HomeMy WebLinkAboutMINUTES - 05222001 - C.53 TO: BOARD OF SUPERVISORS Contra
R
FROM: Tony Colon, Director
Community Services Department °' __�p: ='--r Costa
cT
DATE: May 22, 2001 County
SUBJECT: AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START
PROGRAM EXPANSION FUNDS
Specific Request(S)or Recommendation (S) & Background and Justification
i
I. RECOMMENDED ACTION:
CANCEL Board Order number C107 of April 24 for a Head Start Expansion Grant
in the amount of $2,140,754
and
APPROVE and AUTHORIZE the Community Services Director, or designee, to
submit grant application to the U.S. Department of Health and Human Services,
Administration for Children and Families in the amount of $2,507,000 for Start-up
funding and $1,231,571 in operational funding for a total amount of $3,738,571 for
2001 Program Expansion Grant funds for the period from January 1, 2001 through
December 31, 2001.
II. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human
Services, Administration for Children and Families (ACF), the funding will be
added via appropriation adjustment to the current Head Start Budget. County, as
Grantee, will be required to generate a 20% local, in-kind, non-cash match of the
Operational funding in the amount of $246,314. A one-time request for wavier of
the non-Federal share of Start-up funding will be submitted with the application. If
the wavier is approved, no additional County funding will be required.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra
Costa County's community outcomes: "Children Ready for and Succeeding in
School" and "Families that are Safe, Stable and Nurturing." These outcomes are
achieved by offering comprehensive services, including high quality early
childhood education, nutrition, health, and social services, along with a strong
parent involvement focus, to low-income children throughout Contra Costa
County. The overall goal of the program is to bring about a greater degree of
social competence in preschool children from low-income families.
IV. REASONS FOR RECOMMENDATION;
Please see attached. This application will be reviewed and approved by the Head
Start Local Policy Council at it's May 24, 2001 meeting.
CONTINUED ON ATTACHMENT: _X_YES SIGNATURE:
--------=— -------------------------------- ----------------- ------ - �-- --'--
✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD MMITTEE
---APPROVE OTHER
SIGNATURE(S):
------------------------------ - ------ ------ -------- -----------------------------------------------------------------------------------------------------------
ACTION OF BOAR N �G. a .AGO\ APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT Y "`s ' t ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED p �46 0
CONTACT: Tony Colon,646-5910 JOHN SWEETEN,
CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY
ADMINISTRATOR
CC: CAO
CSD (2 orig.sig.Sealed copies)
BY DEPUTY
Contra Costa County Community Services Department
Head Start Program Expansion Grant Application for 2001
EXECUTIVE SUMMARY
INCOMING FUNDS NARRATIVE STATEMENT
1. PROJECT/PROGRAM TITLE. Contra Costa County Head Start Program.
2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration for
Children and Families (ACF).
3. SUBMITTAL STATUS. Request for additional funding for the expansion of current services.
4. PROPOSED TERM. Funding is requested for the period for January 1, 2001 to December 31,
2001.
5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind. County, as
Grantee, is required to generate a 20% in-kind match of the total project budget.
Approved 2001 Basic Grant Federal Funding: $14,565,385
Funding Local Share: 53,641,346
Total $18,206,731
6. FUTURE FUNDING. This is a request for expansion of services. The Grantee has applied and
been awarded expansion of services for the past three years. Future funding requests for the
additional services will be included in the Head Start Continuation Grant for federal dollars and is
expected to be available.
7. BUDGET SUMMARY. The total amount of funds requested:
Start-up Funds Requested: $ 2,507,000
In-kind (Local Share): Waiver Requested
Total: $ 2,507,000
Operating Funds Requested:
Subtotal all budget categories: $ 1,144,071
Contract with Delegategency: $ 87,500
Subtotal Federal Dollars: $ 1,231,571
*In-Kind (Local Share): $ 246,314
Total Pro ram Operations: 1,477,885
1
Line Item Budget: Start-Up Costs
Equipment: $2,259,000: This line item includes cost of installing two playgrounds at a cost of
$47,000. Also, it includes building three, two classroom structures at a cost of$2,114,000. In addition
four Cargo Vans are requested to support the expansion at a cost of$98,000 each.
Supplies: $185,000: For classroom, kitchen and other supplies needed to set up the classrooms and
offices.
Occupancy: $37,000: This includes the cost of installing telephones at the sites, as well as the cost for
property and lease management.
Subtotal all budget categories: $ 2,481,000
Contracts with Delegate Agencies: $ 26,000
Subtotal Federal Dollars: $ 2,507,000
*In-Kind (Local Share): Waiver Requested
Total Start-Up:. _ $_ 2,507,000
*A waiver is requested by the Grantee Operated Program for the In-Kind (Local Share) for the Start-up
phase due to the difficulty in generating a large amount of in-kind contributions while the program is not
operational.
