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HomeMy WebLinkAboutMINUTES - 03262002 - C41-C43 C111 AUDtTO�t-CONTROLLER ONLY C©NTRA COSTA COUNTY APPROPRIATION ADJUSTMENT FINAL A�RovnLNEE�t�BY: TIC 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Bud et Unit 0063 Fleet Operations 4263 4953 AUTOS &TRUCKS 23,360.00 Budget Unit 0079 Bldg. Mntce. 4031 2284 REQUESTED MAINTENANCE 9,120.00 4035 5022 INTRAFUND-TRANS-SERVICES 5,120 00 B dgetccUnit 014$;.Central Services 4233 5022 INTRAFUND-TRANS-SERVICES 9,120.00 TOTALS: $23,360.00 $23,360.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To transfer funds to Fret Operations to cover the increased castsclue to upgrades on three vehicles being replaced by the By: Date: `,� 7 ''`, General Services'Dept.' All three vehicles were part of the Approved 2001/02 Fleet Replacement Budget. cc�u rr ApININI TRAT()R Date: Vehicles#4416,5906& 5810 BOARD OF SUPERVISORS YES: Supervisors Gerber, Uilkema, Glove and Gioia r t Deputy Director NO. None c---- General Services 02/26/02 Abny �.,�, smt: Supervisor Mark DeSaulnier icNa7Ut2E TITLE DATE By: John$Weet8n,Gj9Fk of the Beaf"fDate:Karma 6, 2002 APPROPRIATION County Administrator ADJ. JOURNAL No. APOO �la��ari�ar��ld 0 /� AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY 1 , �� �` FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT V T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB'-ACCOUNT Budget Unit 0063 Fleet Operations 4263 4953 AUTOS &c TRUCKS 15,586.00 0990 6301 RESERVE FOIL CONTINGENCIES 15,586.00 0990 6301 APPROPRIABLE NEW REVENUE 15,586.00 TOTALS: $15,586.00 $31,172.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate accumulated depreciation and estimated By: salvage Unit #0682 being replaced by the'Sheriff s � i'ccv.?-�� '` _. Date: .7 �> z Department. All additional funding will come from the COUNTY ADIVISheriffs Department. By: gY J Date: J BOARD OF SUPERVISORS YES: Supervisors Gerber, Uilkea, Glover, and Gioia F Deputy Director NO: None: General Services 03/06/02 ABSENT: Supervisor Mark ffaulnier SIGNATURE TITLE DATE Jahn Sweeten,Clerk of the Boar By: - OFF4610i5' 11d Ca Intji AtlrnlnlStCat ate: �,r= r—Gh 6 2002 AP'P'ROPRIATION 1 cr e, F4 ADJ. JOURNAL No. AP OO 6114 CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24' ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT' Budizet Unit 0063 Fleet Services 0005 8982 EQUIPMENTREPLACEMENT RELEASE 14,086.00 0005 9922 SALE OF EQUIPMENT 1,500.00 TOTALS: $15,586.00 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR.CONTROLLER To appropriate accumulated depreciation & Rv Date: 7 estimated salvage from Unit#0652, COUNTY ADM INIs R By: .r v - Date BOARD OF SUPERVISORS Supervisors Gerber, Uilkema, G1ov( r YES: Supervisors Gioia NO: None Deputy Director ABSENT: Supery's x ulnier General Services 03106/02 John Sweeten, er ) �+� r '7SIGNATURE WLE DATE By: Supervisors and COnty Administrator Date: March ''26 2002 REVENUE ADJ. !M g� JOURNAL NO. RA00 v �t t AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT M BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT:Sheriffs office 0255 EXPENDITURE O CIANNT.ATIO N SUB-AccouNT EXPENDITURE ACCOUNT DESCRIPTION cDECREASE> INCREASE' 2512 4953 Autos&Trucks 148,458 00 4263 4953 Autos&Trucks 148,458 00 TOTALS 14804581001 148,4581 W APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: To realiocate FY 2001/02 Sheriffs Department appropriations to allow for replacement of(Custody BY; DATE 3 - Alternative vehicie#1)682, as approved In final budget, and the acquisition of three Crime Lab vehicles as approved as COU (NIST part of the State of California OJP Local Forensic Laboratory Improvement Program Grant BOARD OF SUPERVISORS: YES: Supervisors Gerber, Ualkema, Glover and Gioia NO: None ABSENT: Supervisor Mark DeSaulnier Sheriff's Chief of John Sweeten,Clerk of the Board of Nlana Lment Svcs 3/5!02 Supervisors and County Administrator SIGNATURE TITLE DATE APPROPRIATION APOO BY DATE March 26, 2042 ADN.JOURNAL NO. �, PINK-4�6--fit � 0S 4t' SHERIFFS OFFICE 925 335 1551 P.04/04 za 11.3 too � _. c» ts � cnv+ cxa wa m to 23 of CA ern w i� .