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HomeMy WebLinkAboutMINUTES - 03182003 - C4-C6 Recorded at the request ot: Contra Cosh County Board of Supervisors Return to- Public Works Department Engineering Services Division Records Section THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on March 18, 2003,by the following vote: AYES: SUPER:VISORS GIOIA, UILKE,1A, GLOVER AND DESAULNIER .NOES: NONE ABSENT: NONE ABSTAIN: DONE DISTRICT III SEAT VACANT RESOLUTION NO. 003f 169 SUBJECT: Acceptance of Instrument for Offer of Dedication for Roadway Purposes being granted by Jeffrey D. Murdoch and Phyllis P.Murdoch,Alamo area. (District III) IT IS BY THE BOARD RESOLVED that the following instrument is hereby ACCEPTED FOR. RECORDING ONLY: INSTRUMENT REFERENCE GRAN TOR AREA DISTRICT Offer of Dedication APN 193-010-015 Jeffrey D. Murdoch Alamo III for Roadway Purposes &Phyllis P. Murdoch I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on lRew the date shown. 6:1GrpData\EngSve\BU1200313-18-43'T 2180 BU-34.doe originator: Public Works(ES) Cowact. Rich Lierly(313-2348) ATTESTED: MARCH 18,2Q3. Recorder(via Clerk of the Board)then Pen Records JOHN SWEETEN,Clerk of the Board of Supervisors and Current Planning,Carra3tuaiYy Development Department l� County Jeffrey D.Murdoch&Phyllis P.Murdoch Administrator 305 Miranda Lane � Alamo,CA 44507 Gary Balsdon By Deputy 1229 Lincoln Ave. Walnut Greek,CA 44596 RESOLUTION NO. 2003/ 169 Recorded at the request a4: I Contra Costa County CONTRA COSTA Co Recorder Office Board of Supervisors STEPHEN L. WEIR Clerk-Recorder Return to Public DOC— 200 —0123803-00 Works Engineering Services Division Tuesday, MAR 18, 2003 15:49:20 Records Section FRIE $0.00 Area: Alamo Tt I Pd $0.00 Nbr-0901376695 Road: Miranda Lane 1 r c/RO/1-5 Co.Road No.: 44471 APN: 193-010.015 OFFER OF DEDICATION-ROAD PURPOSES Vire,Jeffrey A Murdoch and Phyllis P.Murdoch,the undersigned,beim the present title owners of record of the herein described parcel of land,do hereby make an irrevocable offer of dedication to Contra Costa County,a political subdivision of the State ofCalifornia and its successors or assigns, for street,highway landscaping and other related purposes,including maintenance thereof,the real property situated in the County of Contra Costa, State of California, as described in Exhibit "A" (written description)and shown on Exhibit"B"(plat map) attached hereto. It is understood and agreed that Centra Costa County and its successors or assigns shall incur no liability with respect to such offer of dedication, and shall not assume any responsibility for the offered parcel of land or any improvements thereon or therein,until such offer has been accepted by appropriate action of the Board of Supervisors,or of the local governing bodies of its successors or assigns. The provisions hereof shall inure to the benefit of Contra Costa County and it successors or assigns and will be binding upon the title owner of record and that owner's heirs, successors or assigns. The undersigned executed this instrument on�13 ct.4 tj 4^. ( � (Date) Jeffrey D. Murdoch, an unmarried man, and .Phyllis P. Murdoch, an unmarried woman 3 Murdoch, Owner Phyllis P!Murdoch,Owner (See attached notary) Jab G.\GrpData\EngSvcl#orge124421,December,Pt 180t3F-6.doc Form Rev.December 31,2001 -s f CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT state of � y OPTIONAL SECTION county of CAPACITY CLAIMED BY SIGNER Oft o,a/„3 f before c, ,'� of. l d 1`i s� 1 -a'_..- Though statute don not require the Notary to(III In AT NAME,nfu OF o E.U.,"3AN8t K NOTAr4Y Pt1tt the data below,da#ng so may prove Invaluable to personally appeared i4<c" Jr�,rac�.. _ 1:' ' f/ii' �� r✓fi1r, rcC1 pennons relying on the daetttnen#. NA S)OF SIGNER(ST O INDIVIDUAL t] personally known to me-OI2proved to me on the basis of satisfactory evidence to O CORPORATE OFFICER(S) be the persons}whose na (s)Ware TIT subscribed to the within instrument and acknowledged to me that heishe/they executed p PARTNER(S) ❑ LIMITED the same in hkAwt/their authorized 0 GENERAL capacity ies>and that byhk*rAheir 0 ATTORNEY-IN-FACT $lgnatu s on the instrument the person(s)or p TRUSTEE(S) ATASHA ( KTC1ROVA y t the entity.upon behalf of which the pCrsa s) COMM.#1312463 acted,executed the instrument. - G GUARDIAN/CONSERVATOR • NOTARY PUM C-CAt:IFORNIA0 D OTHER: ' CONTRA COSTA COUNTY 0 WITNESS ha nd official seal, COMM.EKF.JULY 9,2005'` SIGNER IS REPRESENTING, (NAM OF PBRSON(S)OR BNTJ Y(MS)) NVGWATM OF NOTARY OPTIONAL SECTION THIS CERTIFICATE MUST BE ATTACHED Title or Type of Document 4!,! ZV1Z, TO THE DOCUMENT AT RIGHT Number of Pages Though the data below is not required by law,it may prove valuable Date of Document ' to persons relying on the document and could prevent fraudulent Signers)Other Than Named Above to-attachment of this form INSTRUCTIONS TO NOTARY The following information is provided in an effort to expedite processing of the documents. Signatures required on documents must comply with the following to be acceptable to Contra Costa County. I. FQmR ALL SIGNA`�'tA S -The name and interest of the signer should be typed or printed BENEATH the signature. The najme >e signed exactly as it is typed or printed. II. Sj(jX&1'I=FOR�TVIOUALS-The name must be signed exactly'as it is printed or typed. The signer's interest in the property must stated. M. SUJ41=FORPAR S -siguffig party must be either a general partner or be authorized in writing to have