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305-0102/A.1.1
TO: BOARD OF SUPERVISORS
FROM: BARTON.J. GILBERT, DIRECTOR OF GENERAL SERVICES ::jti Contra
o:
Costa
DATE: April 24, 2001
County
a'
SUBJECT: APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT FOR TEANT IMPROVEMENTS, 1650 CAVALLO ROAD, ANTIOCH
(WW0078)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE First Amendment authorizing extra work under the Consulting Services Agreement dated
January 23, 2001 with Interactive Resources, Inc., for architectural services for Tenant Improvements,
1650 Cavallo Road, Antioch for Employment and Human Services Department. The First Amendment
increases the scope of services and increases the payment limit from $109,120.00 to $207,140.00, an
increase of$98,020.00.
B. AUTHORIZE the Director of General Services to execute the First Amendment to the consulting
services agreement and to issue written authorizations for extra work, in addition to the authorization
for the First Amendment, provided that the cumulative total extra cost for such additional
authorizations shall not exceed $25,000.00.
II. FINANCIAL IMPACT
Sufficient funds are available in the budget of Employment and Human Services to cover this increase in
the Consultant's payment limit.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. On January 23, 2001 the Board of Supervisors approved and authorized the Director of General
Services to execute the original consulting services agreement with the Consultant. The agreement
provided for the schematic design, design development construction document phase, bidding phase
and contract administration services for tenant improvements and modular workstations in a 12,000
square foot area on the Second Floor at 1650 Cavallo Road, Antioch for Employment and Human
Services Department.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
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SIGNATURE(S): c �c�
ACTION OF BOAR ON o�C APPROVED AS RECOMMENDED�_OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS ON THE DATE SHOWN.
File: 305-0102/A.5n(1 �Op
County Administrator's Office ATTESTED A�W! O` 1 ,
Auditor-Controller JO nWe e t:en,CLERK OF THE BOARD OF
County Counsel SUPERVISORS AN6. OUNTY ADMINISTRATOR
Employment&Human Services(Via A/D)
Consultant(Via A/D) By DEPUTY
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APPROVING FIRST AMENDMENT TO CONSULTING 305-0102/A.1.1
SERVICES AGREEMENT FOR TENANT IMPROVEMNTS, April 24, 2001
1650 CAVALLO ROAD, ANTIOCH FOR EMPLOYMENT
AND HUMAN SERVICES DEPARTMENT
B. The First Amendment increases the scope to provide:
1. Additional architectural and consulting services for design changes and expanded project scope to
include the First Floor, an additional 12,000 square feet of office space. Scope includes:
a. Demolition of existing walls and a potential realignment of corridors.
b. Evaluation of existing roof.
C. Evaluation of existing mechanical equipment, ductwork, calculations of building loads, new
accessible drinking fountains and rebalancing of the HVAC system.
d. Modifications to the lighting system to accommodate the revised design and to the power
distribution system to accommodate the new office landscape partitions.
e. Evaluation of compliance with accessibility codes.
2. Appendix B, Paragraph F is amended to increase reimbursable expenses from $2,000.00 to
$4,000.00, an increase of$2,000.00.
I.S:sc
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X41
r FiI 30/-01101.1
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENTS,SECOND FLOOR, 1650 CAVALLO ROAD,ANTIOCH
(WW0078)
I. Effective Date and Parties: Effective April 24,2001, Interactive Resources,Inc.,(herein called "Consultant"),a Corporation,and the County of
Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose: On January 23,2001,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which
covers architectural services for Tenant Improvements, Second Floor 1650 Cavallo Road, Antioch for Employment and Human Services
Department. The parties desire to amend the Agreement to expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement, Section 1(e),change the Payment Limit from$109,120.00 to $207,140.00, an increase of$98,020.00. This change shall
apply to charges from and after February 7,2001.
B. In accordance with Section 14 of the Agreement,provide the following extra services:
1. Additional architectural and consulting services for design changes and expanded project scope to include the First Floor, an additional
12,000 square feet of office space. Scope includes:
a. Demolition of existing walls and a potential realignment of corridors.
b. Evaluation of existing roof,but not the design of a new of a new roof should it prove necessary.
c. Evaluation of existing mechanical equipment, ductwork, calculations of building loads, new accessible drinking fountains and
rebalancing of the HVAC system.
d. Modifications to the lighting system to accommodate the revised design and to the power distribution system to accommodate the
new office landscape partitions.
C. Evaluation of compliance with accessibility codes.
C. Appendix B,Paragraph F is amended to increase reimbursable expenses from$2,000.00 to S4,000.001 an increase of$2,000.00.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B. MARCHESI
County Counsel
LS sc
By:
Deputy
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