HomeMy WebLinkAboutMINUTES - 05222001 - C.118 TO: $OARD OF SUPERVISORS
FROM: Barton J. Gilbert, Director of General Services •
Contra
;. Costa
DATE: May 22, 2001
County
SUBJECT: REQUEST TO PURCHASE VEHICLES/EQUIPMENT ON
BEHALF OF THE DISTRICT ATTORNEY
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. APPROVE and AUTHORIZE the Fleet Manager to purchase (1) 2001 Ford;Taurus on behalf of the District
Attorney. Increased activity in serving search warrants requires fraud investigator to have a dedicated
vehicle.
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2. AUTHORIZE the attached appropriation adjustment transferring $16,028.00 from District Attorney
Department to General Services/Fleet Services for this purchase.
BACKGROUND:
In accordance with Administrative Bulletin No. 508: "County Vehicle and ,Equipment Acquisition and
Replacement Policy with Guidelines,"approval is requested for the purchase of the above-referenced vehicles
ands equipment. Based on a review of the need for the new vehicles/equipment!and consideration of alternative
fueled vehicles, the Fleet Manager recommends approval of this request. This request has been reviewed and
approved by the.County Administrator for consideration by the Board of Supervisors.
CONTINUED ON ATTACHMENT: YES SIGNATURE: j�\
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON May 22, 2001 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
_XX UNANIMOUS(ABSENT --- )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT:
CC: General Services—Admin I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN'ACTION TAKEN
Fleet Division AND ENTERED ON THE MINUTES OF THE BOARD
County Administrator OF SUPERVISORS ON THE DATE SHOWN.
Auditor-Controller
District Attorney ATTESTED May 22, 2001
JOHN SWEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUN ADMINISTRATOR
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BYJ DEPUTY
F:\VehicleReplacementBoardOrders\DistAttorney\BrdOrder Purch 1 2001 Taurus Per DistAttorneyMay222001.doc M382(10/88) Page 1 of 1
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AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATIONS ADJUSTMENT XX BOARD OF SUPERVISORS
TIC 27 I F-1 COUNTY ADMINISTRATOR
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ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY ( BU 0242)/GSD-FLEET SRVS (BU #0063)
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION —�— < DECREASE> INCREASE 1
SUB-ACCOUNT
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2853 4953 Autos & Trucks 00 16,028 o0
2853 4953 Autos & Trucks 16,028 00
t 4263 4953 i Autos & Trucks I i 16,028 od
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0990 6301 Appropriable New Revenue 16,028 ool
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0990 6301 Reserve for Contingencies 16,028 o6,
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TOTALS 32,056 ooh 48,0841 o0
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APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
By: Date
To purchase a dedicated vehicle for the real estate fraud
COUNTY ADMINISTRATOR investigator for increased activity in serving search warrants,
field contacts with victims and witnesses and transporting
By: Date witnesses and boxes of evidence.
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BOARD OF SUPERVISORS
YES:
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No: �.z'%C�i �� _D.A Chief-of Admin-&Punning-.. 4125LQ1
SIGNATURE TITLE DATE
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APPROPRIATION AP 00
By: Date ADJ JOURNAL NO.
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W129REV2/86) SEE INSTRUCTIONS ON REVERSE SIDE
. . ell
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY ( BU 0242)
�T
ORGANIZATION REVENUE REVENUE DESCRIPTION I INCREASE <DECREASE>
ACCOUNT
_ 100 1 I00
2853 9745 Recording fees 16,028 00 '
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TOTALS 16,0281
APPROVED EXPLANATION OF REQUEST
;AUDITOR-CONTROLLER
To recognize restricted revenue from the Real Estate Fraud
By:_ Date: Trust Fund for the purchase of a dedicated vehicle for the
Progam investigator.
ICOUNTY ADMINISTRATOR
By: Date:
:BOARD OF SUPERVISORS 1
YES:
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NO:
C �
DA Chief of Admin&Planng 4/23/01
SIGNATURE TITLE DATE
By: _Date: REVENUE ADJ. RA00 y
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JOURNAL NO.
SEE INSTRUCTIONS ON REVERSE SIDE
VEHICLE AND EQUIPMENT REQUEST FORM
(Use a separate request for each vehicle request)
Department: District Attorney Date 4/17/01
Authorized Signatory d*4
1.Description of vehicle or piece of equipment requested:
Ford Taruus - non-white vehicle with cold plates
2.Reason for vehicle request: The real estate fraud investigator needs a dedicated
vehicle for increased activity in serving search warrants, field contact with witnesses
and victims and transporting boxes of evidence and witnesses.
3.Funding Source: Real Estate Fraud Trust Fund (non-General Fund)
Is an appropriation adjustment needed? Yes X No
4.Is an alternative fueled vehicle acceptable? Yes No X
If answer is no, reason clean air vehicle will not work.
The limited range does not meet our law enforcement needs.
5.If replacement vehicle, please show the following for vehicle to be replaced:
♦ vehicle number
♦ odometer reading
6.Reason purchase can not wait until next budget cycle:
Vehicle is needed ASAP for increased effort in real estate fraud investigation and
prosecution.
FOR FLEET MANAGEMENT COMPLETION:
1. Inspection /evaluation by Fleet Man7t as to co Jdition of-vehicle:
• Date of Inspection: ( ` `, ,`� / h`�" ("k _
• Make: Model
♦ Year:
• Depreciation:
• Salvage:
• Estimated cost of request: Ob42 3 0
Condition of vehicle/equipment and life expectancy:
2. Fleet Management Signatory: `
3. CAO Signatory: LApproved Not Approved
4. Date for Board Order