the authority to sign for and bind the partners IV. Sj%Uj, POR CORPQRATIO Documents should-be signed by two officers,one from each of the following two groups. GROUP 1. a The Chair of the Board The President C Any Vice-President GROUP 2. a The Secretary, b An Assistant Secretary c Tile Chief Financial Officer The Assistant Treasurer If signatures of officers from each of the above two groups do not appear on the instrument, a certified copy of a resolution of the Board of Directors authe riz �e parson signing the instrument to execute instruments of the type in question is required.A currently valid power of attorney,ria ,will suffice. Notarization of only one corporate signature;or signatures from only one group,must contain tate following phrase: "...and acknowledged to me that such corporation executed the within instrument pursuant to its by-laws or a resolution of its Board of Directors." ; 11p 1} 4 4TAtt3tpUst gS tFotYsdw£}Rt)FORMSiAt.L.PURPOSE NOTARY.doo EXHIBIT `A' APN 193-010-015 (Offer of Dedication for Road Purposes) PORTION OF PARCEL"B"AS INDICATED ON THE RECORD OF SURVEY,M.S. 42-63, FILED MUNE 6, 1963 IN BOOK 22 OF LICENSED SURVEYORS MAPS, PAGE 22, CONTRA COSTA COUNTY, CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID PARCEL"B"; THENCE ALONG THE WESTERN LINE OF SAID PARCEL,NORTH 430 28' 32"EAST, 139,62 FEET; THENCE NORTH 47° 55' 12"EAST, 66.52 FEET; THENCE LEAVING SAID WESTERN LINE, ALONG THE ARC OF A NON-TANGENT 236.17 FOOT RADIUS CURVE TO THE RIGHT, THE CENTER OF WHICH BEARS NORTH 52° 16' 31 WEST,THRU A CENTRAL ANGLE OF 5°41'06"AND SOUTHERLY ALONG AN ARC LENGTH OF 23.43 FEET; THENCE SOUTH 43'24' 35"WEST, 181.08 FEET TO THE SOUTHERN LIFE OF SAID PARCEL"B"; THENCE ALONG SAID SOUTHERN LINE,NORTH 590 06' 40"WEST, 6.71 FEET TO THE POINT OF BEGINNING AND CONTAINING 1,140 SQUARE FEET, MORE OR LESS. N EXHIBIT `B' V ,� asg s . 6' �e ii 4��4� �ra7aVWa�J a3 .��,1 a zi f"1 i J' e+ f�S O N > O i w$� Z s w } `'Arn 00 to z r � yx► a 'cr m, t4 c v {� {t" / F z m p. ► P�y � rs,© V V Cl 00 �hJIV ?dQ co 6G1 v14-10 p}� P L+ t T6: BOARD OF SUPERVISORS AS THE BOARD OF DIRECTORS, CANYON LAKES GEOLOGICAL HAZARD ABATEMENT DISTRICT CHAD FROM: MAURICE SHIU, PUBLIC WORKS DIRECTOR L F "err BATE: March 18, 2003 SUBJECT: ACCEPT and APPROVE the Fiscal Year 2001/2002 Fourth Quarter Expense Report and the Fiscal Year 2001/2002 Annual Report for the Canyon Lakes Geologic Hazard Abatement District,San Ramon area.. (District III)Project No. 7761-6X5148 SPECfFlC REQUEST )OR 77"oMMi-NDATION(S)&c BACKGRO Ni3 AND JUSTIFICATION i. Recommended Action: ACCEPT the Fiscal Year 2001/2002 Fourth Quarter Expense Report and the Fiscal Year 2001/2002 Annual Report for the Canyon:Lakes Geologic Hazard Abatement District(GHAT)). II. Financial impact: There is no impact on the County General Fund. The Canyon Lakes GHAT? is funded through revenues generated by special assessments on properties within the boundaries of the Canyon Lakes GHAD. Canyon Lakes GHAD will fund 100%. Cod#i tied our At# ch �," rnent;X SSIGNATURE; __k�COMMENDATION 0t'UOUINA-Y ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE I*2'ROVE OTHER SIGNAT RES :. VTM OF B 7 ON MRCH 18, 2003 APPROVED AS IMCMENDEDXX VOTE OF SUPERVISORS ACX UNANIMOUS (ABSENT 1 one ) AYES: NOES: I hereby certify that this is a true and correct ABSENT: ABSTAIN: copy of an action taken and entered on the DISTRICT lit SEAT VACANT minutes of the Board of Supervisors acting as the CHAD Board on the date shown. NC:sr MARCH 1$ 2403 G:\GrpData\SpDist\Board Orders\2003\03-18-03 BO-(CL)4th Qtr&Ann Rpt FY 01-02.doc ATTESTED: s Orig.Div:Public Works(Special Districts) JOHN SWEETEN, Clerk of the Canyon Contact: Skip Fpperly(313-2253) Lakes CHAD Board of Directors and Board ce: County Administrator Administrator County Counsel M.Morton,Eng,Svc. Gray-Bowen and Company,Inc. gy��'� ���-.,__ ���1� Deputy 65. SUBJECT: ACCEPT and APPROVE the Fiscal Year 2001/2002 Fourth Quarter Expense Report and the Fiscal Year 2001/2002 Annual Report for the Canyon Lakes Geologic Hazard Abatement District, San Ramon area. (District III)Project No. 7761-6X5148 DATE: March 18, 2003 PAGE: -2- 111. Reasons for Recommendation and Background: On June 4, 1985, the Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 85/289 and farmed the Canyon Lakes CHAD. The Board appointed themselves to be the Board of Directors of the District. The Board appointed Gray-Bowen and Company, Inc., formerly known as William R. Gray and Company, Inc., a California Corporation, as General Manager of the District, effective through December 31, 2044. The costs and expenses of operating the GRAD are assessed against property within the GHAD. Gray-Bowen and Company, Inc., General Manager of the District, has prepared and submitted the attached reports. 1. 