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Home My WebLink AboutMINUTES - 07172001 - C.137 �,Rej; rization of Contra Costa County Library Commission ,,.lune0, 2001 Page 1 s --L Contra TO: BOARD OF SUPERVISORS w:;;��. ='z Costa FROM: Anne Cain, County Librarian °s;A-ceiiti` County DATE: July 17, 2001 SUBJECT: Reauthorize County Library Commission for Five Years July 1, 2001 - June 30, 2006 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: REAUTHORIZE the Contra Costa County Library Commission for five years for the period of July 1, 2001 through June 30,2006. FINANCIAL IMPACT: None BACKGROUND: At the Library Commission meeting held on May 24, 2001, the Commissioners voted to request that the Library Commission be reauthorized for five years. The Commission was originally established for a two-year period and has recently been reauthorized annually. The reauthorization process and the subsequent appointment of new Commissioners can be lengthy because it requires the concurrence of the Board of Supervisors and the Mayor's Conference followed by each jurisdiction or organization following its own procedure for making appointments. At the May 24,2001 Commission meeting,Commissioners felt that a longer term for the Commission would allow the Commissioners to more ably carry out their role as an advisory body to the Board of Supervisors and the County Librarian. Since its creation ten years ago,the Library Commission has well carried out its primary purposes by: CONTINUED ON ATTACHMENT: ® YES SIGNATURE: _-f-RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE ,,-`APPROVE OTHER SIGNATURE(S): ACTION OF BOAR7o/July 17, 2001 APPROVERS RECOMMENDED X OTHER VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF X UNANIMOUS(ABSENT none AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE AYES: NOES: BOARD OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Contact: ATTESTED Jul 2001 JOH W TEN,CLERK THE BOARD OF cc: County Library SUP RV ORSAND CO .TY DMI RATOR County Administrator County Auditor By Deputy \\nt-lilesvr\admin\commissi\O I-02\bosreauth.doc Rea thorization of Contra Costa County Library Commission '',June 30, 2001 Page 2 • Providing a community linkage to the County Library by exchanging and providing information about the library to a variety of community organizations • Providinga forum for the community to express its views regardingthe goals and operationsof the County Library • Providing a link between the cities and towns and the County and Library Administration through the appointees from the cities and towns • Keeping the Board of Supervisors informed about library needs and community expectations for the library • Participating and providing leadership in all efforts to insure a stable and adequate funding level for the libraries in the County • Improving the public's understanding of library services and providing Library Administration with a better understandingof the public's needs The Commissioners concluded that it is in the public's best interest to have a Library Commission and that the members of the Commission can offer increased stability by extending the term of the Commission. Individual appointmentsto the Commission will continue to be two years,with no limit to the number of consecutive terms. History of the reauthorization of the Library Commission: 1991 - 1993 On March 12, 1991 the Contra Costa County Board of Supervisors,with the agreement of the Contra Costa Mayors' Conference, initially established the Contra Costa County Library Commission for a two-year term from March 15, 1991 through March 14, 1993. Contained within the original March 15, 1991 Board Order creating the Commission is the process whereby the Library Commission can be continued for additional periods of time: "...the Commission...may be continued for additional periods of time,with the approval of the Mayors' Conference and the Board of Supervisors." 1993-1995 On February 23, 1993 the Board of Supervisors reauthorized the continuation of the Library Commission for a one- year term to March 14, 1994. At the same time the Mayor's Conference approved the continuation of the Library Commission for a two-year term until March 14, 1995. On January 25, 1994 the Board of Supervisors extended the life of the County Library Commission for one year until March 14, 1995. 1995 - 1997 On March 14, 1995 the Board of Supervisors extended the life of the County Library Commission for two years until March 14, 1997 and the Mayors Conference concurred on April 6, 1995. 1997-1998 On January 28, 1997 the Board of Supervisors reauthorized the County Library Commission for one year until March 15, 1998 and the Mayors Conference concurred in the reauthorization on March 6, 1997. 1998-1999 At its meeting on June 18, 1998 the Contra Costa County Library Commission requested that the Board of Supervisors and the Mayors Conference reauthorize the Commission for a one-year period from July 1, 1998 through June 30, 1999. The Commission members felt it was important to continue the existence of the Commission for an additional year because of the continuing issues facing the County Library. At its meeting on September 3, 1998 the Contra Costa Mayors' Conference to reauthorizedthe County Library Commission for the same period of time. 1999-2000 On August 17, 1999 the Board of Supervisors reauthorized the County Library Commission for one year until June 30, 2000 and the Mayors' Conference concurred in the reauthorization on September 2, 1999. 