HomeMy WebLinkAboutMINUTES - 06052001 - C.157 T �/''/�
To: BOARD OF SUPERVISORS .
FROM: Barton J. Gilbert, Director of General Services � ; T:;_•
Contra
Costa
DATE: May 22, 2001 County
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SUBJECT: REQUEST TO PURCHASE VEHICLES/EQUIPMENT ON
BEHALF OF THE GENERAL SERVICES DEPARTMENT
GROUNDS/SPECIAL SERVICES DIVISION
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. APPROVE and AUTHORIZE the Fleet Manager to purchase (1) Ford 2001 F-150 Pickup on behalf of the
General Services Department/Grounds Special Services Division. This is a replacement vehicle for
Vehicle #5509.
2. AUTHORIZE the attached appropriation adjustment to appropriate accumulated depreciation and salvage
of$13,361 and the balance from department budget of$8,596 for total purchase price of$21,957.
BACKGROUND:
In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and
Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicles
and equipment. Based on a review of the need for the new vehicles/equipment and consideration of alternative
fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and
approved by the County Administrator for consideration by the Board of Supervisors.
A 2001 F-250 pick-up was erroneously ordered by the Purchasing Division. The Grounds Division of General
Services had identified the need for a replacement vehicle in 2001/02 budget. However, monies are available in
this year's budget to fund this purchase. We are, therefore, requesting approval to avoid re-stocking fees and to
purchase the vehicle this year.
If the Department is approved for this purchase in this fiscal year, then approximately $22,000 funding will be
available on Fleet's 2001/02 Replacement Budget for another vehicle to be purchased.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
ROVE OTHER
r
SIGNATURE(S):
ACTION OF BOA O June 5 , 2001 APPROVED AS RECOMMENDED xx OTHER
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT None )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:
CC: General Services—Admin I HEREBY CERTIFY THAT THIS IS A TRUE
Fleet Division AND CORRECT COPY OF AN ACTION TAKEN
Grounds Division AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
County Administrator
Auditor-Controller ATTESTED June 5 2001
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
F:\VehicleReplacementBoardOrders\GenSvcs\BrdOrder PurchFord F150Pickup5222001.doc Page 1 of 1
i
VEHICLE AND EQUIPMENT REQUEST FORM e1507-
(Use a separate request for each vehicle request) ,,,,
Department: General Se ices—Grounds/_ pecial Services Division Date : April 27, 2001
Authorized Signatory
1. Description of vehicle or piece of equipment requested: New pick-up truck which is requested
as replacement vehicle in 2001/02 fleet budget.
2. Reason for vehicle request: Purchasing erroneously ordered; if sent back would pay a re-stocking
fee. Grounds has requested two in next year's budget; as the Department has funds available this
year,we will purchase one of the requested replacement vehicles this year. The Grounds Division can
fund with accumulated depreciation and salvage from 3 power mowers which were replaced at a
lower cost. (These items did not require Board approval, as they are unlicensed.)
3. Funding Source: Salvage & depreciation; funds within budget
Is an appropriation adjustment needed? Yes
4. Is an alternative fueled vehicle acceptable: Yes No_X
If answer is no reason clean air vehicle will not work.
Vehicle has already been delivered.
5. If replacement vehicle, please show the following for vehicle to be replaced:
♦ vehicle number: 5509
♦ odometer reading: 113,126 miles
6. Reason purchase can not wait until next budget cycle: Vehicle already delivered.
FOR FLEET MANAGEMENT COMPLETION:
1. Inspection/evaluation by Fleet Management as to condition of vehicle:
♦ Date of Inspection: 4/30/01
♦ Make: Ford Model: F-250
♦ Year: 1989
♦ Depreciation: $12,361.00
♦ Salvage:_ $ 1,000.00
♦ Estimated cost of request: $21,956.40
♦ Condition of vehicle/equipment and life expectancy: Vehicle has high mileage;
body & interior are in poor
condition
2. Fleet Management Si natory: IiK-1& AzIc.)16— for Joe Romiti, Fleet Mgr.
3. CAO Signatory: �Z( 2� Approved P Not Approved
4. Date for Board Order: May 22, 2001
F:\pickup.doc