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HomeMy WebLinkAboutMINUTES - 03272001 - HA.4 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: March 27, 2001 SUBJECT: PUBLIC HOUSING CONTINUED OCCUPANCY AND COMMUNITY SERVICE POLICY MANDATED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT UNDER THE QUALITY HOUSING & WORK RESPONSIBILITY ACT OF 1998 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 5005 approving the Public Housing Continued Occupancy and Community Service Policy for the Housing Authority of the County of Contra Costa as mandated by the U.S. Department of Housing and Urban Development (HUD) under the Quality Housing & Work Responsibility Act of 1998 and AUTHORIZE execution of this Policy by the Executive Director of the Housing Authority, as recommended by the Advisory Housing Commissioners at their regular meeting held on March 19, 2001. II. FINANCIAL IMPACT: None. III. REASONS FOR RECOMMENDATIONIBACKGROUND On July 10, 2000 the U.S. Department of Housing and Urban Development (HUD) issued a notice that requires Public Housing Authorities to adopt a Continued Occupancy and Community Service Policy for it's Public Housing Developments under the Quality Housing & Work Responsibility Act of 1998 (QHWRA). The Rule implements Community Service Requirement for non-exempt residents of public housing. Each non-exempt adult public housing resident or adult member of the household must contribute eight (8) hours for each month of community service or participate in a self- sufficiency program for 8 hours in each month. Exemptions are listed in the policy and include those over 62 years of age and those actively engaged in work activity, as well as other exemptions. CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON March 27, 2001 APPROVED AS RECOMMENDED XX OTHER XX 'Ihe Board further DIRE= that the.-Executive Director express the concerns of the Bayo Vista resits to the regional VOTE OF COMMISSIONERS representative of the Department of Housing and Urban Development; and that residents of public housing sites be notified of I HEREBY CERTIFY THAT THIS IS A XX UNANIMOUS (ABSENT future developments at the eafliest TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED March 27, 2001 JOHN SWEETEN,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY —DEPUTY \\HOUSAUTH_1\USER\judyhmtz\MSOFFICE\WINWORD\BOARD\BO-Community Service.doc The initial proposal rule dated April 30, 1999 was established under section 526 of the Quality Housing and Work Responsibility Act of 1998 approved October 21, 1998 (referred to in this rule as "the 1998 Act") which amended the United States Housing Act of 1937. Pursuant to 24 CFR (Code of Federal Regulations), Part 966.3, PHA (Public Housing Agency) shall provide at least thirty (30) days notice to tenants and resident organizations setting forth proposed changes in the lease form used by the PHA, and providing an opportunity to present written comments. Subject to requirements of this rule, comments submitted shall be considered by the PHA before formal adoption of any new lease form. A public hearing was conducted on Tuesday, March 6, 2001 with residents and staff in attendance. Public notice was posted at each housing authority office for public view on January 26, 2001. Please see attached titled "comments". No modifications were made in response to this hearing. Attached for your review and approval is a copy of the Continued Occupancy and Community Service Policy and Addendum to Housing Authority of Contra Costa County "Dwelling Lease" which will take effect April 1, 2001 beginning of our Fiscal Year as mandated by HUD. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5005 approving the Continued Occupancy and Community Service Policy and authorizing execution of this Policy by the Executive Director, the Housing Authority of the County of Contra Costa would not be in compliance with the notice issued by HUD requiring the establishment of the policy. THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5005 ADOPTING RESOLUTION NO. 5005 APPROVING THE "CONTINUED OCCUPANCY AND COMMUNITY SERVICE POLICY" FOR THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA AND AUTHORIZING EXECUTION BY THE EXECUTIVE DIRECTOR WHEREAS, It is the desire of the Board of Commissioners of the Housing Authority of the County of Contra Costa to provide decent, safe and sanitary housing for its residents; and, WHEREAS, under the Quality Housing and Work Responsibility Act of 1998 and as amended on July 10, 2000, the U. S. Department of Housing & Urban Development requires Public Housing Authorities to establish and implement a "Continued Occupancy and Community Service Policy" by April, 2001; and NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the County of Contra Costa approves the "Continued Occupancy and Community Service Policy". PASSED AND ADOPTED ON March 27, 2001 by the following vote of the Commissioners. AYES: COMM.ISSIONERS GIOIA, GERBER; DeSAULNIER, GLOVER and UILKEMA NOES: NONE ABSENT: NONE ABSTAIN: NONE I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED March 27, 2001 JOHN SWEETEN, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY � H:\judyhmtz\MSOFFICE\WINWORD\BOARD\Community Service Res.doc CONTINUED OCCUPANCY AND COMMUNITY SERVICE POLICY GENERAL In order to be eligible for continued occupancy, each adult family member 18 to 62 must (1) contribute eight hours per month of community service (not including political activities) or (2) participate in an economic self- sufficiency program, or (3) perform eight hours per month of combined activities as previously described unless the adult family is exempt from this requirement. EXEMPTIONS The following adult family members of tenant families are exempt from this requirement: A. Family members who are 62 or older. B. Family members who are blind or disabled as defined under 216 (1)(1) or 1614 of the Social Security Act (42 U.S.C. 416(1) (1) ) and who certifies that because of this disability she or he is unable to comply with the community service requirements. C. Family members who are the primary care giver for someone who is blind or disabled as set forth in Paragraph B above. D. Family members engaged in work activity. E. Family members who are exempt from work activity under Part A Title IV of the Social Security Act or under any other state welfare program, including the welfare-to-work program. F. Family members receiving assistance, benefits or services under a state program funded under Part A Title IV of the Social Security Act or under any other State welfare program, including welfare- to-work and who are in compliance with the program. G. During the year residents are permitted to change exemption status if they find work or start a training program. H. Individuals participating in self-sufficiency activities that are designed to encourage, assist, train or facilitate economic independence. 1. EXEMPTIONS (cont.'d) I. Individuals enrolled in a recognizable educational institution that leads to obtaining a degree or vocational certification. J. Duly elected resident council officers volunteering at least 8 hours a month to serve their community's membership. NOTIFICATION OF THE REQUIREMENTS The HACCC shall identify all adult family members who are apparently not exempt from the community service requirement. The HACCC shall notify all such family members of the community service requirement and of the categories of individuals who are exempt from the requirement. The notification will provide the opportunity for family members to claim and explain an exempt status. The HACCC shall verify such claims. The notification will advise families that their community service obligation will begin upon the effective date of their first annual reexamination on or after April 1, 2001. For families paying a flat rent, the obligation begins on the date their annual reexamination would have been effective had an annual reexamination taken place. It will also advise them that failure to comply with the community service requirement will result in ineligibility for continued occupancy at the time of any subsequent annual reexamination. VOLUNTEER OPPORTUNITIES Community service includes performing work or duties in the public benefit that serve to improve the life and/or enhance resident self- sufficiency, and/or increase the self-responsibility of the resident within the community. The Housing Authority particularly encourages parents of school-age children to provide community service in the their child's school. The HACCC will coordinate with social service agencies and local schools in identifying a list of volunteer community service positions. ECONOMIC SELF SUFFICIENCY PROGRAM DEFINED An economic self sufficiency program is one that is designed to encourage, assist, train or facilitate the economic independence of participants and their families or to provide work for participants. These programs may include programs for job training, work placement, basic skills training, education, English proficiency, work fare, financial or household management, apprenticeship, and any program necessary to ready a participant to work (such as substance abuse or mental health counseling/treatment). 2. THE PROCESS At the first annual reexamination on or after April 1, 2001 and at each annual reexamination thereafter, the HACCC will do the following: A. Provide a list of volunteer opportunities to the adult family members. B. Provide information about obtaining suitable volunteer positions. C. Provide a volunteer time sheet to the adult family member. Instructions for the time sheet require the individual to complete the form and have a supervisor date and sign for each period of work. D. The Housing Manager or his/her designee will assist the adult family member in identifying appropriate volunteer positions and in meeting their responsibilities. NOTIFICATION OF NON-COMPLIANCE WITH COMMUNITY SERVICE REQUIREMENT A family found to be in noncompliance will be notified by the HACCC of the following: A. The name of the adult family member(s) who has been determined to be in noncompliance and a description of the noncompliance; B. That the determination is subject to the grievance procedure; and C. That, unless the family member(s) enters into an agreement to comply, the lease will not be