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HomeMy WebLinkAboutMINUTES - 06262001 - SD.4 , 4 TO: BOARD OF SUPERVISORS Contra FROM: INTERNAL OPERATIONS COMMITTEE ' Costa DATE: JUNE 26, 2001 s �asTA County SUBJECT: PROCESS FOR THE PERMITTING OF CHILD CARE FACILITIES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACCEPT report from the Community Development Department on the status of improvements to the process for the permitting of child care facilities, and DIRECT the Community Development, Building Inspection and Public Works Departments to expand the Land Use Permit Process pamphlet to include the development permit process, and to expand the survey data to include all Contra Costa cities. 2. ADOPT Resolution No. 2001/266 stating the principles and affirming the Board's longstanding commitment to encourage the establishment of quality child care facilities in the County, and FORWARD this resolution to the City/County Relations Committee for consideration and adoption. BACKGROUND: On May 23, 2000, the Board of Supervisors adopted recommendations on measures to facilitate the establishment of child care facilities in the County. These recommendations were the culmination of public roundtable meetings facilitated by staff of the Community Development, Public Works, Building Inspection Departments to determine what obstacles existed in establishing such facilities and how they might be overcome. At its first meeting, the 2001 Internal Operations Committee requested that a status report on the results of the implementation of the recommendations be presented approximately one year after the Board's May 23, 2000 adoption. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ; APPROVE OTHER SIGNATURE(S): JOHN GIOIA MARK DeSAULNIER ACTION OF BOARD ON i me 26, 2001 APPROVE AS RECOMMENDED OTHER XX On this date, the Board REFERRED this matter to the Children& Families Commission and REQUESTED that the Community Development Department verify the fees schedule for family day care and day care centers. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN MQL UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN:_ I' / ,/► p 1 ATTESTED c 1 Vl.i'l C/ �l[� ,10D ' CONTACT: JULIE ENEA (925)335-1077 JO N SWEETEN,CLERK OF HE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: INTERNAL OPERATIONS COMMITTEE STAFF COMMUNITY DEVELOPMENT DIRECTOR PUBLIC WORKS DIRECTOR BUILDING INSPECTION DIRECTOR BY 1- 1-1&1I11 wILI � UTY Permitting Process for Child Care Facilities June 26, 2001 Internal Operations Committee Page 2 On June 4, 2001, the Internal Operations Committee received a report, attached, from staff of the Community Development, Building Inspection and Public Works Departments on the status of the implementation of measures to streamline and improve the permitting process for child care facilities. In addition to the report, staff verified that the California Uniform Building Code will apply with regard to American Disabilities Act guidelines (example attached). Since only one application has been received for a child care facility permit, it is too early to determine if the measures taken to date have been effective. However, our Committee is satisfied that the requested measures have been and are being taken, and we recommend that the Board adopt the proposed statement of principles and provide additional direction to staff. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on June 26, 2001 by the following vote: st d . —,O AYES: Supervisors Gioia, Gerber, DeSaulnier, Glover and Uilkana `•' NOES: None ABSENT: None ABSTAIN: None Resolution No. 2001/266 Subject: Statement of Principles ) In Support of ) Affordable Quality Child Care ) WHEREAS, the Board of Supervisors recognizes that affordable quality child care is of critical importance to our community, and WHEREAS,the Board of Supervisors recognizes that the adoption of a Statement of Principles will reaffirm its longstanding commitment to encourage the establishment of quality child care in the County,and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors adopts the following Statement of Principles: ❖ The development of adequate, affordable and quality Child care in Contra Costa County shall be encouraged. ❖ The development of high quality child care and preschool facilities shall be encouraged in appropriate locations, especially in conjunction with schools, church facilities and centers of concentrated employment such as business parks. ❖ To obtain early input on the feasibility of child care development proposals, the pre-application process shall be encouraged. ❖ Child care and preschool facilities in residential and commercial land use designations where safe vehicular access and effective buffering of neighboring residences can be achieved shall be encouraged. ❖ When significant demand for child care and preschool facilities is created by new development projects, such facilities shall be provided in accordance with the General Plan and applicable ordinances. ❖ The location of child care facilities in residential neighborhoods, employment centers, at school sites, hospitals, and religious facilities, parks and along transit