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Home My WebLink AboutMINUTES - 06192001 - C.122 rn: BOARD OF SUPERVISORS FROM: Barton J. Gilbert, Director of General Services Contra ! Costa DATE: June 5, 2001 County , SUBJECT: LEASE FOR THE HEALTH SERVICES DEPARTMENT 1340 ARNOLD DRIVE, SUITES #200, #226, & #235, MARTINEZ (#WLP431)(CP:01-30) SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE Leases, no sooner than June 1, 2001, with The Cranbrook Group for the premises at 1340 Arnold Drive, Suite # 200, #226 & # 235, Martinez, California for occupancy by the Health Services Department under the terms and conditions more particularly set forth in said leases, and AUTHORIZE the Director of General Services to EXECUTE said Leases on behalf of the County. DETERMINE that the project is a California Environmental Quality Act (CEQA) Class 1(a) Categorical Exemption and DIRECT the Director of Community Development to file a Notice of Exemption with the County Clerk. DIRECT the Director of General Services to arrange for the payment of appropriate fees to the Community Development Department and County Clerk. II. FINANCIAL IMPACT Department has budgeted required payments within the department's 2001-2002 budget. III. REASONS FOR RECOMMENDATION / BACKGROUND Approval of the leases will provide for: (1) Suite #200- relocation of Mental Health Administration from 595 Center Avenue. and consolidation of Mental Health staff from three (3) other locations; (2) Suite #226 — relocation and consolidation of CCCHP staff from two (2) other locations; and; (3) Suite #235 — provision of department computer training facility currently located in temporary space in Concord. 1aaf- ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _–it-ICPPROVE _OTHER SIGNATURE(S): ACTION OF BO D N r % APPROVED AS RECOMMENDED eT44 VOTE OF SUPERVISORS UNANIMOUS(ABSENT ) AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) I HEREBY CERTIFY THAT THIS IS A TRUE CC: County Auditor-Controller(via UM) AND CORRECT COPY F AN ACTION TAKEN Lessor(via UM) AND ENTERED ON E MINUTES OF THE BOARD Health Services(via UM) OF SUPERVISOR N THE DATE SHOWN. Orig:General Services Department-UM ZJ ATTESTED rI N SWEETENS CLERK OF THE BOARD OF ERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY GALcaseMgt\Hervi\MH Consol idation\3 Board Order.doc County of Contra Costa OFFICE OF THE COUNTY ADMINISTRATOR MEMORANDUM DATE: Tuesday, June 05, 2001 TO: Davida Amenta Budget Administrator, Capital Facilities FROiINI: Stephan Betz Managcment Analys gp�' SUBJECT: Board to APPROVE Leases for Health Services This is in response to your request for review of the Health Services Department's budgeted occupancy costs in the FY 01-02 Proposed Budget to determine whether lease costs identified in this Board Order would increase this line item. The costs for the proposed leases are fully included in the FY 01-02 Proposed Budget as detailed below. • Lease of 1340 Arnold Dr•Suite 200: The annual cost increase of$257,564 for this lease is included in the Proposed Budget Mental Health Division line item increase of$434,595. $380,000 (87%) of these costs are revenue offset. • Lease of 1340 Arnold Dr Suite 226: The cost increase of$51,084 is included in the Contra Costa Health Plan's Proposed Budget. • Lease of 1340 Arnold Dr Suite 235: The cost increase of$8,808 is included in the .Enterprise I Proposed Budget. For any further questions please contact me at 5-1036. 