renewed or will be terminated. OPPORTUNITY FOR CURE The HACCC will offer the adult family member(s) the opportunity to enter into an agreement prior to the anniversary date of the lease. The agreement shall state that the adult family member(s) agrees to enter into an economic self-sufficiency program or agrees to contribute to community service for as many hours as needed to comply with the requirement over the past 12-month period. The cure shall occur over the 12-month period beginning with the date of the agreement and the resident shall at the same time stay current with that year's community service requirement. The first hours a resident earns goes toward the current commitment until the current year's commitment is made. 3. I The designated Housing Manager or his/her designee will assist the family member in identifying volunteer opportunities and will track compliance on an annual basis. If any applicable family member does not accept the terms of the agreement, falls behind in their obligation under the agreement to perform community service, or does not fulfill their obligation to participate in an economic self-sufficiency program, the Housing Authority shall take action to terminate the lease. PROHIBITION AGAINST REPLACEMENT OF AGENCY EMPLOYEES In implementing the community service requirement the Housing Authority shall not offer community service or self-sufficiency activities performed by residents for work ordinarily performed by Housing Authority employees to satisfy the community service requirement. 4. ADDENDUM TO HOUSING AUTHORITY OF CONTRA COSTA COUNTY DWELLING LEASE Tenant hereby agrees to the following amendments to his or her Housing Authority Contra Costa County Dwelling Lease: 1. Add as Section 13.Y., the following: To comply with the Authority's Continued Occupancy and Community Service Policy. Tenant understands and agrees that failure to comply totally with said policy shall result in non-renewal or termination of his or her Lease. 2. Delete Section 9. and add as a new Section 9., the following: PETS.Tenant may keep a pet in or about the premises with the written permission of the Authority. Tenant keeping a pet understands and agrees that he or she must comply fully with the Authority's Pet Policy and that failure to comply fully with said policy shall result in non-renewal or termination of his or her Lease. HOUSING AUTHORITY OF TENANT(S) CONTRA COSTA COUNTY By: Signature: Print Name: flint Name: Its: Signature: Its: Title) Print Name: Signature: Print Name: Signature: Print Name: Signature: Print Name: Comments Public Hearing Meeting Pet& Community Service Policy(s). Meeting was conducted on Tuesday, March 6, 2001 in the large conference room at the Housing Authority's Administrative Building located at 3133 Estudillo Street, Martinez. Following are some comments received during the public hearing meeting: Ms. Cathy Matson, Bayo Vista Resident Council Officer asked what exactly was the intent of the Community Service Requirement directive? Mr. Rosario read from the senate report which notes that Community Service is not to be perceived as punishment or demeaning activity, but rather community service should be considered as rewarding activity that will assist residents in improving their own and neighbors' economic and social well-being and give residents a greater stake in their communities. Ms. Matson agreed that it was a good intent. Mr. Mezei, Bayo Vista Resident Council President asked, does the Housing Authority have a self-sufficiency program and did participants need to fulfill the 8 hours per month requirement? Mr. Hodges, Resident Services Manager explained some of the programs that would qualify for self-sufficiency exemption such as ESL (English as a Second Language), GED and Basic Life Skills training. Mr. Tamayo, Deputy Executive Director for Operations, also mentioned that if you were to inquire at social services that there are programs such as CalWorks that would also be considered as qualified self-sufficiency programs. The Pet Policy was then addressed by Mr. Rosario. Mr. Mezei asked if HUD has seen a copy of this policy or is it after the approval by the board. Mr. Rosario answered that once it's been before the Advisory Housing Commission and recommended to the Board of Supervisors for approval, then a copy will be forwarded to HUD. Mr. Booth, Elder Winds Resident Council Vice-President asked if visiting dogs were allowed. Mr. Rosario answered that visiting dogs are not allowed in Housing Authority developments except assistive dogs which has no correlation with this policy. Comments were made by several residents that the $250 pet security deposit and $100 non-refundable fee was too high. In lieu of the comments made regarding the pet security deposit, the pet security deposit has been lowered to $150 with an installment plan and a $100 non- refundable fee for spraying and/or treating the unit after the dog is vacated. Ms. Matson, Bayo Vista Resident Council Officer stated that they needed to start from scratch and that the interest of this policy is everywhere but where it should be. The problem of people who own pets are only being addressed, what about the rights of people who don't own pets? What about dogs leaving waste on lawns, barking and keeping you up all night? Mr. Rosario states that the policy and the lease has a nuisance section and would be enforced accordingly. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Robert McEwan, Executive Director DATE: March 27, 2001 SUBJECT: PUBLIC HOUSING CONTINUED OCCUPANCY AND COMMUNITY SERVICE POLICY MANDATED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT UNDER THE QUALITY HOUSING & WORK RESPONSIBILITY ACT OF 1998 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: ADOPT Resolution No. 5005 approving the Public Housing Continued Occupancy and Community Service Policy for the Housing Authority of the County of Contra Costa as mandated by the U.S. Department of Housing and Urban Development (HUD) under the Quality Housing &Work Responsibility Act of 1998 and AUTHORIZE execution of this Policy by the Executive Director of the Housing Authority, as recommended by the Advisory Housing Commissioners at their regular meeting held on March 19, 2001. II. FINANCIAL IMPACT: None. III. REASONS FOR RECOMMENDATION/BACKGROUND On July 10, 2000 the U.S. Department of Housing and Urban Development (HUD) issued a notice that requires Public Housing Authorities to adopt a Continued Occupancy and Community Service Policy for it's Public Housing Developments under the Quality Housing & Work Responsibility Act of 1998 (QHWRA). The Rule implements Community Service Requirement for non-exempt residents of public housing. Each non-exempt adult public housing resident or adult member of the household must contribute eight (8) hours for each month of community service or participate in a self- sufficiency program for 8 hours in each month. Exemptions are listed in the policy and include those over 62 years of age and those actively engaged in work activity, as well as other exemptions. CONTINUED ON ATTACHMENT: YES SIGNATURE RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON March 27 , 2001 APPROVED AS RECOMMENDED xx OTHER x VOTE OF COMMISSIONERS See-the attached Addendun for Board action-arid vote 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED March 27 , 2001 JOHN SWEETEN,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY DEPUTY \\HOUSAUTH_1\USER\judyhmtz\MSOFFICE\WINWORD\BOARD\BO-Community ervice.doc The initial proposal rule dated April 30, 1999 was established under section 526 of the Quality Housing and Work Responsibility Act of 1998 approved October 21, 1998 (referred to in this rule as "the 1998 Act") which amended the United States Housing Act of 1937. Pursuant to 24 CFR (Code of Federal Regulations), Part 966.3, PHA (Public Housing Agency) shall provide at least thirty (30) days notice to tenants and resident organizations setting forth proposed changes in the lease form used by the PHA, and providing an opportunity to present written comments. Subject to requirements of this rule, comments submitted shall be considered by the PHA before formal adoption of any new lease form. A public hearing was conducted on Tuesday, March 6, 2001 with residents and staff in attendance. Public notice was posted at each housing authority office for public view on January 26, 2001. Please see attached titled "comments". No modifications were made in response to this hearing. Attached for your review and approval is a copy of the Continued Occupancy and Community Service Policy and Addendum to Housing Authority of Contra Costa County "Dwelling Lease" which will take effect April 1, 2001 beginning of our Fiscal Year as mandated by HUD. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect not to adopt Resolution No. 5005 approving the Continued Occupancy and Community Service Policy and authorizing execution of this Policy by the Executive Director, the Housing Authority of the County of Contra Costa would not be in compliance with the notice issued by HUD requiring the establishment of the policy. ADDENDUM TO ITEM HAA March 27, 2001 Agenda On this date, the Board of Commissioners considered adopting Resolution No. 5005 approving the public housing continued occupancy and community service policy mandated by the U.S. Department of Housing and Urban Development under the Quality Housing & Work Responsibility Act of 1998. This matter was on the consent calendar, however, a member of the public expressed the desire to speak on the issue and it was held over for short discussion. The Board discussed the matter. Public comment was opened and Cathie Matson, a member of the Resident Council of Bayo-Vista, 1214 Mariposa Street, Rodeo, appeared to speak. Those desiring to speak having been heard, the Board continued their discussion. Robert McEwan, Executive Director of the Housing Authority, gave details of the mandated program. Commissioner Gioia moved to approve the recommended action, and suggested that the Executive Director express the concerns of the Bayo-Vista residents to the regional representative of the Department of Housing and Urban Development; and that residents of Public Housing sites be notified of future directives at the earliest opportunity. Commissioner Glover seconded