0 Quarter Expense Report,FISCAL YEAR 2001/2002, Canyon Lakes CHAD, and 2. Canyon Lakes GHAD Annual Expense Report for Fiscal Year 2001/02. Expenditures by the District during the FISCAL YEAR 2001/02 fiscal year totaled $192,233.26. The annual report prepared by the General Manager details expenditures by the District under four major budget categories — Major Repair projects, Preventative Maintenance and Operations, Special Projects and Administration. The District worked on four Major Repair projects last year, including project development work on a landslide repair project that will be scheduled for construction during the summer of 2003. Assessments collected from the properties within the boundaries of the District during the fiscal year totaled $396,725.22 and the District ended the fiscal year with an unexpended Fund Balance of approximately$1,976,849.40. Expenditures by the District during the fourth quarter of fiscal year 01-02 totaled $31,154.65 (not including Public Works' charges) with expenditures under the District's preventative Maintenance and Administrative budget categories accounting for a majority of the expenses. IV. Consequences of Negative Action: The annual report and the quarterly expense reports for CHAD operations will not be available to residents and ethers with an interest in the District. r �X71 so, A Geologic Hazard Abatement District 1 Grey-Bowen and Company, Inc„ General Managar March 18, 2003 TO: Board of Directors FROM: Gray-Bowen and Company, Inc., General Manager Canyon.Lakes Geologic Lazard Abatement District(CHAD) By: William R. Gray, President SUBJECT: Canyon:Lakes GHAD e Quarter and Annual Expense Report for the 2001/02 Fiscal Year, 4n June 4, 1985,the Contra Costa County Board of Supervisors, pursuant to the provisions of Section 26550 of the Public Resources Code, adopted Resolution No. 85/289 and formed the CanyonLakes GHAD. The Board appointed themselves to be the Board of Directors of the District. The Board appointed Gray-Bowen and Company,Inc. (formerly known as William R. Gray and Company, Inc.), a California Corporation, as General Manager of the District, effective April 1,'1998. The costs and expenses of operating the CHAD are assessed against property within the GHAD. Gray-Bowen and Company, Inc., General Manager,prepared this report, including the attached spreadsheetx A s report is the representation of management and has not been au&ted, reviewed or compiled by an independent accountant There may be classification and liming & erences between these reports and the accounting records maintained by Centra Costa County; however, we believe that there differences, if any, are not material and would not significantly change these reports. The following chart details the sources and use of Canyon Lakes CHAD funds for the 2001/02 fiscal year that ended on June 34, 2442: 1820 Bonanza Street, Suite 204 Walnut Creek, California 94596 (925)947-1966 FAX(925)947-3177 lnceme >cpcn*s s TncomdExpeans As%of actual' ro BUBudget 4 uarteer Year to date Rqkning Fund Balance—It 1,2001 $1730 791.21 Income rrom Assessments $396,725.22 interest onlzvestmcuts $41,566.20 Other Imome $0.00 Sub Total-Sources of Funds $438.291.42 Sub Total-AvsAablel+unds 52169 082.60 EXPENSES Malar 1'r $i 096.0x7 $16,951.52 $210,000.00 8,070/0 Preventative Maintenance Program 15,280.92 $66,772.14 $801000.00 73.47% al l'rn'cct3 $3,712.75 S31,846.10 S50 000.00 63.69✓, Administrutiou $11,050.98 $76,663.50 $78,500.00 97,66% Sub Total_Wensu S3]M65 $192,233.26 2,760,000300 End of Year Fuad Balance 30,2M4 51976 84A 401 Income. Income for the 2001/02 fiscal year totaled $4380291.42,with the major source of revenue being income from assessments levied on properties within the boundaries of the District. Public Resource Code Section 26650 allows for the levy and collection of assessments on property within the boundaries of the District to pay for maintenance and operation ofGHAD improvements. On July 29, 1986,following a noticed public hearing, the Board ordered than the costs and expenses of maintaining and operating the GRAD improvements be assessed against property within the CHAD and included provisions for annual adjustments of these rates on July 1"t to reflect increases in the Consumer Price Index. Rates for the Fiscal Year 01/02 are shown in the adopted Program Budget. Funds generated by these assessments, and all interest earned thereon, are segregated and deposited in a separate account:for the exclusive benefit of the Canyon Lakes CHAD. Expenses. Expenditures during this past fiscal year totaled$192,233.26. Details regarding expenditures by category are discussed below and shown in detail in the attached spreadsheets. I. Major Repair program. Project development, delivery and construction projects under the District's Major Repair Program account for$17,000 or 9.8% of the District's total expenditures for the 2001/02 fiscal year. Expenditures for the a quarter totaled $16,951.52. As detailed in the attached Expense Report(by project),the District worked on a total of four major repair projects during the past year. A minimal amount of funds were expended on the Donner Way Landslide Repair to close out that project,as well as on the Watson Canyon landslide repair project. Project development work(Geotechnical evaluations)is underway on a landslide that occurred,during the El Nino rains of 1998 on the slopes above the 14u`fairway of the ` "Actual"numbers are from the incremental year-end reports. a Adopted by the CL GRAD Board of Directors on February 26, 2002 3 Adjusted to reflect actual year end figures per District Auditor-Controller 'The End of Year Fund Balance must be considemd an estimate until the District Auditor-Co=oner finalizes the year, C' March 18, 2003 Page 3 Crow Canyon Country Club. The project will be scheduled for repair during the summer of 2003. Details of expenditures under the District's Major Repair Program are shown on the attached spreadsheets. 