HomeMy WebLinkAboutMINUTES - 04242001 - HA.1 I
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: April 24, 2001
SUBJECT: ADOPT RESOLUTION NO. 5008 APPROVING THE AGENCY-WIDE BUDGET IN THE
AMOUNT OF $67,585,033 FOR THE HOUSING AUTHORITY OF THE COUNTY OF
CONTRA COSTA FOR FISCAL YEAR ENDING MARCH 31, 2002
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 5008 approving the Agency-Wide Budget in the amount of $67,585,033 for
the Housing Authority of the County of Contra Costa (HACCC) for fiscal year ending March 31,
2002.
II. FINANCIAL IMPACT:
Approval of this Resolution will appropriate funds for the operation of the HACCC in the amount of
$67,585,033. The primary revenue source is the U. S. Department of Housing and Urban
Development (HUD). There is no cost to the County General Fund.
III. REASONS FOR RECOMMENDATION/BACKGROUND
The appropriations of $67,585,033 will provide for.the continued operations of the HACCC for the
fiscal year 2001-2002. The budget has increased significantly (approximately 20%) from the previous
fiscal year. This is attributable to the:
♦ The growth of the Section 8 rental assistance program in number of units and subsidy from HUD.
♦ Carryover of modernization funds from the previous fiscal year to the new fiscal year.
♦ Increased staffing, and salary and benefit increases.
♦ Modest increases in public housing rental income and operating subsidy from HUD.
Expenses far these larger funding levels and programs have also increased on a generally proportionate
basis. Utility costs are projected at significantly higher levels due to the current energy crisis and cost
escalations. Further, insurance costs continue to rise at a greater than proportionate rate due to changes
in the overall insurance market.
CONTINUED ON ATTACHMENT: X YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON_April _ 4, 2001 APPROVED AS RECOMMENDED XX OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
XX UNANIMOUS (ABSENT #4 ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: _ ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED, AF=ri.l 24, 2001
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY DEPUTY
H:\judylimtz\MSOI f1C:1;\WINWORD\BOARD\BO-AGENCY BUDGET 2001.02.doc
Efficiency improvements expenses are also shown including a complete computer system/software
purchase (existing system is 15 years old); vehicle-replacement; and. other technological/communication
improvements. Funds are also budgeted for pre-development costs of upcoming development projects.
On April 16, 2001 the Budget Committee of the Advisory.Housing.Commission reviewed the.proposed
2001/2002 Agency-Wide Budget and recommended its approval by the Advisory Housing Commission.
At its regular meeting on April 16, 2001, the Advisory Housing Commission voted to recommend adoption
of Resolution No. 5008 approving the Agency-Wide Budget for the fiscal year ending March 31, 2002.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5008 approving the Agency-
Wide Budget for the fiscal year ending March 31, 2002, the Housing.Authority of the County of Contra
Costa would not be in compliance with the financial requirements for the operation of the Housing
Authority. Further, the Housing Authority would not be able to fulfill its contractual.obligations with Section
8 landlords and property owners and with Housing Authority contractors and vendors.
H:\judyhmtzNSOFFICE\WINWORD\BOARD\BO-AGENCY BUDGET 2001-02.doc
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO, 5008
ADOPTING AGENCY-WIDE BUDGET
FOR FISCAL YEAR ENDING MARCH 3.1, 2002
WHEREAS, the State of California in Division 24, Part 2,X34327.6 of the Health and
Safety Code, requires that all agencies being audited in accordance with
generally accepted accounting principles generate an agency-wide budget; and,
WHEREAS, the Housing Authority of the County of Contra Costa is audited in .
accordance with generally accepted accounting principles, as well as
Government Auditing Standards issued by.the Comptroller General of the
United States; and,
WHEREAS, the Staff has prepared and submitted to the Board of Commissioners for
their review and approval a proposed agency-wide budget for the indicated
fiscal year;
NOW, THEREFORE, BE IT RESOLVED after review of said submission,the
following determinations are made:
a. That proposed expenditures are.necessary.in the efficient and economic
operation of housing for the purpose of serving low-income families.
l,. That the financial plan is reasonable.
c. That all proposed charges and expenditures are consistent with provisions
of law.
d. That no PHA employee reflected in the Operating budget is serving in a
variety of positions which will exceed 100% allocation of his/her time.
e. That the Housing Authority of the County of Contra Costa will continue to
provide a drug-free workplace.
