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HomeMy WebLinkAboutMINUTES - 05012001 - SD.3 TO: BOARD OF SUPERVISORS Contra FROM: Mark DeSaulnier John Gioia •��__��� -' Costa County DATE: May 1f 2001 . A-COUN'C SUBJECT: Support for the Contra Costa Shaping Our Future Project SPECIFIC REQUEsT(s)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION AUTHORIZE an expenditure of$.60 per capita (based on the Census 2000 population figures for the unincorporated areas of the County) to support the development of a shared local vision for smart growth in Contra Costa County, as coordinated by the CCC Conference of Mayors. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE, OTHER SIGNATURE(S): ACTION OF BOARD ON May 1, 2001 APPROVED AS RECOMMENDED XX OTHER The Board discussed the issues.'Public comment was OPENED and the following person appeared to speak, Julie Pierce, Clayton City Mayor, City/County Relations Committee, 1526 Haviland Place, Clayton, those desiring to speak having been heard, public comment was CLOSED. The.Board took the following action: AUTHORIZED the expenditure for the County's participation . VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE _UNANIMOUS(ABSENT — — — — — ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES- AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED May 1, 2001 JOHN SWEETEN,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Contact: cc: Bl' &a—,DEPUTY BACKGROUND Contra Costa County is not isolated from the economic, social, energy, transportation and other trends affecting the region, state, nation and world. If the County's residents and leaders cannot develop a shared local vision for growth, the result will be a surrender to the worst case scenario of ad hoc planning, decision by ballot measure and continued conflict among jurisdictions. The paradox is that only through cooperation at the local level can local autonomy and self- determination be maintained. If the County cannot speak with one voice as to the future, its future and that of its jurisdictions will be determined through choices and decisions made at regional and higher levels. The Contra Costa County Conference of Mayors has shown leadership in developing a purpose, focus and request for proposals for the development of a unified future vision for Contra Costa County. Now that a consultant has been selected, the Conference of Mayors should be supported financially and by the participation of County leaders. Attached is further information from the Conference of Mayors on the purpose, need and process of developing a shared vision. Contra Costa County Mayors Conference City/County Relations Committee - Contra Costa: Shaping Our Future- Steering Committee DATE: March 27, 2001 TO: City/Town Councils and Board of Supervisors of Contra Costa County FROM: Julie Pierce, Chair, City/County Relations Committee SUBJECT: Contra Costa:Shaping Our Future Project funding request The Contra Costa: Shaping Our Future Steering Committee has selected the consultant team of Fregonese Calthorpe to guide the second phase of our countywide planning effort. Over the past two years, all of the cities and the county have actively participated in the extensive first phase of the effort, the Vacant and Underutilized Land Survey, which is complete. To ensure continued countywide participation and representation, the Steering Committee representing the cities and county is asking all of the cities and the county to commit 60 cents per capita in their 2001-2002 budgets to the funding of the project. It is anticipated that the project will cost approximately $750,000 and the jurisdictions would contribute approximately 5600,000 based on an estimated total countywide population of nearly 1 million. The committee is actively pursuing state and federal grants to augment local funding. Attached is a sample proclamation of commitment to participate and contribute to the funding of this very important planning project. The committee would appreciate prompt action on this request by your jurisdiction.. Members of the Steering Committee and staff are available to make presentations regarding the project to your Council or the Board as requested. Please send a copy of the approved resolution to Julie Pierce, 1526 Haviland Place, Clayton, CA 94517 Background: Beginning in the winter of 1998, the Contra Costa Mayors Conference charged the City/County Re]ations,Committee (CCRC) with a mission to develop a community-based, unified vision, and implementation strategies to guide the growth and development of Contra Costa County, while preserving and enhancing the quality of life for all Contra Costans. A, The CCRC has been meeting for more than two years with a large Stakeholders Group, representing a wide variety of interests. In the summer of 1999, we held several meetings to discuss the growth that is anticipated in Contra Costa and how we can accommodate that growth while preserving our quality of life. After much lively discussion, we agreed upon a course of action in two phases: The first was to identify vacant and underutilized land parcels within the Urban Limit Line countywide. That process has been completed and was presented to the Stakeholders Group last fall. Since that meeting, members of the City/County Relations Committee have been working on the second phase of our effort - probing ways of using this data, exploring methods for engaging the public, developing strategies that can be implemented to accommodate growth, create employment, provide affordable housing and yet preserve or improve the quality of life, protect open space, preserve farm lands and enhance natural habitat. If there is to be meaningful action on pursuing these worthy aims, there must be a vision created for what Contra Costa County should be. This vision must deal with and accommodate various interests throughout the county and it must have grass roots support. In fact, we believe for the effort to be successful, there must be a constituency pushing for change. This visioning process has been and is being done in other communities and regions. The basis for this comprehensive review is outlined in the attached document: Contra Costa: Shaping Our Future. It is anticipated that through a countywide, cooperative planning effort such as this, we can find innovative ways to accommodate the anticipated