HomeMy WebLinkAboutMINUTES - 06192001 - C.126 A/D File No.: 135-0104/B.4.1
BOARD OF SUPERVISORS
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FROM: BARYON J. GILBERT, DIRECTOR OF GENERAL SERVICES ��r Contra
Costa
DATE: June 19, 2001 County
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SUBJECT: REPLACEMENT OF HVAC SYSTEM AT RICHMOND HEALTH
CENTER, 100-38TH STREET, RICHMOND (WH254F)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is not a need to continue the emergency action taken by the Board on October
3, 2000 pursuant to Public Contract Code Sections 20134 and 22050 to replace the HVAC system at the
Richmond Health Center, 100 - 38th Street, Richmond for Health Services.
II. FINANCIAL IMPACT
Funding will be identified once the scope of work is determined.
1II. BACKGROUND
A. On Tuesday, September 19, 2000 the Kathabar dehumidification system at the Richmond Health
Center failed, causing Kathene solution and condensation to drip from the ceilings and the
HVAC system to be shut down. This resulted in the facility having to close until temporary
repairs could be made.
B. The existing system was originally installed in 1966 and is an unconventional system which is
difficult to maintain and repair, and does not provide adequate ventilation in a significant portion
of the building. A complete new modern energy efficient HVAC system needs to be installed
since the system can now only operate at 50% capacity and may fail again.
C. It will be necessary to relocate all, or at least a portion of, the operations of the facility to
temporary space in order to accomplish the work in an efficient manner and to avoid disruption
during construction.
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CONTINUED ON ATTACHMENT: X YES SIGNATURE: tr
✓KECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMI
PROVE OTHER
SIGNATURE(S):
ACTION OF BOARD Id,B APPROVED AS RECOMMENDED k; _ffffabfi�
VOJTEE OF SUPERVISORS
n UNANIMOUS(ABSENT _ )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY TH THIS IS A TRUE
Architectural Division AND CORRECT COPY AN ACTION TAKEN
AND ENTERED ON MINUTES OF THE BOARD
Accounting OF SUPERVISOR THE DATE SHOWN. /
File: 135-0104/A.5
County Administrator's Office ATTESTED
County Counsel WEETEN,SCLOF THE BOARD OF
Auditor-Controller 2,61-IN
UPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
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REPI,A:�EI�/, NT OF HVAC SYSTEM AT RICHMOND HEALTH A/D File No.: 135-0104/B.4.1.
'ENTER, 100-38TH STREET, RICHMOND (WH254F) June 19, 2001
D. The replacement of the HVAC system is vital to Health Services' ability to deliver health care
and treatment services to their patients, and is therefore necessary for the life, health, welfare,
and safety of the citizens who rely on Health Services for critical health care services and
medical treatment.
E. To reduce the remodeling construction schedule so that the work can be completed before spring,
the County Administrator and Health Services recommend a finding that an emergency exists
that will not permit the delay resulting from a competitive solicitation for bids, and that Board
action is necessary to respond to the emergency.
F. Consequently, on October 3, 2000 (Agenda Item D.3), the Board 1) found that an emergency
exists, 2) delegated authority to the General Services Director to proceed in the most expeditious
manner with the replacement of the defective HVAC system at the Richmond Health Center, 100
— 38th St., Richmond for Health Services, 3) directed the General Services Director to make
reports to enable the Board to review the emergency actions and to determine that there is a need
to continue the action, and 4) declared that the project, as an emergency, is exempt from the
provisions of the California Environmental Quality Act.
G. The condition that the Board found to be an emergency on October 3, 2000 continues to exist.
Therefore, it is necessary to continue the emergency action previously taken by the Board so that
the work can be completed in the shortest time possible.
H. Contract for equipment and equipment installation has been executed with Martinez Sheet Metal,
Inc.
I. Engineering has been completed except for support platform. Equipment submittals have been
reviewed and approved.
J. Dehumidification equipment has been delivered to Contractor's facility .
K. Site preparation work has started.
L. Gas piping installation completed from basement to penthouse. Portion of existing Kathabar unit
in penthouse has been removed.
M. Layout work for duct penetrations and equipment platforms underway.
N. Building permit obtained by contractor.
O. Prefabrication of ductwork and piping underway.
P. Structural steel equipment platform fabricated and site installation underway.
Q. Electrical work for power and controls underway on site.
R. New dehumidification units installed and started.
S. Touch-up painting and punch list items underway.
T. As-built drawings, operation and maintenance manuals, guarantee forms, panel schedules, and
maintenance personnel instruction underway.
U. On June 19, 2001, the Board is scheduled to accept the work as complete.
V. The condition that the Board found to be an emergency on October 3, 2000 no longer exists. The
Replacement Dehumidification System has been installed, tested, and made operational.
Therefore, it is no longer necessary to continue the emergency action previously taken by the
Board.
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