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Home My WebLink AboutMINUTES - 06262001 - C.121 TO` BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra Costa DATE: June 26, 2001 County SUBJECT: LICENSE - 420 WEST 3RD STREET, ANTIOCH SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I, RECOMMENDATION APPROVE a License with the City of Antioch for office space at 420 West 3rd Street, Antioch, California, under the terms and conditions more particularly set forth in said License, and AUTHORIZE the Director of General Services to EXECUTE said License on behalf of the County. II. FINANCIAL IMPACT Payments required are to come from the budget of the General County Building Occupancy Costs Budget (0077). III. REASONS FOR RECOMMENDATION / BACKGROUND Provide for continued use of office space as requested by the Supervisor, District 5. 0&+TfN4iE9-AN ATTACHMENT: ✓ YES SIGNATURE: ` 16 RECOMMENDATION OF.COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE �/APPROVE _OTHER SIGNATURE(S): ACTION OF BOA O NTLI/Y a L� ? 00/ APPROVED AS RECOMMENDED _ 9i :— VOTE OF SUPERVISORS UNANIMOUS(ABSENT �� ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: County Administrator(via UM) I HEREBY CERTIFY THAT THIS IS A TRUE Auditor-Controller via UM) AND CORRECT COPY OF AN ACTION TAKEN County ( AND ENTERED ON THE MINUTES OF THE BOARD Licensor(via UM) OF SUPERVISORS ON THE DATE SHOWN. Supervisor,District 5(via UM) County Counsel(via UM) ATTESTED �,//i l7 e .21i _4 1::YZ Risk Management(via UM) #HN SWEETEN,CLER OF THE BOARD OF Orig:General Services Department-L/M UPERVISORS AND COUNTY ADMINISTRATOR BY -� ' DEPUTY Ducument2 LICENSE Nick Rodriguez Community Center 420 West 3rd Street Antioch, California for Supervisor, District 5 1. PARTIES: Effective on JUN 2 6 2001 , CITY OF ANTIOCH, hereinafter call "LICENSOR," and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter call "COUNTY," mutually agree and promise as follows: 2. LICENSE OF PREMISES: LICENSOR, for and in consideration of the fees, hereby licenses to COUNTY, and COUNTY accepts from LICENSOR those certain premises described as follows: Office space consisting of approximately 130 square feet in that building commonly known and designated as the Nick Rodriguez Community Center, 420 West 3rd Street, Antioch, California, as outlined on Exhibit "A" attached hereto and made a part hereof, together with non-exclusive use of the building common areas, restrooms, the Finance Department conference room and the building parking area. 3. TERM: The term of the License shall be three (3) years and ten (10) months, commencing March 1, 2001 and ending December 31, 2004. 4. CONSIDERATION: COUNTY shall pay to LICENSOR as consideration for the use of said premises a monthly rental of NINETY SIX AND NO/100 DOLLARS ($96.00), payable in advance in the tenth of every month during the term of this License. Payments shall be mailed to: City of Antioch, Finance Department, P. 0. 5007,Antioch, CA 94531-5007.• 5. EXTENSION: This License shall be automatically renewed upon the same terms and conditions, except for fees, every year on a year-to-year basis unless notice is received from LICENSOR prior to the expiration of the term or any extensions thereof. The fees during the extension period shall be SIXTY AND NO/100 DOLLARS ($60.00)per month. 1 6. REVOCABLE USE: The rights granted hereunder may be revoked by the LICENSOR or terminated by the COUNTY at any time, for any reason or for no reason, with or without cause, upon ninety (90) days prior written notice to the other party. 7. UTILITIES AND JANITORIAL: LICENSOR shall pay for all gas, electric, water, sewer, refuse collection, and janitorial service provided to the Premises. 8. TELEPHONE AND FURNITURE: COUNTY shall have the right to install, at COUNTY'S expense, telephone lines to the Premises for COUNTY'S use. LICENSOR shall allow COUNTY to use the workstations and conference table located in the Premises. 9. MAINTENANCE AND REPAIRS: All lighting, electrical,water,plumbing and HVAC systems shall be-maintained by LICENSOR. 10. FIXTURES AND SIGNS:COUNTY may attach fixtures and signs in or upon the Premises or building in which the Premises is located, which shall remain COUNTY property and may-be removed therefrom by COUNTY prior to the termination of this License. All signs shall meet with existing code requirements and LICENSOR'S approval. Any such fixture or signs shall be installed at COUNTY'S sole cost and expense. 11. HOLD HARMLESS: COUNTY agrees to indemnify and hold harmless the LICENSOR from the COUNTY'S share of any and all claims, costs, and liability for any damage, injury or death of or to any person or the property of any person, including attorney' fees, arising out of negligent acts, errors or omissions of the COUNTY, its officers, agents or employees. COUNTY shall not be liable in the case of any structural, mechanical or other failure of equipment of building owned and maintained by LICENSOR or for liability which is attributable, in whole or in part, to the negligence, willful misconduct or other intentional act, error or omission of LICENSOR, which results in damage to any person or property. LICENSOR agrees to indemnify and hold harmless the COUNTY from the LICENSOR'S share of any and all claims, costs, and liability for any damages, injury or death of any person or the property of any person, including attorneys' fees, arising out of negligent or intentional acts, errors or omissions of the LICENSOR, its officers, agents or employees. 