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Home My WebLink AboutMINUTES - 04242001 - C.108 r0: BOARD OF SUPERVISORS Contra FROM: Tony Colon, Director Community Services Department _- Costa DATE: April 24, 2001 TSTA County SUBJECT: AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START PROGRAM IMPROVEMENT FUNDS Specific Request(S)or Recommendation (S) & Background and Justification I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director, or designee, to submit a grant application to the U.S. Department of Health and Human Services, Administration for Children and Families, in the amount of $1,857,634 for Head Start Improvement Grant Funds for the period from January 1, 2001 through December 31, 2001. II. FINANCIAL IMPACT: If this grant application is approved by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), the funding will be added via appropriation adjustment to the current Head Start budget. A one-time request for wavier of the non-Federal share will be submitted with the application. If the wavier is approved, no county match will be required. III. CHILDREN'S IMPACT STATEMENT: The Community Services Department Head Start Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, health and social services, along with a strong parent involvement focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring about a greater degree of social competence in preschool children from low-income families. IV. REASONS FOR RECOMMENDATIONS/BACKGROUND: Please see attached. This application will be reviewed and approved by the Head Start Local Policy Council at it's April 19, 2001 meeting. e0iffffillur-Li ON ATTACHMENT: X YES SIGNATURE: COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO ITTEE ✓/i�'PROVE OTHER SIGNATURE(S). ACTION OF BO D N oZ APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED C1 CONTACT: Tony Colon,646-5910 JOHN SWEETEN, LERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: CAO CSD (2 prig.sig.Sealed copies) BY � �,DEPUTY . LIED Contra Costa County Community Services Department Head Start Program Improvement Grant Application For 2001 EXECUTIVE SUMMARY INCOMING FUNDS NARRATIVE STATEMENT 1. PROJECT/PROGRAM TITLE. 2001 Head Start One-Time Program Improvement funding. 2. FUNDING AGENCY. Department of Health and Human Services, Administration for Children and Families (ACF), Pacific-West Regional Hub(Region IX). 3. SUBMITTAL STATUS. Request for one-time program improvement funding. This application is due June 1, 2001. 4. PROPOSED TERM. Funding is requested for the period from January 1, 2001 through December 31, 2001. 5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind. County, as Grantee, is required to generate a 20% in-kind match of the total project budget. Approved 2000 Basic Grant Federal Funding: $1,857,634 Funding Local Share: $0 Total $1,857,634 6. FUTURE FUNDING. This is a one-time program improvement-funding request. 7. BUDGET SUMMARY. Construction for the Verde Child Care Center $900,000 Construction for the Gehringer Child Care Center 500,000 Replace two playgrounds at the Lake Child Care Center 124,000 Replace ramp at the Lake Child Care center 6,000 Purchase four cars 65,000 Add a children's bathroom to six classrooms at the Balboa Child Care Center 110,400 Abate lead paint for building exterior at the Balboa Child Center 62,934 Repave parking lot at the west end of the campus and add three exterior 66,800 light fixtures at the Balboa Child Care Center Repatch asphalt playground areas 22,500 Total federal dollars requested $1,857,634 1 A one-time request for waiver of the non-Federal share will be submitted with the application. if the waiver is approved, no County funding will be required. The County's one-time request for waivers has never been denied. 8. STAFFING REQUIREMENTS. As Grantee, CCC operates the Head Start Program, which is administered by the Community Services Department. No new staff will be required. The West Contra Costa Unified School District (WCCUSD) will be responsible for design and management of the Verde construction projects proposed and any and all subcontractors utilized. The CCC Community Services Department and General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and any and all subcontractors utilized. 9. PROGRAM NEED. A. Our Verde site at the Verde Elementary School in North Richmond is being eliminated and needs to be replaced. B. The Gerhinger site in Oakley lacks adult bathrooms, adequate kitchen and office space and should be replaced. C. Two play structures at the Lake Child Care Center in Richmond are not age appropriate and need to be replaced. D. The ramp at the Lake Child Care Center in Richmond is in poor condition and needs to be replaced. E. The Grantee requires four additional cars for Head Start staff. F. Six of our Head Start classrooms at the Balboa Child Care Center in Richmond share one outdoor bathroom. We want to add a indoor bathroom for each classroom. G. We want to abate the lead paint and re-paint the exterior of the Balboa Child Care Center. H. The parking lot at the west end of the Balboa Child Care Center needs to be re-paved and have light poles added. 1. Playground surfaces at the Balboa Child Care Center need to be repaired. 10. RELATIONSHIP TO OTHER PROGRAMS. There are no other known projects to accomplish these tasks. The Community Services Department Child Development program will derive benefit through collaborative use of the construction projects. The CCC General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and interface with any and all subcontractors utilized for all projects with exception to the Verde project, which will be the responsibility of the WCCUSD. 11. PROJECT GOALS. A. Construct a new, two classroom stick building at the Verde Elementary School in Richmond. B. Replace the current one classroom portable with a new two classroom modular at the Gehringer Elementary School in Oakley. 2 C. Replace two playgrounds and provide other corrective measures for repairs needed at the Lake Child Care Center in Richmond. D. Purchase four new cars for the Head Start staff. E. Add needed bathrooms and provide other corrective measures for repairs needed at the Balboa Child Care Center in Richmond 12. STATED OBJECTIVES. To meet the goals A above, the WCCUSD will provide project management services to make the necessary renovations and purchases. They will be responsible for establishing the scope of the individual projects, contractual arrangements, and oversight of all construction phases. A detailed project time line will be developed by the School District as funding becomes available. To meet the goals B through E above, the CCC General Services Architectural Services Division will provide project management services to make the necessary renovations and purchases. They will be responsible for establishing the scope of the individual projects, contractual arrangements, and oversight of all construction phases. A detailed project time line will be developed, as funding becomes available. 13. ACTIVITY SUMMARY. WCCUSD and the CCC General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and interface with any and all subcontractors utilized for their respective projects. 14. EVALUATION METHOD(S). Completion of construction projects as determined by the CCC General Services Architectural Services Division and WCCUSD. 15. CHANGES COMPARED TO PRIOR YEAR (if any). N/A, this is a one-time program improvement-funding opportunity. 1.6. POTENTIAL CONTROVERSIAL ISSUES. None. Public reception of Head Start Program remains positive. Improvement of services in the County will foster this public image. 3