routes shall be supported. ❖ Temporary child care facilities, as a management tool for the efficient and timely development of permanent facilities, shall be supported. ❖ Participation in efforts to coordinate child care programs and fund raising efforts to meet child care needs throughout the County shall be encouraged. ❖ Public awareness of the variety of needs and availability of resources for child care shall be fostered. ❖ Participation of parents, providers, public officials and employees in the planning and decision- making processes related to providing child care facilities shall be encouraged. BE IT FURTHER RESOLVED that the Board of Supervisors encourages each of the Cities in Contra Costa County to adopt the same, and facilitate the establishment of child care centers within their communities. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: June 26,2001 JOHN SWEETEN, Clerk of the Board of SuperLOA�dt& isors and CouCountyAAdminf Administrator By Deputy CONTRA COSTA COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 651 Pine Street,, N. Wing - 4th Floor Martinez, CA 94553 y�cbiJn� Telephone: 335-1210 Fax: 335-1222 TO: Internal Operations Corr-anittee FROM: Dennis M. Barry, Community Development Department By: Aruna Bhat, Principal Planner` DATE: June 4, 2001 SUBJECT: Status Report — Streamlining and facilitating childcare establishments This report is prepared in response to the Internal-Operations Committee's request for a status update on streamlining and facilitating childcare establishments. BACKGROUND INFORMATION: On May 23, 2000, the Internal Operations Committee forwarded their recommendations to the Board of Supervisors on streamlining and facilitating childcare establishments. The Board had authorized a study in response to concerns expressed by providers regarding the uncertainty of the regulatory process in establishing new faciltiites and/or expanding existing facilities. At:the May 23, 2000 meeting, the Board directed staff to do the following: -. 1. Prepare a statement of principles supporting childcare facilities and the preapplication process to assist childcare providers and forward it to the City/County Relations Committee for consideration and adoption. 2. Identify the fees required to establish and/or expand childcare facilities, and to make this information available for childcare providers early in the process. 3. Prepare an application package designed specifically for childcare applicants that include neighborhood guidelines and a land use permit flow chart. 4. Place a priority on childcare land use permit applications. 5. Pursue clearer guidelines in ADA legislation for childcare facilities. 6. Review the County's ordinance to see if any changes or modifications are required to facilitate childcare centers. 7. Request Proposition 10 funds to defray the cost of application processing and implement the recommendations of the Board. 8. Prepare a.childcare land use zoning report listing the regulatory processes in the various cities and the county. In addition, the Board of Supervisors requested the Proposition 10 Commission to take the preceding recommendations to the City/County Relations Committee and then to the Mayor's Conference for consideration and adoption. STATUS OF THE BOARD'S RECOMMENDATIONS: 1. Statement of Principles: Staff has prepared a draft Statement of Principles for the review of the Internal Operations Committee (attached). 2. Identification of Fees: Staff has identified the fees charged by Building Inspection Department, Public Works Department and Community Development Department. This fee information will be made available at the Application and'Permit Center and is being placed on the Department's web site. 3. : Application Package: Staff has put together an application package that includes a flow chart for application processing. The flow chart identifies the steps m the process. This information will also be placed on the web site. I 4. Priority on childcare applications: Staff at Community Development Department has been instructed to place a priority on childcare applications per the Board's direction. 5. ADA Guidelines: One of the primary concerns expressed by childcare providers was that the multiple handicap restroom requirements imposed to comply with ADA requirements were particularly burdensome. The Board directed the Building Inspection Department to pursue clearer guidelines. The Department will provide you an update regarding this matter at the meeting. 6. Modifications to County's childcare ordinance A family day care home for the protection and supervision of twelve or fewer children for periods of less than twenty-four hours per day is permitted by right on lots zoned for single family dwellings. No discretionary permitis required for such a family day care home. Recently, the California Child Day Care Facilities Act was amended to include up to 14 children in a family day care home. As such, the Community Development Department requires childcare facilities with 15 or greater children to apply for a land use permit, consistent with State Law. Staff will incorporate these State mandated changes to the Zoning Ordinance during the next update to the Ordinance. 