HomeMy WebLinkAboutMINUTES - 04242001 - C.161 TO: BOARD OF SUPERVISORS
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FROM: William Walker, M.D. , Health Services Director Contra
By: Ginger Marieiro, Contracts Administrator ot4M Costa
DATE: April 3, 2001
County
SUBJECT:
Authorization for Retroactive Payment to Romax Development, Ltd.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S) :
Ratify the purchase of services from Romax Development, Ltd. , for
the period from March 1, 2000 through February 28, 2001, and
authorize the County Auditor-Controller to pay $21, 600 outstanding
for consultation and technical assistance to the Department with
regard to the Computer Output Laser Disc (COLD) Onbase System.
FISCAL IMPACT:
The amount of $21, 000 is included in the Health Services
Department ' s Enterprise I Budget .
BACKGROUND/REASON(S) FOR RECOMMENDATION(S) :
On April 4 , 2000, the Board of Supervisors approved Contract
#23-255-2 with Romax Development, Ltd. , for the period from March
1, 2000 through February 28, 2001, to provide consultation and
technical assistance to the Department with regard to the Computer
Output Laser Disc (COLD) Onbase System. The Payment Limit was
$75, 000 . Services were requested and provided beyond the payment
limit and by the end of February 28, 2001, charges of $96, 600 had
been incurred, of which $75, 000 have been paid and $21, 600 remains
outstanding.
Services were both requested by County staff and provided by the
Contractor in good faith. Because of an administrative oversight
by both the County and the Contractor, COLD system services provided
under Contract #23-255-2 exceeded the amount authorized by the Board
of Supervisors .
The Department is requesting that the amount due to the Contractor
be paid. This can be accomplished by the Board of Supervisors
ratifying the actions of County employees in obtaining provision of
professional services of a value in excess of the Payment Limit .
This will create a valid obligation on the part of the County
retroactively authorizing all payments made by the Auditor-
Controller up to now and authorizing payment of the balance
specified above .
CONTINUED ON ATTACHMENT: _YS SIGNATURE: r 4 ' e
tf RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_APPROVE OTHER
e
SIGNATURE S :
ACTION OF BOARD ON 00 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS /
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT �� ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED kjv.,t �)'"I r 10 01
JOHN WEETEN,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: PaGodley (370-5007)
CC: Health Servicesbept. (Contracts)
Auditor-Controller
Risk Management BY V DEPUTY
Contractor