HomeMy WebLinkAboutMINUTES - 06052001 - C.170 To:pp6- 16 ARD OF SUPERVISORS
,F:
FROM: Barton J. Gilbert, Director of General Services :- ,- - Contra
ol.
= fr Costa
DATE: . May 22, 2001
County
SUBJECT: REQUEST TO PURCHASE VEHICLES/EQUIPMENT ON
BEHALF OF THE HEALTH SERVICES DEPARTMENT YOUTH,
FAMILY& COMMUNITY SERVICES PROGRAM
SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. APPROVE and AUTHORIZE the Fleet Manager to purchase (1) seven-passenger green mini van on behalf
of the Health Services Department Youth, Family & Community Services Program.
2. AUTHORIZE the attached appropriation adjustment transferring$20,110.00 from Health Services Department
to General Services/Fleet Services for this purchase. Funding for the purchase cost will be provided from a grant
that needs to be spent by June 301, 2001.
BACKGROUND:
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicles and
equipment. Based on a review of the need for the new vehicles/equipment and consideration of alternative fueled
vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by
the County Administrator for consideration by the Board of Supervisors.
4 CONTINUED ON ATTACHMENT:_YES SIGNATURE:
L-RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTE
--'APPROVE OTHER
r'
SIGNATURE(S):
ACTION OF BOARD N Ji t n p S 9001 APPROVED AS RECOMMENDED X X OTHER
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT NONE )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:
CC: General Services—Admin I HEREBY CERTIFY THAT THIS IS A TRUE
Fleet Division AND CORRECT COPY OF AN ACTION TAKEN
Count Administrator AND ENTERED ON THE MINUTES OF THE BOARD
Y OF SUPERVISORS ON THE DATE SHOWN.
Auditor-Controller June 5 2001
Health Services Department ATTESTED
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
y
F:\VehicleReplacementBoardOrders\HealthSvcs\BrdOrder Purch 7PassMiniVan Grn HSDept5222001.doc Page 1 of 1
M382(10/88)
AUDITOR CONTROLLER USE ONLY
CONTRA COSTA COUNTY Final Aproval Needed By:
APPROPRIATION ADJUSTMENT
T/C 27 0 Board Of Supervisors
0 County Administrator
ACCOUNT CODINGI BUDGET UNIT s : Health Services-Substance Abuse 0466 Pae 1 of 1
EXPENSE
ORG'N. SUB-ACCT. EXPENDITURE ACCOUNT DESCRIPTION < DECREASE > INCREASE
5900 2320 Outside Medical Services 20,1100.66!s
4263 4953 Autos and Trucks 20,110 .QIj
COPY
20,110 # 20,110 'Q:O
Approved EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
To transfer funds from Community Substance Abuse Services
By: Date: Division to Fleet Opertions to cover requested purchase of a
/ 7-passenger van. This van will be used to transport youth
COUNTD Ify�ISTRATOR clients and families to treatment facilities, prevention and
By: ! Date: recovery activities.
BOARD OF SUPERVISORS
YES:
NU: NONE
John Sweeten,Clerk of the Board of HSD Controller 04/23/01
Supervisors and County Administrator SIGNATURE TITLE DATE
By: Date: June S , 2 ff ORGE WASHNAK
Appropriation APOO
appr adj 01.x1s Adj. Journal No.
4/23/013:48 PM
07.!05/01 MON 09:59 FAX 510 313 7088 couNTY SERVICE CTR
�vuc
VEHICLE AND EQUIPMENT REQUEST FORM
(Use a separate request for each vehicle request) p'
p � $t�SraFx/G�
Department: 064WN c✓• i to Oily. Date
Authorized Signatory
1. Description of vehicle or piece of equipment requested:
2. Reason for vehicle request: Ta 000e, •fib�'!Xf r7�
!Ae45 ,00- roW ry g?=&4
ES
ug FW e%v w6WmJr
3. Funding Source: �0 $9*V V&Vr! FST rJAA495 00 -0/
Is an appropriation adjustment needed Yes No
4. Is an alternative fueled vehicle acceptable: Yes No ?
If answer is no reason clean air vehicle will not work. •
8. If replacement vehicle, please show the following for vehicle to be replaced:
♦ vehicle number
♦ odometer reading
6. Reason purchase can not wait until next budget cycle: �AJd 5 7V g
t)Pf 3V ja2r o
a&.- &R sr-- t2hA5& os
r
FOR FLEET MANAUMENT C MPLETIM:
1. Inspection/evaluation by Fleet Ma t as to co 'dition .fof ve icle:
♦ Date of Inspection: `y ` ��' �G ,
• Make: Model:
♦ Year:
• ♦ Depreciation:
• Salvage:
• Estimated cost of request: /
♦ Condition of vehicle/equipment and life expectancy:
2. Fleet Management Signatory: w1 `
i
3. CAU Signatory: Approved Not Approved
4. Date for Board Order JUNE 5 , 2001
G:1Mgmt\Veh1c1e and Equipment Request Fonn.doc
3 ~WII.t"xnt B. WA11,1R. M. U. n
[_r� ' ..`j , CONTRA COSTA
CHI CK Di:t��rscii���.P� � JEIV.:D `.:.-'-�..;-'jam. COMMUNII1'
U"R«-UiR SUBSTANCE
2001 FEB. 2b P 12: 00 CONTRA COSTA ABUSE SERVICES
^r �� ( � { HEALTH SERVICES 597 Center Avenue, Suite 320
C�JNTY SEr:',.+�=o •_[P\ILf� Martinez, California
94553
Ph (92.5) 313-6300
fax (925) 313-6390
�N
TO: Joe Romiti, Fleet Manager
FROM: Chuck Deutschman, CSAS Director
By: Amalia Gonzalez del Valle, CSAS Program Manager
CC: George Khoury, HS Fiscal Officer
DATE: February 19, 2001
SUBJECT: Purchase of a Mini-Van for CSAS Youth and Family
This is a request to purchase a 7-passenger van for CSAS Youth, Family
and Community Services. The 12-passenger van we recently purchased
to transport youth clients and families to treatment facilities, prevention
and recovery activities has been transferred to Choices, the West County
Youth Drug Court treatment program administered by New Connections.
Funds for this purchase are to be charged to FY 2000-2001 Youth
Treatment Cost Center #5930. 61f you have questions contact Amalia at
313-6389 or delvalle@hsd.co.contra-costa.ca.us
The specifications for the van are a 7-passenge mini-van, color green,
cloth rather than vinyl seat coverings, painted CCC logo with legend that
reads:
Youth 8s Family
Community Partnerships & Partners in Recovery Alliance
Working Towards an Alcohol and Drug Free Contra Costa County
As soon as the requested vehicle is identified and a price determined,
please advise George Khoury at 5-5070 of the cost so he can make the
appropriation transfer before the end of the fiscal year. This is very
important because the cost of the van will be provided from a grant that
needs to be spent by the end of the fiscal year (June 30, 2001) or the
unspent amount will revert back to the Feds.
__s a C ;,^ur ,:5, sta c I:.s, _: t'a' :,.:,_verge •:y P1e[li•:alvies Centra Costa Em:ronmental Health Contra Costa Health Plan
�__d,-us':1ate As°r•gr? s •Conua C,-,=M w.ai I e;lth Con:re,Costa Puhlr;I-,eal:h Contra Costa Regional PA:oi;al Center • Centra Costa Health Centers