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HomeMy WebLinkAboutMINUTES - 03192002 - C25 BOARD OF SUPERVISORS FROM: MAURICE SH'IU, PUBLIC WORKS DIRECTOR DATE: March 19, 2002 SUBJECT: APPROVE Addendum No. 1 for the Buchanan Field Airport Apron and Taxiway Project, Concord area. jCDD-CP # 98-67] (District IV) AIP Project No.: 3-06-0050-11, County Project No.: 4855-4666-SAS-6X5304 Specific Request(s) or Recommendation(s) & Background & Justification 1. RECOMMENDED ACTION: APPROVE prior issuance of Addendum No. 1 for the Buchanan Field Airport Apron and Taxiway Project. !I. FINANCIAL IMPACT: This Addendum has no negative financial effect on the project budget or the General Fund.'This project is funded by Federal Aviation Administration (90%), State (4.5%), and County Enterprise funds (5;5%) Continued on Attachment: X SIGNATURE COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE :-APPROVE OTHER SIGNATURE{S): Q, ACTION OF BOARIYON e W rc /t z e'77 APPROVED AS RECOMMENDED ER VOTE OF SUPERVISORS I hereby certify that this is a true and correct copyof an —< - UNANIMOUS{ABSENT € , ) action taken and entered on the minutes of the Board AYES: NOES: ABSENT: ABSTAIN; of Supervisors on the date shown. BF:mp G:\Grp©ata\Design\Board Orders\BO 2002\Buchanan Field Airport Apron Taxiway.doc ATTESTED: F` Y Orig.div: Public Works(Design Division) John Sweeten, Clerk of the Board df Supervisors and Contact: Bill Fernandez(313-2294) County Administrator cc: E.Kuevor,<CAO Auditor-Controller Community Development PIN Accounting Construction K.Freitas,Airport By Deputy SUBJECT: APPROVE Addendum No. 1 for the Buchanan Field Airport Apron and Taxiway Project, Concord area;. [CDC?-CP # 98-67] (District IV) AIP Project No. 3-06-0050-11, County Project No.: 4855-4666-SAS-6X5304 DATE: March 19, 2002 PAGE: 2 III. REASONS FOR RECOMMENDATIONIBACKGROUN On February 5,2002,the Board of Supervisors approved plans and specifications for this project. Addendum No. 1 is needed to clarify the awardcriteria and forms to be included' in the bid package for the project. IV. CONSEQUENCES OF NEGATIVE ACTION If Addendum No. 1 is not approved, the bidder may not understand the award process and may not submit the;,proper DBE documentation. Ann N `!tit No- 1 to the Project Specifications and Contract Documents for construction of Buchanan Field Airport Taxiway "E" Rehabilitation Federal AIP No.: 3-06-0050-11- County Project No: 4855-4666-SAS-6X5304 The "Construction Industry Survey", referenced in Section 25.5, BIDDER SURVEY, page I- 17 was not included in the bid package. Attached:: is a copy of the "'Construction Industry Survey"to be used as directed in the bid package: The"List of Subcontractors and DBE's" to be submitted with the bid proposal, referenced in the first paragraph of Section 26.2 DBE INFORMATION was not included. The attached "List of Subcontractors and DBE's" shall be used in preparation of the bid proposal to list all subcontractors and DBE's, and to be submitted with the proposal documents at the time of . bid The time for submission of DBE information referenced in the second paragraph of Section 26.2 DBE INFORMATION is modified to read::"...4:00 p.m. within two working days..." The Project Specifications and Contract documents book is to be submitted in its entirety, additional copies of the following documents are being provided' for use by the contractor for completion and submittal after'bid opening, or at the bidders discretion the documents may be completed in the Project Specifications and Contract Documents book and submitted with the bid,proposal: Page B-15 "Disadvantaged Business Enterprise Assurances Affidavit" Page B-16 "Disadvantaged Business Enterprise Intended Participation Affidavit' Page B-17 "Disadvantaged Business Enterprise Intended Participation Affidavit Attachment" Page B-18-22 "Contra 'Costa;County Public Works Department Bidder DBE Good Faith Efforts"' Workbook Page B-23-24 "Bidder DBE Information Form" Bidder must acknowledge receipt of this Addendum. Acknowledgment must be shown in the space provided below and