HomeMy WebLinkAboutMINUTES - 04032001 - HA.1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 1h4✓1
f TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: April 3, 2001
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2001
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5004 approving collection loss write-off in the amount of$30,744.82 for the
quarter ending MARCH 31, 2001 as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each
quarter, the Housing Authority takes action to write off those accounts which have been determined to be
uncollectable. For the quarter ending MARCH 31, 2001, a collection loss write-off in the amount of
$30,744.82 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 9 accounts that are being recommended for write-off, representing an average of
$3,416.10 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
12/00 $17,469.80
09/00 $ 6,097.14
06/00 $10,465.88
03/00 $38,450.77
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5004 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE ,
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON April 3, 2001 APPROVED AS RECOMMENDED XX OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
XX UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED April 3, 2001
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY t �11� , DEPUTY
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THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5004
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF $30,744.82.FOR THE QUARTER ENDING MARCH 31,2001
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectable by management,and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW,THEREFORE, BE IT RESOLVED,by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending MARCH 31, 2001:
Conventional
Program
Dwelling Rent $15,935.49
Legal Charges $ 1,827.00
Maintenance&Other Charges $12,982.33
$30,744.82
PASSED AND ADOPTED ON April 3. 2001 by the
following vote of the Commissioners.
AYES: COMMISSIONERS GIOIA, GERBER, DeSAULNIER, GLOVER and UILKEMA
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED April 3 , 9,001
JOHN SWEETEN, CLERK OF
THE BOARD OF COMMISSIONERS
AND C TY ADMINISTRATOR
BY
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IIII ISI
RJFCOR.DLNG REQUT_STED BY:
III
I III II IIII I I!I III NI II III I SIN I III IN II
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Contra Costa County Public Works Dept.
Construction Division �=CONTRA COSTA Co Recorder Office
w-HEIN RECORDED NtkM TO: STEPHEN L, WEIR, Clerk-Recorder
Clerk of the Board of Supervisors DOC' 2001-0092244-00
`Thursday, APR 12, 2001 10:56:50
651 Pine Street, ZE—
F
Martinez, CA 94553
Ttl Pd $0,00 Nbr-0000319344
ire/RS/1-2
DOCUMENT -TITLE
4-recording to correct location in the Matter of Accepting
and Giving Notice of Completion of Contract for Delta Road Bike
Lanes, Project No. 0662-6R4178-00 Knightsen__ Area
TIES PAGE IS ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING DTFORNUkTIO�";
ADDITIONAL R_ECOR.DC,4G FEE APPLIES -------------
Recording Requested By:
� l
Contra Costa County Public Works Dept.
Construction Division
255 Glacier Drive
Martinez, CA 94553
Return to:
WHEN RECORDED, RETURN TO CLERK
BOARD OF SUPERVISORS
BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA
In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE
Notice of Completion of Contract for ) and NOTICE OF COMPLETION
Delta Road Bike Lanes ) (C.C. § 3086, 3093)
Project No.0662-6R4178-00 ) RESOLUTION NO. 2001/i g�
The Board of Supervisors of Contra Costa County RESOLVES that:
The County of Contra Costa on August 9, 2000 contracted with Hess Concrete Construction Company,
Inc., for the widening of Delta Road including bike lanes, with Travelers Casualty and Surety Company
as surety, for work to be performed on the grounds of the County; and
The Public Works Director reports that said work has been inspected and complies with the approved
plans, special provisions and standard specifications and recommends its acceptance as complete as
of February 12, 2001.
Therefore, said work is ACCEPTED as completed on said date, and the Clerk shall file with the County
Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract.
PASSED BY THE BOARD on March 27, 2001 by the following vote:
AYES: Supervisors Gioia, Gerber, DeSaulnier, Glover, Uilkema
NOES: None
ABSENT: None
CERTIFICATION AND VERIFICATION
I hereby certify that this is a true and correct copy of an
Contact: Mike Carlson (925)313-2321 action taken and entered on the minutes of the Board of
Orig. Dept.:Public Works(Const.) Supervisors on the date shown.
cc: Record and Return
Auditor March 27 2001
Public Works- Accounting ATTESTED: ,
- Construction, R. Bruno JOHN SWEETEN, Clerk of the Board of Supervisors and
- Env.,C.Sellgren County Administrator
- Traffic, R.Tavenier
Contractor
RB:kj By Deputy
G AGrpDala\ConstlB 0\200113-Ma rchl2 7-DRBL-accept.doc
RESOLUTION NO. 2001/ 127