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HomeMy WebLinkAboutMINUTES - 06262001 - C.23 TO: BOARD OF SUPERVISORS ........ Contra FROM: Keith Richter, Acting Fire Chief Costa o, r�ta4i East Diablo Fire Protection District :off _ - DATE: .June 26, 2001 SrA�e� County SUBJECT: Release of East Diablo Fire Development Fee Funds for the Purchase of a Replacement Water-Tender SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. APPROVE and AUTHORIZE the Fleet Manager to purchase a Freightliner cab over water-tender to replace a 1969 Ford F-850 on behalf of the East Diablo Fire District. 2. APPROVE the attached appropriation adjustment and AUTHORIZE the County Auditor Controller to transfer $260,000 from East Diablo Fire District's Development Fee Trust Account No. 850500 to the District's Capital Outlay Budget Number 7029 for the purchase of the new water-tender. BACKGROUND: In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicle. Based on a review of the need for the new vehicle and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. t CONTINUED ON ATTACHMENT: _ZYES SIGNATU RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C ITTEE l/KPPROVE OTHER SIGNATURE(S): ACTION OF BO D Nylon e 2 6 , 2001 APPROVE AS RECOMMENDED X X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN XX UNANIMOUS(ABSENT None ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED June 26 , 2001 CONTACT: JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: County Administrators Office East Diablo Fire Protection District General Services-Admin Fleet Divsn Auditor-Controller BY ,_� ,DEPUTY (13/2©;' :FJFJI. 14: 11 9:'56341.423 EAST DIABLO FIRE DIS PAGE 01/01 /07/)'/E:41CLE: AND EQUIPMENT REQUEST FORM (Use a sc,oarate request for each vehicle request) Department: �'4f�-��r. ..+1-y�7Date 3� Authorized Signatc��� 001, _ 1. Desr_ri �iiQQn of ehiCl;^/%'� iecr o ectuipment requested: r /t, 2. Reason for vehicle. request: 3. Funding Source: .l��.r�/ ='''�' ��"�_ �'�'e'�iG�� Is an appropriation adjustmer t needed and attached? Yes No� 4. Is an alternative fueled vehicl ! acceptable? Yes . No If answe is no reason clean stir vehicle wiJl n�e.'•*twor#c: .�-� .. ���.- 10 1-e 5. If replacement vehicla, please .,/how the following for vehicle to be replaced: JT o vehicle number 0 odometer reading 6. Reason purcha_ : r_ n :io_ wait unt°1 next budget cyc e: �✓? 'p -s _ FOR FLEET MANAGEMENT COf1PI-PEPION: 1. Inspectionfevaiilation by Peefi/: anageoent as to condition of vehicle: o Date of Ir Rection- ?I /e_ c Cl o Make:_ Model: o Year. o Depreciation: __� o Salvage: e Estimated cost of ra=�qu 3!;t: ��1 Q o Con ition of -rehicl �/er u^pMent and life expectancy: 2. Fleet Management Signatory-_ _' �W � 3. CIAO Signatory__- Approved Not Approved 4. Date for Board Carder AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ® BOARD OF SUPERVISORS T/C 27 r_'j COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT:7029 East Diablo Fire Capital Outlay EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 7029 4953 Autos and Trucks 260,000 00 7029 6301 Reserve for Contingencies 260,000 00 7029 6301 Appropriable New Financing 260,000 00 TOTALS 260,0001001 520,0001 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: DATE Appropriable revenue from Development Fee Trust Account #850500 to replace a 1969 Ford F-85-water-tender. COUNTY ADMI t TRATO�j ^� Q BY: t�✓"`-P'� DATE < —J —O/ BOARD OF SUPERVISORS: SUPERVISORS GIOIA,UILKEMA, YES: GERBER,DESAULNIER,GLOVER NO: None John Sweeten,Clerk of the Board of MGMT ANALYST 6/11/01 Supervisors and-County Administrator SIGNATURE TITLE DATE APPROPRIATION APOO _5'�ZO BY: DATE ,J U n 26 , 2001 ADJ.JOURNAL NO. (M129 Rev 2/86) • • CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: East Diablo Fire Capital Outlay(7029) REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE <DECREASE> 7029 9967 Contribution from Other Funds 260,000 00 TOTALS 260,000 0 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY: �� z. -- DATE ;s n Appropriate transfer of$260,000 from Development Trust Fund (_ #850500 to East Diablo Capital Outlay#7029 for a new water-tender to COUNTY AD MI TRA R: replace a 1969 Ford F-850. BY: "ATE7-3 -ol BOARD OF SUPERVISORS: SUPERVISORS GIOIA,UILKEMA, YES: GERBER,DESAULNIER,GLOVER NO: None John Sweeten,Clerk of the Board of r Supervisors and County Administrator Mgmnt Analyst 6/11/01 SIGNATURE TITLE DATE REVENUE ADJ. RAOO 5 BY: AM� DATE June 261, 2001 JOURNALNO. (M 8134 Rev.2186)