returned with the Bid Proposal prior to the date and hour set for the opening of bids, 2:00 p.m. on Tuesday, March 12 2002: Acknowledged: Bidder: By: r� Title: �l 1 Date: 1L c. BF:bt a:r3tpData\Des(gn1B(LL>A(P 11\ADDENDUM 1.doc CONSTRUCTION INDUSTRY SURVEY CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT 255 Glacier Drive,Martinez,CA 94553 FAX: (926)313-2333 E-mail:pwdesign@pw.co.contra-costa.ca.us CONFIDENTIAL INFORMATION NOTICE: To the extent;permitted by taw, your responses to those questions noted with an asterisk r)wilt a held in confidence and will not be shared with other firms without your consent. Please complete the following questionnaire: A. Firm Name: Contact Person: Mailing Address: ree ox Slate, Zip' Phone No.: ( ) Fax No.: t ) E-mail Address: B. is your firm a licensed Contractor in the State of California? Yes © No ❑ If yes, please enter your Contractor's License Number and class(es) Is your firm certified as a Disadvantage Business Enterprise (DBE) with the California Department of Transportation (required by 49 CFR Pert 6)? Yes CI No 0 If yes, please enter your certification number *In what year did your business start under its current name (required under 49 CFR Part 26)? Year C. Cross Annual Receipts:` *What was your firm's average',dross annual receipts for the last three years (required under 49 CFR Part 26)' 0 Less than $1 Million 13 Less than $15 Million 13 Less than$5 Million 0 More than $15 Million D Less than $10 Million D. Prior Biel History: Approximately how many times in the past year has your firm quoted (successful or not) work, materials, products or services for a Contra Costa County Public Works Department construction project at any level as a prime contractor, subcontractor, supplier, manufacturer, trucker or professional service"provider? E. Business Activities: Please check the appropriate box(es) next to those items below that best describes the work, materials, products or services provided by your firm. Check all boxes that apply. 1. Contractors (i.e. prime or subcontractor) © Bridge construction 13 Reinforced concrete(structural) 11 Pavement'grinding 0 Minor concrete: sidewalk,curb,etc. Cl general contractor,highway/street.constr. © Reinforcing bar installation D Drainage system(pipe) 13 Highway and street paving ©Traffic barriers/guardrails • Drilling/Pile driving ® Highway and street sign installation D Traffic Control—Construction Q Earthmoving/grading ®Land clearing and demolition D Traffic signals D Erosion control d Landscape installation D other: 13 Fence Construction 13 Pavement striping/marking Page 1 of 2 2. Construction Materials: 1 —Supplier 2—Manufacturer 3— Materials Broker 133 123 123 01]1771 Aggregates/Rock []p❑ Landscape plantings 111111 Stormdrain pipe—plastic [1[3[3 Asphalt concrete [p[E] Lumber 111313 Traffic signal hardware 000 Fence 11;[30 Portland cement concrete 111311 Trafftc signak fight poles [3[3[] Guard railing 0[3[] Retaining wall materials 1100 "traffic sign sldelineators 11[1[7 Geotextiles/Eng. Fabrics 011❑ Reinforcing bar steel 1100 Traffic paint(Thermoplastic ❑©C] Liq.Asphalt/Emulsions ❑Qp Stormdrain pipe—concrete 13011 Other: ❑[]❑ Landscape irrigation ❑011 Stormdrain pipe-metal materials 3. Trucking and Equipment Rental: 1 —Trucking 2—Truck Broker 3—Construction Equipment Rental (unoperated) 123 123r 123 ❑[]C7 Equipment Transport ❑F©Q Misc. Construction Equipment ©[)[1 Other: Renta! []11C] Heavy Equipment 11110 Dump Trucks Rental 4. Professional Services (Consultant): ❑ Airport Design ❑ Environmental(CEQA/NEPA) ❑ Insurance 0 Bonds ❑ Environmental—Soils Contamination Q Landscape Architecture 0 Bridge Design ❑ Flood Control Design ❑ Land Surveying-Aerial 11 Construction Loans © Geotechnical 11 Land Surveying-Ground [3 Construction Management(Inspector © Highway/Road Design ❑ Real Property Appraisal [ other: *F. Emergency Response(Optional): The Public Works Department may be required in times of emergency to procure services and supplies during non-work hours. If you are interested in such an opportunity, please provide contact person(s) and non-work hour phone numbers below: Name 24 Hour Phone Number Name 24 Hour Phone Number Thank you for your cooperation in completing the form. If you have any questions, please contact us at (925)313-2230 or by e-mail at pwdesign@pw.co.contra-costa.ca.us. MLH:sg G.1GrpData\Design\CTDBE Forms_Exhibitftontractorinto 2.doc 10/23/00 Page 2 of 2 'M 3ut�x, 3E �' ss: :pfi,"'•f�7=�'"19r ;•a'3?rs`�'fUN°'�: ? '�(!:�-.xne..:` fir..