�► msC> 0 0 C-) 3q �CD (DCD > � .log c) G) li a 7a , CD v ctbs. c' rn c �r TOTAL P.04 VEHICLE AND EQUIPMENT REQUEST FORM (Use'a separate request for each vehicle request) Department: Sheriff Date: 01131/2042 Authorized Signatory; 1. Description of vehicle or piece of equipment requested: New mid-sized sedan 2. Reason for vehicle request: Vehicle being replaced has 113,000 miles on it and needs a new transmission which exceeds the value of the vehicle. 3. Funding Source: Ora#2612-4953 Is an appropriation adjustment needed? Yes: xx No: 4. Is an alternative fueled vehicle acceptable?:' Yes No: XX If answer is no, reason clean air vehicle will not work; Vehicle is used by the Custody Alternative Bureau to check on Proctram inmates over abroad area in which alternative fuel limitations would be a'hinderance. 5. If replacement vehicle, please show the following for vehicle to be replaced: vehicle number: 682 odometer reading: 113.000+ 6. Reason purchase can not wait until next budget cycle: A replacement vehicle is needed as soon as possible as this vehicle is inoperable. FOR`:FLEET MANAGEMENT COMPLETION: 1. Inspectionlevaluation by Fleet Management as to condition of vehicle: Date of Inspection: 2-.2 7-0' . Make: r� z '( o Model: ri4utZ�S Year: /c)97,: Depreciation: / L/ d Salvage: Estimated cost of request: /y, 03 Fr:"5 Condition of vehicle/equipment and life expectancy:' u-e-AV Pt . 2. Fleet Management Signatory: 3. CAO Signatory: Approved: Not Approved: 4. Date for Board Order OFFICE OF THE SHERIFF' FLEET EQUIPMENT ACQUISITION''/REPLACEMENT REQUEST VEHICLES-BOATS 7 OTHER 1 DIVISION: Custody Ali BY Bill.French TITLE: Lieutenant A.Request: Replace vehicle#0682 with new mid'-:size sedan B.Justification: Vehicle is 5 years old and has 113,000 miles on it Vehicle needs a new transmission, which exceeds value of vehicle C. Source and Amount of Funds Available: Vehicle renlacetnent fund, ft#2 2-4953 2. TECHNICAL SERVICES DIVISION A.Fleet Coordinators Report (1)Estimated Cost $16,001.00 2002 Ford Taurus (2)Radio $0.00 use existing (3)Laptop/Modem $0.04 use existing (4)Emergency.Equip. $0.00 use existing (5)Other $1,000.00 G.&D. estimated labor charges Sub-Total $17,001.00 (6)Insurance Recovery $0.00 (7) Credit Depreciation ($14,0860 Depreciation,funds (8)'Credit-Salvage W,500.00 Salvage value Total Funding Needed $1,415.00 Funding from Org: #2512-4953 Recommendation: Approval BY: Ray Ingersoll [L -----Title: Lieutenant D e- ebruary 1, 2002 Reviewed and Initialed-Commander !j4_---Captain 3. A. ►1 HNIS R417ON-FISCAL OFFICER Recommend Not Recommended Comments: By: Title: Date: 4. UNDERE FF Approved Disapproved Signature: Y DatesC?3- VEHICLE AND EQUIPMENT.'.REQUEST FORM (Use a separate request for each vehicle request), Department: Sheriff Date: 02/06/2002 Authorized Signatory: 1. Description of vehicle or piece of equipment requested: Full sized8 passenger van 2. Reason for vehicle request: A utility vehicle to provide flexibility as an additional crime scene vehicle to transportstaff and evidence, use for court appearances and transportation to training for laboratory personnel 3. Funding Source: Grant-Funding:, Ora# 2841 Is an appropriation adjustment needed? Yes. XX No: 4. Is an alternative fueled vehicle acceptable?: Yes: No: XX If answer is no, reason clean air vehicle will not work. Fuel site limitations and range limitations 5. If replacement vehicle, please show the following for vehicle to be replaced: vehicle number: odometer reading 6. Reason purchase can not wait until next budget cycle: To be purchased with federal grant funds. FOR FLEET