HomeMy WebLinkAboutMINUTES - 05082001 - C.10 A/D File No.: 135-0104B.4.1
TO: BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES - Contra
f Costa
DATE: May 8, 2001 County
T
SUBJECT: REPLACEMENT OF HVAC SYSTEM AT RICHMOND HEALTH
CENTER, 100-38TH STREET,RICHMOND (WH254F)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is a need to continue the Board action taken by the Board on October 3, 2000
pursuant to Public Contract Code Sections 20134 and 22050 to replace the HVAC system at the
Richmond Health Center, 100 - 38th Street, Richmond for Health Services.
II. FINANCIAL IMPACT
Funding will be identified once the scope of work is determined.
III. BACKGROUND
A. On Tuesday, September 19, 2000 the Kathabar dehumidification system at the Richmond Health
Center failed, causing Kathene solution and condensation to drip from the ceilings and the
HVAC system to be shut down. This resulted in the facility having to close until temporary
repairs could be made.
B. The existing system was originally installed in 1966 and is an unconventional system which is
difficult to maintain and repair, and does not provide adequate ventilation in a significant portion
of the building. A complete new modern energy efficient HVAC system needs to be installed
since the system can now only operate at 50% capacity and may fail again.
C. It will be necessary to relocate all, or at least a portion of, the operations of the facility to
temporary space in order to accomplish the work in an efficient manner and to avoid disruption
during construction.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
(/RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
PROVE OTHER
q4r� —,
SIGNATURE(S):
ACTION OF BOARD Mav 8. 2001 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
XX UNANIMOUS(ABSENT TV 1
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File: 135-0104/A.5
County Administrator's Office ATTESTED MAY 8, 2001
County Counsel JOHN SWEETEN,CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COU TY ADMINISTRATOR
VV BY DEPUTY
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ROLACEMENT OF HVAC SYSTEM AT RICHMOND HEALTH A/D File No.: 135-01048.4.1
CENTER, 100-38TH STREET, RICHMOND (WH254F) May 8, 2001
D. The replacement of the HVAC system is vital to Health Services' ability to deliver health care
and treatment services to their patients, and is therefore necessary for the life, health, welfare,
and safety of the citizens who rely on Health Services for critical health care services and
medical treatment.
E. To reduce the remodeling construction schedule so that the work can be completed before spring,
the County Administrator and Health Services recommend a finding that an emergency exists
that will not permit the delay resulting from a competitive solicitation for bids, and that Board
action is necessary to respond to the emergency.
F. Consequently, on October 3, 2000 (Agenda Item D.3), the Board 1) found that an emergency
exists, 2) delegated authority to the General Services Director to proceed in the most expeditious
manner with the replacement of the defective HVAC system at the Richmond Health Center, 100
— 38 1h St., Richmond for Health Services, 3) directed the General Services Director to make
reports to enable the Board to review the emergency actions and to determine that there is a need
to continue the action, and 4) declared that the project, as an emergency, is exempt from the
provisions of the California Environmental Quality Act.
G. The condition that the Board found to be an emergency ori October 3, 2000 continues to exist.
Therefore, it is necessary to continue the emergency action previously taken by the Board so that
the work can be completed in the shortest time possible.
H. Contract for equipment and equipment installation has been executed with Martinez Sheet Metal,
Inc.
I. Engineering has been completed except for support platform. Equipment submittals have been
reviewed and approved.
J. Dehumidification equipment has been delivered to Contractor's facility .
K. Site preparation work has started.
L. Gas piping installation completed from basement to penthouse. Portion of existing Kathabar unit
in penthouse has been removed.
M. Layout work for duct penetrations and equipment platforms underway.
N. Building permit obtained by contractor.
O. Prefabrication of ductwork and piping underway.
P. Structural steel equipment platform fabricated and site installation underway.
Q. Electrical work for power and controls underway on site.
LDR:amc
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