2. Preventative Maintenance and Operations. Expenditures under the District's Preventative Maintenance and Operations(PM)program accounted for$66,722.14 or 38.5%of the District's total expenditures for the 2001102 fiscal year. Expenditures for thee quarter totaled$15,280:92. The PM program includes expenditures incurred in responding to initial requests for assistance(from residents and others) as well as physical repairs to small landslides and/or debris flows not considered significant enough to be included in the District's Major Repair program. The largest single expenditure in the PM program over the past year was for cleaning and repairs to GHAD maintained drainage facilities(primarily B-58 ditches) in the open space areas of Canyon Lakes. Gray-Bowen and Company, Inc.,administers the PM program with the assistance of Dover Construction. Details of expenditures under the District's PM program are shown on the attached spreadsheets. 3. Special Projects. Expenditures tracked under the Special Projects portion of the District's budget accounted for$31,845.10 of expenditures for the fiscal year and $3,712.75 for the 4h quarter. The annual figure represents 18.4%of total expenditures during the 2001102 fiscal year. Details of expenses related to the various"special projects" are shown on the attached spreadsheet. By far,the most significant of the District's Special Projects is the development and implementation of Geographic Information System(GIS). This project,being completed jointly with the Wiedemann Ranch GHAD, features a web-based system that ,will ultimately allow the District to display the location and condition of the various District maintained facilities—piezometers, inclinometers, subdrains, B-58 ditches and other facilities(subdrains, retaining walls, etc.). In addition,, the system will allow the District to locate and track calls from homeowners and others related to reported incidents(landslides, drainage problems, etc.). Other expenditures tracked under the Special Projects portion of the District's Budget relate to developing an update to the District's now 18-year old Plan of Control. Details of expenditures under the Special Projects portion of the District's budget are shown on the attached spreadsheets. 4. Administration. Expenditures under the Administrative portion of the District's budget accounted for$11,060.98 during the 4!'quarter and $76,663.50 for the year. The annual figure represents 33.2%of the District's total expenditures for the 2001102 fiscal year. This amount includes charges by Public Works, County Counsel,the County Treasurer and County Auditor's offices. Charges by Cxray-Bowen and Company,Inc. ($45,850) and Sands Construction Company,Inc. ($3,920), under the General Manager function of the administrative budget, account for a majority of the GHAD's administrative expenditures. March '18, 2003 .Page 4 Details of expenditures under the Special Projects portion of the District's budget are shown on the attached spreadsheets. In addition to details regarding expenditures associated with the four major program areas, a spreadsheet is attached summarizing charges by the District's three major consultants (GrarBowen and Company, Inc. sands Construction Company, Inc. and Dover Construction.). Gray-Bowen and Company,Inc., in addition to serving as the General Manager of the District,is responsible(with assistance from Sands Construction Company,Inc.)for all project development and project delivery activities (design oversight, development and negotiation of license agreements, preparation of contract documents, soliciting bids and contract administration If you have any questions or would like any additional information,please do not hesitate to call.. WRGlnc attachments ......................................................... . ..... .................................... ....... ..... { Canyon Lakes CHAD 2001/2002 Fiscal Year-Annual Report July 2001 through June 2002 Major Repair Program-Expenses 4391443 Lakes at Watson Done d_ Canyon Lakes Canyon Total Major Repair Program Contract Administration Contract Adminis#ation 635.50 0.00 0.00 132.00 768.50 lnspeetiont Material Testing 0.00 0.00 0.00 1,5=00 1,500.OD Total Contract Administration 0.00 0.00 1,832 2-•–�•—•0 Project Development Engineering Geotechnical Engineering 0.00 51%7.52 0.00 0.00 5,96742 Total Engineering �0= 5,9575 0.00 0,00 Project Managementloversight � 47�670r 7,2641,404.00 0.00 8,715M Total Project development 47M 13,231.52 t QC14.00 0,00 14,W3,02 Total Major Repair Program 684.00 13,2 31.52 1,404.00 1,632.00 16,951.52 Gray-Bowen and Company,inc. See Canyon Lakes GHAD 4th Quarter and Annual Expense Report-FY 20M=General Manager,Canyon Lakas CHAD DOW March 18,20M Canyon Lakes GRAD 200//2002 Fiscal Year-Annual Report July 2001 through June 2002 Preventative Maintenance-Expenses Totals Preventative Maint&Opns Admin Prey Maint/Opnz Program 22,050M Operations Incident Responsel Hmownr Rel 11,915.97 storage unit upkeeptinventory 243.6D Winterization 199:55 Total Operations 12,359.12 Preventative Malnt Program B-"ditches-clean&wint+eriz 10,92894 B,1A ditches-repair&replace 14,313.18 Debris cleenupt minor repair 347,99 Hodz drainstsub-drains-main# 6Exi.:t10 mise consurnaibles-rand bags,etc 78&14 Mlsc Structures-maint&repr 5,292.87 Total Preventative Maint Program ..ter. Total Preventative Maint&Opns 68,;rt214 Gray-Bowen and Company,Inc. See Canyon lakes GHAD 4h Quarter and Annual Expense Report-!"Y 01.02 General MaM er,Canyon Lakes CHAD Dated March 18,2003 ........ _ .... Canyon Lakes CHAD 200//2002 Fiscal Year-Annual Report July 2007 through June!2002 Administration-Expenses Totals AdministYatlon Wiice Expense Postage and delivery 12.57 Printing and Reproduction 1,193.48 Rent 342.00 Telephone 2,479,19 Total office Expense 4.027.54 Staf iMl Adrift Support Accounting/Bookkeeping 9,904.38 FEMA 47.50 General Manager Function 33,449.73 Subscriptions,tneftemi ips 1,187.35 Update Assessement Roll 8,749.0 Total Stsfl'h*Admin Support 53X7.46 Total Administration 57,35 ,1p Gray-Bowen and CompaM Inc. See Canyon Lakes CHAD 4th Quarter and Annual Exepnse Report-FY 2001!2.[70'2 General Manager,Canyon Lakes CHAD Dated March 16,2003 Canyon Lakes CHAD 200112002 Fiscal Year-Annual Report July 2001 through June 2002 Special Projects-Expenses totals Special Projects Complete Reserve Study 540.00 Develop Public brio Program 3,421.17 Develop Standard Pians,Specs 209.00 Establish GIS System 21,515.73 SHAD Association 1.091.50 Update Accounting System 4,942.70 Update Plan of Contra) 126.00 Total Special Projects 31 8d61t1 Gray-9owen and Company,Inc. See Canyon Lakes GRAD 4th Quarter and Annual Expense Report-FY oim General Manager,Canyon Lakes GHAT} Dated March 1$,20M ........................................................ Canyon Lakes CHAD 2001/O2 Fiscal Year-4th Quartet' Report April 2002 through Jane 2002 Major repair Program-Expenses Lakes at Note#14 Canyon Lanes TOTALS Major Repair Program Project Development Project Managementloversight 70,00 1 i02&OD 1,096.00 Total Project Development 701.00 1,026;00 1 X196.00 Total Major Repair Program 70.00 1,026.00 1,0K00 Gray-Bowen and Company,Inc. See 4th Quarter Expense Report, FY 2=rA=,Canyon Lakes GHAD General Manager,Canyon Laloes CHAD Dated March 18,2003 Canyon Lakes GHAT 2001102 Fiscal Year-4#h Quarter Report April 2002 through.tune 2002 Preventative Maintenance-Expenses TOTALS Preventative Maint&Opns Admin Prev MalnV Opns program 2,95950 Operations Incident Responsef Hmownr Rel 10,271.87 Storage Unit upkeepfinventory 243.60 Total Operations 10,515:47 PreventaatIve Maint Program Misc Structures-maint&repr l,9 ww Total Preventative Maint Program 1,91)5_15 Tota!Preventative Maim 8,Opns 15,280.92 Crh' Gray-Bowan and Company,Inc. See 41h Quarter Expense Report,FY'2QC)112CJ .Canyon takes GRAD General Manager,Canyon t akee GRAD Dated March 18,2003 __ Canyon Lakes GHAD► 2001/02 Fiscal Year4th Quarter Report April 2002 through Jurte 2062 Administration-Expenses TOT&S Administration Office Expense Printing and Reproduction 1,193.48 Rent 34Z OO Telephone 23699 Total Office Expense 1,772.39 Stafflog/Admin Support Accountingi BooicMeeping 1,34750 General Manager Function 4,23959 Subscriptions,memberships 1,172.50 Update Assessement Rog 2,529.00 Total Staffing/Admin Support 9,288.69 Total Administration 11,06098 Gray-8owen and Company,Inc. See 4th Quarter Expense Report, FY 2001j2=Carryon Lakes CHAD General Manager,Canyon Lakes CHAD Datecl'Match 18,2917Ci ................ ..........I........................................................................................................... .. ..................... Canyon Lakes GHAD 20011D2 Fiscal Year•4th Quarter Report April 2M through June 2002 Special Projects-Expenses TOMS Special Projects Complete Reserve Study 30&OD Develop Public Into Program 22925 Develop stanoard Plans,Specs 152.00 Establish GIs system 2,475.00 GHAD Assoclatlon 550.5D Total Special Projects 3,712.75 Gray-Sowaft and Company,Inc, See Ah Quarter Expense Report,FY 2001 Canyon Lakes GHAD General Manager,Canyon Lakes GHAD Dated March 16,2003 ....................................... IA ti" wW to V c CD 0 0 Cc Ig Fr� 3ai. —4 C; C'd CL X LU ie to C int OA w CL .............. TO: BOARD OF SUPERVISORS FROM: MAURICE M. SHRJ,PUBLIC WORKS DIRECTOR DATE: March 18, 2003 SUBJECT: DETERMINE that the Buchanan Field Airport Upgrades-Airfield Electrical,Signage,and Security Systems project is a California Environmental Quality Act(CEQA)Class 2 Categorical Exemption; APPROVE the project and AUTHORIZE the Public Works Director to advertise the project, Concord area. [CDD-CP##03-08] (District IV)Project No. 4855-6X5307 Specific Request(s)or Recommendation(s)&Background&Justification I. ]RECOMMENDED ACTION: DETERMINE that the Buchanan Field Airport Upgrades-Airfield Electrical,Signage,and Security Systems project is a California Environmental Quality Act(CEQA) Class 2 Categorical Exemption, and APPROVE the project, and AUTHORIZE the Public Works Director to advertise the project, and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk,and AUTHORIZE the Public Works Director to arrange for payment of a$25 fee to Community Development for processing, and a$25 fee to the County Clerk for filing th-votice of Exemption. Continued on Attachment:{ SIGNATURE: lliL COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _ ,_:�PROVE OTHER r SIGNATLT E(S): f ACTION OF BO7'N LARCH l$, 2003 APPROVED AS RECOMMENDED Xx OTHER VOTE OF SUPERVISORS ?Cx UNANIMOUS (ASSENT None ) AYES: NOES: ABSENT: ABSTAIN: DISTRICT III SEAT VACANT TT:sr I hereby certify that this is a true and correct G:1GrpData,Eng5vc\ENVIRO\8012003\(03-18-03)CEQA-Buchanan Field Airport upgrades-BO.doe copy of an action taken and entered on the Orig.Div: Public Works(Environmental) Contact: Trina Torres(313-2176) minutes of the Board of Supervisors on the slate cc: Administrator-E.Kuevor shown. Auditor-Controller Community Development—K.Piona Public Works:Accounting ATTESTED: MARCH 18, 2403 Airport -K.Freitas JOHN SWEETEN, Clerk of the Board of