Operating Costs:
The operating costs of each of the two-classroom sites, when completed, is estimated at $1,144,071. In
addition, the cost of increasing the delegate agencie's slots by ten (10) is estimated to be $87,500. The
first year operating costs will be the cost of the delegate agency for an estimated four (4) months or
$26,166 ($87,500 per year divided by three (3) for four months of 2001).
Grantee Operating Costs: $ 1,144,071
Contract with Delegate Agency: $ 87,500
Subtotal Federal Dollars: $ 1,231,571
*In-Kind (Local Share): $ 246,314
Total Program Operations: _ $_1.,477,885
*The In-Kind (Local Share) contributions include services provided by parent volunteers in the
classroom, in committees and at the Policy Council, by CHDP forms processing, training and direct
services to Head Start children, Speech Therapy, Consultants to Advisory boards, and parent's
provision of child transportation to the classes.
8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Head Start
Program, which is administered by the Community Services Department. Personnel requirements
and costs are outlined in the budget summary. Hiring of new staff will be required for the delivery
of services and will be submitted to the Board of Supervisors for approval. The Contra Costa
County General Services Architectural Services Divisiori will be responsible. for design and
management of the construction projects proposed and any and all subcontractors utilized.
2
9. PROGRAM NEED. A Community Needs Assessment conducted in part by the agency shows that
Child Care Services are needed for the low-income population in Contra Costa County as well as
the CalWORKs participants. Of the 19,082 Head Start eligible children (including 4,370 children
whose parents are participants of Welfare-to-Work), 1,749 are served in the Head Start program.
Food services, immunizations and job.referrals are needed as well, which Head Start provides to
children and families in Family Partnerships. With this program, the Contra Costa County
Administration will support the desired outcome for family health and self-sufficiency.
10. RELATIONSHIP TO OTHER PROGRAMS. The program interfaces with the county's
Ca1WORKs program providing much needed childcare. The program also interfaces with the
Health Services Department Child Health and Disabilities Prevention Program for early
identification and prevention of child illness and disabilities. Duplication of efforts is eliminated
through monthly communications between the program and staff exchange on advisory boards and
committees. The Head Start project has numerous interagency agreements with community-based
organizations to eliminate other duplications of efforts.
1.1. PROJECT GOALS.
The Grantee Operated Program goals are:
A. Provide full-day, full-year Head Start Services to an additional 130 children and families.
B. Utilize a Single Point of Access to comprehensive services for Head Start families.
C. Fully utilize and develop all resources through formal collaborations, to provide seamless
services to families.
D. Combine existing services and resources with expansion funds for cost effective and high
quality family services.
The Delegate Agency Program Goals are:
• Offer full-day, full-year comprehensive services to an additional 10 children and their families.
12. STATED OBJECTIVES.
The Grantee Operated Program objectives are:
A. Install four new modular facilities by August 2002.
B. Enroll an additional 120 Head Start eligible children and families in the Richmond, Concord
and Bay Point areas by September 2002.
C. Identify parent's needs related to full-day, full-year childcare services. Complete 120 related
Family Partnership Agreements by September 2001.
D. Utilize the Single Point of Access to Child Health and Development Services and the new intake
process for these services.
E. Utilize.the Single Point of Access to Community Partnerships and Resources and the new intake
process for these services.
F. Ensure a user-friendly program based on seamless services to families through the Single Point
of Contact to all Community Services Department resources and related
partnerships/collaborations.
G. Ensure a management system based on fiscal accountability and programmatic achievement.
3
The Delegate Agency objectives are:
• To offer 10 additional Head Start eligible children full-day, full-year Head Start services in the
downtown Pittsburg area where there is a desperate,need for these services.
13. ACTIVITY SUMMARY. Contra Costa County Head Start responds to these goals with a Service
Integration model including all departmental services and establishing direct recruitment/enrollment
linkage to the offices of the Social Services Department. "Child Start" offers a service integration
model for Ca1WORKs clients, offering immediate crisis intervention for CalWORKs/Head Start
families in moments of need. The staff's cultural competency in understanding the families' needs
offers a unique solution to meeting the needs of underserved and unserved populations.
14. EVALUATION METHOD(S). Head Start Performance measures are based on continuous data
tracking of children and families through the "Child Plus" software system including unit-of-
service costs, an annual Program Review, an annual client satisfaction survey, an annual parent
interests and needs survey, and annual Program Information Report. In addition, the program is
initiating outcome, performance based measures linked to the Head Start Performance Measures.
15. CHANGES COMPARED TO PRIOR YEAR (if any). Program expands by $2,507,000 serving
120 additional children full-day, full-year through the Grantee Operated Program and 10 additional
children full-day, full-year through the Delegate Agency. A total of 130 additional children will be
served on a full-day, full-year basis.
16. POTENTIAL CONTROVERSIAL ISSUES. Public reception of Head Start over the past three
years has been positive. ' Expansion of services in the County and developing new community
partnerships will foster this public image.
4