Loading...
HomeMy WebLinkAboutMINUTES - 03262002 - C84 TC-, OARD OF SUPERVISORS CONTRA t ? FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES COSTA DATE: March 26, 2002 COUNTY SUBJECT: REQUEST TO PURCHASE REPLACEMENT VEHICLE FOR THE ,/, 7 SHERIFF-CORONER DEPARTMENT, BLACKHAWK DISTRICT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&,BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE and 'AUTHORIZE the Fleet Manager to purchase one patrol vehicle for the Sheriff- Coroner Department, 'Blackhawk District. 2. AUTHORIZE the attached appropriation adjustments to fund the purchase. FINANCIAL. IMPACT The Sheriff-Coroner Department, Blackhawk District, is replacing a patrol vehicle. The vehicle purchase will be funded by appropriating $1,200 of estimated salvage value, $21,979 of accumulated depreciation, and transferring $2,027 from the Sheriff-Coroner's budget to General Services/Fleet Services for this purchase. The Blackhawk District will reimburse the Sheriff-Coroner Department after the purchase is completed: BACKGROUND The new vehicle will replace Unit 2609, which is seven years old and has over 81,000 miles. This replacement vehicle is not on the Board-Approved Master List. Therefore, in accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the patrol vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request.''This 'request has been reviewed and approved by the County Administrator for consideration by the Boardof Supervisors. CONTINUED ON ATTACHMENT:: YES SIGNATURE:' L RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI PROVE OTHER SIGNATURE S'. ACTION OF BOA N';� i APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT:BARTON J.GILBERT(313-.7100) Originating Dept,:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc. General Services Department AND CORRECT COPY'OF AN ACTION TAKEN Administration AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF N SUPERVI RS THE A SHOWN. Fleet Management Division Auditor-Controller(via F/M) ATTESTED Sheriff-Coroner Department(via F/M) OHN SW€ETEN,CLERK OV THE BOARD OF SUPERVISORS ND COUNTY ADMINISTRATOR 1 BY " DEPUTY F:\Board Orders\BO ReplVehicle S-C Blackhawk Mar282002.doc Page 1 of i M382(10188) AUDITOR-CONTROLLER USE ONLY '# CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY- APPROPRIATION ADJUSTMENT TIC 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE. EXPENDITUREACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budeet Unit 0063 Fleet Operations 4263 4953 AUTOS & TRUCKS 23,179.00 0990` 6301 RESERVE FOR CONTINGENCIES 23,179.00 0990 6301 APPROPRIABLE NEW REVENUE 239179.00 TOTALS: $239179.00 $46,358.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated salvage from.equipment#2609 being replaced by the Sheriff` By: Date: ` ' ''�. Department for the Blackhawk District. All additional funding will be provided by the Sheriff's Department,which COUNTY ADMi , OR will be reimbursed by the Blackhawvk District:. ... By. � Date: t7 BOARD OF SUPERVISORS YES: Deputy director NO: Genera[Services 03/06/02 SERE IT24 C.43 SIGNATURE TCfLE DATE By: Date: APPROPRIATION /� (M 8134 Rev.2/86) ADJ. JOURNAL NO. APOO � CONTRA COSTA COUNTY Y ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING BUDGET UNIT: "GENERAL SERVICES ORGANIZAP N9 REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 21,979.00 0005'' 9922 SALE OF EQUIPMENT 1,200.00 TOTALS: $23,179.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTR' IER To appropriate accumulated depreciation &' By: ' - Date: 7 — estimated salvage from vehicle#2609. COUNTY IST R By: % Date BOARD OF SUPERVISORS YES: NO: SEE ITEM C.43 rector General uty Services 03105102 SIGNATURE TITLE #SATE By: Date: REVENUE ADJ. {M 8134 Rev.2/86) � JOURNAL NO. RAE}O MAR-06-2002 08:41 SHERIFF'S OFFICE 925 335 1551 P.02iO4 AIIDIT0 t NTS'USE ONLY CONTRA COSTA COUNTY MALAPPROVAi.