The Board of Commissioners hereby adopts and approves the Agency-Wide Budget for
the indicated Fiscal Year.
PASSED AND ADOPTED ON Ap r i-1 24 , 2001 by the
fbilowing vote of the Commissioners.
AYES: COMMISSIONERS GIOIA, GERBER, GLOVER and UILKEMA
NOES: NONE
ABSENT: COMMISSIONER DeSAULNIER
ABSTAIN: NONE
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED April. 2 4 , 2001
JOHN SWEETEN,CLERK OF
THE BOARD OF COMMISSIONERS
AN COUNTY ADMINISTRATOR
BY
li:\iudyluntz\MSOFFICE\WINWORD\BOARD gncy Wide Budge Re d c
HOUSING AUTHORITY
of the
COUNTY O►F CONTRA COSTA .
3133 Estudiilo Street •.P.O.Box 2759-• Martinez.Calitornia 94553
Telephone(925) 372-7400 • Fax(925) 372-0238
Proposed Budget.
Fiscal Year 2001 -2002
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CONTRA COSTA COUNTY HOUSING AUTHORITY
PROPOSED BUDGET
FISCAL YEAR 2001 -2002
Program. TOTAL .
PROGRAM Administration Development Aided Housing Section 8 Housing Authority
#OF ALLOCATED UNITS 1,281 6,520
OPERATING REVENUE
Rental&Non Dwelling Income 0.00 0.00. 3,656,547.27 0.00 3,656,547
MiscrFenant Charges/Excess Utilities 0.00 . 0.00 55,000.00 0.00 55,000
Management Fees 0 6 147,478 4,740,377 4,887,855
Subsidy&Grants 0 5,466,800 2,507,102 48,117,600 56,091,502
Other Income/Interest Revenue 0. 10,000 303,704 155,000 468,704 .
Interfund Transfers/Reserve Income .1,292,687 402,916 608,590 121,232 2,425,425
TOTAL OPER REVENUE 1,292,687 51879,716 7,278,421 53,134,209 67,585,033
OPERATING EXPENSE
Program Payroll Salaries 973,327 415,352 : 1,213,364 2,554,550 5,156,593
Contract/Temporary Services 49,960 414,000 . 167,006 139,258 770,224
Management Fees 0 87,172 669,382 636,133 1,292,687
Legal 50,000 15,500 15,000 38,099 118,599
Training 4,8.00 8;300 11,200 17,238 41,538
Travel 0 5;1.16 18,450 52,840 76,406
Auditing 0 2,032 15,000 13,339 30,371
Office Rent/Storage 0 8,172 0 112,868 121,040
Admin Sundry 75,000 96,497. 160,000 286,421 617,918
Utilities 54,000 0 1,086,733 . 69,773 1,210,506
Maintenance Payroll Salaries 0 0 1,976,086 0 1,976,086
Maintenance Cont./Temp Staff 0 4,800 329,724 0 334,524
Operations&Maintenance 45,000 6,000 875,100 87,073 1,013,173
Insurance 15,600 15,915 257,791 . 256,518 545,825
PILOT 0 0. 55,600 0 55,600
Collection Losses 0 . 0 25,000 0 25,000 .
Other General Expense .0 0 47,590 113,199 160,789
Extraordinary Maintenance 0 6 . 215,013 0 215,013
Asset Purchases 0 48,200 101,000 100,000 249,200
Capital Asset Improvements 25,000 4,702,661 . 0 75,000 4,802,661 .
