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HomeMy WebLinkAboutMINUTES - 03112003 - SD4 TO BOARD OF SUPERVISORS gti - Contra FROM: Stephen L. Weir, County Clerk-Recorder, Wk. Costa Registrar of Voters DATE: March 11, 2003 ...... o u nLJ SUBJECT: CONSOLIDATION OF BETHEL ISLAND MUNICIPAL IMPROVEMENT DISTRICT, BYRON SANITARY DISTRICT AND BYRON BETHANY IRRIGATION DISTRICT ELECTIONS WITH STATEWIDE GENERAL ELECTIONS SPECIFIC REQUEST(S)OR RECOMMENDATION($)&BACKGROUND AND JUSTIFICATION Recommendation: 1. APPROVE request of the Bethel Island Municipal Improvement District, Byron Sanitary District and Byron Bethany Irrigation District to consolidate elections with Statewide General Elections subject to item 4 (below), amortization of mail inserter equipment costs. 2. CONSIDER the following qualitative issues which are expected to result from the requested consolidation(s): a. Timeliness. With consolidation, a slower vote count will take place than without consolidation. b. Accuracy. Additional extra help staffing will be needed to conduct consolidated elections. However, the demand for the staff will go down in odd numbered years. c. Voter impact. While turnout in a statewide general election is higher than the turnout at an "off year" election, high voter turnout and long ballots result in long lines at the polls and "voter drop- off'towards the end of the ballots and issues on the backs of some ballot cards. CONTINUED ON ATTACHMENT: x YES SIGNATURE: ! RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES ACTION OF BO tD N W—R—CH, 11, 2003 APPROVED AS RECOMMENDED � OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON MINUTES OF UNANIMOUS(ABSENT NM THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ) AYES: NOES: ABSENT: ABSTAIN: DISMICT III SEAT VACANT Cc: Elections Office ATTESTED M410; 11, g03 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS BY: ..,. � f s DEPUTY Board Order Page 2 Election Consolidation Request 3. ACKNOWLEDGE that with consolidations off of odd numbered years onto even numbered years, revenues will go down for odd year elections and will go up slightly for even numbered year elections. 4. ACKNOWLEDGE amortization of the cost of equipment identified in item 1 (above)over a five-year period (Elections in November 2000, 2002 and 2004)and the spread of those costs among those agencies seeking consolidation off of November, odd numbered years onto even numbered years. The Board of Supervisors approved this funding proposal on March 24, 1998. BACKGROUND. After lengthy discussion in March 1997, the Board denied eight requests for consolidation upon the recommendation of the Clerk-Recorder. The Board directed the Clerk to work with the districts to see if a way could be found to equalize costs between even and odd years. Based upon a November 1997 County Council Opinion, the Clerk and the County are restricted in the manner in which election billings can be formulated. The Board also asked the Clerk-Recorder to review capital and space requirements. The Clerk has determined that with the exception of expanding the inserting capacity of the Elections Office, all other concerns have been, or will be addressed. The Bethel Island Municipal Improvement District, Byron Sanitary District and Byron Bethany Irrigation District formally filed a resolution with our office to consolidate with the even numbered' year elections. ..... ..... .. ... .:.::: _ 02/21/2003 10.29 9296843338 LAWRY PAGE 01 Fax Transmission To: Candy Lope Fax# 228-8929 From: Marguerite Lawry, Secretary/Treasurer BIMID Telephone Number 925 684-3254 Regarding: Change election to even numbered years Candy: The BfMID Board passed this resolution on Thu€sday,February 20, 2003. Please advise me what additional information you need to file this with the Board of Supervisors. Thank you. Marguerite . .::.: ..... 02/21/2083 10:29 9256843338 LAWPY PAGE 02 RESOLUTION NO. 03-2-20 A RESOLUTION OF TBE BOARD Of DIRECTORS OF THE BETEL. ISLAND MUNICIPAL IMPROVEMENT DISTRICT APPROVING THE CONSOLIDATION OF ELECTION AND ORDERING OF SUCH ELECTION Whereas,the members of the Board of Directors of the Bethel Island Municipal Improvement District(District)are elected to staggered four-year terms with each election held in November of each succeeding odd-numbered year, and Whereas, the next Board of Directors election is scheduled for November 4, 2003;and Whereas, the District desires to consolidate the election of the Board of Directors with the general election held in each even-numbered year, Now therefore be it resolved, that the Board of Directors of the Bethel. Island Municipal Improvement District hereby orderes the next election be called and consolidated with any and all general elections, effective November 2004 insofar as said elections are to be held in the same territory or in territory that is in part the same as the territory of the BethelIsland Municipal Improvement District, and Be it further resolved,that the District file this resolution with the Contra Costa County Board of Supervisors and request approval of this resolution by the Contra Costa County Board of Supervisors. I, Marguerite H. Lawry, Secretary/Treasurer of the Bethel Island Municipal Improvement District,hereby certify that the foregoing Resolution was duly adapted, on motion