growth in our County while preserving and enhancing our quality of life. Further, we will do it in a way that is acceptable to Contra Costa as a whole, satisfying the needs of our diverse constituency, while respecting the individuality of each city, and without intervention from the region or the state. We believe just such a collaborative effort is what our voters expect from their elected officials and that now is the time for it to happen. In December, the City/County Relations Committee issued a Request for Proposals, based on the Shaping Our Future document, to prospective consultants to guide this process. The top three consultant groups made presentations to the Stakeholders Group and the Steering Committee on March 7, 2001. The final consultant selection was made by the Steering Committee on March 19, 2001. The consultant team selected has done work similar to what is expected here in Utah, in Minneapolis-St. Paul and in Portland. We look forward to your active participation and contribution to Contra Costa: Shaping Our Future. For more information or to schedule a presentation before your Council, please call Committee Chair Julie Pierce at 925-672-3238 or Walnut Creek City Manager Don Blubaugh at 925-943-5812. Enclosed: Contra Costa: Shaping Our Future document Copy of Consultant RFP Sample Resolution CONTRA COSTA: SHAPING OUR FUTURE MISSION To develop a community-based, unified vision and implementation strategies to guide the growth and development of Contra Costa County, while preserving and enhancing the quality of life for all Contra Costans THE ISSUES Over the next 20 years 225,000 more people will reside in Contra Costa County. Currently, there is no unified vision for accommodating this growth while preserving qualities of life that distinguish this area from other parts of California. In fact, the entire system of governance and planning for the future is fragmented among numerous governmental agencies. Problem identification and solutions advanced are often focused on one subject area to the exclusion of others. In so doing, there is no examination of the inter-relatedness of issues. For example, the debate often centers on issues of growth or no growth without a full examination of the bfher issues that affect quality of life. Further, there has not been countywide recognition of issues facing older cities whose growth and development is stymied by poor schools, higher crime rates, older housing stock and abandoned industrial land. Our roads are jammed with cars, people commute long distances in order to find affordable homes and good schools, and residents resist land development adjoining their homes, particularly those that may look different or bring higher density. Valuable open space land gives way to more homes. Historically, the general public has not been engaged in planning for its future. Planning has been done by local government agencies with opportunity for public review. The current planning orientation is focused principally on shaping the future land uses within existing or planned city boundaries with limited view to the larger geographic area. If we are to collectively shape our future, bold steps are needed to create what we want our future to be. We must look beyond historic, competitive methods of planning for the future. Of great importance is the need to involve people in understanding the choices available, the consequences of those choices and opportunities for cooperative action. Contra Costa:Shaping Our Future Page 2 THE OUTCOME This project will result in a comprehensive vision to guide growth and development that will occur while maintaining quality of life. Alternative growth scenarios and the consequences of each will be developed, implementation strategies for the preferred development scenario will be identified, and a "compact" will be developed among the local agencies committing to action steps to achieve the future vision. STEERING COMMITTEE While this process is to be inclusive, some group must be responsible for selecting project staff, approving the overall approach to the project, and the recommending of implementation steps to appropriate local, regional and statewide authorities. It is suggested that each City Council and the Board of Supervisors appoint up to two of its elected officials (delegate and alternate) to serve in this capacity. This Steering Committee shall from time-to-time meet with and collaborate with the "Stakeholder's Group" of the Contra Costa County Mayors Conference on the progress of work. PROJECT CONSULTANT It is anticipated that the work of this effort shall be performed by one or more professional firms who have strong facilitative skills and expertise in land planning, urban design, transportation, open space preservation, economics of development, education and the criminal justice system. Further, proposals will only be solicited from firms that have extensive experience in work with grass roots community input. The precise form of work, process, and plan for widespread community involvement, schedule and final work product will be determined by the Steering Committee after interviewing all prospects for engagement. The final work plan will be negotiated with the consultant team chosen as will the professional fee. PROJECT FUNDING It is anticipated that grants can be secured from the State or federal government, private foundations, private sector interests, the county transportation authority and all 19 cities and the County. CITY/COUNTY RELATIONS COMMITTEE of the Contra Costa Mayors Conference c/o City Manager's Office City of Walnut Creek 1666 N. Main Street Walnut Creek, CA 94596 December 12, 2000 REQUEST FOR PROPOSALS Contra Costa:Shaping Our Future The City/County Relations Committee of the Contra Costa Mayors Conference has been exploring ways of using data, engaging the public, and developing strategies that can be implemented to accommodate anticipated growth, create employment, provide affordable housing and yet preserve or improve the quality of life, protect open space, preserve farm lands and enhance natural habitat. The Committee believes there must be a vision developed for Contra Costa County's future. This vision must include and accommodate various interests throughout the county and it must have grass roots support. A summary of issues and opportunities is outlined in the attached document: "CotitraCosta: Shaping Our Future". Purpose The purpose of this Request for Proposal (RFP) is to solicit proposals from highly qualified firms that would facilitate development of the mission process and product outlined in "Contra Costa: Shaping Our Future", including an implementation plan. The challenge will be to develop general community and political support throughout the process. Submission Requirements Twenty-six (26) of the proposals must be received no later than February 5, 2001 at the City Manager's Office in the City of Walnut Creek, 1666 N. Main Street, Walnut Creek, CA 94598. You must include one master copy camera ready for reproduction. Selection Process 1. The City/County Relations Committee of the Contra Costa Mayors Conference will review and screen proposals and develop a list of Finalists. 