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Home My WebLink AboutMINUTES - 03262002 - C22 TC : BOARDOF SUPERVISORS AS THE BOARD OF DIRECTORS, WEIDEMANN RANCH GHAD FROM: MAURICE M.SHIU PUBLIC WORKS DIRECTOR DATE: March 26, 2002 SUBJECT: APPROVE and AUTHORIZE the Chair, Beard of Supervisors, to execute a contract amendment between the Wiedemann Ranch Geologic Hazard Abatement District and William R. Gray and C=any, Inc.,;San Raman area,District III. (W0551 1) SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION' I. Recommended'Action: APPROVE and AU'T'HORIZE the Chair, Board of Supervisors, to execute a contract 'amendment between the Wiedemann Ranch Geologic Hazard Abatement District (GRAD) and William R. 'Gray and Company, Inc. for administration, project management and other professional services on a interim basis until scope of services and contract can be negotiated with William R. Gray Company for calendar years 2002 and 2003 related to the Wiedemann Ranch Geologic Hazard'Abatement District increasing the total payment limit $10,000 for a new total payment limit of $43,000 and extending the contract from March 31, 2002 to June 30, 2002. II. Financial Impacts There is no impact to the County General Fund.. The Wiedemann Ranch GHAD is funded through special assessments on properties' within the boundaries of the Wiedemann Ranch GRAD. The Wiedemann Ranch GHAD will fund. 100%. Continued on Attachment:X SIGNATURE: ✓RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE _ZAPPROVE OTHER SIGNATURE(S): ACTION OF'B0 ON March 26, 2002 APPROVED AS RECOMMENDED XX_OTHER VOTE SUPERVISORS entered hereby certify that this is a true and correct copy of an action taken and entered on the nunutesof the Board of Supervisors on the date shown. XX UNANIMOUS(ABSENT IU ) AYES: NOES: ABSENT: ABSTAIN: ATTESTED: JOHN SWEETEN,Clerk of the ikoaa o Supervisors and County Administrator MM'sr G.\GrpData\SpDist\Board Ordets\2002\03 March\03-26-02 SO-Wiedemann Ranch GHAD doc By Orig.Div: Public Works(Special Districts).. Deputy Contact;. Melissa Morton(3#3-2252) - cc: County Adtnmistra or Accounting Auditor-Controller' Skip Epperly William R.Gray SUBJECT: APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract amendment between the Wiedemann Ranch Geologic Hazard Abatement District and William R. Gray and Company, Inc., San Ramon area, District III. (WO5511) DATE: March 26, 2042 PAGE 2 111. Reasons for Recommendations and Background: The Contra Costa County Public Works Department has been acting as liaison between the Wiedemann Ranch GRAD and the Board of Directors of the District '(the Board of Supervisors). Last fall the Department initiated an effort to seek qualification statements and proposals for consultant support services for the Wiedemann Ranch GHAD for calendar year 2042 and 2003. That process is now complete and the Department is prepared to recommend award of a contract for calendar years 2002 and 2003 to William R. Gray and Company, Inc., Walnut Creek, California. The Public Works Department and the General Manager of the GHAD have been working to develop a Joint Exercise of Powers Agreement(JEPA)between the County and the District to, among other things, formally designate Public Works as liaison between the District and the County and to provide a means of reimbursing the County for costs incurred in support of GRAD operations. The JEPA may impact the Scope of Services and/or contract language in the proposed contract with William R. Gray and Company, Inc. and therefore the Department is recommending that William R. Gray and Company, Inc.'s current management contract be extended for three months. It is therefore recommended that the Board of Directors of the GRAD authorize it's chair to execute an amendment to the current agreement with William R. -Gray and Company, Inc. for continued management of the Wiedemann Ranch CHAD to extend the term of their contract to June 30, 2002 and increase the total contract payment limit by$10,000 to a total of$43,000. IV. Consequences of Negative Action's Board approval is necessary to continue the management of day-to-.day operations within the District. Conlri Costa County Number#W05511 Standard Form 5/95 Fund/Org #7816; AMENDMENVEXTENSION AGREEMENT Account# Other# 1. Identification of Contract to be Amended. Number. Effective Date: January 1 1999 Department: Contra Costa County Public Works Department Subject: Management Services for the Wiedemann Ranch CHAD 2. Parties. The County of Contra Costa, California (County),for its Department named above, and the following namedContractor mutually agree and promise as follows: Contractor: William R. Gray and Company, Inc. Capacity: Contractor Address: 1820 Bonanza Street, Suite 204 Walnut Creek, CA 94596 Taxpayer ID # 68-0061821 3. Amendment Date. The effective date of this Contract Amendment/Extension Agreement is March 31, 2002. 4. Extension of Term. The term of the above described' Contract between the;parties hereto is hereby extended from March 31,2002 to June 30,2002)unless sooner terminated as provided in said contract. 5. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by $10,000 to a new total Contract Payment Limit of$43,000. 6. Signatures. These'signatures attest the parties' agreement'hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CQNTRACTOR Approved: Chair,..Boarp of Supervisors By By Recommended by Department ( esignate business capacity) By [7esignee Date ByIA2 166 2d� 1=4t LLIM9� (Designate business capacity) Date 21 t 2'/0 22- [Form approved by County Counsel] Nuc to to Corttr ctor:For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice president and Signature 8 must be that of the secretary or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. MMsr;, G:\GrpData\SpDlst\Contracts\Gray Amendment#2.doc' CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of On before me, Date Nanta and Title of OtP ,e g.,"Jane Doe.Noldry Public") personally appeared ger . Name(s)W Signer(s) personably known to me ❑ proved to me on the basis of satisfactory evidence to be the person whose nam ,s re subscribed to the within ins ument and acknowledged to me Afie- )executed the same in hi hei' authori ed N,4t� Y CUtNtd1NGH�41N capacity 164, and that by her/ e ._ N° Commission 12 tt313 signature on the instrument the person(s , or Notary'PubIic-Calif the entity upon behalf of which the person Contra Costa County; acted, executed the instrument: M9'C0mm.5Pk%May23,Z03 WITNESS my hand and official seal. Place Notary Seal Above Silyinature of Notary P OPTIONAL Though the information below is not required by law,it may prove valuable to persons,relying on the document' and could prevent fraudulent removal and reattachment of this form to another document: Description of Attached Document Title or Type of Document: � ,A,12 #J Document Date: Number of Pages; Signer(s)Other Than Named Above: Capacity(les) Claimed by Signer Signer's Name: ❑ Individual Top of thumb here D Corporate officer—Title(s):, ❑'`Partner—❑Limited ❑ General 11 Attorney in Fact ❑' Trustee ❑ Guardian or Conservator ❑' Other: Signet is Representing: V 1997 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91.313-2402 Prod.No.5907 Reorder:Call Toll-Free 1-800-876-6627