HomeMy WebLinkAboutMINUTES - 04242001 - C.22 )0 '70: BOARD OF SUPERVISORS AS THE BOARD OF .DIRECTORS, CANYON LAKES CHAD
FROM: MAURICE M. SHIU, PUBLIC WORKS DIRECTOR
DATE: APRIL 24, 2001
SUBJECT: APPROVE AMENDMENT TO EXTEND CONSULTING SERVICES AGREEMENT FROM.
DECEMBER 19, 2000 TO JUNE 30, 2001 AND INCREASE CONTRACT AMOUNT FROM
$51,600 TO $99,600 BETWEEN THE CANYON LAKES GEOLOGICAL HAZARD
ABATEMENT DISTRICT (GHAD) AND DOVER CONSTRUCTION, DANVILLE AREA.
(WO #5148)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the General Manager of the Canyon Lakes Geological Hazard Abatement
District (GHAD) to execute an amendment to the Maintenance Services Agreement between the Canyon
Lakes GHAD and Dover Construction for additional work relating to the preventative maintenance program
for the Canyon Lakes GHAD.
II. Financial lmnact:
No impact on the County General Fund. Canyon Lakes GHAD assessments will fund 100%.
Continued on Attachment: SIGNATURE: 4WL44
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON Aprj,l24L, 2001 APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS I hereby certify that this is a true and correct copy of an
x UNANIMOUS(ABSENT )
AYES: NOES: action taken and entered on the minutes of the Board of
ABSENT: ABSTAIN: Supervisors on the date shown.
SE:sd Aril 24 2001:
\\PWS4\SHARDATA\Grp Data\SpDi:;t\Board Orders\ ATTESTED: P ,
2001\04 April\1304-24-Ol.doc JOHN SWEETEN Clerk of the Board of Supervisors
Orig.Div:Public Works(Special Districts) '
Contact: Skip Epperly(313-2253) and County Administrator
M. Auditor
Public Works
-Accounting
William R.Gray&Company
Dover Construction, Inc. BY , Deputy
1174 Killarney Street,Livermore,CA 94550
SUBJECT: APPROVE AMENDMENT TO EXTEND CONSULTING SERVICES AGREEMENT FROM
DECEMBER 19, 2000 TO JUNE 30, 2001 AND INCREASE CONTRACT AMOUNT FROM
$51,600 TO $99,600 BETWEEN THE CANYON LAKES GHAD AND DOVER
CONSTRUCTION, DANVILLE AREA. (WO#5148)
DATE: APRIL 24, 2001
PAGE 2
III. Reasons for Recommendation and Background:
The Canyon Lakes Geologic Hazard Abatement District(GRAD) was formed in 1985 and is located in the
San Ramon area..
Dover Construction, Inc., 11.74 Killarney Street, Livermore, California has been providing general
maintenance and preventative maintenance services for the Canyon Lakes GHAD since the GHAD's
inception in 1986. Dover Construction Company has extensive experience in responding to and assisting
the GHAD with the repair of landslides and landslide related work in Canyon Lakes and the surrounding
area.
In June of 1999, Dover Construction was retained to provide on-call general maintenance activities and
preventative maintenance services during Fiscal Year(FY) 99/00. At the end of June 2000 (the end of the
99/00 FY), $27,502.82 remained in the contract.
In lieu of terminating Dover Construction's contract at the end of the 99/00 FY and renegotiating a new
contract for the 00/01 FY, the General Manager amended the FY 99/00 contract and extended it's term
through the end of the 00/01 FY. It was understood at the time that a subsequent contract amendment might
be required to increase the contract payment limit. Funds in the original FY 99/00 contract are now fully
expended and William R. Gray and Company, as General Manager of the GHAD, is recommending that the
contract payment limit be raised from $51,600.00 to.$99,600.00. The increase in the contract payment limit
should be sufficient to cover expenses through the remainder of the 00/01 FY, including repair of horizontal
drains and peizometers within the Canyon Lakes community, as well as provide funds for emergency
response, if necessary.
IV. Consequences of Negative Action:
Without Board approval, the GHAD will not be able to effectively respond to emergencies and oversee
construction projects during the remainder of this fiscal year.
03/28/01 15:11 $1 510 947 3177 Nancy Cunningham Z002/002
� - -28-2001 2:S 1 PIA FROM P- 2
03/28/01 10:47 '&I S10 947 3177 Nancy Cunninsham ®002/002
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AMENDMENT TO CONTRACT
This Contract amendment is effective April 24,2001 between the Canyon Lakes
Geologic Hazard Abatement District(Public Agency), an agency formed under Section
26500 of the Public Resource Code and Dover Construction(Contractor), a company
doing business at 1174 Killarney Street,Livermore,CA, 94550.
WHEREAS,Public Agency and Contractor previously entered into a contract dated July 1,
1999,which Contract was approved by the Board of Supervisors on August 17, 1999;
WHEREAS, said contract was previously amended on December 19,2000 to extend the
contract expiration date to June 30,2001;
THEREFORE,Public Agency and Contractor mutually agree to amend said contract to
increase the contract payment limits from$51,600.00 to$99,600.00. Work shall be
authorized on a task•by-task basis. No work is authorized unless and until separate and
individual task orders are issued and approved by the General Manager.
In all other respects,the contract dated July 1. 1999 shall remain in full force and effect.
In WITNESS WHEREOF,Public Agency and Contractor have executed this Contract as of
date written on the first paragraph of this Contract.
PUBLIC AGENCY
By:
William R. Gray and Company
General Manager
CONTRA OR
:
BY
(Signature)
M (C to Ail_ L oVr 2 — DW Qta—
Prrin.tod name and title of signatory
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