HomeMy WebLinkAboutMINUTES - 03062001 - C.67 TO: BOARD OF SUPERVISORSa-;-
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FROM: Kenneth J. Corcoran =
Auditor-Controller , "_ '= "'z Costa
Y .oa
DATE: February 21, 2001 County
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SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overages, and
Shortages for fiscal year ended June 30, 2000
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACKNOWLEDGE that the Board of Supervisors has received the Annual Report on Revolving
and Cash Difference Funds, Overages, and Shortages for the fiscal year ended
June 30, 2000.
BACKGROUND:
Government Code Section 29321.1, 29370.1, 29380.1, and 29390.1 require an annual report
to the Board of Supervisors showing details of the balances of the Revolving and Cash
Difference Funds, Overages, and Shortages.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
-- ---- ---- ---- - - ----- -- -----------------
�EO-MMENDATION OF-COUNTY ADMINISTRATOR RECOMMENDATION OF--BOA COMMITTEE
L.-'APPROVE OTHER
SIGNATURE(S):
,t.
------------------------------ -- --- ----------------------------------------------------------------------------------------------------------------------------------
ACTION OF BOAR March 6, 2001APPROVE AS RECOMMENDED OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
XX—UNANIMOUS(ABSENT - - - - ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED March 6, 2001
CONTACT:Jack Cooper (925)646-2161 John Sweeten, -CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY
ADMINISTRATOR
CC: COUNTY ADMINISTRATOR
B DEPUTY
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
February 13, 2001
TO: Honorable Board of Supervisors
FROM: Kenneth J. Corcoran, Auditor-Controller
SUBJECT: Annual Report on Revolving and Cash Difference Funds, Overage Fund, and Shortages
Provisions of Government Code Sections 29321.1 and 29370.1, and Contra Costa County Board of
Supervisors'Resolution No. 92/525 authorize the County Auditor-Controller to establish, increase,
reduce or discontinue Revolving Funds and Cash Difference Funds.
Provisions of Government Code Sections 29380.1 and 29390.1, and Contra Costa County Board of
Supervisors' Resolution No. 83/1062 authorize the County Auditor-Controller to replenish the Cash
Difference Funds and to transfer money in the Overage Fund to the General Fund.
With respect to these authorities and to conform with Government Code Sections 29321.1, 29370.1,
29380.1 and 29390.1, we submit this report showing the details of the following balances as of
June 30, 2000.
Revolving and Cash Difference Funds
within the County General Fund $ 349,745.00
Other Revolving Funds 43,681.84
Overages 5,449.20
Shortages 3,902.30
Revolving and Cash Difference Funds within General Fund 100300
Account# Title Amount
0020-0004 Building Inspection Petty Cash 1,200.00
0020-0005 Probation Petty Cash 4,900.00
0020-0006 Policy and Innovation Institute Petty Cash 100.00
0020-0008 Sheriff-Coroner Petty Cash 2,615.00
0020-0009 Employment and Human Services (EHS)Petty Cash 12,000.00
0020-0011 In Home Supp. Svc. Petty Cash 2,000.00
0020-0012 Public Works Petty Cash 3,640.00
0020-0013 Human Resources Petty Cash 700.00
0020-0014 Agriculture Petty Cash 450.00
0020-0015 General Services Petty Cash 630.00
0020-0016 Treasurer-Tax Collector Petty Cash 695.00
0020-0017 County Counsel Petty Cash 50.00
0020-0019 County Administrator Petty Cash 100.00
0020-0023 County Clerk-Recorder Petty Cash and Cash Difference Fund 1,140.00
0020-0026 Office of Revenue Collection Petty Cash 500.00
0020-0027 Health Services Petty Cash 1,000.00
0020-0029 Community Development Petty Cash 175.00
0020-0032 Auditor-Controller Petty Cash 100.00
0020-0035 Community Services Petty Cash 1,500.00
0020-0037 District Attorney Petty Cash 11,550.00
0020-0039 Public Defender Petty Cash 1,000.00
0020-0041 Office of Emergency Services Petty Cash 100.00
0020-0042 EHS Private Industry Council Petty Cash 400.00
0020-0043 Animal Services Petty Cash 950.00
0020-0044 Cooperative Extension Petty Cash 100.00
0020-0045 Veterans' Resources Center Petty Cash 50.00
0020-0046 Assessor Petty Cash 100.00
0020-0049 EHS Immediate Need Imprest Fund 300,000.00
0020-0051 Public Administrator Petty Cash 2,000.00
Total X349.745.00
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Other Revolving- Funds
Fund and Account# Title Amount
120600-0020 County Library Petty Cash $ 2,460.00
131100-0010 Treasurer-Tax Collector Cash Diff. Fund (2,553:16)
140100-0020 Airport Enterprise Petty Cash 400.00
145000-0020 Hospital Enterprise Petty Cash 28,320.00
200300-0020 Bethel Isle Fire District 100.00
202000-0020 CCC Fire Protection 500.00
248900-0020 County Service Area M-17 Petty Cash 1,500.00
265100-0020 County Service Area P-1 Petty Cash 4,000.00
276000-0020 County Service Area R-10 Petty Cash 1,500.00
499800-0020 Superior Court Petty Cash 7,305.00
816100-0020-0048 Law Library Trust Petty Cash 150.00
Total $ 43.681.84
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Overages
Overage Fund 810900
Account # Title Amount
OF 5000209 Office of Revenue Collection $ 36.20
OF 5000210 Mt. Diablo Superior Court 747.60
OF 5000211 Bay Superior Court 1,624.53
OF 5000214 Walnut Creek-Danville Superior Court 188.07
OF 5000215 Delta Superior Court 1,412.83
OF 5000355 County Clerk-Recorder 733.36
OF 5000366 Animal Services 387.96
OF 5000373 Superior Court Clerk 209.65
OF 5000378 Patient Accounting 105.85
OF 5000379 Public Conservator 3.15
- Total $ 5}449.20
Overages were transferred to General Fund Revenue on July 28, 2000 as permitted by Government Code Section 29380.1.
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v
Shortages
Fund and Account# Title Amount
100300-0015 Treasurer-Tax Collector $ 73.85
100300-0026 Office of Revenue Collections 100.00
100300-0300 Sheriff-Coroner- Detention 1,576.48
100300-0355 County Clerk-Recorder 72.00
100300-0466 Substance Abuse Services 135.26
100300-0501 EHS-Supportive Svcs. .04
100300-0450 Health Services 385.00
100300-0341 Building Inspection 5.00
100300-0650 Public Works 8.00
120600-0620 County Library 446.88
499800-7998 Superior Court 1,046.95
810900OF5000377 Hospital Pharmacy 52.84
Total $ 3,902.30
Shortages,except for the Hospital Pharmacy shortage which is in a cash difference fund,were replenished during fiscal
year 1999-2000 in accordance with Government Code Section 29390.1. The Hospital Pharmacy shortage was not
submitted for replenishment because it may be offset by specific overages.
KJC/TVH
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