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HomeMy WebLinkAboutMINUTES - 04242001 - C.107 TC`f-- BOARD OF SUPERVISORS Contra FRIM: ' Tony Colon, Director Costa I Community Services Department °' DATE: April 24, 2001 u rlty SUBJECT: AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START PROGRAM EXPANSION FUNDS Specific Request(S)or Recommendation (S) & Background and Justification I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the.Community Services Director, or designee, to submit grant application to the U.S. Department of Health and Human Services, Administration for Children and Families in the amount of $1,564,208 for Start-up funding and $576,546 in operational funding for a total amount of $2,140,754 for 2001 Program Expansion Grant funds for the period from January 1, 2001 through December 31, 2001. II. FINANCIAL IMPACT: If this grant application is approved by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), the funding will be added via appropriation adjustment to the current Head Start Budget. County, as Grantee, will be required to generate a 20% local, in-kind, non-cash match of the Operational funding in the amount of $144,137. A one-time request for wavier of the non-Federal share of Start-up funding will be submitted with the application. If the wavier is approved, no additional County funding will be required. III. CHILDREN'S IMPACT STATEMENT: The Community Services Department Head Start Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in Q School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, health, and social services, along with a strong parent involvement focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring about a greater degree of social competence in preschool children from low-income families. IV. REASONS FOR RECOMMENDATION; Please see attached. This application will be reviewed and approved by the Head Start Local Policy Council at it's April 19, 2001 meeting. -GOPFFINUEDATTACHMENT: X YES SIGNATURE: - ,RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME DATION OF BOARD COM EE _=::L—APPROVE OTHER SIGNATURE(S): ACTION OF BOAR APPROVE AS RECOMMENDED X OTHER VOTE OF SUPERVISORS ! I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN X UNANIMOUS(ABSENT AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: ATTESTED () CONTACT: Tony Colon,646-5910 JOHN 9WEETEN, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: CAO CSD (2 orig.sig.Sealed copies) BY. ,DEPUTY l Contra Costa County Community Services Department Head Start Program Expansion Grant Application for 2001 EXECUTIVE SUMMARY INCOMING FUNDS NARRATIVE STATEMENT 1. PROJECT/PROGRAM TITLE. Contra Costa County Head Start Program. 2. FUNDING AGENCY. U.S. Department of Health and Human Services, Administration for Children and Families (ACF). 3. SUBMITTAL STATUS. Request for additional funding for the expansion of current services. 4. PROPOSED TERM. Funding is requested for the period for January 1, 2001 to December 31, 2001. 5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind. County, as Grantee, is required to generate a 20% in-kind match of the total project budget. Approved 2001 Basic Grant Federal Funding: $14,565,385 Funding Local Share: $3,641,346 Total $18,206,731 6. FUTURE FUNDING. This is a request for expansion of services. The Grantee has applied and been awarded expansion of services for the past three years. Future funding requests for the additional services will be included in the Head Start Continuation Grant for federal dollars and is expected to be available. 7. BUDGET SUMMARY. The total amount of funds requested: Start-up Funds Requested: $ 1,564,208 In-kind (Local Share): Waiver Requested Total: $ 1,564,208 Operating Funds Requested: Subtotal all budget categories: $ 506,546 Contract with Delegate Agency: $ 70,000 Subtotal Federal Dollars: $ 576,546 *In-Kind (Local Share): $ 144,137 Total Program Operations: $ 720,683 Line Item Budget: Start-Up Costs Equipment: $1,470,208 This line item includes cost of installing two playgrounds at $50,000 each. Also, it includes building two, two classroom structures at an average cost of $643,104 each. In addition four vehicles are requested support the expansion at a cost of$21,000 each. Supplies: $80,000: For classroom, kitchen and other supplies needed to set up the classrooms and offices. Occupancy: $14,000: This includes the cost of installing telephones at the sites, as well as the cost for property and lease management. Subtotal all budget categories: $ 1,564,208 Contracts with Delegate Agencies: $ 0 Subtotal Federal Dollars: $ 1,564,208 *In-Kind (Local Share): Waiver Requested Total Start-Up: $ 1564,208 *A waiver is requested by the Grantee Operated Program for the In-Kind (Local Share) for the Start-up phase due to the difficulty in generating a large amount of in-kind contributions while the program is not operational. Operating Costs: The operating costs of each of the two-calssroom sites, when completed, is estimated at $506,104. In addition, the cost of increasing the delegate agencie's slots by ten (10) is estimated to be $70,000. The first year operating costs will be the cost of the delegate agency for an estimated four (4) months or $23,333 ($70,000 per year divided by three (3) for four months of 2001). Grantee Operating Costs: $ 506,546 Contract with Delegate Agency: $ 70,000 Subtotal Federal Dollars: $ 576,546 *In-Kind (Local Share): $ 144,137 Total Program Operations: $ 720,683 *The In-Kind (Local Share) contributions include services provided by parent volunteers in the classroom, in committees and at the Policy Council, by CHDP forms processing, training and direct services to Head Start children, Speech Therapy, Consultants to Advisory boards, and parent's provision of child transportation to the classes. 