the motion. Following further discussion, the Board voted unanimously to support the motion. THE BOARD OF COMMISSIONERS HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 5005 ADOPTING RESOLUTION NO. 5005 APPROVING THE "CONTINUED OCCUPANCY AND COMMUNITY SERVICE POLICY" FOR THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA AND AUTHORIZING EXECUTION BY THE EXECUTIVE DIRECTOR WHEREAS, It is the desire of the Board of Commissioners of the Housing Authority of the County of Contra Costa to provide decent, safe and sanitary housing for its residents; and, WHEREAS, under the Quality Housing and Work Responsibility Act of 1998 and as amended on July 10, 2000, the U. S. Department of Housing & Urban Development requires Public Housing Authorities to establish and implement a "Continued Occupancy and Community Service Policy" by April, 2001; and NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the County of Contra Costa approves the "Continued Occupancy and Community Service Policy". PASSED AND ADOPTED ON March 27 , 2001 by the following vote of the Commissioners. AYES: COMMISSIONERS GIOIA, GERBER, DeSAULNIER, GLOVER and UILKEMA, and the HOUSING AUTHORITY' S JULIE MEDINA. NOES: NONE ABSENT: NONE ABSTAIN: NONE I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED March 27 , 2001 JOHN SWEETEN, CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR BY H:\judyhmtz\MSOFFICE\WINWORD\BOARD\Community Service Res.doc CONTINUED OCCUPANCY AND COMMUNITY SERVICE POLICY GENERAL In order to be eligible for continued occupancy, each adult family member 18 to 62 must (1) contribute eight hours per month of community service (not including political activities) or (2) participate in an economic self- sufficiency program, or(3) perform eight hours per month of combined activities as previously described unless the adult family is exempt from this requirement. EXEMPTIONS The following adult family members of tenant families are exempt from this requirement: A. Family members who are 62 or older. B. Family members who are blind or disabled as defined under 216 (1)(1) or 1614 of the Social Security Act(42 U.S.C. 416(1) (1) ) and who certifies that because of this disability she or he is unable to comply with the community service requirements. C. Family members who are the primary care giver for someone who is blind or disabled as set forth in Paragraph B above. D. Family members engaged in work activity. E. Family members who are exempt from work activity under Part A Title IV of the Social Security Act or under any other state welfare program, including the welfare-to-work program. F. Family members receiving assistance, benefits or services under a state program funded under Part A Title IV of the Social Security Act or under any other State welfare program, including welfare- to-work and who are in compliance with the program. G. During the year residents are permitted to change exemption status if they find work or start a training program. H. Individuals participating in self-sufficiency activities that are designed to encourage, assist, train or facilitate economic independence. 1. EXEMPTIONS (cont.'d) I. Individuals enrolled in a recognizable educational institution that leads to obtaining a degree or vocational certification. J. Duly elected resident council officers volunteering at least 8 hours a month to serve their community's membership. NOTIFICATION OF THE REQUIREMENTS The HACCC shall identify all adult family members who are apparently not exempt from the community service requirement. The HACCC shall notify all such family members of the community service requirement and of the categories of individuals who are exempt from the requirement. The notification will provide the opportunity for family members to claim and explain an exempt status. The HACCC shall verify such claims. The notification will advise families that their community service obligation will begin upon the effective date of their first annual reexamination on or after April 1, 2001. For families paying a flat rent, the obligation begins on the date their annual reexamination would have been effective had an annual reexamination taken place. It will also advise them that failure to comply with the community service requirement will result in ineligibility for continued occupancy at the time of any subsequent annual reexamination. VOLUNTEER OPPORTUNITIES Community service includes performing work or duties in the public benefit that serve to improve the life and/or enhance resident self- sufficiency, and/or increase the self-responsibility of the resident within the community. The Housing Authority particularly encourages parents of school-age children to provide community service in the their child's school. The HACCC will coordinate with social service agencies and local schools in identifying a list of volunteer community service positions. ECONOMIC SELF SUFFICIENCY PROGRAM DEFINED An economic self sufficiency program is one that is designed to encourage, assist, train or facilitate the economic independence of participants and their families or to provide work for participants. These programs may include programs for job training, work placement, basic skills training, education, English proficiency, work fare, financial or household management, apprenticeship, and any program necessary to ready a participant to work (such as substance abuse or mental health counseling/treatment). 