2. Finalists will be required to make an evening presentation to a joint meeting of the "Stakeholders Group" and the Steering Committee which includes elected representatives of the County and all Contra Costa cities. The presentation will detail their proposed approach to the project. 3. The Steering Committee will make the final selection. REQUEST FOR PROPOSALS Contra Costa:Shaping Our Future Page 2 Other Considerations Proposals will be evaluated on a variety of factors, including but not limited to: 1. Creative approach to the project 2. Experience in successfully completing visioning projects. 3. Likelihood of implementation being adopted 4. Compatibility of visioning process and implementation plan with the RFQ issued by ABAG. 5. Time frame; method for civic engagement; developing alternatives and choices; and cost effectiveness of proposed budget and payment schedule. Conference for Those Proposing A meeting has been scheduled for Thursday, January 18, 2001, at 10:00 a.m. in the Walnut Creek City Council Chambers, 1666 N. Main Street, Walnut Creek, CA 94596. At this session, representatives of firms interested in making a proposal will have an opportunity to meet with representatives of the City/County Relations Committee staff to discuss the project and to answer questions. In the meantime, please feel free to contact either: Don Blubaugh, City Manager, City of Walnut Creek, 925-943-5812 or Dennis Barry, Contra Costa County Director of Community Development, 925-335-1276. _ R Resolution Whereas, in 1998, the Contra Costa Mayors Conference charged the City/County Relations Committee (CCRC) with a mission to develop a community-based, unified vision and implementation strategies to guide the growth and development of Contra Costa County, while preserving and enhancing the quality of life for all Contra Costans; and Whereas, the CCRC recognizes that the entire system of governance and planning for the future is fragmented among numerous governmental agencies, often with no examination of the inter- relatedness of issues; and Whereas, the debate often centers on issues of growth or no growth without a full examination of the other issues that affect quality of life; there has not been countywide recognition of issues facing older cities whose growth and development is stymied by poor schools, higher crime rates, older housing stock and abandoned industrial land; and Whereas, our roads are jammed with cars, people commute long distances in order to find affordable homes and good schools, and residents resist land development adjoining their homes, particularly those that may look different or bring higher density and valuable open space land gives way to more homes; and Whereas, current planning focuses principally on shaping the future land uses within existing or planned city boundaries with limited view to the larger geographic area; and Whereas, historically, planning has been done by local government agencies with opportunity for public review without actively engaging the general public; and Whereas, the CCRC has been meeting for over two years with a large Stakeholders Group, representing a wide variety of interests and they have held numerous meetings and agreed upon a course of action in.two phases; and Whereas, all of the cities and the county have actively participated in the extensive first phase of the effort, the Vacant and Underutilized Land Survey; and Whereas, the second phase includes development of an implementation plan for the mission as outlined in the "Contra Costa: Shaping Our Future" document, including the development of general community and political support; and Whereas, the Contra Costa: Shaping Our Future Steering Committee has selected the consultant team of Fregonese- Calthorpe to guide this phase of our countywide planning effort as we collectively shape our future; and Whereas, we acknowledge that bold steps are needed to create what we want our future to be, to look beyond historic, competitive methods of planning for the future and pledge to involve people in understanding the choices available, the consequences of those choices and opportunities for cooperative action; now Therefore, we, the City/Town Council of pledge to actively participate in this countywide planning process and to contribute an amount equal to 60 cents per capita, based on the 2000 Census, from our 2001-2002 budget to the funding of this collaborative effort. Date: Signed By: Mayor REQUEST TO SPEAR FORM (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. Name: ��U ll'e P/ Phone: T2 S-- 72-S-2 Address: 14V di-rj X14 ce City: I am speaking for myself or organization: (name of organization) CHECK ONE: e/ I wish to speak on Agenda Item # Date: S- My comments will be: general 4 fory against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to consider: SPEAKERS 1. Deposit the "Request to Speak" form (on the reverse side) in the box next to the speaker's microphone before your agenda item is to be considered. 2. You will be called on to make your presentation. Please speak into the microphone at the podium. 3. Begin by stating your name and address and whether you are speaking for yourself or as the representative of an organization. 4 . Give the Clerk a copy of your presentation or support documentation if available before speaking. 5. Limit your presentation to three minutes. Avoid repeating comments made by previous speakers. (The Chair may limit length of presentations so all persons may be heard) .