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Home My WebLink AboutMINUTES - 07102001 - C.6 (2) C• b TO: BOARD OF SUPERVISORS FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR DATE` July 24, 2001 SUBJECT: DECLARE and FIND that an emergency exists and AUTHORIZE the Public Work Director to proceed with the repair of the Briones Valley Road Bridge, Brentwood area. Project No.:-0662-6U4849-64, CP# 01-42 0662-6U4094-01 SPECIFIC REQUEST(S) OR RECOMMENDATION (S) & BACKGROUND AND JUSTIFICATION I. Recommended Action: 1. DECLARE and FIND that an emergency exists and AUTHORIZE the Public Work Director to proceed with the repair of the Briones Valley Road Bridge, Brentwood area. 2. FIND, based on the evidence set forth below and as contained in the minutes of the Board meeting, pursuant to Public Contract Code Sections 22035 and 22050,that an emergency exists, commencing on or about July 11, 2001,that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action described in this order is necessary to respond to the emergency. 3. AUTHORIZE the Public Works Director to proceed in the most expeditious manner to replace the bridge and allow the closure of Briones Valley Road for the duration of construction in the Brentwood Area. 4. DIRECT the Public Works Director to make periodic reports to the Board of Supervisors, as required by Public Contract Code 22050 to enable the Board of Supervisors to determine that there is a need to continue the emergency action. Continued on Attachment: X Si nature: _ RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(SI: ACTION OF BOARD ON JULY 24, 2003APPROVED AS RECOMMENDEDxxOTHER I hereby certify that this is a true and correct copyof an action taken and entered on the minutes ofthe Board of Supervisors on the date shown. VOTE OF SUPERVISORS ATTESTED: JULY 24, 2001 UNANIMOUS (ABSENT 1V ) John Sweeten, Clerk of the Board of Supervisors and AYES: NOES: County Administrator ABSENT: ABSTAIN: FN:mp G:\GrpData\Design\Board Orders\BO 2001\Briones Valley Road Emergency.doc Orig Div: Public Works(Design Division) By Deputy Contact: Bill Fernandez (925)313-2294 cc: E.Kuevor,CAO Auditor-Controller Community Development PW Accounting Construction SUBJECT: DECLARE and FIND that an emergency exists and AUTHORIZE the Public Work Director to proceed with the repair of the Briones Valley Road Bridge, Brentwood area. Project No.:-0662-6u4e49.94, CP# 01-42 DATE: July 24, 2001 0662-6U4094-01 PAGE 2 5. WAIVE the County Outreach Program requirements for construction contracts, purchasing contracts, and professional service contracts. II. Financial Impact: There is no impact to the General Fund. The total cost of repairs cannot be fully determined at this time, but staff is developing estimates to expeditiously complete the bridge replacement. The bridge replacement will be funded by Local Road Funds (100%). Ill. Reasons for Recommendations and Background: The bridge on Briones Valley Road over an unnamed creek in the Brentwood area was built an unknown number of years ago. It is a wooden deck supported by round timbers, which sit on a stacked, grouted rock foundation. In early February 2001 the condition of the bridge was noted in a routine bridge inspection.A project was set up to replace the bridge in 2002. Recent inspections showed that the level of deterioration has progressed to a much more advanced level. The wooden abutment caps are heavily rotted and crushed. The timbers which support the decking appear solid, but on closer inspection exhibit excessive deterioration to the point that four of the eight are hollow shells with very little, if any structural capacity. Due to these factors the bridge is in imminent danger of collapse. We recently received correspondence from the East Diablo Fire Protection District, dated July 11, 2001, indicating that they consider the road a vital artery to provide emergency services to the area and requesting the immediate replacement ofthe bridge. It is our current plan to utilize a portion of the recently dismantled"Bailey"style bridge,which served as the Delta Road crossing to Holland tract. This is a temporary military structure, which will provide for quick construction of the crossing, and reestablishing emergency vehicle access as well as public access to the area. Community Development has determined the project to be statutory exempt from the California Environmental Quality Act, (CP# 01-42). Pursuant to the provisions of Section 22035 and 22050 of the Public Contract Code, when appropriate findings of an emergency are made by the Board of Supervisors, the norrnal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findings and direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the bridge, prolonging impacts to local access and result in the continuing lack of access by emergency vehicles to provide for the safety of the general public. 08/06/01 MON 13:51 FAX 925 313 2333 CCC PUBLIC WORKS ►s s COB 1A001 WRITE IT DON'T S" IT DATE: August 6, 2001 TO: Emy Sharp—Clerk of the Board FROM: Bill Fernandez- Desig> g w SUBJECT: Briones Valley Road Bridge Emy— This is to inform you that in the rush to prepare the original Board Order for the Briones Valley Road Bridge emergency declaration, the project number was incorrect(y typed_ The correct project number is 0662-6U4094-01. By this letter I am authorizing you to correct the July 2e Board Order (Item C-6) and any associated paperwork to reflect the correct pro)ect number. 1 apologize for the confusion. G:1GrppataSDesignlBILLIFORMSIwipsl_wPD Recorded at the request of: IIII III III I III II III III I III IIII II III I IIII I II IIII II Contra Costa County CONTRA COSTA Co Recorder Office Public Works Department -Recorder Engineering Services Division Return to: DOC— 2001-0218249-00 Public Works Department Friday, JUL 27, 2001 09:20:58 Engineering Services Division FRE $0.00 Tt 1 Pd $0.00 Nbr-00004617557Rr 1.1 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on July 24, 2001 by the following vote: AYES: SUPERVISORS GIOIA, GLOVER, GERBER AND UILKEMA NOES: NONE ABSENT: SUPERVISOR DESAULNIER ABSTAIN: NONE RESOIXT'ION NO.: 2001/336 SUBJECT: Accept Completion of Improvements for Subdivision 8132 (:Rosincress .Park), Dougherty Valley area. The Public Works Director has notified this Board that the improvements in Subdivision 8132(Rosincress Park)have been completed as provided in the Subdivision Agreement with Shapell Industries of Northern California heretofore approved by this Board in conjunction with the filing of the Subdivision Map.. G:\Grpllata\EngSvc\130\2001\BO 7-24-Ol.doc TR:lap Originator: Public Works(ES) 1 hereby certify that this is a true and correct copy of an action Contact: Teri Ric(313-2368) cc: Public Works-Tax J.D.95-2578030 taken and entered on the minutes of the Board of Supervisors R.Bruno,Construction Div. on the date shown. J.Florin,M&T Lab L Bergeron,Mapping Div. Tickle File—5-24-02 Recorder(via Clerk),then PW Engineering Scrviccs Current Planning,CDD ,ATTESTED: JULY 24 , 2001 CSAA—Cartog Debbie Chamberlain,City of San Ramon JOHN SWEETEN, Clerk of the Board of Supervisors and Joye Fukuda,City of San Ramon County Administrator Chris Truebridge,Shapell Industries Jim Gold,Shapell Industries Shapell Industries of Northern Califomia r 100 Milpitas Blvd. Milpitas,CA 95035 By_ Deputy American Casualty Company of Reading,PA 21650 O.cnard Strect,Ste.760 Woodland Hills.CA 91367 RESOLUTION NO. 2001/ 336