-. �:x.C- snx,. � '�:s�-�`.'vxEq��"..�' � n•..-�-.Hnn+�s-^w�r�'4-�....- -�'a��::: -�-�{x n P o' 16 N a can aM�c r BUCHANAN MW,AIRPORT CONTRA COSTA COUNTY,CALIFORNIA TAXIWAY E REHABILITATION AIP PROJECT NO.3-06-0050-11 COUNTY PROJECT NO.455-4666-SAS-6XS304 DISADVANTAGED BUSINESS ENTERPRISE ASSURANCES AFFIDAVIT The undersigned, fully cognizant of the requirements and of the goal established, hereby certify that in the preparation of this bid for federal aid project. (CHECK ONE) The established goal for DBE'participation will be met and agreements have been made with certified DBFs,or The bidder has not met the goal prior to the submission of the bid and has made good faith efforts to do so THIS AFFIDAVIT MAY NOT BE REVISED OR CORRECTED AFTER SUBMISSION©F"THE BID. In accordance with the Instructions to Bidders, the bidder shall specify its DBE participation on the "DBE intended Participation Affidavit",or provide documentation of its good faith efforts,by 4.00 pain.no later than the second'w+orking day following the bid opening. Name of Firm Signature Title Subscribed and sworn to me before this day of ,24 My commission expires: Notary Public Buepaauana Field Airport Proposal Documents Taxiway it RetaaEbitittdoa► B-15 � in DISADVAN'T'AGED BUSINESS ENTERPRISE INTENDED PARTICIPATION AFFIDAVIT Sheet___of Directions: 1:. This farm must reflect the information included on the individual affidavit attachment for each DBE. 2. The form must be signed by an officer of the contractor(s). 3. The affidavits must be submitted by 4:00 p.m.no later than the second working day after bids are opened. CA.LTRANS Cert.No.& Type of Work DBE Credit Name of Firm (1)Total Dollar Value of Commitments (2)Contract Bid Total Percent of Contract Bid (Divide Line_1 by Line 2) Subscribed and sworn to before me this day of Name of firm Signature Title Buchanan Field Airport Proposal Documents Taxiway;E Rehablittation B-16 DISADVANTAGED BUSINESS ENTERPRISE INTENDED PARTICIPATION AFFIDAVIT ATTACHMENT` Dire r#ions a An officer of the contractor(s)must sign this form. A separate affidavit must be submitted for each proposed DBE. All partial bid items must be fully explained. If not, the DBE will be considered to be responsible for the entire item. The affidavits must be submitted by 4;00 p.m.no later than the second working day after the bids are open. DBE Informatign (attach additionalsheets as necessary) Caltrans Cert.Na.and Name of Firm: List items of work separately. Item Amount DBE Partials must be explained.(Use (not to exceed bid amount) Credit($) additional sheets'in same form is necessary. Total Contract r ert�ication. I certify that: • my company has accepted a proposal fi-om the DBE named above. * my company has notified the proposed DBE of the contracted DBE r commitment and this agreement is to be performed in accordance with DBE provisions of the contract. • my company's use of the proposed DBE!for the items of work listed above is a condition of the contract award. + my company,will invite the proposed DBE to attend the partnering and/or preconstruction conference. * my company is required to snake sufficient reasonable efforts to (sub) contract either the same or other work to an alternative certified DISE equal to the,amount to attain the DBE commitment if a certified DBE is unable or unwilling to perform any part of the intended work. • 1 understand that failure to comply with the,information shown on this form will be considered grounds for contract sanctions, . I declare under penalty of perjury in the second degree,and any other applicable state or federal laws,that the statements made'on this document are true and complete