed after NEPA clearance which will more clearly define
the limits and maintenance responsibilities of the County upon the NPS properties.
IV. Conseauences of Negative Action:
Lf'the County does not process the Agreement it will lase funding for a portion of the improvements and
access to two properties needed for the project.
2