Housing Assistance Payments 0 0 0 48,117,600 48,117,600
Interfund Transfers/Reserves 0 50,000 39,380 564,299 653,679
TOTAL OPER EXPENSE 1,292,687 5,879,716 7,278,421 53,134,209 67,585,033
Page 2
CONTRA COSTA COUNTY HOUSING AUTHORITY
Staffing Schedule FY 2001-02
Actual Budg Budgeted Total Budget
Position SY SY Salary Salaries
ADMIN Accounting Supervisor 1.00 1.00 $56,693 $56,693
ADMIN Administrative Services Officer 1.00 1.00 $54,304_ $54,304
ADMIN Budget Analyst 1.00 1.00 $67,620 $67,620
ADMIN Director of Finance 1.00 1.00 $85,971 $85,971
ADMIN Executive Director 1.00 1.00 $104,284 $104,284
ADMIN Human Res/Trng Off 1.00 1.00 $67,620 $67,620
ADMIN Internal Auditor/Fiscal Analyst 1.00 1.00 $67,620 $67,620
ADMIN Junior Accounts Clerk 1.00 1.00 $37,779 $37,779
ADMIN Personnel/Benefits Officer 0.00 1.00 $54,304 $54,304
ADMIN Purchasing Agent 1.00 1.00 $54,304. $54,304
ADMIN Receptionist 0.00 0.00 $32,450 $0
ADMIN Senior Accounts Clerk 3.00 3.00 $43,390 $130,169 .
DEV Director of Development 1.00 1.00 $78,657 $78,657
DEV Hsng Development Officer 1.00 1.00 $67,620 $67,620
DEV Hsng Rehab Officer 1.00 1.00 $67,620 $67,620
DEV Hsng Technical Officer 1.00 1.00 $66,456 .$66,456
MAINT Maintenance Mechanic A 13.00 13.00 $37,461 $486,987
MAINT Maintenance Mechanic B 12.00 12.00 . $45,350 $544,194
MAINT Maintenance Supervisor 5.00 5.00 $52,994 $264,968
OPS Asst Dir Facilities Mgmt 1.00 1.00 $67;620 $67,620
OPS Asst Dir Hsng Ops(Aided) 1.00 1.00 $67,620 $67;620
OPS Asst Dir Hsng Ops(Section 8) 1.00 1.00 . $67,620 $67,620
OPS Central Waiting List Office Manager 1.00. 1.00 $56,693 $56,693
OPS Dep Ex Dir for Operations 1.00 1.00 $91,483 $91,483
OPS Housing Assistant 30.00 30.00 $42,201 $1,266,038
OPS Housing Clerk 8.00 9.00 $35,770. $321,930
OPS Housing Manager 7.00 7.00 .$56,693 $396,851
OPS/DEV Secretary 3.00 . 3.00 $49,147 $147,441
OPS Resident Services Manager 1.00 1.00 $67.620 $67,620
OPS Shelter +Care Coordinator 1.00 1.00 $64,742 $64,742
OPS Senior Accounts Clerk 2.00. 2.00 $43,390 $86,779
OPS Unit Inspector .8.00 9;00 $49,392 $444,528
Total Permanent Staff 111.00 114.00
Total Salaries $5,504,134
Total Benefits $1,533,379
TOTAL SALARIES & BENEFITS $7,037,513
PREMIIUM PAY $140,750
TOTAL SALARIES, BENEFITS &PREMIUM PAY. $7,178,264 .
Contract Staff
FSS Coordinator 1.00 1.00 $67,947.. $67,947
Casa Del Rio Resident Mgr 1.00: 1.00 $25,480 $25,480
Casa Del Rio Resident Mgr 1.00 1.00 . $25,480 $25,480
Office Work Experience Student 9.00 9.00 . $112,320 $112,320
CLARO Director 0;25 0.25 $11,611 - $11,611
PRIDE Aide .0.50 0.50 $9,837 $9,837
PRIDE Aide 0.50 0.56 $9,837. $9,837
PRIDE Rec Director 0.50 0.50 $20,019 $20,019
Total Contract/Seasonal Staff $:00 $231,227
Benefits 19.12% $44,219
Total Cost Contracted.Services $275;446
Page 3
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROPOSED CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2001-2002
PUBLIC HOUSING (AIDED)
CAPITAL IMPROVEMENTS:
$4,41$,065
11-1 Aihamora Terrace 519,000
70899 Foundation Repair 298,000
70899 Stair Rails 11,000
70T98 Office Parking Lot 41.000
70798 Cane.Walks 33,000
70798 Landscape Repair 138,000
11-2 Los MedanOs Pueblo 420,000
50100 Upgrade Sewer Lateral 25,000
50100 Reroof All Units 383,000
70899 Site Lights 12,000
11-3 Bridgemont 181.000
50100 Reroof(reallocate) 181400
11-4 Los Nodes 208,000
70899 Landscaping 30,000
70899 Reroof Units 176,000
11-5 EI Pueblo 35,000
70899 Interview BOOM 5,000
70899 Landscaping 30,000
Paint Emenor Bldgs(?)
