HomeMy WebLinkAboutMINUTES - 07102001 - SD.16 SLAP
To: BOARD OF SUPERVISORS CONTRA
FROM: JOHN SWEETEN, COUNTY ADMINISTRATOR ff�.` - `' COSTA
DATE: JULY 10, 2001 COUNTY
SUBJECT: APPROVE award of a contract to Taber Construction of Martinez, for $10,292,000
for construction of a new Family Law Center in Martinez and take other related
actions. (WH408B)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
ADOPT the attached Resolution authorizing the County Administrator or his Designee to execute a
construction contract with Taber Construction of Martinez, California, the lowest responsive and responsible
bidder, for construction of the new Family Law Center in Martinez.
FINANCIAL IMPACT:
Local bond funds have been set aside for the construction costs of this project. Debt service will be covered
through use of annual revenues from the Courthouse Construction Fund and other revenues achieved
pursuant to the County's Memorandum of Understanding with the Superior Court.
BACKGROUND:
On February 13, 2001 the Board of Supervisors approved the plans and specifications for the new Family Law
Center and authorized the County Administrator to request competitive bids for construction of the project.
O'Brien Kreitzberg, acting as agent for Contra Costa County, issued a Notice to Contractors on February 14,
2001. Bids were due March 22, 2001. The deadline for submitting bids was extended two times to
accommodate the addition of a project labor agreement. Five contractors submitted bids on May 17, 2001 with
the lowest price bid coming from Taber Construction; a woman owned small business headquartered in
Martinez. The County's Affirmative Action Officer evaluated Taber's good faith effort to comply with the County
Outreach Program and Mandatory Subcontracting Minimum documentation and found them acceptable on
June 5, 2001.
On June 11, 2001 the County Administrators Office notified Taber Construction of its apparent low bidder
status and authorized Taber to commence negotiations with the Contra Costa Building and Construction
Trades Council for a Project Labor Agreement (PLA). These negotiations were successfully concluded within
the specified time frames and the County Counsel Office approved the PLA as to form.
CONTINUED ON ATTACHMENT: V YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF CO MITTEE
_APPROVE OTHER
SIGNATURE(S):
ACTION OF BOA Jui 10 tib' APPROVED AS RECOMMENDED XXX OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
XK UNANIMOUS(ABSENT 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED July 10, 2001
JOHN SWEETEN,CLERK OF
THE BOARD OF SUPERVISORS
BY ,DEPUTY
Contact: George Roemer, CAO (5-1055)
cc: See Attached Resolution
DAMark's Dccuments\Board Order for testing.doc
BACKGROUND CONTINUED:
Taber's base bid of$10,280,000 exceeded the Architect's estimate of $8,500,000 by approximately 20%. An
extensive review and analysis of the bids indicates that market factors unrelated to the cost of local labor and
higher than expected costs for construction materials led to the increased bids. These market factors have
affected recent bids for important public buildings in the County such as the Martinez Health Center and
Laboratory, the County Juvenile Hall, a parking garage for the city of Concord, and the Walnut Creek City Hall
Expansion. The following table summarizes the bid results for these projects.
Project GC Plan Bidders Estimate Low Base Bid Variance
Holders
Martinez Health Center 6 3 $14,371,890 $16,128,000 12.22%
Juvenile Hall 10 8 $24,543,416 $26,784,000 9.12%
Concord Parking Garage 10 1 5 $5,670,000 $7,550,046 33.16%
Walnut Creek City Hall Approximate $10,000,000 $13,600,000 36.00%
Contra Costa Laboratory 10 5 $5,800,000 $6,369,300 9.82%
Family Law Center 15 5 $8,500,000 $10,280,000 20.94%
In addition to these market factors, the professional cost consultant may have undervalued the unique
elements of courthouse construction. Construction costs for durable architectural finishes such as stainless
steel, concrete, and stone all exceeded the estimated unit prices.
The new Law Center will provide desperately needed space for family court operations. Current facilities do
not provide adequate space for attorneys, litigants, facilitators, and security. Family Court Services, an
essential element of the family court program, is currently housed in leased space on Escobar Street thereby
impeding efficiency and increasing court operating costs.
If authorized by the Board of Supervisors the County Construction Administrator will award the contract and
issue a Notice to Proceed by August 15, 2001. Construction completion is targeted for February 2003.