Construction -R.Bruno Supervisors and County Administrator Design -B.Fernandez -J.Ysmael Eng.Serv. -Cece Sellgren -Trina Torres By --�Deputy SUBJECT: DETERMINE that the Buchanan Field Airport Upgrades-Airfield Electrical, Signage, and Security Systems project is a California Environmental Quality Act(CEQA)Class 2 Categorical Exemption, APPROVE the project and AUTHORIZE the Public Works Director to advertise the project,Concord area. [CDD-CP##03-08] (District IV)Project No. 4855-6X5307 DATE: March 18, 2003 PAGE: 2 II. FINANCIAL IMPACT: The estimated project costs for the Buchanan Field Airport Upgrades-Airfield Electrical, Signage, and Security Systems Project is $2,190,000.00,Federal Aviation Administration(90%), CALTRANS(4.5°10), and Airport Enterprise Fund(5.5010). IIL REASONS FOR.RECOMMENDATION/BACKGROUND: The project consists of removing existing electrical power,lighting,and signage facilities and replacing them with upgraded facilities. Work also consists of removing the existing Airport security and control system and replacing with enhanced systems,which includes but not limited to closed circuit television,surveillance and infrared cameras, fencing, and gates. It will be necessary to temporarily close portions of runways and/or taxiways during excavation associated with the project. But,access for aircraft will be maintained at all times. Any roots exposed will be cut cleanly. Project Location: Central Contra Costa County in the unincorporated community of Pacheco at the Buchanan Field Airport Facility(Figs. 1 &2). The proposed project consists of the replacement or reconstruction of existing structures or facilities in the same location and with the same purpose and capacity as the facility replaced or reconstructed involving negligible expansion of capacity. The project will not result in the removal of any scenic resource. IV. CONSEQUENCES OF NEGATIVE ACTION: Delay in approving the project may delay the project and jeopardize funding. CONTRA PUBLIC WORKS DEPARTMENT COSTA INITIAL. STUDY COUNTY OF EN"VIRONMENTAL. SIGNIFICANCE ` 95-s- PROJECT#4"5-6X5307 CP#03.08 PROJECT NAME: Buchanan Field Airport Upgrades- Airfield Electrical, Signage, and Security Systems PREPARED BY: Trina Torres DATE: February 14,2003 APPROVED BY: e s DATE: Z ' ?-- —d-3 RECOMMENDATI'ON'S: (✓} Categorical Exemption (Class2) () Negative Declaration (} Environmental Impact Report Required ( ) Conditional Negative Declaration The project will not have a significant effect on the environment. The recommendation is based on the following: Thepropcosedprojectconsists©fthereplacementorreconstructionofexist gstructuresorfscilities in the same location and with the same purpose and capacity as the fscilityreplaced or reconstructed involving negligible expansion ofcapacity. The project will not result in the removal of any scenic resource. What changes to the project would mitigate the identified impacts N/A USES Quad Sheet Walnut Creek Base Map Sheet#G~14 & H-14 Parcel# N/A GENERAL CONSIDERATIONS: 1. Location: Central Contra Costa County in the unincorporated community of Pacheco at the Buchanan Field Airport Facility (Figs. 1 & 2). 2. Project Description: The project consists of removing existing electrical power, lighting, and signage facilities and replacing there with upgraded facilities. Work also consists of removing the existing Airport security and control system and replacing with enhanced systems,which includes but not limited to closedd circuit television, surveillance and infrared cameras, fencing, and gates. It will be necessary to temporarily close portions of runways and/or taxiways during excavation associated with the project. But, access for aircraft will be maintained at all times. Any roots exposed will be cut cleanly. 3. Does it appear that any feature of the project will generate significant public concern? [] yes [X] no [] maybe (Nature of concern): 4. Will the(project require approval or permits by other than a County agency? []yes [X] no Agency Name(s) 5. Is the project within the Sphere of Influence of any city? Yes tt G:\GrpData\EngSve\EN VIRO\2403 Proj\CEQA\CatEx\Buchanan Field Airport Upgrades.doc CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption Contra Costa County Community Development Department 651 Pine Street, 4th Floor- North Wing, McBrien Administration Building Martinez, CA 94553-0495 Telephone: (925) 313-2296 contact Persson: Cece Sellaren - Public Works Dept. Project Description, Common Name (if any) and Location: Buchanan Field Airport Upgrades - Airfield Electrical, Signage, and Security Systems, County Fife CP# 03-08. g85'sf G X S.$07 Project Description: The project consists of removing existing electrical power, lighting,and signage facilities and replacing them with upgraded facilities. Work also consists of removing the existing Airport security and control system and replacing with enhanced systems, which includes but not limited to closed circuit television, surveillance and infrared cameras, fencing, and gates. It will be necessary to temporarily close portions of runways and/or taxiways during excavation associated with the project. But, access for aircraft will be maintained at all times. Any roots exposed will be cut cleanly. location: Central Contra Costa County in the unincorporated community of Pacheco at the Buchanan Field Airport Facility (Figs. 1 & 2). This project is exempt from CEQA as a: — Ministerial Project(Sec. 15268) ,_,,,_ Other