7. Proposition 10 funds: Staff has contacted the members of the Proposition 10 Committee and has been informed that some Proposition 10 funds are available to expand and enhance the availability of quality childcare. The funds are available to childcare providers for site improvements, training of personnel, equipment rental etc. Under Prop 10 funding, County Departments are not eligible to defray the application processing fees. However, the individual applicants may still be able to procure these funds for site improvement costs. This information will be provided in the application packet that is being developed by the; County Community Development Department. If you have any questions regarding the information in the report, please contact Aruna Bhat at (925) 335-1219. i i i i i STATEMENT OF PRINCIPILIES - Draft WHEREAS, the Board of Supervisors recognizes that affordable quality childcare is of critical importance to our community, and WHEREAS, the Board of Supervisors recognizes that the adoption of Statement of Principles will reaffirm the longstanding commitment to encourage the establishment of quality child care in the County, and. NOW,THEREFORE, BE IT RESOLVED, that the Board of Supervisors ADOPTS the following Statement of Principles: • The development of adequate, affordable and quality childcare in Contra Costa County shall be encouraged. • The development of high quality childcare and preschool facilities shall be encouraged in appropriate locations, especially in conjunction with schools, church facilities and centers of concentrated employment such as business parks. • To obtain early input on the feasibility of child care development proposals, the pre-application process shall be encouraged. • Childcare and preschool facilities shall be encouraged in residential and commercial land use designations where safe vehicular access and effective . buffering of neighboring residences can be achieved. • Provide for childcare and preschool facilities in accordance with the General Plan and applicable ordinances, when significant demand for these facilities is created by new development projects. • The location of childcare facilities in residential neighborhoods, employment centers, at school sites, hospitals, and religious facilities, parks and along transit routes shall be supported. • Temporary childcare facilities as a management tool for the efficient and timely development of permanent facilities shall be supported. • Participate in efforts to coordinate childcare programs and fund raising efforts to meet childcare needs throughout the County. • Foster public awareness of the variety of needs and availability of resources for childcare. • Encourage parents, providers, public officials and employees to participate in the planning and decision-making processes related to providing childcare facilities. BE IT FURTHER RESOLVED that the Board encourages each of the Cities in Contra Costa County to adopt the same and facilitate the establishment of child care centers within their Communities. i I i I FEE SCHEDULE FOR FAMILY DAY CARE/DAY CARE CENTER Facility Plannin De artment :B..uildi' Pnblip''Works:Department g P D:e artmenf Small Family Day No Fee If a facility has six No traffic or drainage fee Care children or more, for existing building. (1-8 children) regardless if it is commercial or not it Single-family rate for Requires State Family pays commercial traffic fee & sq.ft. rate Day Care License$25 fee. for drainage fee apply to per year) new construction of home The only building to be used as business. Large Family Day No Fee fee that applies to Care existing structures Traffic fee is based on trip (9 to 14 children) are fees for generation for facility requires Business installation of ADA (typically based no.of License$50/ ear facilities. employees). Day Care Center Land Use Permit: $2,700 (15 children and (time and material.) for Building fees for Drainage fee would be on over) residential areas new construction sq.-ft.for new Requires Business Health Environmental Fee: are based on the construction License: $100 per year $33 square footage of from 1 to 30 children) $50 Fish and Game the are of the $30 for notification plus County. See table $1.50 per neighbor to be below. notified . .... .:.:.:.. .:... .... . . ..... :.: Buildin..:;Fees:for:New::Construction;'; :...::.. "_;: Public Works and Building Department Total of Fees School District West County-San Pablo $ 10.40 sq. ft. $ 1.65 sq.ft. $ 12.35 South County- $ 11.34 sq. ft. $ 1.65 sq.ft. $ 12.99 Blackhawk Central County- $ 1.98 sq. f. $ 1.65 sq.ft. $3.63 Lafayette North County- Concord $ 10.35 $ 1.65 sq.ft. $ 12.00 East County-Discovery $ 14.67 $ 1.65 sq.ft. $ 16.32 Bay . 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Staff Report Preparation M rY Hearing & Opportunity for Decision on Project Appeal of Decision Final Resolution of Application i WHEEL.STOP 48'MIN. PEDESTRIAN ROUTE / 11:12 \ 3N / MAX. \ ',.ID SLOPE }!8 MAX. ICD SIDE SLOPE z IQ o : CC) ; i STRIPES AT WON CENTER TYP.PAVEMENT ® I I SYMBOL i 9'-0' MIN. 9'-0-MIN. t-25'-O'MIN.AT TYP.ACCESSIBLE PARKING STALL 1 8'-0'MIN.AT VAN ACCESSIBLE PARKING STALL Figure 4.16b DOUBLE PARKING STALLS { 70 SO.INCH �$ ACCESSIBILITY SIGN i PEDESTRIAN ROUTE { 1:12 WHEEL STOP 1 � MAX SLOPE MAX FACE OF SIDE SLOPE STRIPES AT Q1RB 36'ON CENTER off' TYP.PAVEMENT SYMBOL 9A� 5'-WMIN.AT TYP.ACCESSIBLE PARKING STALL V-WMIN.AT VAN ACCESSIBLE PARKING STALL Figure 4.6c DIAGONAL PARKING STALLS ® calbo 49 r—WHEELSTOP 48- MIN. PEDESTRIAN ROUTE / 1:12 \ 3N lz / MAX. \ I. b z SLOPE MAX. SIDE SLOPE z a r — i . t ao ! STRIPES AT 3 36'ON CENTER 4 i TYP.PAVEMENT ® I SYMBOL � I 9'-0'MIN. 9'-0'MIN. ! L_�5_._O.MIN.AT TYP.ACCESSIBLE PARKING STALL I 8'-0'MIN.AT VAN ACCESSIBLE PARKING STALL t Figure 4.,6b DOUBLE PARKING STALLS 70 SO.INCH ACCESSIBIUTY SIGN i ' PEDESTRIAN ROUTE l 1:12 WHEEL STOP SLOPE SLO ® 1 Mx.. L FACE OF SIDE SLOPE ClJR6 STRIPES AT WON CENTER Nk. f off' TYP.PAVEMENT SYMBOL 9A� 5'4'MIN.AT TYP.ACCESSIBLE PARKING STALL 8'-0'MIN.AT VAN ACCESSIBLE PARKING STALL Figure 4.6c DIAGONAL PARKING STALLS ® calbo 49 i Except for door-opening widths and door swings, a clear, unobstructed access of not less than 44 inches shall be provided to water closet compartments and the space immediately in front of a water closet compartment shall not be less than 48 inches from the compartment door when closed. 111513.7.1.4 �rSix or More Stalls. Where six or more stalls are provided within a multiple-accommodation toilet room, at Least one stall shall comply with Sections 111513.7.1.2 & 3, and at least one additional stall shall be 36 inches wide with an outward-swinging self-closing door and parallel grab bars. 60" MIN. DOOR SWING OUT 60' MIN. DOOR SWING IN 3'y>• 'e�:Fi.�: �°�M-s:E: ::a'^ .�:.v'`r.':?;S'�; 'i tii�?�=�n'�a�a`;"F`d�' ;::3; Y[ d S�s3. co 24" MIN. 42" MIN. 36" MIN. GRAB BAR GRAB BAR C}- W / N FLUSH „ . ACTIVATOR m v / 34 ON WIDE z MIN. CLEAR SIDE /� 60" MIN. / DIAMETER CLEAR 30"X48" CLEAR SPACE O (J JJ L44" MIN_ CLEAR . 48" MIN.. _ Z/ \ LEVEL& y - 60" MIN. CLEAR DIAMETER ; i zCLEAR W / 0001 Figure 6.6 MULTIPLE ACCOMMODATION TOILET L17, C-4 v,�o - C PC 412. 2 ® ralhr, 91 Single-Accommodation Toilet Fac' • ' s 111513.7.2 General. There shall be sufficient space in the toilet room for a wheelchair measuring 30 inches wide by 48 inches long to enter the room and permit the door to close. There shall be in the room a clear floor space of at least 60 inches in diameter (See Figure 6.7), or a T- .shaped space (See Figure 6.8). No door shall encroach into this space. �.� The water closet shall be located in a space which provides a minimum 28-inch-wide clear space from a fixture .or. a minimum 32-inch-wide clear space from a wall at one side. The other side shall provide 18 inches from the centerline of the water closet to the wall. A minimum 48 inches of clear space shall be provided in fron of the water closet. All doors, fixtures and controls shall be o_n an accessible route. Refer to Figure 6.7a for minimum requirements for equivalent facilitation for existing buildings only. CEN�E RUSH 18•. OCENTERIJNE 18■ O 18 ACTIVATOR ON WIDE MIN. MIN. ISE MIN. SIDE N Q ■ 1� c •MIN. FLUSH TO EDGE ACTNAT FCI OSET TER— F, O OFC wow ON WIDE SIDE a• Q, Q N LIN Cr Q �' � A \ zo Q�� , U t g i8■ 2'MIN I 18• MI 91,MIN— MIN. SINGLE OCCUPANCY MULTIPLE TOILET TOILET STALL Figure 6.7 SINGLE-ACCOMMODATION TOILET FACILITIES ® calbo 92 r 4 Toilet Room Fixtures and Accessories 111513.9.1.1 Lavatory Fixtures. Lavatory fixtures shall have a clear floor space of 30 inches by 48 inches. Such clear floor space shall adjoin or overlap an accessible route and shall extend into the knee and toe space underneath the lavatory. The lavatory shall have a minimum knee clearance of 29 inches at the front and may reduced to 27 inches at a point 8 inches from. the front edge of the lavatory. All pipes and drains shall be sufficiently wrapped for knee or leg protection. See Figure 6.11 F - '31 X33 N N 1 KNEE CLEARANCE V TOE CLEARANCE 711 DEPTH Figure 6.11 LAVATORY FIXTURES 1115B.9.1.2 Mirrors. Mirrors shall be mounted with the bottom edge no higher than 40 inches from the floor. 111513.9.2 Towel, Sanitary Napldns, Waste Receptacles. Where towel, sanitary napkins, waste receptacles, and other similar dispensing and disposal fixtures are provided, at least one of each type shall be located with all operable parts, including coin slots, within 40 inches from the finished floor. See Figure: 6.9 ® calbo 96 Water Fountains (drinking) 111713.1.1 General. Where water fountains are provided, they shall comply with the following: ISee Figure 6.12 1117B.1.2 Alcoves. Water fountains shall be located completely within alcoves or otherwise positioned so as not to encroach into pedestrian ways. The alcove in which the water fountain is located shall not be less than 32 inches in width and 18 inches in depth. EXCEPTION.• When the enforcing agency determines that it would create an unreasonable hardslup to locate the water fountain in an alcove, the water fountain may project into the path o trave and the path o travel shall be iden4 ble to the blind as P 1 Pa f � Pa f � - follows. 