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Home My WebLink AboutMINUTES - 03262002 - C21 O: BOARDOF SUPERVISORS AS THE BOARD OF DIRECTORS, CANYON LAKES GHAD FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE: March 26, 2002 SUBJECT: APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract amendment between the Canyon Lakes Geologic Hazard Abatement District and William R. Gray and - Company, Inc.;Danville area, District III. (WO 5148) SPECIFIC REQUEST(S):OR RECOMMENDATION(S)&BACKGROUND ARID JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract amendment between Canyon Lakes GHAD and William R. Gray and Company, Inc. for administration, project management and other professional services related to the Canyon Lakes GRAD on an interim basis until scope of services and contract can be negotiated with William R. Cray and Company for calendar years 2002 and 2003,increasing the payment limit by $30,000 to a new payment of limit of$340,000 and extending the contract time limit from March 31 2002 to June 30, 2002. II. Financial Lmpct: There is no impact to the County General Fund. The Canyon Lakes GHAD is funded through special; assessments on properties within the boundaries of the Canyon Lakes GRAD. The Canyon Lakes GHAD will fund 100%. Continued on Attachment:X SIGNATURE:4t tA. L Z-1kEECOMMENDATION OF COUNTY ADMINISTRATOR !,APPROVE OF BOARD COMMITTEE �P'PROVE OTHER SIGNATURE(S): ACTION OF BO NMarch 26, 2002 APPROVED AS RECOMMENDED X.2L OTHER VOTE OF SUPERVISORS UNANIMOUS(ABSENT IV I hereby certify that this is a true and correct copy of an action taken and entered on the minutes AYES: NOES' of the Board of Supervisors on the date shown: ABSENT: ABSTAIN: ATTESTED: March 267 2002 JOIN SWEETEN,Clerk of the Board of Supervisors and County Administrator MM sr G\GrpData\SpDist\Board Orders\2002\03 March\03-26-02 BO-Canyon.Lakes GHAI7 doc Grig.Div Public Works(Special Districts).. By af! ,Deputy Contact:' Melissa Morton2252} _ cc: Co ",Ad. Accounting Auditor-Controller William R.Gray `. SUBJECT: APPROVE and AUTHORIZE the Chair, Board of Supervisors, to execute a contract amendment between the Canyon Lakes Geologic Hazard Abatement District and William R. Gray and Company, Inc.,Danville area, District III. (WO 5148) DATE: March 26, 2002 PAGE 2 IIl[. Reasons for Recommendations and Background: The Contra Costa County Public Works Department,who acts as a liaison between the District and the Board of Directors under the provisions';,of a Joint Exercise of Powers Agreement dated July 15 1986 (Resolution 86/408), initiated an effort last fall'on behalf of the Board of Directors to seek qualification statements and proposals for consultant support services for the Canyon Lakes'GHAD for calendar year 2002 and beyond. The process has been completed and.the Department is prepared to recommend award of'a contract for calendar years 2002 and 2003 to William R. Gray and Company, Inc., Walnut Creek,California. The Public Works Department will be recommending modifications to the existing Joint Exercise of Powers Agreement (JEPA)'between the County and the GRAD. If these changes are approved, they could impact the Scope of Services and contract' language with William R. Gray and Company. Therefore, it is recommended that the Board execute an extension of the current agreement to facilitate continued management of the CHAD. William R. Gray and Company concurs with the recommendation to extend their existing contract on an interim basis. Consequently, an additional contract amendment extending the contract to June 30, 2002 and increasing the total payment limit by $30,000 is also recommended for approval by the Board. IV. Consequences of Neattive Action: Board approval is necessary to continue the management of day-to-day operations within the District. Contra Costa CountyNumber#W05148 Standard Form 5/95 Fund/Org # 7761 AMENDMENT/EXTENSION'AGREEMENT Account# Other# 1. Identification of Contract to be Amended', Number: Effective'bate:' ,January 1, 1999 Department: Contra Costa County Public Works Department Subject: Management Services for the Canyon Lakes'GHAD 2. Parties. The County of Contra Costa,:California (County),for its Department named above, and the following named'Contractor mutually agree and promise as follows:` Contractor: William R Gray and Company, Inc. Capacity: Contractor Address: 1820 Bonanza Street,Suite 204 Walnut Creek, CA 94596' Taxpayer ID# 68-0061821 3. Amendment Date. The effective date of this Contract Amendment/Extension Agreement is March 31, 2002. 4. Extension of Term. The term of the above described' Contract between the;.parties hereto is hereby extended from March 31, 2002 to June 30,2002, unless sooner terminated as provided in said contract. 5. Payment Limit Increase. The payment limit of the above described Contract between the parties hereto is hereby increased by $30,000 from $120,000' for calendar year 2001 to a newtotalContract Payment Limit of$340,000. 6. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR Approved: ClAir, Boardf Supervisors By B = > y Recom err ed by Depart nt ?�.' By L= ; ( esignate business capacity) Designee Date -z- lak'In By; AhAt ' Whi, -IAZ (Designate usiness capaci Date 1�'f��i' [Form approved by County Counsel] Note to Contractor:For corporations(profit or nonprofit),the contract must be signed by two officers. Signature A must be that of the president or vice president and Signature 8 must be that of the secretary;or assistant secretary(Civil Code Section 1190 and Corporations Code Section 313). All signatures must be acknowledged as set forth on page two. Mtvl:sr,', G:\GrpData\SpDist\ContractslCanyon Lakes GHAD-Gray Amendment#2 doc CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT I State of California County ofss. On �akc' - before me, Date NaYne and Title of Ofri (e "Jane Doe Public" personally appeared Na igner(s) rson y known to me ❑ proved to me on the basis of satisfactory evidence to be the perso s) whose nam& -is/ subscribed to the within instrument and acknowledged to me thatebir e xecuted the same in hl author' d NANCY CUNNINGHAM ca acit s and that b Cornfttissiort##1221 p y�� y' has/M a their Notc y Pubtic-CoUt(Snfat signature on the instrument the person, or Contra the entity upon behalf of which the persons ` ' acted, executed the instrument. WITNESS my hand and official seal. Place Notary Seal Above nature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons rely' on the do ment and could prevent fraudulent removal and reattachment of this form to another doc Description of Attached Docurnent Title or Type of Document: G1-r�� Document Date: Number of Pages: Signer(s)Other Than Named Above; Capacity(les) Claimedby Signer Signer's Name: ❑ Individual Top of thumb here'' ❑ Corporate Officer—Title(s): ❑ Partner—❑Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑>s Guardian or Conservator ❑ Other: Signer Is Representing: 1997 National Notary Association•9350 De Soto Aver,P.O Box 2402-Chatsworth,CA 91313-2402 Prod.No.5907 Reorder:Call Tolf-Free 1-800-876-6827