2000-2001 On July 18, 2000 the Board of Supervisors reauthorized the Contra Costa County Library Commission for one year from the period July 1, 2000 through June 30, 2001 and the Mayors' Conference concurred in the reauthorization on July 28,2000. \\nt-filesvr\admin\commissi\01-02\bosreauth.doc CONTRA COSTA COUNTY LIBRARY INTER-OFFICE MEMO 646-6423 Fax: 646-6461 To: Patricia Molloy, Clerk of the Board From: Corinne Kelly, Executive Secretary Subject: July 17, 2001 Board Order C.137, Reauthorize the Library Commission for five years. Date: July 26, 2001 I received back the approved Board Order to reauthorize the County Library Commission for five years. I noticed that Anne Cain, County Librarian, did not sign it. I am enclosing a copy of the Board Order with her original signature. Please include it in the records of this action. Thank you. JUL 3 0 2001 i CLfFir., APP TSTA CpALs BOARO O:\C OMMISSI\01-02\ClerkOfBOS.DOC Rea.ii:thorization of Contra Costa County Library Commission �� 1 June 30, 2001 ` Page 1 -41 Contra k. TO: BOARD OF SUPERVISORS Costa FROM: Anne Cain, County Librarian °srt-C6County DATE: July 17, 2001 SUBJECT: Reauthorize County Library Commission for Five Years July 1, 2001 - June 30, 2006 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: REAUTHORIZE the Contra Costa County Library Commission for five years for the period of July 1, 2001 through June 30, 2006. FINANCIAL IMPACT: None BACKGROUND: At the Library Commission meeting held on May 24, 2001, the Commissioners voted to request that the Library Commission be reauthorized for five years. The Commission was originally established for a two-year period and has recently been reauthorized annually. The reauthorization process and the subsequent appointment of new Commissioners can be lengthy because it requires the concurrence of the Board of Supervisors and the Mayor's Conference followed by eachjurisdictionor organization following its own procedure for making appointments. At the May 24, 2001 Commission meeting,Commissioners felt that a longer term for the Commission would allow the Commissioners to more ably carry out their role as an advisory body to the Board of Supervisors and the County Librarian. Since its creation ten years ago,the Library Commission has well carried out its primary purposes by: CONTINUED ON ATTACHMENT: ® YES SIGNATURE: _✓RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE ,/APPROVE OTHER SIGNATURE(S): ACTION OF BOARTO July 17, 2001 APPROVES RECOMMENDED X OTHER VOTE OF SUPERVISORS: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF —UNANIMOUS(ABSENT nope ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE AYES: NOES: BOARD OF SUPERVISORS ON THE DATE SHOWN. ABSENT: ABSTAIN: Contact: ATTESTED July 2001 JOH W ETEN,CLERK THE BOARD OF cc: County Library SUP RV ORSAND CO NTY DMI RATOR County Administrator County Auditor By Deputy \\nt-filesvr\admin\commissi\O I-02%osreauth.doc Reauthorization of Contra Costa County Library Commission June 30, 2001 Page 2 • Providing a community linkage to the County Library by exchanging and providing information about the library to a variety of community organizations • Providing a forum for the community to express its views regarding the goals and operations of the County Library • Providing a link between the cities and towns and the County and Library Administration through the appointees from the cities and towns • Keeping the Board of Supervisors informed about library needs and community expectations for the library • Participating and providing leadership in all efforts to insure a stable and adequate funding level for the libraries in the County • Improving the public's understanding of library services and providing Library Administration with a better understand ingof the public's needs The Commissioners concluded that it is in the public's best interest to have a Library Commission and that the members of the Commission can offer increased stability by extending the term of the Commission. Individual appointmentsto the Commissionwill continue to be two years,with no limit to the number of consecutive terms. History of the reauthorization of the Library Commission: 1991 - 1993 On March 12, 1991 the Contra Costa County Board of Supervisors,with the agreement of the Contra Costa Mayors' Conference, initially established the Contra Costa County Library Commission for a two-year term from March 15, 1991 through March 14, 1993. Contained within the original March 15, 1991 Board Order creating the Commission is the process whereby the Library Commission can be continued for additional periods of time: "...the Commission...may be continued for additional periods of time,with the approval of the Mayors' Conference and the Board of Supervisors." 1993-1995 On February 23, 1993 the Board of Supervisors reauthorized the continuation of the Library Commission for a one- year term to March 14, 1994. At the same time the Mayor's Conference approved the continuation of the Library Commission for a two-year term until March 14, 1995. On January 25, 1994 the Board of Supervisors extended the life of the County Library Commission for one year until' March 14, 1995. 1995 - 1997 On March 14, 1995 the Board of Supervisors extended the life of the County Library Commission for two years until March 14, 1997 and the Mayors Conference concurred on April 6, 1995. 1997-1998 On January 28, 1997 the Board of Supervisors reauthorized the County Library Commission for one year until March 15, 1998 and the Mayors Conference concurred in the reauthorization on March 6, 1997. 1998-1999 At its meeting on June 18, 1998 the Contra Costa County Library Commission requested that the Board of Supervisors and the Mayors Conference reauthorize the Commission for a one-year period from July 1, 1998 through June 30, 1999. The Commission members felt it was important to continue the existence of the Commission for an additional year because of the continuing issues facing the Count),Library. At its meeting on September 3, 1998 the Contra Costa Mayors' Conference to reauthorized the County Library Commission for the same period of time. 1999-2000 On August 17, 1999 the Board of Supervisors reauthorized the County Library Commission for one year until June 30, 2000 and the Mayors' Conference concurred in the reauthorizationon September 2, 1999. 2000-2001 On July 18, 2000 the Board of Supervisors reauthorized the Contra Costa County Library Commission for one year frorn the period July 1, 2000 through June 30, 2001 and the Mayors' Conference concurred in the reauthorization on July 28,2000. , \\nt-I ilesvr\admin\commissM I-02ftsreauth.doc