2 12. NOTICES: All notices given hereunder shall be in writing and shall be deemed to have been given if personally delivered or deposited in the United States mail postage prepaid, certified or registered, return receipt requested, and addressed to the other party as follows or as otherwise designated by written notice hereunder from time to time: To LICENSOR: City of Antioch P. O. Box 5007 Antioch, CA 94531-5007 Attention: Bill Gegg To COUNTY: Contra Costa County General Services Department Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, CA 94553-4711 13. USE OF COPY MACHINE: COUNTY is granted the use of the copy machine located in the Nick Rodriguez Community Center in City Hall. LICENSOR keeps an accounting of copy machine use. Periodically, LICENSOR shall invoice COUNTY for the cost of copies made by COUNTY. Said cost shall be the same per-copy charge that is levied against City of Antioch departments for copy machine use. COUNTY shall promptly pay such invoices. 14. ALARM SYSTEM: COUNTY acknowledges that the building has an alarm system for security during non-office hours. LICENSOR will provide COUNTY with appropriate information for use of the security system, and COUNTY will comply with all procedures for security and the proper use of the system. Should COUNTY cause more than three (3) false alarms within any one (1) year period of time, an administrative penalty, in the amount established in the City of Antioch's alarm ordinance, shall be assessed against COUNTY. 15. USE.OF CONFERENCE ROOM: COUNTY may make occasional use of the conference room located in the Nick Rodriguez Community Center. Any such use of the room must not conflict with Finance Department business or it's use of the conference room, and must be arranged in advance with the building staff. 3 16. WRITTEN AGREEMENT: Neither party has relied on any promise or representation not contained in this License. All previous conversations, negotiations, and understandings are of no further force or effect. This License may be modified only by a writing signed by both parties. The headings of the paragraphs are for convenience only and shall not be considered in construing the intent of this License. 17. TIME IS OF THE ESSENCE of each and all of the terms and provisions of this License. 18. SIGNATURE BLOCK COUNTY LICENSOR COUNTY OF CONTRA COSTA, a CITY OF ANTIOCH political subdivision of the State of California By0A�� ''��-C7{ By �� CQc� Director of General Services A*,rx5city Manager RECOMMENDED FOR APPROVAL: By &V Director of Capital Facil ties and Debt Management E - By Supervisor's R presentative, istrict V By jjo�- b 0�� Acting Lease Manager APPROVED AS TO FORM: SILVANO MARCHESI, County Counsel By 2qL �-A�j,A Deputy l 40 a sBv 420wlic2.doc 4 EXHIBIT A 1 ' 0 0 2x65 42!52 30141 o 0 c i 1 1 �I ------ -111 tr) !ll 9roe .. ..... a --016 D 9 /ZT �1ti 420 W. THIRD STREET ANTIOCH, CA 94531 TO: BOARD OF SUPERVISORS C FROM: Barton J. Gilbert, Director of General Services Contra Costa DATE: June 26, 2001 County SUBJECT: LICENSE - 420 WEST 3RD STREET, ANTIOCH SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE a License with the City of Antioch for office space at 420 West 3rd Street, Antioch, California, under the terms and conditions more particularly set forth in said License, and AUTHORIZE the Director of General Services to EXECUTE said License on behalf of the County. II. FINANCIAL IMPACT Payments required are to come from the budget of the General County Building Occupancy Costs Budget (0077). III. REASONS FOR RECOMMENDATION / BACKGROUND Provide for continued use of office space as requested by the Supervisor, District 5. <?6Nii�fJEiC-BAN ATTACHMENT: ✓ YES SIGNATURE: G� ✓RECOMMENDATION OF_COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE —.#.—APPROVE OTHER Q6tz�SIGNATURE(S): ACTION OF BOA O iTUIV 1;5 a A 9-C*1 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS pp UNANIMOUS(ABSENT /��' ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: County Administrator(via UM) I HEREBY CERTIFY THAT THIS IS A TRUE Auditor-Controller via UM AND CORRECT COPY OF AN ACTION TAKEN County ( ) AND ENTERED ON THE MINUTES OF THE BOARD Licensor(via UM) OF SUPERVISORS ON THE DATE SHOWN. Supervisor,District 5(via UM) County Counsel(via UM) ATTESTED :9-CNn1 Risk Management(via UM) HN SWEETEN,CLER OF THE BOARD OF Orig:General Services Department-UM UPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY Documcnt2 .1 GENERAL SERVICES DEPARTMENT Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: June 13, 2001 TO: John Sweeten County Administrator FROM: Barton J. Gilbert, Director of General Services SUBJECT: Agenda: License—420 West 3`d Street, Antioch, for the Supervisor, District 5 (06-26-01) A license renewal has been negotiated as follows: OCCUPANT: Supervisor, District 5 TERM: 3 years, 10 months COMMENCING: March 1, 2001 OPTION: Automatic yearly renewal CANCELLATION: Either party, 90 day notice RENTAL: $96.00 per month, includes reimbursements for tenant improvements SQUARE FEET: 130 SPACE TYPE: Office COUNTY RESPONSIBILITY: None RENEWAL: Yes PREVIOUS RENT: $52.50 ADDRESS: 420 West 3`d Street, Antioch BUILD/WORK AUTH.: T00537 cc: General Services Department Christie Beardsley Supervisor,District 5 DocumenO