Statutory Exemption, Section _,,,, Declared Emergency(Sec. 15269(x)) ,_,,,_ General Rule of Applicability(Section 15061(b)(3)] — Emergency Project(Sec. 15269(b)or(c)) ✓ Categorical Exemption, Class.2 for the followingreason(s): The proposed project consists ofthereplacement orreconstruction ofexistingstructures or facilities in the same location and with the same purpose and capacity as the facility replaced or reconstructed involving negligible expansion of capacity: The project will not result in the removal of any scenic resource. Date: By. Community Development Department Representative AFFIDAVIT OF FILING AND POSTING I declare that on I received and posted this notice as required by California Public Resources Code Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: County Public Works Department 255 Glacier Drive Martinez, CA 94553 Attn: Trina Torres County Clerk Fee $50 Due CALIFORNIA ENVIRONMENTAL QUALITY ACT Notice of Exemption Contra Costa County Community Development Department 651 Pine Street, 4th Hoar- North Wing, McBrien Administration Building Martinez, CA 94553-9095 Telephone: (925) 313-2296 Contact Person: Cece Seliclren - Public Works Deet. Project Description, Common Name (if any) and Location: Buchanan Field Airport Upgrades - Ai.rfield Electrical, Signage, and Security Systems, County File Cts# 03-08. 44 g 5-S7- 6 x'.5-30'7 Project Description: The project consists of removing existing electrical power, lighting,and signage facilities and replacing them with upgraded facilities. Work also consists of removing the existing Airport security and control system and replacing with enhanced systems, which includes but not limited to closed circuit television, surveillance and infrared cameras, fencing, and gates. It will be necessary to temporarily close portions of runways and/or taxiways during excavation associated with the project. But, access for aircraft will be maintained at all times. Any roots exposed will be cut cleanly. location: Central Contra Costa County in the unincorporated community of Pacheco at the Buchanan Field Airport Facility (Figs. 1 & 2). This project is exempt from CEQA as a: Ministerial Project(Sec. 15268) — Other Statutory Exemption, Section — Declared Emergency(Sec. 15269(x)) — General Rule of Applicability[Section 15061(b)(3)] — Emergency Project(Sec. 15269(b)or(c)) ✓ Categorical Exemption, Class 2 for the following reasons): The proposed project consists ofthe replacement orreconstruction ofexistingstructures or facilities in the same location and with the same purpose and capacity as the facility replaced or reconstructed .involving negligible expansion of capacity. The project will not result in the removal of any scenic resource. Date: By: Conunity Development.Department representative AFFIDAVIT OF HUNG AND POSTING I declare that on 1 received and pasted this notice as required by California Public Resources Cade Section 21152(c). Said notice will remain posted for 30 days from the filing date. Signature Title Applicant: County Public Works department 255 Glacier Drive Martinez,CA 94553 Attn: Trina Torres County Clerk Fee$50 Due CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT BUCHANAN FIELD AIRPORT BAY f� neaoar + `"'a a oxear s e e e V"m wwomAlal M LOCATION MAP NOT TO SC&E dreatory \design\current projects CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT Buchanan Field Airport Airfield Electrical, Signage and Security Upgrades PROJECT SITE l 0 IN, ,N - ••W AWMANAN FIELD � t#+�MAMAN FiELA XCMANAN FaD GOLF COURSE y r VICINITY MAP i N.T.S. PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Contra Costa I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the Principal Legal Clerk of the Contra Costa Times, a newspaper of general circulation, printed and published at 2640 Shadelands Drive in the City of Walnut Creek, County of Contra Costa, 94598. And which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Contra Costa, Stats of California, under the date of October 22, 1934,Case Number 19764. The notice,of which the annexed is a printed copy(set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates,to-wit: June 6 all in the year of 2003 i certify (or declare) under penalty of perjury that the foregoing is true and correct. Execut d t Walnut Creek, Califon r . On thi ay J e, 003 Signatur Contra Co to Times P 0 Box 4 47 Walnut Creek, CA 94596 (925) 935-2525 Proof of Publication of: (attached is a copy of the legal advertisement that published) ADVERTISEMENT FOR BIDS Sealed proposals for the construction of airport Improvements at $vsachanan Field Airport Mil be received at the Contra Costa CountyDe- partment of ublic Works>until 2:gflm.,Ju- ly 8,2003 and then will be rnfbiiciy opened and rea3. The pro ct con- tempiated c".sts of the following work at Buchanan field Airport: Airport Electrical Up- �Airfteld Sign installation A pre-bid meeting will be held on Monday,June 23, public Works Depa trttmtent to cover DBE require- ments. Prospective bid- ders attendance is rec- ommended but not mandatory. Each bid shag be In ac- cordance with the Plans and Specifications and other Contract Docu- ments now on file with Department ntris of Pts ublic Works. A op of the Pians,Speci IcaIons,and Bid Documents may be secured from the office of the Department of PublicWarks, C.C. Rich Salldin , 255 Gutter Drive, M1hartinc7. Caitfor- nia 94SS3.407on the payment of 35b'2Eper set as a non-refu le serv- tee charge. Bid