# DY; APPROPRIATION ADJUSTMENT Mx E omn OF SUPERVISORS TIC 27 0 COUNTY ADMINISTRATOR ACCMNT Ct NG BUDGET UNIT:SIwrlfrt Gift IW 0820=TION 3U"cc(xw EXPENDITURE ACMUNT DESCRIPInON -cDEC EASE* INCREASE 7653 4953 Autos&Trucks 2,027 00 4263 4953 Autos&'Trucks 1 2,427 00 TOTALS 2027 2,027 00 APPRav M(PLANATI01i OF REQUEST AO[NMR-Ct3NTROLLER To reallocate FY 2001102 appropriations to altaw for replacement of vehicle 02609 in P2-A, Blaekhawk, as, BY DATE approved In final budget. COUNTY ADOMMSTRATOR: BY: DATE — BOARD OF SUPERVISORS: YES: NO: SEE ITEM C.3 Sherlfs Chief of Marra grnent Svcs 3/5t02 SIGNA7URE'' TME DATE APPRMKTION APOO OFFICE OF THE SHERIFF ,+ °'� ,�� -WARREN E. RUFF Contra Costa County' ` .. Sheriff Blackhawk Ponce Services KATHI HO MES n District P2A Undersheriff �� .;�'.., 1092 Eagle blest Place Darwille,Ga 94506 (925)'736-1018 To Lieutenant Ray Ingersoll" Date January 14,2002 Technical Services From: Michael F. Newman, LieutenantSubject: Vehicle Replacement Unit#2609 Blackhawk Polices Services This memo is to request a replacement vehicle for unit#2609 assigned to the Blackhawk District. I have reviewed the history of unit##2609 and have found that it qualifies for replacement, the vehicle is fully depreciated and the current mileage is 81,000. The vehicle has been in service for five years. The P2A Committee, along with Patrol Captain R. Henderson, has been advised and is in support of the acquisition of a new vehicle. The vehicle would be outfitted with the:existing radia, MDC, radar, flashlight charger and trailer hitch.The new equipment needed would be a Whelen fight bar and control box;this was included in the estimate'provided by,Fred Jones. New equipment approved andauthorized, is the purchase and installation of an additional Whelen rear traffic bar(approximate cost $350.00). This new equipment is to be mounted under the new light bar. Please contact me at 736-1018 if you have additional questions. cc: Captain R. Henderson Patrol'Division Commander P2A Committee VEHICLE AND EQUIPMENT REQUEST FORM r . (See Instruction Sheet) Department : '' *�� !` Date: "30- 0 2— Authorized -Authorized Signature: /4 /-7'19e'1,t-ve�7" Telephone: Printed Name: /V;r lata,-rJ L.i Cv7- �.a 1. Reason and justification for vehicle request: zt-.) A:,o1Z- Pn i R.0 2. Funding Source: (Budget information wl be used to pre are Board Order): Is an appropriation adjustment needed? ,,,Yes 0 No Fiscal Officer: Name: Telephone: 3. Description of vehicle or equipment requested (if applicable,complete an accessories form): 4. Is an alternative fuel vehicle acceptable? ❑ Yes Flo If no, reason clean air vehicle will not work: 1 1 V rH-e .`L 1 ' 19116 5. If replacement, which vehicle or equipment is being replaced: Type: C kzaj t21'c oz' Vehicle/EquipmentNumber: 2c' — Odometer/Hours: '1 ,� 6. Reason purchase cannot wait until next budget cycle: FOR GSE}FLEET MANAGEMENT AND COUNTY ADMINISTRATOR'S USE 1. Is vehicle/equipment an addition to the fleet? L7 Yes V, No 2. If vehicle/equipment is for replacement,an inspection/evaluation to be completed by Fleet Manager: Date Inspected: / - 2R_-0"' Vehicle/Equipment: Make: ,4C—piZ b Model: CRnw.0 U •C ; Year: Condition of vehicle and/or equipment and life expectancy: tv/�r` L `S L ,2 Accumulated Depreciation: Estimated Salvage Value: Estimated Cost of Reque 3. Fleet Manager Signature: Date: /— `d02- 4_ CAO Approval:' 0 Yes No If Yes, ©ate of Board Order: CAO Approval Signature: Date:, G\MgmtWehide-Equipment Request.doc '12/12/01 0MCE OF THE SHERIFF " FLEET;E+QUWMENT ACQUISITION f REPLACEMENT REQUEST VMICt Es-MATS-OTHER 1. DIVISION: Patrol BY lfke Newman TITLE: Lieutenant A.Request: Purchase new patrol vehicle to replace&luckhawk unit#2609 B. Justification: Vehicle has been in service,f or f ive years anti has$1,000 miles on it (Towing hitch to be rmew4f vin old knit trod'itt on new vehicle) C. Source and Amount of Funds Available: 2. TEC NIC 4L SER'VI'CES.DIVISION A.FIM Coordlnatc►rs#ieport (1)Estimated Cost $20,150..00 2002 Forts'gown' Victoria (2)Radio $0.00 Use existing' (3)Laptop/Modem $0.00 Use existing (4)Emergency.Equip. $2,150.00 "elen Barr-w/timber direMonat bar' (5)Other $11300.00 G.&A estimated labor charges Sub-Total $23,600.00 (6)Insurance Recovery $0.00 (7)Credit Depreciation ($21,979.0 Depreciation Funds (8)Credit-Salvage $1200.00 Salvage Value Total Funding Needed $421.00 Funds fromf #7653 Recommendation: Approval BY: Raymund Ingersoll' Title: Lieutenant Date. anuary 16. 2002 Reviewed and Initialed -Commander C 3. ADMVVISTRATION-FISCAL OFFICER Rec "d Not Recommended Comments: By: Title`. .��' ate: �' �= -a 4. IINDERSHE FF _ Approved Disapproved Signature: