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135-0103/A.1.1
TO: BOARD OF SUPERVISORS
- Contra
FROM: BARTON J. GILBERT, DIRECTOR OF GEN.E.RA..L, SERVICES
Costa
DATE rune 26, 2001
T N County
SUBJECT: APPROVING►THE FiRST AMENDMENT TO I-FIE CONSULTING SERVICES
AGREEMENT FOR TENANT IMPROVEMENTS, 1200 HAIL AVENUE, RiCi-IN40ND
FOR EMPLOYMENTANI.) IiUMAN SERVICES DEPARTMENT(WW0085)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
i. RECOMMENDATION
A. APPROVE First Amendment authorizing extra work under the Consulting Services Agreement dated
Marcli G, 2001 with Arteclt Design Group, for architectural services for Tenant Improvements, 1200
Hall Avenue, Richmond for Employment and Human Services Department. The First Amendment
increases the scope of services and increases the payment limit from $291,275.00 to $431,025.00, an
increase of$139,750.00.
B. AUTHORIZE the Director of General Services to execute the First Amendment to the consulting
services agreement and to issue written authorizations for extra work, in addition to the authorization
for the First Amendment, provided that the cumulative total extra cost .for SL1cli additional
authorizations shall not exceed $25,000.00.
Ii. FINANCiA1, IMPACT
Sufficient funds are available in the budget of Employment and Human Services to cover this increase in
the Consultant's payment limit.
Ili. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. On Marcli 6, 2001 the Board of Supervisors approved and authorized the Director of General Services
to execute the original consulting services agreement with the Consultant. The agreement provided for
the schematic dcsign, design development, construction document phase, bidding phase and contract
administration services for tenant improvements of a 60,000 square foot facility at 1200 Hall Avenue,
Richmond for Employment and Human Services Department.
CONTINUED ON ATTACHMENT:- X_YES SIGNATURE: r
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
---APPROVE OTHER
SIGNATURE(S): •�
ACTION OF BOA APPROVED AS RECOMMENDED _ OTHER
VOTE OF SUPERVISORS �`
UNANIMOUS(ABSENT�l" V c 1
AYES: —NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE.
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE D TE SHOWN.
File: 305-0102/A.5 (m
County Administrator's Office ATTESTED �1 v
John ten, CLERK OF THE BOARD OF
S PERVISORS AND COUNT�&I IS�TRATOR
BYV. U
DEP TY
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APPROVING FIRST AMENDMENT TO CONSULTING 135-0103/A.1.1
SERVICES AGREEMENT FOR TENANT IMPROVEMNTS, ,lune 2G, 2001
1200 HALL AVENUE, RICHMOND FOR EMPLOYMENT
AND HUMAN SERVICES DEPARTMENT
B. The First Amendment increases the scope to provide:
1. Additional architectura' and consulting services for:
a. Exterior design documents for canopy treatments, signage, parking improvements, exterior
lighting and break areas.
b. Security system and panic alami.
c. Additional mechanical engineering services.
d. Programming services with the four departments to occupy facility and coordination services
between the Owner/Developer.
e. Provide structural engineering services.
2. Design and constriction administration services for 338 modular workstations.
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- File: 135-0103/A.I.1
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENTS, 1200 HALL AVENUE,RICHMOND
FOR EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
(WW0085)
I. Effective Date and Parties: Effective June 26,2001 Artech Design Group,(herein called"Consultant"),a Corporation,and the County of Contra
Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On January 23,2001,the parties entered into a contract entitled"Consulting Services Agreement," referred to as the"Agreement," which
covers architectural services for Tenant Improvements, 1200 Hall Avenue, Richmond for Employment and Human Services Department. The
parties desire to amend the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section 1(e),change the Payment Limit from$291,275.00 to$431,025.00, an increase of$139,750.00. This change shall
apply to charges from and after April 13,2001.
B. The First Amendment increases the scope to provide:
1. Additional architectural and consulting services for:
a. Exterior design documents for canopy treatments,signage,parking improvements,exterior lighting and break areas.
b.Security system and panic alarm.
c. Additional mechanical engineering services.
d.Programming services with the four departments to occupy facility and coordination services between the Owner/Developer.
e. Provide structural engineering services.
2. Design and construction administration services for 338 modular workstations.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president, the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1 190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant, personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B. MARCHESI
County Counsel
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By:
Deputy
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