Docu- ments may be ordered by mall for an additional nt Og Gtid2 sfee ,a be made able to "The County Contra Costa". The Public Works De- partment does notuar- c�aintes the arrival of the ansthe fc f b Ing Plans and specifications will not be sent overnight. Each bidder must supply all the Information re- menttss byande Specifics. tions. ASI proposals sent so as to a In thetrand of the Department of Public Works by the hour and date set forth above for the bid opening AN dsoedaito: shall be ad- resContra Costa County Depasment of ubllc WorkC.C.Rich Building 25S Glacier Drive Marttnez,CA 945534897 and marked.,Seated Sid- Buchanan Field Airport Improvements.Alp-32 The proposed contract Is under and subject to Ex- ecutty Order of ei1px46, as am" ed, and to the flu at Employment Opportunity (EEO)and federal Labor Prothe (EEO?., (�tee�tt itt t o pns. Ail tabor aid no less ttsan the hloher of either the prevailing State wage rates estab- thse5tXthef Ctctorrnla Department of Industrial Relations,or the prevail- Ing federal wain rates established by the U.S. Secretary of tabor. The EEO requirements tabor proviskm. aQ wege��rates are Included I the Spec#f#catlons and avdl#ble for Ints3>�#on and at the A��ir�port Admialstra- Uon {}tfIce. Each bidder must co lete slpn and Turn#sh with his 9rJ the 'Bidder's Statement on Previous Contracts Sub- jact to EEO Clause. a Certificatlon of Nonse- jqKreeRated Faculties,' and the 'Assurance of 6isad: vantaged Business En terpr#se Particlpatlon"as contained In the Bid Proposal. To be alible for award, with the affirmaatst ivee ac- tion requirements which are contained In the Specifications. A con- tractor havingp or more employees and his sub- contractors having So or more eployees and who maymbe awarded a contract of SSO.W4 or more will be required to maintain an affirmative action program the standards for which are contained in the Specifications. The requirements of 49 CFR Part * :,oxgualat#ons of the U.S.Departmtnt of Transportation a y to this contract it is tphpe puf- icYy of the COUNTY OF CfHiTKA� TA to prac- Me nondiscrimination based on r e,color,seat, or nation origin In the award of performance of this contract. All firms itqualiflying under this so- cltation are encouraged mit bids/proposals.Award this contract will be con- ditioned upon satisfying the requirements of this bid speciflcatlan. These re leelnents apphr to all birders/offerors, Tnclud- In those who Gu&Wg as ag aiOf- of gpife�"q min!six t2�t i+r.t s bmm s con- tra�,'Che bidder/offeror she rrtarise sod faith ef- forts as defined In Ap- peQ6 A 49 CFR Part 26 to meet Y}se casetraI goat f r Off pariiclpation In the performance of this contract. The bidder/offeror will be required to submit the following Information:(1) the names and address- es of DBE firms that will traon- ct I(,1 a descriptithe on of the wpo##1rr�FFk that each DBE firm llarjamourtqtio he ptalfe ticlpation of each, DBE firm particlpatb1% (4) wrKten documentation of the bidder/offeror's commitment to use a OBE subcontractor whose rsarticipation it submits o meet the con- tract at; (5y written conf#rniatlon from the DBE that It Is participat Ing In the contract as provide lie under W; and (S) if thte contract of�aglnod€a�h e orrts.The bidder/offeror shall submit the Information prior to a commitment by the COUNTY OF CONTRA COSTA to award the con- tract to the apparent successful competitor, as a condItkrn of res,pan- sibtilty, within two (2) working dayYsatter Notl- fication b7r the County. DHE participation In this contract may be In the form of a prime contract. subcontract, joint ven- ture, or another ar- rangement that A 'Mlfoles under.49 CFR 5see 25.55,"How is DBE partic- lpatlon counted toward goats?"or 25.53(g). Ali solicitations, con- and subcontracts resukt no from projects funded under this cm- tract are subject to�r the foreign trade restr3ctlon requiredb 49 CFR Part 30, Denial of public Works Contracts to Sup. Filers of Goods and Yces of Countriels tat Deny Procurement Mar- ket Access to U.S. Con- tractors. The Aviation Safety and Capaciittiy Ex- vipension s�that preference be given to steel and mapnru- fad cueed dInpthcct United States when funds are expended pursuant to a grant Issued under the Airport Improvement Program. The bid opening date may be extended by ad- dendum Issued byy the Public works De artment no later than July 1 2bo3, In which case any bids submitted oit 'forth original bid turned founopened and sealed bid sats for the extett did "Ing freafa a Jud 2223itte3,, oat 2:00 p.m and wilt be opened read and re- corded at the samelace spacified above.At pro- gosaIs received late will e returned unopened. Each proposal must be accompan led by a certi- fled check ca filer s check,or bi# trona In an amount not less than ten $emrocurnit bid 0 he of succces�s ful bidder shall submit ai the time of executkm of the Contract a>perform. Payment with a anm d Bond {Labor and10096 Material).rlahe' C�tsntra�ct price. The County shall have the rrt fo reject any and a bids or any por- waiveany trrbegWatltdyJIn an Y bid received. Each bidder must have a Class Cali- fornia Or License as Cre- quired ee- of the Californian Is Business and Professions Code. gp the project contactflet! Lea ry Design Division,at {925)313-2278. By order of the Hoard of Supervisors;Ounty of Contra John Sweeten Clerk of the Board of Sw Administrator d County By:Emy 4 Sharp,[Deputy bated:June 03,7003 le {CCT 777'9 Publish June 6,2003