HomeMy WebLinkAboutMINUTES - 04242001 - C.24 TO: BOARD OF SUPERVISORS AS THE BOARD OF .DIRECTORS, CANYON LAKES GHAD
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR
DATE: APRIL 24, 2001
SUBJECT: APPROVE AMENDMENT TO EXTEND CONSULTING SERVICES AGREEMENT FROM
MAY 23, 2000 TO JUNE 30, 2001 AND INCREASE CONTRACT AMOUNT FROM $30,000
TO $40,000 BETWEEN THE CANYON LAKES GEOLOGICAL HAZARD ABATEMENT
DISTRICT (GHAD) AND SANDS CONSTRUCTION, DANVILLE AREA. (WO #5148)
SPECIFIC REQIJEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
111, Recommended Action:
APPROVE and AUTHORIZE the General Manager of the Canyon Lakes Geological Hazard Abatement
District (GHAD) to execute an amendment to the Consulting Services Agreement between the Canyon
Lakes GHAD and Sands Construction for additional work relating to contract administration services for
the Canyon Lakes GHAD.
II Financial Impact:
No impact on the County General Fund. Canyon Lakes GHAD assessment will fund 100%.
Continued on Attachment: SIGNATURE:
. U1 1AA I" /
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON Anri=, 2001 APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT ) [ hereby certify that this is a true and correct copy of an
AYES: NOES: action taken and entered on the minutes of the Board of
ABSENT: ABSTAIN: Supervisors on the date shown.
SE:sd
\\PWS4\SHARDA TA\Grp Data\SpDist\Board Orders\ ATTESTED: April 24, 2001
2001\04 April\BO 4-24-ol.doc JOHN SWEETEN Clerk of the Board of Supervisors
Orifi.Div:l'ublic Works(Special Districts) '
Contact: Skip E•pperly(313-2253) and County Administrator
cc: Auditor
Public Works
-Accounting
William R. Gray&Company By �- , Deputy
i l
SUBJECT: APPROVE AMENDMENT TO EXTEND CONSULTING SERVICES AGREEMENT FROM
MAY 23, 2000 TO JUNE 30, 2001 AND INCREASE CONTRACT AMOUNT FROM $30,000
TO $40,000 BETWEEN THE CANYON LAKES GEOLOGICAL HAZARD ABATEMENT
DISTRICT (GHAD) AND SANDS CONSTRUCTION, DANVILLE AREA. (WO#5148)
.DATE: APRIL 24, 2001
PAGE 2
III. Reasons for Recommendation and Background:
The Canyon Lakes GHAD was formed in 1985 and is located in the San Ramon area.
Mike Sands, President of Sands Construction Company, Inc., has been serving as the Construction and
Maintenance Superintendent for the Canyon Lakes GHAD for approximately eight years. Sands
Construction Company has extensive experience in responding to and assisting the GHAD with the repair
of landslides and landslide related work in Canyon Lakes and the surrounding area.
In June of 1999, Sands Construction Company, Inc. was retained to provide on-call Construction and
Maintenance Supervision during Fiscal Year(FY) 99/00. At the end of June 2000 (the end of the 99/00 FY),
$14,560.40 remained in the contract.
In lieu of terminating Sands Construction Company's contract at the end of the 99/00 FY and renegotiating
a new contract for the 00/01 FY, the General Manager amended the FY 99/00 contract and extended it's
term through the end of the 00/01 FY. It was understood at the time that a subsequent contract amendment
might be required to increase the contract payment limit. Funds in the original FY 99/00 contract are now
fully expended and William R. Gray and Company, as General manager of the GRAD, is recommending
that the contract payment limit be raised from $30,000.00 to $40,000.00. The increase in the contract
payment limit should be sufficient to cover expenses through the remainder of the 00/01 FY.
IV. Consequences of Negative Action:
Without Board approval, the GHAD will not be able to effectively respond to emergencies and oversee
construction projects during the remainder of this fiscal year.
01/27/01 11:35 $`1 510 947 3177 Nancy Cunningham 003/003
AMENDMENT TO CONTRACT
This Contract amendment is effective April 24, 2001, between the Canyon Lakes
Geologic Hazard Abatement District (Public Agency), an agency formed under Section
26500 of the Public Resource Code and Sands Construction Company, Inc. (Contractor),
a company doing business at P.O. Box 1125, Lafayette, California 94549.
WHEREAS,Public Agency and Contractor previously entered into a contract dated July 1,
1999, which Contract was authorized by the General Manager;
WHEREAS, said contract was previously amended on May 23, 2000 to extend the contract
expiration date to June 30, 2001 and increase the contract payment limit to $30,000.00;
THEREFORE, Public Agency and Contractor mutually agree to amend said contract to
extend the contract payment limits from $30,00.00 to $40,000.00.
In all other respects, the contract dated July 1, 1999 shall remain in full force and effect.
In WITNESS WHEREOF, Public Agency and Contractor have executed this Contract as of
date written on the first paragraph of this Contract.
PUBLIC AGENCY
By:
William R. Gray and Company
General Manager
P� A j
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MICj1A -Paled 646JS _�Presidan-�-�
Printed name and title of signatory
G:\Canyon Lakes\Administration\Vendors\Sands Construction\ContractsTY 99-00\AMENDMENT to Sands contract 99-
00 00-01.doc
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