to the best of my knowledge. Prime Contractor Name: Date Officer Signature and Title Suchsnsn'Field Atrpurt Proposal Documents Taxiway E Rehsbtiltation 8-17' Emn M &WASSoa tes Im 2. Al)'trER1"ISEA2Ehl'T Not less thanaten (lo) days prior to bid opening, the bidder advertised for sub-bids from interested DBEs. The advertisement trust be specific to the project, not generic, and may not be a plan holder advertisement provided by the publication. It should include at a;minimum the following information: I. agency project name; 2. name of bidder 3.' items of work available for subcontracting, 4.. a contact person's name and telephone number; 5. engineer's estimate ofentire project 6. information on the availability of plans and specifications;and 7, the bidder's policy concerning assistance to subcontractors in obtaining bonds„lines of credit,and/or insurance. The wording'of the advertisement shall not exclude or seriously limit the number''of potential respondents. REE?I1 D DOC,'[TlrMTJTATION:For each publication submit a copy of the advertisement showing the date of publication and the name of the'newspaper/publication. Name of Publication Dates of Advertisement 3. 1 WRITT N NOTICES TO DBEs Not less than ten (lo) days prior to bid opening, the bidder sent written notices to certified DBEs soliciting their interest in receiving sub bids from them. The DBEs solicited shall'be DBEs that offer services or furnish materials consistent with the needs of this project.Notices should include at a minimum the following information. (1) Agency project name; (2) bid opening date, (3) risme of the bidder (4) bidder's'contact person's name,address,and telephone number; (5) description of entire project;- (6) identification ofitems'to be subcontracted; (7) bidder's bond requirements,if any: (8) working days in the contract, (9) engineer's estimate of entire project; Buchanan Fldld Airport Proposal Documents Taxiway E'Rehibllttation' B-19 can CONTRA COSTA COUNTY PUBLIC WOKS DEPARTMENT a BIDDER DBE GOOD FAI'T'H EFFORTS Project Name: Bidder:, Address:: Project No.: Person completing this form: Fed.Proj.No.: Name: Phone No.: Signature: As specified in Section 3-1.03,"Good Faith Effort,"of the contract special provisions,all bidders shall submit the following information to demonstrate that a good faith effort to meet the DBE goal has been made if their BIDDER DBE INFORMATION formm indicates that the DBE goal will not be met. Even if the bidder's BIDDER DBE INFORMATION form indicates the DBE goal will be met,bidders should submit the following information to protect their eligibility for award of the contract. This is important because the submittal of only the BIDDER DBE INFORMATION form will not normally provide sufficient information to demonstrate that a good faith effort was made. A bidder may not meet the DBE goal after the submittal is analyzed for various reasons,e.g.,if the subcontractor submitted by the bidder was not certified on the date bids werc;;opened,or if the bidder made a mathematical error. The following items are listed in the above mentioned Section 3-1.03 of the special provisions: 1. SUFFICIENT WORKIDENTIFIED FOR DBEs The bidder, in preparation'for advertising and soliciting sub-bids from interested DBEs, shall identify items of work, including materials,to make available to DBE firms. As a part of identifying the items of work,,the'bidder, where appropriate, shall break down the contract work items (including those items normally performed by the bidder with its own forces) into economically feasible units to facilitate DBE participation. Itis the bidder's responsibility to demonstrate that sufficient work to meet the LOBE goal was made available to DBE firms. REQUIRED DOCUMXNTATION-List the items of work for which the bidder requested sub bids or materials to be supplied by DBEs. Items of won"m serialsmade available to DBEs to bid: Buchanan Field Airport Proposal Documents Taxiway E'Rehabilitation 8-28 �r� �AEecdeies�nc: r Names of reeJected DBEs and the reasons for the bidder's rejection of the DBEs; Names of subcon tors l' ufacturers or truckers at were sele ted ver DBEs luted aboxe and the reasons for that choice: S. ASSISTANCE TO DBEs .