1 A. The surface of the path of travel at the water fountain shall be textured so that it is clearly identifiable by a blind person using a cane. The minimum - tertured area shall extend from the wall supporting the water fountain to 1 foot beyond the front edge of the water fountain and shall a trend 1 foot beyond each side of the water fountain, or B. Wuig walls shall be provided on each side of the water fountain. The wing walls shall project out from the supporting wall at least as far as the water fountain to within 6 inches of the surface of the path of travel.Also, there shall be a minimum of 32 inches clear between the wing walls. 18 I 1a• s• I � 8•MIN►, I MIN. I •{ MqX I I s•MAI I f- 6-11 I 1. I I _! I Cl) Z_ I N i 32•M/N C 32•M/I�C� �A (a)ALCOVE INSTALLATION (b)NON-ALCOVE,WING WALL INSTALLATION 'r Figure 6.12 DRINKING FOUNTAINS e calbo 98 empy OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building 6S1 Pine Street, 11th Floor Martinez, California DATE: February 7, 2001 TO: DENNIS BARRY, Community Development Director CARLOS BALTODANO, Building Inspection Director MAURICE SHIU, Public Works Director TONY COLON, Community Services Director FROM: JULIE ENEaff to 10 Committee SUBJECT: REFERRAL TO E 10 COMMITTEE ON THE PERMITTING OF CHILD CARE FACILITIES On May 23, 2000, the Board of Supervisors adopted the recommendations of the Internal Operations Committee on streamlining the permitting of child care facilities and seeking the support of the cities on these recommendations.(see attached Board Order). The Internal Operations Committee would like you to prepare a status report on the results of the implementation of the recommendations, for consideration at its June 4, 2001 meeting. Please work together to prepare such a report and provide to me ten copies of the report and any other relevant materials you wish to share with the Committee no later than Monday, May 28 for inclusion in the Committee packets. Please contact me at 5-1077 if you have questions or would like to discuss this referral. cc: Aruna Bhat, Community Development Department TO. BOARD OF SUPERVISORS C. Contra FROM: INTERNAL OPERATIONS COMMITTEE CostaCOs my DATE: May 23, 2000 �...-- L SUBJECT: STREAMLINE AND FACILITATE CHILDCARE ESTABLISHMENTS ©)f T=; SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS 1. ADOPT a statement of principles supporting childcare facilities and the pre-application process to assist childcare providers, and FORWARD it to City/County Relations Committee for consideration and adoption. 2. DIRECT the Community Development Department, Building Inspection Department and Public Works Department to identify the fees required to establish and/or expand childcare facilities, and to make this information available for childcare providers early in the process. 3. DIRECT the Community Development Department to develop an application package designed specifically for childcare applicants that includes neighborhood guidelines and a land use permit flow chart. 4. DIRECT the Community Development Department to place a priority on childcare land use permit applications. 5. DIRECT the County Building Inspector to pursue clearer guidelines in ADA legislation for childcare facilities. 6. DIRECT the Community Development Department to review the County's childcare ordinance to see if any changes or modifications are required to facilitate childcare centers. 7. AUTHORIZE the Community Development, Public Works, and Building Inspection Departments to jointly request Proposition 10 funds to defray the cost of application processing and implement the recornmendations in this report. If Proposition 10 funds CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR X RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): AYLE B. U I L MARK DeSAULNIER ACTION OF BOARD ON May 23 , 2000 APPROVE AS RECOMMENDEDXX_OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN XX UNANIMOUS(ABSENT #3 ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: Amp May 23 , 2000 CONTACT:Aruna Bhat 925-335-1219 PHIL BATCHELOR,CLERK OF THE BOARD cc: Community Development Department-Dennis Barry OF SUPERVISORS AND COUNTY Building Inspection Department-Carlos Baltodano ADMINISTRATOR Public Works Department-Maurice Shiu Community Services Department-Tony Coldn. County Administrator-Julie Enea B ,DEPUTY CHILDCARE FACILITIES MAY 23, 2000 10 COMMITTEE RECOMMENDATIONS PAGE 2 cannot be obtained, AUTHORIZE that $10,000 of childcare mitigation fees collected by County be committed annually to defray the cost of processing childcare use permit applications to minimize the upfront costs incurred at the time of filing the application. 8. DIRECT the Community Development Department to develop a childcare land use zoning report listing the regulatory processes.in the various cities and the County to help childcare agencies navigate their way through city and county zoning requirements, and to explore making this information available through the County's web page with links to the web pages of incorporated cities in the County. 9. REQUEST the Proposition 10 Commission to take the preceding recommendations to the City/County Relations Committee and, then, to the Mayors' Conference for consideration and adoption. FISCAL IMPACT The cost to implement the recommendations in this report will be approximately $30,000 - $40,000. In addition, $10,000 will be required annually to reduce the use permit application fee for childcare providers. Since this work effort is directly related to providing additional childcare facilities, we recommend that funds be requested from the Proposition 10 Commission. If it is not possible to obtain Proposition 10 funds, then childcare mitigation fees or other sources of funding could be utilized. BACKGROUND INFORMATION On December 7, 1999,the County Board of Supervisors authorized the Community Development Department, Public Works Department and Building Inspection Department, with the assistance of the Community Services Department to conduct a joint staff study to identify opportunities within each Departments' purview that would assist in improving the availability of childcare in the County. The Board authorized this study in response to concerns expressed by providers regarding the uncertainty of the regulatory process in establishing new facilities and/or expanding existing facilities. IDENTIFIED ISSUES Community Development, Public Works, Building Inspection and Community Services Department staff met several times in the last four months to identify opportunities to facilitate the establishment and/or expansion of childcare facilities. Currently,an imbalance exists between the location of facilities and the areas of greatest childcare need. Childcare programs and facilities must be able to accommodate the variety of ages and interests of children throughout the County..In order to identify issues and concerns related to the establishment or expansion of childcare facilities, a public workshop/roundtable was held by County staff on January 26, 2000. The major issues identified by workshop attendees are as follows: (a) The need for recognition by cities and counties of the need for childcare facilities. (b) County pre-application process is helpful; this process should be available in cities. (c) Need advance notice of building permit, traffic and drainage fees. (d) Need predictable timeline for permitting. (e) ADA requirements that seem to be unnecessary for childcare facilities are imposed. (f) .Childcare centers are cost prohibitive in commercial areas, yet residents seem to resist sites in neighborhoods. (g) The building permit and planning process are expensive. (h) There have been cases where ADA requirements have been inconsistently applied to childcare projects. (i) There are varying design and parking standards among the different planning agencies in the County. CHILDCARE FACILITIES MAY 23, 2000 10 COMMITTEE RECOMMENDATIONS PAGE 3 DISCUSSION OF THE PROPOSED RECOMMENDATIONS In response to the concerns expressed at the workshop, staff prepared the following summary of the issues, followed by recommendations to address the concerns. These recommendations were considered by the Internal Operations Committee at its May 8, 2000 meeting and, with slight modifications, are commended to the Board of Supervisors for approval. A. The Need For Recognition By Cities And Counties Of The Need For Childcare Facilities One of the primary comments received at the workshop was the desire of the childcare providers for the County and the cities to adopt a statement of principles that support childcare facilities. The County General Plan clearly supports the establishment of childcare facilities. The following Goals and Policies are excerpted from the Public Facilities/Services Element of the County General Plan: 7-AS. To assist and encourage the development of adequate, affordable and quality childcare in Contra Costa County. 7-AT. To maximize parental choice for childcare options.in the community. 7-151. The development of high quality childcare and preschool facilities shall be encouraged in appropriate locations, especially in conjunction with schools, church facilities and centers of concentrated employment such as business parks. 7-152. Childcare and preschool facilities shall be consistent with residential and commercial land use designations where safe vehicular access and effective buffering of neighboring residences can be achieved. 7-153. Proposed development projects shall be required to provide for childcare and preschool facilities in accordance with the General Plan and applicable ordinances, when significant demand for these facilities is created by the projects. 7-154. Proposed commercial and residential projects which do not directly provide childcare or preschool facilities shall be required to comply with the provisions of the adopted childcare ordinance. 7-155. In order to increase parental choice, the location of childcare facilities shall be encouraged in residential neighborhoods,employment centers, at school sites, hospitals, religious facilities, parks and along transit routes. 7-156. Temporary childcare facilities should be allowed as a management tool for the efficient and timely development of permanent facilities. 7-157. The County shall encourage and participate in efforts to coordinate childcare programs and fund raising efforts to meet childcare needs throughout the County, through the establishment of the countywide childcare organization, as recommended by the Childcare Task Force. 7.158. The County shall foster public awareness of the variety of needs and availability of resources for childcare. 7.159. The County shall review and amend childcare regulations and the permitting process in order to simplify them, minimize fees and shorten the approval process. 7.160. The County shall encourage parents, providers, public officials and employees to participate in the planning and decision-making processes related to providing childcare facilities. In January 1988, the County adopted the Childcare Ordinance to implement, in part, the General Plan goals and policies. The County's childcare facilities ordinance permits the establishment of childcare facilities in all zoning districts upon obtaining a land use permit except in heavy industrial areas or- in areas that allow hazardous waste disposal. The purpose of the childcare facilities ordinance is to implement the childcare component of the Public Facilities/Services Element of the County General Plan. It recognizes that it is CHILDCARE FACILITIES MAY 23, 2000 10 COMMITTEE RECOMMENDATIONS PAGE 4 the developers' responsibility to address childcare needs associated with the development of their projects, and the establishment of such childcare facilities and initiation of services will help satisfy the childcare infrastructure requirements associated with new growth. The childcare ordinance requires any subdivision with less than 30 units to pay a childcare mitigation fee. Subdivisions with 30 or more units are required to provide a childcare facility on site or off site consistent with the needs assessment of the proposed development.The ordinance encourages coordinated use of recreational or common areas within projects, with churches, parks or community facilities as a secondary method to provide childcare facilities. The childcare ordinance also applies to non-residential projects having more than 100 employees or having a floor area of more than 15,000 square feet. As requested by the workshop attendees, staff recommends that a draft statement of principles supporting childcare facilities be prepared to submit to the Board for approval, upon which the Proposition 10 Commission should submit it for approval by the Gty/County Relations Committee and, then, to the Mayors' Conference for adoption by the cities. B. County Pre-Application Process is Helpful; This Process Should Be Available in Cities The County has a pre-application review that allows a prospective applicant to present ideas for a project in order to obtain feedback from various county agencies. This process ensures that the applicant has full knowledge of the planning process and the applicants are not caught by surprise with the regulatory process. The workshop attendees were supportive of this process and suggested that it be expanded to other jurisdictions. Staff recommends that as part of the statement of principles stated in (A)above, the pre- application process or other early staff involvement with childcare facility applicants should be encouraged in other jurisdictions. C. Need Advance Notice of Building Permit, Traffic and Drainage Fees The County Building Inspection Department provides a preliminary estimate of building permit fees for different projects including childcare facilities. A number of prospective applicants may not be aware of this service offered by the County and may not be taking advantage of the service. Staff recommends that the Community Development; Building Inspection and Public Works Departments identify the fees required to establish and/or expand childcare facilities and make this information available for childcare providers early in the process. D. Need Predictable Timeline for Permittin It takes approximately four months to process a land use permit application. The actual time on individual applications, however, vary based on the size of the project, the location, the traffic issues and the impact on the surrounding neighborhood. There are steps that can be taken both by the applicant and by the County to streamline the process. Staff recommends that the Community Development Department develop an application package designed specifically.for childcare applicants. The package would include neighborhood guidelines that are designed to assist potential childcare providers in avoiding conflicts with adjacent property owners. A planning guide that includes a land use permit flow chart and information to speed the processing of their permit application would also be included. The Community Development Department could also be directed to place a priority on childcare land use permit applications, to further reduce the processing time. CHILDCARE FACILITIES MAY 23, 2000 10 COMMITTEE RECOMMENDATIONS PAGE 5 E. ADA Requirements That Seem to Be Unnecessary for Childcare Facilities are Imposed Workshop attendees expressed the opinion that certain ADA requirements (restroom standards)were particularly burdensome to childcare facilities. Attendees related the cost of installing multiple handicap facilities that were not used. ADA and Building