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320-9604/A.1.1
TO: BOARD OF SUPERVISORS
FROM: BARYON J. GILBERT, DIRECTOR OF GENERAL SERVICES
Contra
Costa
DATE: March 6, 2001
County
1I
SUBJECT: APPROVING THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
FOR HVAC IMPROVEMENTS AT THE ORIN ALLEN YOUTH REHABILITATION FACILITY,
4491 BIXLER ROAD,BYRON FOR THE PROBATION DEPARTMENT(WH254L)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a First Amendment authorizing extra work under the Consulting Services
Agreement dated June 26, 2000, with Stephen E. Harriman, AIA & Associates, for construction
administration services associated with the HVAC Improvements at the Orin Allen Youth
Rehabilitation Facility for the Probation Department. The First Amendment increases the scope
of services and increases the Payment Limit from $20,745.00 to $29,620.00, an increase of
$8,875.00.
B. AUTHORIZE the Director of General Services to execute the First Amendment to the
Consulting services agreement, and to issue written authorizations for extra work, in addition to
the authorization for the First Amendment, provided that the cumulative total extra cost for such
additional authorizations shall not exceed $5,000.00.
II. FINANCIAL IMPACT
There are sufficient funds in the project plant acquisition account to cover the amount encumbered by
this agreement.
CONTIN!,4ED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
✓APPROVE OTHER
SIGNATURE(S):
ACTION OF BOAR O Ol APPROVED AS RECOMMENDED �/ CIT.Wel —
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT
AYES: NOES:
ABSENTS: ABSTAIN:
I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY
MEDIA CONTACT: BARTON J.GILBERT(313-7100) OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF
THE BOARDOF SUP- SORS O THE DATE SH�B?ARD�AND
CC: General Services Department
Architectural Division ATTESTED
Accounting JOHN SWEETEN, CLERK OF THE
File: 320-9604/A.5 COUNTY ADMI STRATOR
County Administrator's Office
County Counsel BY ���EPUTY
Auditor-Controller
Probation Department(Via A/D)
Consultant(Via A/D)
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,... -.APPP.OVING THE FIRST AMENDMENT TO THE CONSULTING 320-9604/A.1.1
SERVICES AGREEMENT FOR HVAC IMPROVEMENTS AT THE ORIN March 6, 2001
ALLEN YOUTH REHABILITATION FACILITY, 4491 BIXLER ROAD,
BYRON FOR THE PROBATION DEPARTMENT(WH254L)
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. The Director of General Services executed a consulting services agreement with Stephen E.
Harriman, AIA & Associates, effective June 26, 2000, for architectural and engineering services
for the HVAC Improvements at the Orin Allen Youth Rehabilitation Facility, 4491 Bixler Road,
Byron for the Probation Department.
B. The First Amendment increases the scope of services for consultant to:
1. Provide construction administration services. Services include, but are not limited to,
additional site visits by Consultant and Consultant's subconsultants during construction
phase; review Contractor payment requests; review construction and submittal requests;
review and distribute Contractor's minutes and correspondence and provide phone support.
2. Modify construction documents for proposed addition of heating to current design.
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File:320-9604/A.1.l
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR HVAC IMPROVEMENTS AT THE
ORIN ALLEN YOUTH REHABILITATION FACILITY,
4491 BIXLER ROAD,BYRON
FOR THE PROBATION DEPARTMENT
(WH254L)
I. Effective Date and Parties: Effective March 6, 2001, Stephen E. Harriman, AIA & Associates (herein called "Consultant"), 'a California
Corporation,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Pur ose: On June 26, 2000, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement," which
covers architectural and engineering services for the HVAC Improvements at the Orin Allen Youth Rehabilitation Facility,4491 Bixler Road,Byron
for the Probation Department. The parties desire to amend the Agreement to expand the scope of service and to increase the payment limit
accordingly.
3. Amendments to Agreement:
A. In the Agreement Section I(c)change the Payment Limit from$20,745.00 to$29,620.00,an increase of$8,875.00. This change shall apply to
charges from and after January 23,2001.
B. In accordance with Section 14 of the Agreement,provide the following extra services:
1. Provide construction administration services. Services include, but are not limited; to additional site visits by Consultant and
subconsultants during construction;review Contractor payment requests;review construction and submittal requests; review and distribute
Contractor's minutes and correspondence and provide phone support.
2. Modify construction documents for proposed addition of heating to current design.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1 190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant, personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B. MARCHESI
County Counsel
By:
Deputy
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