8. STAFFING REQUIREMENTS. As Grantee, Contra Costa County operates the Head Start Program, which is administered by the Community Services Department. Personnel requirements and costs are outlined in the budget summary. Hiring of new staff will be required for the delivery of services and will be submitted to the Board of Supervisors for approval. The Contra Costa County General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and any and all subcontractors utilized. PROGRAM NEED. A Community Needs Assessment conducted in part by the agency shows that Child Care Services are needed for the low-income population in Contra Costa County as well as the Ca1WORKs participants. Of the 19,082 Head Start eligible children (including 4,370 children whose parents are participants of Welfare-to-Work), 1,749 are served in the Head Start program. Food services, immunizations and job referrals are needed as well, which Head Start provides to children and families in Family Partnerships. With this program, the Contra Costa County Administration will support the desired outcome for family health and self-sufficiency. 10. RELATIONSHIP TO OTHER PROGRAMS. The program interfaces with the county's CalWORKs program providing much needed childcare. The program also interfaces with the Health Services Department Child Health and Disabilities Prevention Program for early identification and prevention of child illness and disabilities. Duplication of efforts is eliminated through monthly communications between the program and staff exchange on advisory boards and committees. The Head Start project has numerous interagency agreements with community-based organizations to eliminate other duplications of efforts. 11. PROJECT GOALS. The Grantee Operated Program goals are: A. Provide full-day, full-year Head Start Services to an additional 80 children and families. B. Utilize a Single Point of Access to comprehensive services for Head Start families. C. Fully utilize and develop all resources through formal collaborations, to provide seamless services to families. D. Combine existing services and resources with expansion funds for cost effective and high quality family services. The Delegate Agency Program Goals are: • Offer full-day, full-year comprehensive services to an additional 10 children and their families. 12. STATED OBJECTIVES. The Grantee Operated Program objectives are: A. Install two new modular facilities by August 2002. B. Enroll an additional 80 Head Start eligible children and families in the Richmond, Concord and Bay Point areas by September 2002. C. Identify parent's needs related to full-day, full-year childcare services. Complete 80 related Family Partnership Agreements by September 2001. D. Utilize the Single Point of Access to Child Health and Development Services and the new intake process for these services. E. Utilize the Single Point of Access to Community Partnerships and Resources and the new intake process for these services. F. Ensure a user-friendly program based on seamless services to families through the Single Point of Contact to all Community Services Department resources and related partnerships/collaborations. G. Ensure a management system based on fiscal accountability and programmatic achievement. The Delegate Agency objectives are: • To offer 10 additional Head Start eligible children full-day, full-year Head Start services in the downtown Pittsburg area where there is a desperate need for these services. 13. ACTIVITY SUMMARY. Contra Costa County Head Start responds to these goals with a Service Integration model including all departmental services and establishing direct recruitment/enrollment linkage to the offices of the Social Services Department. "Child Start" offers a service integration model for Ca1WORKs clients, offering immediate crisis intervention for CalWORKs/Head Start families in moments of need. The staff's cultural competency in understanding the families' needs offers a unique solution to meeting the needs of underserved and unserved populations. 14. EVALUATION METHOD(S). Head Start Performance measures are based on continuous data tracking of children and families through the "Child Plus" software system including unit-of-service costs, an annual Program Review, an annual client satisfaction survey, an annual parent interests and needs survey, and annual Program Information Report. In addition, the program is initiating outcome, performance based measures linked to the Head Start Performance Measures. 15. CHANGES COMPARED TO PRIOR YEAR (if any). Program expands by $1,564,208 serving 80 additional children full-day, full-year through the Grantee Operated Program and 10 additional children full-day, full-year through the Delegate Agency. A total of 90 additional children will be served on a full-day, full-year basis. 16. POTENTIAL CONTROVERSIAL ISSUES. Public reception of Head Start over the past three years has been positive. Expansion of services in the County and developing new community partnerships will foster this public image.