Code requirements are mandated at the State and Federal level, and local jurisdictions have no authority to grant deviations from the requirements. Legislative amendments are required prior to any changes. Staff recommends that the Cbunty Building Inspector pursue clearer guidelines in legislation for childcare facilities. F. Childcare Centers are Cost Prohibitive In Commercial Areas, Yet Residents Seem to Resist Sites in Neighborhoods The workshop attendees expressed concerns regarding neighborhood residents opposing locations of childcare centers in residential areas. A number of cities in the County require a use permit for large family childcare centers that provide care for 7 to 14 children. The County, however, requires a use permit only for childcare centers that operate with 15 or more children. No discretionary permit is required from the County for a family childcare center with up to 14 children. Good neighbor guidelines could be developed similar to the City of Walnut Creek and distributed to potential childcare providers to minimize resistance from neighbors. Staff recommends that the Community Development Department review the County's childcare ordinance to see if any changes or modifications are required to facilitate childcare centers. G. Building Permit and Planning Process Expensive The County land development program is fully supported by application processing fees. Staff reviewed the fees charged by the Public Works Department, the Building Inspection Department and the Community Development Department, and concluded that should funding be available, the cost of the land use permit application should be reduced. This would lower the "up front" costs to a potential childcare provider. A reduced deposit could be applied equally to all applicants. Since the planning deposit is $2700.00, a modest amount of funding could have a significant impact.' Proposition 10 was enacted by the voters of California in November 1998, creating a California Children and Families First Program which funds early childhood programs from revenues generated in the stage excise taxes on cigarettes and other tobacco products. A Contra Costa Commission of 9 members and 9 alternates was appointed by the Board of Supervisors and is currently working on a plan to expend the nearly one million dollars a month that comes to the County from the tax. The Commission is currently working on the plan to be submitted to the State about how the funds will be utilized. The final plan will be submitted by June 1, 2000. The funds are earmarked for children prenatal-5 years of age in three basic areas — child development, health and well-being, and parent education and family support. Staff recommends that the Community Developmen4 Public Works and Building Inspection Departments jointly be authorized to request funds from the Proposition 10 Commission to defray the cost of processing the applications. A small grant of$10,000 would reduce the application deposit from $2700 to $700.00 for the ¢5 childcare applications that are received each year. If Proposition 10 funds cannot be obtained, staff recommends the Board consider using a small portion of the childcare mitigation fee collected by County to defray the cost of processing the use permit applications. CHILDCARE FACILITIES MAY 23, 2000 10 COMMITTEE RECOMMENDATIONS PAGE 6 H. There Have Been Cases Where ADA Requirements Have Been Inconsistently Applied to Childcare Projects Some childcare providers have experienced differences in interpretation of ADA requirements by the County. Some concerns were also expressed,regarding differences in interpretations of Building Code. Since Code requirements vary depending upon the type and size of a project, different ADA requirements may .properly be applied to two childcare projects. Since ADA requirements are State Codes, staff is recommending that providers contact the State directly through a hotline provided solely to respond to ADA requirements. Staff recommends that the County Building Inspection Department work with the State to set up this hotline. As part of the pre-application process, prospective childcare providers will be made aware of how ADA code will vary based on the type of construction proposed. I. There are Varying Design and Parking Standards Among the Different Planning Agencies In The County The workshop attendees expressed concern regarding the varying design and parking standards in the cities and the County. Staff acknowledges that jurisdictions have different requirements regarding circulation, parking and other standards. Although staff is not recommending an attempt to have uniform planning standards among the 20 jurisdictions, we do recommend that a simple guide be developed which clearly identifies the design standards applied throughout the County. Staff also recommends that a childcare land use zoning report explain the regulatory process in the various cities and the County to help childcare providers navigate their way through city and county zoning requirements. This information could be made available through the County's web page with links to the web pages of cities in the County.