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Home My WebLink AboutMINUTES - 06192001 - C.9 1 ti TO: BOARD OF SUPERVISORS p FROM: Barton J. Gilbert, Director of General Services - •,- -;�; Contra Costa DATE: June 5, 2001. v� County . Aro..-. SUBJECT: REQUEST TO PURCHASE VEHICLES/EQUIPMENT ON BEHALF OF THE OAKLEY FIRE PROTECTION DISTRICT SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): 1. APPROVE and AUTHORIZE the Fleet Manager to purchase one (1) 2001 Chevrolet Tahoe with emergency equipment on behalf of the Oakley Fire Protection District. The Fire Chief's current vehicle is over 12 years old. A new vehicle is to be purchased for the Chief, and his old vehicle will be used by other staff. . 2. AUTHORIZE the; attached appropriation adjustment transferring $45,000 to the Oakley Capital Outlay Fund for this purchase. The funding is from Developer Fee Trust Fund. BACKGROUND: In accordance with Administrative Bulletin No. 508: "County Vehicle and Equipment Acquisition and Replacement Policy with Guidelines," approval is requested for the purchase of the above-referenced vehicles and equipment. Based on a review of the need for the new vehicles/equipment and consideration of alternative fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and approved by the County Administrator for consideration by the Board of Supervisors. CONTINUED ON ATTACHMENT: YES SIGNATURE: �'— &--RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTE10 _,,APPROVE OTHER SIGNATURE(S): ACTION OF BO D June 1q , 2Qn] APPROVED AS RECOMMENDED XX OTHER VOTE OF SUPERVISORS XX UNANIMOUS(ABSENT TV ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: CC: General Services–Admin I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Fleet Division AND ENTERED ON THE MINUTES OF THE BOARD County Administrator OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller Oakley Fire Protection District ATTESTED June 19 , 2001 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY ,F:\VehicleReplacementBoardOrders\FireDist\BO Purch2001 ChevTahoewEmergEgpmt6052001.doc Page 1 of 2 1 M382(10/88) OAKLEY FIRE PD PAGE 02 04�1.2f 2021+ 12:51� 92625 y409.) f U50 c:uUvn SERVICE CTR 0002 VEHICLE AND EQUIPMENT REQUEST FORM (7/se a separate request for each vehicle request) Department: OAKLEY EIRE PROTECTION DISTRICTdate 4-4-01 Authorized Signatorya Y 1- Description of vehicle or piece of equipment requested: 2001 CHEVROLET TAHOE 2. R@SBon fe-+.sA:�ta request: 3Z 3. Funding Source:-L-ebw' ,L ,0 850600 rI0a Is an appropriation adjustment neetlea fesNo 4. Is an alternative fueled vehicle acceptable; Yes No X If answer is no reason clean air vehicle will not—�ro ALT RNA VEHICLE WILL NOT A. ESR NEEDS. NEED 4W DRIVE , EXCWEOA L - - 5. If replacement vehicle, please show the following for vehicle to be replaced; • vehicle number • odometer reading 6. Reason purchase cannot wait until next budget cycle: IMMEDIATE NEED. EOR FLEET MANAGEMENT COMPLETION' 1. Inspectlon/evaluation by Fleet Mans e as to con0on of yehicle: r • Date of Inspection: • Make: Model: • Year: • Depreciation: • Salvage: • Estimated cost of request: • Condition of vehicle/equ) ent an life expectancy: zl- 2. Fleet Management Signatory: 3. CAO Signatory: Approved Not Approved_ 4. Date for Board Order G:1MgmtlVehicle and Equipment Request Form.doc JLN-19�-2001 0e:19 0515051601131116121694121 925+625+3610 P.02 oallley-Knightsen Fire Protection District 215 Second Street Oakley,Col. 94561 R E :f" ED 125.625-2102 JUN 19 2001 Memo SUPERVISORS 'OSTACO Urgent Infp1mation NEEDED FOR 80S MEETING 9:OOA b-19-2001 June I8, 2001 Chair of the Board of Supervisors Via Fax Transmission 925-3311076 Gayle B.Uilkern-0 Subject: Command Vdhicle OKFPD Dear Madam Chair, I was just Informed a f6w hours ago of your concern regarding specific information on the OKOD Command vehicle (C.9 on agenda). I have enclosed a copy of the informaffon provided to Mr.Selthel previously. Chief Pastor is out of town for the next couple days. Let me assure you that the District and the Chief spent several hours researching the best package for a command vehicle.As you can see by the attachments this was thoroughly researched. Please note that this isa fully operational unit (not just