11-6 Las Deltas 241,000
50100 Fence Repair 22.000
50100 Repair Brick Veneer 155.000
70899 Landacatxng 30,000
70798 Repair Units 24.000
11-8 Los Arboles 60.000
50100 Landscape(reallocate! .60.000
11.9A Lae Deltas-Annex 1 120.000
70899 Repair Units 120,000
11.98 Las Deltas-Annex 2 50.000
70899 Repair Units 50.000
11.10 Bayo Vista 1,179,000
50100 Reroof Select Units 127,000
50100 Paint Unit Exteriors 147.000
70899 Upgrade Elect.SYst. 241,000
70899 Closet Doors 118.000
70899 Paint Unit Exteriors 183,000
70899 Site Lighting 18.000
70798 Screen Doors 44,000
70798 Reroof Select Units 35,000
70798 Cone,Walks 10,000
70798 install Restroom 10,000
70798 Remove ivy 110;000
70798 Storage Sheds 90,000
70798 Parking Lot 45,000
Page 4
HOUSING AUTHORITY OF THE COUNTY OF CONTRA
PROPOSED CAPITAL IMPROVEMENT BUDGE'
FISCAL YEAR 2001-2002
PUBLIC HOUSING (AIDED)
CAPITAL IMPROVEMENTS:
11-11 Hacienda Martinez 250,000
70899 Community Bldg. 13,000
70899 Bath Grab Bars 25,000
70899 Handicap Ramp 2,000 .
70798 Community Bldg. 210,000
11.12 Casa de Manana 0
11-13 Casa Serena .37,000
70899 Fencing 20,000
70798 Roofing 17,000
11-15 Elder Winds .0
45-01 Vista Del Camino 489,000
50100 Paint 2-story Units 86;000:
50100 Elect. Upgrades 24,000
50100 Bath Fans 20,000
50200 Site Lighting 43,000
50200 Door Locks ..32,000
70798 Landscaping 45;000 .
70798 Lobby Intv. Booth 8,000
90798 Conc. Walks 16,000
90798 Smoke Detectors 58,000.
90798 Roofing 125.000:.
90798 Water Heaters 32.000 .
45-02 Kidd Manor 136,000
50100 Vent Fans 42,000
50100 GFI Outlets 81000
50100 Door Locks 9,000
50200 Site Lighting 43,000
50200 Stm. Drain(reallocate) 28;000:
90798 Smoke Detectors 6,000
1408 Management Improvements 496,065
Purchasing to Central 25,000.
Computer Hardware 50,000
Agencywide Security 173,934
Administrative Improvements 68,131
Computer Data Conversion 179,000
Page 5
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
PROPOSED FIXED ASSET BUDGET
FISCAL YEAR 2001-2002
'TOTAL FIXED.ASSETS . $229,000
GENERAL ADMINISTRATIONISUPPORT SERVICES: $30,000
WAN Computer System Components/Software $30,000
AIDED HOUSING&CAPITAL FUND: $169,000
Administrative 15,000
Computer equipment, printers 15,000
CTAP/COMP Grant 83,000
Trucks Pickup-3 51',000
Dump Truck- 1 27,000
1410 Expendable Minor Equipment 5,000
Aided Housing 71,000
Paper Shredders-5 4,000
Maint. Equip.(various) .14,000.
Sewer Machine(Los Medanos) 4,000
Airtess Paint Sprayer 3,000
Pressure Washer 1,000
Ergonometric/Moduiar Furniture 15,000
Office-N. Richmond
Security System Upgrade 30,000
HOUSING ASSISTANCE (Section 8): $56,000
Ergonomethc/Modular Furniture 30,000
All Offices 30,000
Vehicle Replacement(2) 32,000
Office-Muir Parkway 8,000
Collated Copier 8,000
Office-Rodeo 8,000 .
Collated Copier 8,000.
Office-Antioch 10,000
Collating Copier 8,000
Expendable Minor Equipment 1,000
Electronic.Scale&Postage Meter. 1,000
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