MANAGEMENT COMPLETION: 1. Inspectionlevaluation by Fleet Management as to condition of vehicle: Date of inspection: ' Make. .v�/t4 Model: Year: A-'/ 1> Depreciation: /A Salvage• Estimated cost of request: G7. ''�"" Condition of vehicle/equipment and life expectancy: --VIA 2. Fleet Management Signatory: 3. CAO Signatory: Approved: Not Approved: 4. Date for Board Order OFFICE OF THE SHERIFF FLEET EQUIPMENT ACQUISITION I REPLACEMENT REQUEST VEHICLES'-BOATS-OTHER 1. DIVISION Crime LabBY Karen Sheldon TITLE' Chief A.Request: Purchase full size 8 passenger van B.Justification: Utility vehicle to provide flexibility as an additional crime scene vehicle to transport staff and evidence; use for court appearances:and transportation to training.. C.''Source and Amount of Funds Available: Grant&nding- QW, #2541 2. TECHNICAL SERVICES DIVISION A. Fleet Coordinators R+eor# (1)Estimated Cost $20,398.30 Full size 8 passenger van: (2)Radio $900.00 Kenwood Radio (3)Laptop/Modem $0.00 (4)Emergency.Equip. $0.011 (5)Other $400,00` G.S.D. estimated labor charges Sub-Total $21,698.30 (6)Insurance Recovery $0.00 (7) Credit Depreciation $0.00 (8) Credit-Salvage, $0.00 Total Funding Needed $21,698.30' Funding from Org. #2541 Recommendation: Approval By: Ray Ingersoll Title: Lieutenant D t : February 6, 2002 Reviewed and Initialed-Commander I61 � Captai 3. ADMINISTRATION-FISCAL OFFICER &4 Recornrnald Not Recommended Comments: By: Title: Ct Date: f 4_ ONDERSHE FF "', Approved Disapproved'` Signature: c: i4�c " ✓�w� te: ',, , VEHICLE AND EQUIPMENT REQUEST FORM {Use a separate request for each vehicle request} Department: Sheriff Date: 02/06/2002 Authorized Signatory: 1. Description of vehicle or piece of equipment requested Mid sized sedan for Criminalistics'Laboratory staff 2. Reason for vehicle request: Staff courts appearances and other administrative duties 3. Funding Source: Grant Funding rg #2541; Is an appropriation adjustment needed? Yes: xx' No 4. Is an alternative fueled vehicle acceptable?: Yes No XX If answer is no, reason clean air vehicle will not work: Fuel site limitations and range limitations 5. If replacement vehicle, please show the following for vehicle to be replaced' vehicle number: odometer reading: 6. Reason'purchase can not wait until next budget cycle: To be purchased with federal grant'-funds. FOR FLEET MANAGEMENT COMPLETION 1. Inspection/evaluation by Fleet Management as to condition of vehicle: Date of Inspection: UTA Make: A-/) Model: Year: Depreciation: APIA Salvage: S r c' Estimated cast of request. -- Condition of vehicle/equipment and life expectancy: ' 2. Fleet Management Signatory: .01 3. CAC! Signatory: Approved: Not Approved: 4. Date for Board'Order OFFICE of THE SHERIFF FLEET EQUIPMENT ACQUISMON'1 REPLACEMENT REQUEST VEHICLES-BOATS-OTHER 1 DIVISION. Crime.Lab BY Karen Sheldon TITLE': Chief A.Request: Purchase mid-size sedan B. Justification: ,Staff court appearances and other administrative duties. COLOR OF VEHICLE&07 TO BE WHITE C.Source and Amount of Funds Available: Griant Eand&g- 2. IF,CMNICAL,SERVICES DIVISION' A.Fleet Coordinators Rert (1)Estimated Cost $16,038-05 2002 Ford Taurus (2)Radia $900.00 Kenwood Radio (3)Laptop/Modem $0.00 (4)Emergency.Equip. $10.011 (5)Other $404.00 G.S.D. estimated labor charges Sub-Total $17,338.05 (6)Insurance Recovery $4.44 (7) Credit Depreciation $4.44 (8) Credit-Salvage $0.00 Total Funding Needed $17,338.05 Fundingfrom Org. #2541' Recommendation: Approval By: Ray Ingersoll Title: Lieutenant Dat . February b, 2002 Reviewed and InitialJ-&tnrnander tai 3' ADM11WSTR TION-FISC4L OFFICER &--Rctorarne d Not Recommended Comments: BY: Title: Date: 4 UNLADE fIERIFF AApproved Disapproved r Signature: VEHICLE AND EQUIPMENT REQUEST FORM' {Use a separate request for each vehicle request) Department: Sheriff Date: 02/0612002 Authorized Signatory: 1. description of