HomeMy WebLinkAboutMINUTES - 06192001 - C.58 To: BOARD OF SUPERVISORS C,sy 250-9840/A.1.1
TtROM: BARTON J. GILBERT DIRECTOR OF GENERAL SERVICES '-e.... == Contra
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Costa
DATE: June 19, 2001 County
SUBJECT: APPROVING THE FOURTH AMENDMENT TO THE CONSULTING
SERVICES AGREEMENT FOR REMODELING THIRD FLOOR, PHASE
II, 50 DOUGLAS DRIVE, MARTINEZ (WH351F)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE Fourth Amendment authorizing extra work under the Consulting Services Agreement
dated June 22, 1999 with Interactive Resources, Inc., for architectural services for Remodeling Third
Floor, Phase II, 50 Douglas Drive, Martinez for the Department of Child Support Services (formerly
District Attorney Family Support). The Fourth Amendment increases the scope of services and
increases the payment limit, as modified by the First, Second and Third Amendments, from
$67,343.00 to $70,313.00, an increase of$2,970.00.
B. AUTHORIZE the Director of General Services to execute the Fourth Amendment to the consulting
services agreement and to issue written authorizations for extra work, in addition to the authorization
for the Fourth Amendment, provided that the cumulative total extra cost for such additional
authorizations shall not exceed $7,000.00.
H. FINANCIAL IMPACT
Sufficient funds are available in the Department of Child Support Services' budget to cover this increase in
the Consultant's.payment limit.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. The First Amendment increased the scope of services to provide additional design for mechanical and
electrical related items to meet program needs.
B. The Second Amendment increased the scope of services to provide Fire Alarm System revisions
necessary to interface with Phase I changes required by Fire Marshal's site inspection and current
County requirements.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: /G�
✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMI EE
.-"APPROVE OTHER
SIGNATURE(S): a—�-
ACTION
OF BOA O 07b APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
4— UNANIMOUS(ABSENT SJR
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVI RS ON THE DATE SHOWN.
File:250-9840/A.5
County Administrator's Office ATTESTED
County Counsel N SWEETEN,CLRK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Department of Child Support Services(Via A/D)
Consultant(Via A/D) BY DEPUTY
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APPROVING THE FOURTH AMENDMENT TO THE CONSULTING 250-9840/A.1.1
SERVICES AGREEMENT FOR REMODELING THIRD FLOOR, June 19, 2001
PHASE II, 50 DOUGLAS DRIVE, MARTINEZ
C. The Third Amendment increased the scope of services to provide design revisions to combined Break
Room 3009 and Conference Room 3007 into a single room and to convert Transaction Room 3002
into office space.
D. The Fourth Amendment as outlined in Consultant's proposal dated May 15, 2000 increases the scope
to provide additional architectural and consulting services for design changes and expanded project
scope. Scope includes:
a. Prepare and issue additional construction change directives.
b. Modifications to door openings at private office.
c. Provide solutions for correction of deficiency at corridor walls.
d. Additional data terminal at private office.
e. Additional site visits.
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a. File: 250-9840/A.I.1
FOURTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR REMODELING THIRD FLOOR,PHASE 11,50 DOUGLAS DRIVE,MARTINEZ
FOR THE DEPARTMENT OF CHILD SUPPORT SERVICES
(FORMERLY DISTRICT ATTORNEY FAMILY SUPPORT)
(WH351 F)
I. Effective Date and Parties: Effective June 19, 2001, Interactive Resources, Inc.(herein called "Consultant"), a California Corporation, and the
County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On June 22, 1999, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers architectural services for Remodeling Third Floor, Phase 11, 50 Douglas Drive, Martinez for the Department of Child Support Services
(formerly District Attorney Family Support). The Agreement has previously been amended as follows: First Amendment dated May 12, 2000,
Second Amendment dated June 9,2000 and Third Amendment dated March 5,2001. The parties desire to further amend the Agreement to expand
the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section 1(c),change the Payment Limit from$67,343.00 to$70,313.00,an increase of$2,970.00. This change shall apply
to charges from and after May 15,2001.
B. In accordance with Section 14 of the Agreement,provide the following extra services:
I. Additional architectural and consulting services for design changes and expanded project scope. Scope includes:
a. Prepare and issue additional construction change directives.
b. Modifications to door openings at private office.
C. Provide solutions for correction of deficiency at corridor walls.
d. Additional data terminal at private office.
C. Additional site visits.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1 190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
j ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant, personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/arc subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B. MARCHESI
County Counsel
By:
Deputy
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