�. Bidder assisted interested DBEs in such areas as obtaining bonding, lines of credit, equipment, supplies, materials, or insurance and providing any technical assistance or information related to the plans, specification, and requirements of the project, excluding supplies, and equipment the DBE` subcontractor purchases or leases from the prime contractor or its affiliate: RE—QM—RED DOCUMENTATION: List below each certified DBE to which such assistance was provided: a. the name of the DBE firm; b. date assistance given; c. contact person with DBE firm; d. telephone number of contact person with DBE firm; e. Explain assistance provided to the DBE 'firm (such as obtaining bonding, lines of credit, or insurance). Assistance provided: Buchanan Field Airport . Proposal Documents Taxiway ERehabilitation B-21 curs = kr. (10)Other pertinent information such as where to obtain the plans,specifications and other requirements. The bidder also followed up the initial solicitation by contacting each DBE to determine with certainty the DBE's interi+sst in the project. REQUIRED DOCUMIENTATION:a.Submit a copy of each letter sent to certified DBEs for each item of work identifiedin item 1 above. If there is only one master notification,then a copy of the letter, along with a;listing of all recipients,will suffice. Faxed copies must include the fax transmittal confirmation slip showing the date and time of transmission. Mailed letters must include copies of the metered envelopes or certified mail receipts;and b.list the DBEs names,the dates and method used for following up initial solicitations(such as certified mail or fax)to determine with'certainty whether the DBEs were interested. Submit copies of telephone logs,follow up letters,signed return receipts,fax logs with the date,time,and fax number or fax numbers with date and time fax was sent.Mailed letters must include copies of metered'envelopes. Names of DBEs Notified Dates of Initial Solicitations Follow-Up Methods&Dates 4. NEGOTIATED IN GOOD FAI'T`H The bidder,has negotiated in good faith with all interested DBEs and did..not unjustifiably reject as unsatisfactory bids or proposals prepared by any DBE. Since the utilization ofavailable DBEs is expected,only significant price differenc 'will be considered as cause for rejecting such DBE bids. REOUIRED DOCUMENTATION: Submit the following: a. the names of all DBE subcontractors, suppliers, manufacturers, and truckers who submitted bids that were not accepted for any project work and the dollar amount of their bid or quote; b. the names of the subcontractor,' supplier, manufacturer, or trucker that was selected over a DBE firm and the dollar amount'of their bid or quote; and c. The reason(s) for the bidder's choice of firm(s)accepted/selected and rejected Buchanan Field Airport Proposal'Documents Taxiway E'Rehabilitatton B-20 *MA81gE�a,Ix. 5-7 AmMoNAL Goo iArm EFFORTS Bidder contacted DBE-related agencies, organizations or groups, or took other proactive steps for assistance in cont&cting,recruiting and using DBE firms. REQ1�D DOC."JMENTA TI, :Submit the following: a. the names of agencies,organizations or groups contacted; b. date contacted,' C. telephone number of agency; d. contact arson with the agency, e. response received fon the agency;(i.e.lists,Internet page,letters,etc)and f. Any additionaldata to support demonstration of good faith efforts to contact,recruit, and utilize DBE firms on this project. . Mame of Method/Date of Aaency/Orearuzation Contact Results Amy a ditonal data to support a demonstration of good faith efforts: NOTE:>; USE ADDITIONAL SK`I'S OF PAPER IF NECESSARY. 'APPROPRIATE DOCUMENTATION SUCH AS COPIES OF NEWSPAPER ADS,LETTERS SOLICITING BIDS,FOLLOW-UP LE ITERS,CERTIFIED MAIL,RMJRN RECEIPTS,FAX LOGS, . AND TELEPHONE LOGS SHOULD ACCOMPANY THIS FORM'' Duchamm Fidd Airport Proposal Documrats Taxiway E'Rehabilitation 13-22 1A ' ti 1 IL VA It to to 10 0. cVK +� o It r W ' l W Ido/ Yui �1 W a