Page 2 of 2
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Resolution on July 10, 2001, by the following vote:
j' AYES: SUPMISORS GIOIA, GERBER, DeSa UT , =VER and UITE4A
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Resolution No. 2001/303
Subject: Award of Contract for Family Law Center
751 Pine Street Martinez, California
Budget Line Item No. 4033-4408
Authorization No. 0928-WH408B
Bidder Total Amount Bond Amount
Taber Construction $10,292,000 Payment:
4776 Pacheco Blvd. . (Base Bid +Alternate No. 1) $10,292,000
Martinez, California Performance:
$10,292,000
Arntz Contracting
19 Pamaron Way
Novato, CA
Dennis J. Amoroso
70 Gold Street
San Francisco, CA 94113
West Bay Builders
615 Lindaro Street
San Rafael, CA 94901
Ralph Larson and Son
507 O'Neil Avenue
Belmont, CA 94002
The above-captioned project and the specifications therefor having been previously approved,
Addendum A, B, and C having been issued and approved, and bids having been duly invited and
received by the Office of the County Administrator on May 17, 2001; and
The Board,on April 10,2001, having approved the issuance of a bid addendum extending the bid
opening date to May 17, 2001 and requiring the successful bidder and all subcontractors to sign a
project labor agreement("PLA")containing certain specified provisions as a condition of working on
the project and as a material condition of the contract and contract award,and Addendum C having
been issued pursuant thereto; and
The bidder listed first above, Taber Construction ("Taber"), having submitted the lowest
responsive and responsible bid; and
The County Affirmative Action Officer having evaluated all of the documentation of good faith
effort submitted by Taber and having reported that Taber has complied with the requirements of the
County's Outreach Program; and
The County Counsel's Office having reviewed the proposed PLA between Taber and the Contra
Costa Building and Construction Trades Council and having reported that the PLA complies with
requirements stipulated by this Board; and
The County Administrator recommending that the bid submitted by Taber is the lowest responsive
bid, and this Board concurring and so finding;
AWARD OF CONTRACT TO TABER CONSTRUCTION FOR FAMILY LAW CENTER
MARTINEZ, CALIFORNIA JULY 10, 2001
NOW, THEREFORE, the Board finds, determines and orders as follows:
The Board DETERMINES that Taber as the lowest responsive and responsible bidder, has
complied with the project specifications and requirements of the County Outreach Program, and the
Board WAIVES any irregularities in such compliance; and
The Board ORDERS that the contract for the furnishing of labor and materials for said work is
awarded to Taber Construction at the listed amount (Base Bid and Alternate 1) and at the prices
submitted in said bid, and that said contractor shall present two good and sufficient surety bonds as
indicated above, and that the County Administrator shall prepare the contract therefor; and
As a condition of the contract award, the Board FURTHER ORDERS that, before the contract is
signed by the County Administrator or his designee, the previously-negotiated and approved PLA shall
be signed by the contractor, the Contra Costa County Building & Construction Trades Council, and its
constituent trade unions; and
The Board FURTHER ORDERS that,after the contractor has signed the contract and returned it,
together with the bonds as noted above and any required certificates of insurance or other required
documents, and the County Administrator has reviewed and found them to be sufficient, the County
Administrator or his designee is authorized to sign the contract for this Board; and
The Board FURTHER ORDERS that, in accordance with the project specifications and/or upon
signature of the contract by the County Administrator or his designee, any bid bonds posted by the
bidders are to be exonerated and any checks or cash submitted for security shall be returned; and
The Board FURTHER ORDERS that the County Administrator or his designee is authorized to
sign any escrow agreements prepared for this project to permit the direct payment of retention into
escrow or the substitution of securities for withheld funds, pursuant to Section 22300 of the Public
Contract Code; and
Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under
.Public Contract Code Section 4107 and 4110 to the County Administrator or his designee; and
Pursuant to Public Contract Code 20142 the Board DELEGATES to the County Administrator
or his designee the authority to execute written change orders to the above referenced contract
provided the additional cost for any single change order does not exceed $150,000; and
Pursuant to Labor Code Section 6705,the Board FURTHER DELEGATES to any registered civil
or structural engineer employed by the County the authority to accept detailed plans showing the design
of shoring, bracing,sloping or other provisions to be made for worker protection during trench excavation
covered by that section.
I hereby certify that this is a true and correct copy
of an action taken and entered on the minutes of
the Board of Supervisors on the date shown:
ATTESTED: July 10, 2001
JOHN SWEETEN, Clerk of the Board of
Supervisors and CountyAdministrator
By 1i l/ ,Deputy
Contact: George Roemer, (925) 335-1055
cc: County Administrator's Office
County Counsel
Affirmative Action Officer
Auditor-Controller
Taber Construction (via CAO)
Surety (via CAO)
Ross Drulis Architects (via CAO)
O'Brien Kreitzberg (via CAO)
Superior Court (via CAO)
RESOLUTION NO. 2001/303
REQUEST TO SPEAR FORM
(THREE (3) MINUTE LIMIT)
i
Complete this form and place it in the box near the speakers'
rostrum before addressingtheBoard.
Name:�� �C�1'�ODt� Phone:
Address: ! � ���c�� City: M 1
I am speaking for myself or organization: �� U ► yTzl-
(name of organization)
CHECK ONE:
I wish to speak on Agenda Item # S� �b Date: 0-0
My comments will be: general for against
I wish to speak on the subject of
I do not wish to speak but leave these comments for the
Board to consider:
REQUEST T y l
- O SPEAK FORM LJ
. (THREE (3)MINUTE LIMIT)
Complete this form and place it in the box near
'the
�speakers' rostrum before addressing the Board.
ean
Name: \ U1D 6 E V A.2-2-677— C�� —F— Phone:
Address: City: "p�
I am speaking for myself or organization: !�7U
(name of organization)
CHECK ONE:
I wish to speak on Agenda Item# Date
My comments will be: general for against
I wish to speak on the subject of '50. /-(:,
I do not wish to speak but leave these comments for the Board to Consider:
M )0-e 6-hAJ cc-f I gZ
J
UD 6 5?1 Nei d- 1 u 9?9 fi-77E09' 6