a bare vehicle). The latest technology has been attained with the tuture, needs of the district in mind. The vehicle that this rellaces is sixteen years old. Sincerely, ? John A. onz es o JOKFPD Commissionerit attachments 4 JUN-19-2001 08:19 0515051601131116121694121 925+625+3610 P.03 Oaidey-Knightsen Fire Protection District 215 Second Street oaMey,ca! 94561 925-623-2102 June 18, 2001 Rich Seithel Management Analyst Via Fax Transmission 925-64¢-1353 Office of the County Administrator 651 Pine Street, 10th Floor Martinez,Co. 94553-1 X91 Subject: New Commohd Vehicle OKFPD Dear Mr.Seithel, I am faxing a copy of the three bid prices for the vehicle, emergency communication equipment, lighting equipment, and contract that Assistant Chief Pastor has usedifor the new command vehicle. Please keep in mind that The final price includes everything for a " turnkey" operating command vehicle. This is not limited to the, new High band radio equipment Contra Costa County is switching over to. The Chief has considered future operating needs when putting this out to bid {i.e.: High Band, Low Band communication, latest command vehicle technology, lights, siren, faxes, etc.). As you can see by the bids, the Chief has saved the OKFPD District several thousands of dollars.In addition, the contract was signed on the last day of an offered rebate saving an added one thousand dollars. The OKFPD commission reviewed all the bids and voted an approval prior to the ordering of this much-needed vehicle. Si cerely, ommissi ner 7ovhn�A-a�G'onzales cc. file F.Gbver / G.Uilttcma attachments 4 i JUN-19-2001 08=20 0515051601131116121694121 925+625+3610 P.e4 1 ' i Oak11ey..K6ightsen Fire Protection District Corr mand Vehicle Bid Re-Cap November 15, 2000 Low Bid Pa ker Rob Chevrolet w/ Apex Industries total package $ 49,593.06 Middle Bid Crown Chevrolet w( Arcom Fleet Services total package $ 51.0 .49 High Bid M.Stead GMC w/ Farrelle Communications total package $ 66.208.83 * After the 1 st the sales tax reduces 1/4 percent * Also a rebate may be offered if ordered timely JLN-19-2001 08:20 0515051601131116121694121 925+625+3610 P.05 New Command Vehicle DaMey Fire Prntectlon District November 15, 2000 Proposals are as follows; 2001 TAHOE or SIERRA Parker Rob Chevrolet $ 33,976.19 * plus 0 ECE + tax Crown Chevrolet $ 34,157.77 * plus 2 % ECE + tax M. Stead GMC $ 35,782.31 * plus 2-1/2%ECE + tax Proposals are as follows; Emergency Communications Eauinment tECE1 Apex Industries $ 11,837.26 ARCOM Fleet Services $ 12,749.81 Farrelle Communications $ 24,761.54 E �tal Costs; Low Dealer $i 33,976.1.9 * plus 0%percent of 11,837.26 $ 0. E C Equip. $111,837.26 Sales Tax 8.25%$ 3,779.61 Tbtat Budeet&X" S 49,593.06 1 *Fee to dealer for haadli*Etwwncy Communicatiow Egaipnnem Conuac for iced by chief Robert Pastor OFPD JUN-19-2001 0820 0515051601131116121694121 925+625+3610 P.06 r New Command Vohicle Emergency Communications.Equipment Oakley Knightsen Fire Protection District P.O. box 823 Oakley, Ca. 94561 Phone 925-625-2102 Fax 925-625-8409 Full complete equipment and installation iri a 2001 Genemal Motors Utility Vehicle Minimum i quirements are shown, All prices shall include; Installation, Taxes,Boxes.Fuse protection, Lines, Switches,High We system, Etc. to complete working and operating Emergency Commurication Equipment_ RADIO EQ(IIPMXNT Latest Model Motorola High Band 150 MHz minimum 16 channels 100 Watts Motorola Low Band 50 MTU minimum 16 channels 50 Watts * Specify watts provided in your proposal * Provide deduct prig for Kenwood Multiband Unit LIGHTS Full Code 3 Light bar on roof Alley lights on roof. light bar Spot lights(2)one Oach side of vehicle Alternating flashing headlights Strobe tubes in rear brake lights Command Strobe kaght (green) SIREN Full Code 3 Siren with variable tones P A system with c*erior speaker Pre-Empt Unit (wired for signal light switching) opticom type CONSOLE UNIT Center mount between bucket seats for nuximum equipment control Additional Battery�wwe l and mounted Command Box mounted in rear on vehicle with light bar Contact; John Gonzales 925-449.6999 Capt_Albert Bello 925-625-3660 Fax Proposals 925-447-8797 follow by mail to OKFPD P_O_ Box 823 Oakley,Ca. 94561 TOTAL P.06