wade, seconded, and carried by the Board ofDirectors of the Bethel Island Municipal Improvement District at the regular meeting of the Board held February 20, 2003. Robert Cameron BILI Chairman Fax BYRON SANITARY DISTRICT Telephone (925)625-2%4 P.O. BOX 636 (925)625-9135` OAKLEY,CA 94561 February 13,2003 REMO FEB 1 8 2003 CLERK BOAP.0 OF SUPERVISORS CONTRA COSTA CO. Board of Supervisors Contra Costa County 651 Fine Street Martinez, CA 94553 RE: Request To Change to Even Year Elections To the Board of Supervisors: Enclosed,please find Resolution 2003-1,A Resolution of the Board of Directors of Byron Sanitary District requesting the Board of Supervisors to order.consolidation of the District's elections with statewide general elections. Should you have any questions or concerns regarding this matter,please feel free to contract me at (925)625-9135. Sincerely, Beverly A. Dagneau District Secretary/Treasurer BYRON SANITARY DISTRICT bd:.ps sig/byroWres2003-1.Itr RESOLUTION NO. 2003-1 A RESOLUTION OF THE BOARD OF DIRECTORS OF BYRON SANITARY DISTRICT REQUESTING THE BOARD OF SUPERVISORS TO ORDER CONSOLIDATION OF THE DISTRICT'S ELECTIONS WITH STATEWIDE GENERAL ELECTIONS WHEREAS, currently the directors of Byron Sanitary District are elected in November of odd-numbered years, and WHEREAS, the Board of Directors of Byron Sanitary District has determined it is in the public interest that elections of directors of the district be held on the same day as the statewide general elections,therefore BE IT RESOLVED by the Board of Directors of Byron Sanitary District that the Board of Supervisors ofContra Costa County is requested to order the elections ofdirectors ofByron Sanitary District be held on the sate clay as the statewide general elections and to order the November 2003, election in said District consolidated with the statewide general election to be held November 2004. I hereby certify that the foregoing is a full,true and correct copy of a resolution duly passed and adapted by the Sanitary Board ofthe Byron Sanitary District at a meeting thereofheld on the 12' day of February, 2003. AYES, and in favor thereof,Members: Bob Byer, Mike Nisen,Richard.Erickson, Jim Haslam NOES,Members: None ABSENT,Members: Bill Leighton ecrtary (SEAL) President bd--Vs sWby�ws2003-1 'Ree' er B T FES 2 0 2003 Q TRA OUyTy February 19, 2003 Contra Costa County Board of Directors. Registration-Election department Brent Gilbert 524 Main Street, Gerald E.Tennant Martinez, CA 94553-1140 Tim Maggiore Mark Franco Charles 5patafore Jr. Attn: Candy Lopez General Manager: Rick L.Gilmore RE: Request to change to even election year. ©ice Manager: Betty t�fc ,'�C Wa Ike r Dear Ms. Lopez: At their February 11l", 2003 Regular Board Meeting, ByronBethany Irrigation District Board of Directors adopted Resolution 2003-02 to consolidate the District elections with general elections. I have enclosed a copy of Resolution 2003-02 sent to Contra Costa County Board of Supervisors. I realize upon acceptance by the Board of Supervisors Byron Bethany Irrigation District voters will need to be notified by mail of the change. Will the County handle this or will the District need to do this? This District is located in three counties, Contra Costa, Alameda and San Joaquin. if approved how do I handle notifying the other Counties and voters? If you should have any questions please don't hesitate to contact me at (925) 634-3534. Sincerely, Betty W er Office Manager Enclosure (1) P.O.Box 160 • 3944 Main Street • Byron,California 94514-0160 Telephone(925)634.3534 FAX(925)516.1239 RESOLUTION NO. 3-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MON DETHANY IRRIGATION DISTRICT APPROVING THE CONSOLIDATION OF ELECTION AND ORDERING OF SUCH ELECTION WHEREAS, the Board of Dimetors of the Pyron-800811Y lrdgaftn D&Wd MIW" are ofected to staggered tbur-year terms with each alecoon held in November of each succeeding odd-number year,and WHEREAS,the next Board of D&Wtols election is adjoduw for November 4,20W;and WHEREAS, Me ojs&fct demos to cons ogdeft the okcdon of ft Board of DIrectors with the genu swftn hold In each even-numbered year. NOW THEREFORE BE ff RESOLVED, the Byron-Bethany krApftn DhWd Board of Dkftftrs hereby enders the neW elaWon be called and conso#*Md with any and SO 9WWW oftcoons,W%cove,November 2M Insofar as said 04VOOns SM to be hefd to Me"M ftmftoty Or in ftlffkvy that is in pW the sum as the ftrdtwy of the Bpva Bethany brigaftr;Dfs&kt;and BE ff FURTHER RESOLVED that the District ft this resoluMn **h We Con" Cosft County Board of Supervisors and requeg approvol of this motafion by the Conft COSU C*UnW Board of SupervIsom PASSED AND ADOPTED at a Regular Meeting of the Board of Directors of the Byron Bethany irrigation District this 11h day of Februay 2003, by the following vote: AYES: Gilbert,Tennant, Maggiore,Franco,Stere Jr. NOES: ABSENT: "-fr�aelnt of#*Wwb of b#j!&0rs of Byron Bettwy Irrigatforfl3istrict 1, BETTY WALKER, Secretary of the Board of Directors of Byron BetilanY trdPftn District, do tweby certify that the foregoing is a true and correct copy of a resolution adopted by said Board of Directors of said District at a regular meeft of the Board held on Tuesday,February 11,2003. BETTY WALKEW& r awqy of the f Byron Board of Dof to Byireck ron BW=y Irrigation District