1 GENERAL SERVICES DEPARTMENT Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: June 5, 2001 TO: John Sweeten, County Administrator FROM: Barton J. Gilbert, Director of General Services SUBJECT: Agenda: New Lease 1340 Arnold Drive Suite 200.Martinez #WLP 431 (CP:01-30 A lease has been negotiated as follows: OCCUPANT: Health Services Department TERM: Ten (10) years COMMENCING: November 1, 2001 OPTION: None CANCELLATION: 30 days Written Notice TIME PERIOD MONTHLY RENTAL IMPROVEMENTS TOTAL 11/01/01-10/31/03 $ 13,827.00 $ 5,970.00 $ 19,797.00 11/01/03-10/31/05 14,452.00 5,970.00 20,422.00 11/01/05-10/31/06 15,166.00 5,970.00 21,136.00 11/01/06-10/31/07 15,879.00 5,970.00 21,849.00 11/01/07-10/31/08 16,503.00 5,970.00 22,473.00 11/01/08-10/31/09 17,128.00 5,970.00 23,098.00 11/01/09-10/31/10 17,842.00 5,970.00 23,812.00 11/01/10-10/31/11 18,555.00 5,970.00 24,525.00 ANTICIPATED PROJECT COSTS: (Approximate) _ Tenant Improvements (Construction Costs) $400,000.00 DoIT: (Telecom Wiring) 215,00.00 Subtotal: $615,000.00 Landlord Contribution: - 65,000.00 Net County Costs $550,000.00* *Deferred financing required. At an assumed interest rate of 5.5% amortized over 10 years, the monthly improvement costs is $5,970.00 as shown above. SQUARE FEET: +/- 8921 rentable square feet. SPACE TYPE: Office COUNTY RESPONSIBILITY: Interior maintenance; fire extinguishers RENEWAL: NO PREVIOUS RENT: None ADDRESS: 1340 Arnold Drive, Suite 200 , Martinez CODE 25351 NOTICE: May 8, 2001 BUILD /WORK AUTH.:WLP431 GENERAL SERVICES DEPARTMENT Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: June 5, 2001 TO: John Sweeten, Count},Administrator b�%A&FROM: Barton J. Gilbert, Director of General Services SUBJECT: QLAgenda: New Lease 1:340 Arnold Drive Suite 226 MARTINEZ BUILDING #WLP 431 (,CP:0l 0J A lease has been negotiated as follows: OCCUPANT: Health Services Department TERM: Ten (10) years COMMENCING: November 1, 2001 OPTION: None CANCELLATION: 30 days Written Notice RENTAL Year 1-2 November 1, 2001 —October 31, 2003 $4,257.00 Year 3-4 November 1, 2003 —October 31, 2005 $4,450.00 Year 5 November 1, 2005 —October 31, 2006 $4,669.00 Year 6 November 1, 2006—October 31, 2007 $4,889.00 Year 7 November 1, 2007—October 31, 2008 $5,081.00 Year 8 November 1, 2008—October 31, 2009 $5,274.00 Year 9 November 1, 2009—October 31, 2010 $5,494.00 Year 10 November 1, 2010—October 31, 2011 $5,713.00 ANTICIPATED PROJECT COSTS: (Approximate) Project Scope is being determined. Landlord has committed $21,976.00 to Tenant Improvements. SQUARE FEET: +/- 2747 rentable square feet SPACE TYPE: Office COUNTY RESPONSIBILITY: Interior; fire extinguishers RENEWAL: NO PREVIOUS RENT: None ADDRESS: 1340 Arnold Drive, Suite 226, Martinez CODE 25351 NOTICE: May 8, 2001 BUILD/WORK AUTH.:WLP431 GENERAL SERVICES DEPARTMENT Lease Management Division 1220 Morello Avenue, Suite 100 Martinez, California Extension 3-7250 FAX 3-7299 DATE: June 5, 2001 TO: John Sweeten, County Administrator FROM: Barton J. Gilbert, Director of General Services SUBJECT: Agenda: New Lease 1340 Arnold Drive Suite 235. Martinez #WLP 462 A lease has been negotiated as follows: OCCUPANT: Health Services Department TERM: Ten (10) years COMMENCING: June 1, 2001 OPTION: None CANCELLATION: 30 days Written Notice RENTAL Year 12 June 1, 2001 —May 31, 2003 $ 734.00/ month Year 3-4 June 1, 91.003 - May 31, 2005 $ 768.00/month Year 5 June 1, 2005 - May 31, 2006 $ 806.00/month Year 6 June 1, 2:006 - May 31, 2007 $ 844.00/month Year 7 June 1, 2007 - May 31, 2008 $ 877.90/month Year 8 June 1, 2008 - May 31, 2009 $ 910.00/month Year 9 June 1, 2009 - May 31, 2010 $ 948.00/month Year 10 June 1, 2010 - May 31, 2011 $ 985.00/month ANTICIPATED PROJECT COSTS: (Approximate) Landlord will complete all Tenant Improvements with the exception of a dedicated HVAC to be installed. $6,000.00 SQUARE FEET: +/- 474 rentable square feet SPACE TYPE: Office/Training COUNTY RESPONSIBILITY: Interior; fire extinguishers RENEWAL: NO PREVIOUS RENT: None ADDRESS: 1340 Arnold Drive, Suite 235 , Martinez CODE 25351 NOTICE: May 8, 2001 BUILD /WORK AUTH.: WLP462