vehicle or piece of equipmentrequested Specialized crime scene response vehicle -2. Reason for vehicle request: To increase the abilit roof,the Criinaiistics Laboratory to response to multiple crime scenes 3. Funding Source: Grant Fu_ndina Ong #'2541: Is an appropriation adjustment needed? Yes: xx No. 4. Is an alternative fueled vehicle acceptable?: Yes: No: XX If answer is no, reason clean'air vehicle will not work: Custom built vehicle for crime scene processing for which limitations of fuel sites and ranne o alternative fuel'yehicles will not suffice 5. If replacement vehicle, please show the following for vehicle to be replaced: vehicle number: odometer reading: 6. Reason purchase can not wait until next budget cycle:` To be purchased with federal -grant funds. FOR FLEET MANAGEMENT COMPLETION 1. lnspectionlevaluation by Fleet Management as to condition of vehicle: Date of Inspection: Make: ' A-111A Model: �/r9 Year: A?,/9, Depreciation: A.)jn Salvage: Estimated cost of request: S ?3 . Condition of vehicle/equipment and life expects 2. Fleet Management Signatory: 3. CAC Signatory: Approved: Not Approved: 4. Cate for Board'Order OFFICE OF THE SHERIFF FEETEQUIPMENT ACQUISITION/REPLACEMENT REQUEST VEMCLE',S-BUATS-OTHER 1. DIVISION Crime Lab BY Karen Sheldon TME: Chie,f A.Rest: Purchase specialized crime scene vehicle- B.Justification: Increase the ability of the Crime dab personnel to respond to multiple crime scenes. C.Source and Amount'ofFunds Available: 2. TECHNICAL SER V7CES DinSION A.Fleetoordrgtc►rs Reuort (1)Estimated Cost $111,573.0 Specialized Crime Scene Vehicle (2)Rada $900.00 Kenwood Radio (3)Laptop/Mode $0.00 (4)Emergency.'Equip $0.00 (5)Cather $0.00 Sub-Total $112,473.0 (6)Insurance Recovery $0.00 (7)Credit Depreciation $0.00 (8)Credit-Salvage $1100 Total Funding Needed $112,473.0 Funding from Org.. #2541 Recommendation: Approval BY: -Ray Ingersoll � Title: Lieutenant Da ebrua'ry 6, 2#02 Reviewed and Initialed -Commander 3, A.DMIA7S7 4 H0N_FISCAL OFFICER , --''ILeconmi nd Not Recommended Comments: Title: Date: 4. UNDF ERIFF Approved Disapproved Signature. Date. AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES OR45ANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Budget Unit 0063 Fleet Operations' 4263 4953 AUTOS& TRUCKS 23,179.00 0994 6301 RESERVE FOR CONTINGENCIES 23,179.00 0990 6301 APPROPRIABLE NEW REVENUE 23,179.00 TOTALS: $23,179.00 $46,358.00 APPROVED EXPLANATION OF REQUEST AUDITOR.CONTROLLER To appropriate accumulated depreciation and estimated z salvage from equipment#2609 being replaced by the Sheriff gy T Date: . "t/11 C11-1 Department for the Blackhawk Districts All additional funding will be provided by the Sheriffs Department,which COUNTY DR will be reimbursed by the Bla€ekha�vk District. BY: Date i9 BOARS!OF SUPERVISORS YES: Supervisors Gerber, 'Uilkema, Glov r, and Gioia r Deputy Director NO: None General Services' 03/06102 ABS S�lpe>VISORr�CeSaulner SIGNATURE TITLE DATE �n BW110# n,Clerk of the Board of BY: fj d1 Dale: March 26 2002' APPROPRIATION IM ADJ. JOURNAL NO. AP00 57 I CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENER L SERVICES ORGANIZATION REVENUE' REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budeet Unit 0063 Fleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 21,979.00 0005` 9922 SALE OF EQUIPMENT 1,200.00 TOTALS: $23,179.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTR ER To appropriate accumulated depreciation & Date:'4 7 , z— estimated salvage from vehicle'#2609. � cowry is By: L_ ©ate: BOARDOFSUPERVISORS YES: Supervisors Gerber, Uilkema, Glove and Gioia �,� Deputy Director NO: None John Sw ten,Clerk of the Board of General Services o�Eos��� $UperUiaf S sand County Administrator NATURE TITLE DATE By., Date:March 2 , 2012 REVENUE ADJ. (Ipl Sian Rev.2186) JOURNAL NO. RAflfl ABSENT- Supervisor Mark DeSaulnier