2. THE PROCESS At the first annual reexamination on or after April 1, 2001 and at each annual reexamination thereafter, the HACCC will do the following: A. Provide a list of volunteer opportunities to the adult family members. B. Provide information about obtaining suitable volunteer positions. C. Provide a volunteer time sheet to the adult family member. Instructions for the time sheet require the individual to complete the form and have a supervisor date and sign for each period of work. D. The Housing Manager or his/her designee will assist the adult family member in identifying appropriate volunteer positions and in meeting their responsibilities. NOTIFICATION OF NON-COMPLIANCE WITH COMMUNITY SERVICE REQUIREMENT A family found to be in noncompliance will be notified by the HACCC of the following: A. The name of the adult family member(s) who has been determined to be in noncompliance and a description of the noncompliance; B. That the determination is subject to the grievance procedure; and C. That, unless the family member(s) enters into an agreement to comply, the lease will not be renewed or will be terminated. OPPORTUNITY FOR CURE The HACCC will offer the adult family member(s) the opportunity to enter into an agreement prior to the anniversary date of the lease. The agreement shall state that the adult family member(s) agrees to enter into an economic self-sufficiency program or agrees to contribute to community service for as many hours as needed to comply with the requirement over the past 12-month period. The cure shall occur over the 12-month period beginning with the date of the agreement and the resident shall at the same time stay current with that year's community service requirement. The first hours a resident earns goes toward the current commitment until the current year's commitment is made. 3. The designated Housing Manager or his/her designee will assist the family member in identifying volunteer opportunities and will track compliance on an annual basis. If any applicable family member does not accept the terms of the agreement, falls behind in their obligation under the agreement to perform community service, or does not fulfill their obligation to participate in an economic self-sufficiency program, the Housing Authority shall take action to terminate the lease. PROHIBITION AGAINST REPLACEMENT OF AGENCY EMPLOYEES In implementing the community service requirement the Housing Authority shall not offer community service or self-sufficiency activities performed by residents for work ordinarily performed by Housing Authority employees to satisfy the community service requirement. 4. ADDENDUM TO HOUSING AUTHORITY OF CONTRA COSTA COUNTY DWELLING LEASE Tenant hereby agrees to the following amendments to his or her Housing Authority Contra Costa County Dwelling Lease: 1. Add as Section 13.Y., the following: To comply with the Authority's Continued Occupancy and Community Service Policy. Tenant understands and agrees that failure to comply totally with said policy shall result in non-renewal or termination of his or her Lease. 2. Delete Section 9. and add as a new Section 9., the following: PETS.Tenant may keep a pet in or about the premises with the written permission of the Authority.Tenant keeping a pet understands and agrees that he or she must comply fully with the Authority's Pet Policy and that failure to comply fully with said policy shall result in non-renewal or termination of his or her Lease. HOUSING AUTHORITY OF TENANT(S) CONTRA COSTA COUNTY By: Signature: Print Name: Print Name: Its: Signature: (Job Title) Print Name: Signature: Print Name: Signature: Print Name: Signature: Print Name: Comments Public Hearing Meeting Pet& Community Service Policy(s). Meeting was conducted on Tuesday, March 6, 2001 in the large conference room at the Housing Authority's Administrative Building located at 3133 Estudillo Street, Martinez. Following are some comments received during the public hearing meeting: Ms. Cathy Matson, Bayo Vista Resident Council Officer asked what exactly was the intent of the Community Service Requirement directive? Mr. Rosario read from the senate report which notes that Community Service is not to be perceived as punishment or demeaning activity, but rather community service should be considered as rewarding activity that will assist residents in improving their own and neighbors' economic and social well-being and give residents a greater stake in their communities. Ms. Matson agreed that it was a good intent. Mr. Mezei, Bayo Vista Resident Council President asked, does the Housing Authority have a self-sufficiency program and did participants need to fulfill the 8 hours per month requirement? Mr. Hodges, Resident Services Manager explained some of the programs that would qualify for self-sufficiency exemption such as ESL (English as a Second Language), GED and Basic Life Skills training. Mr. Tamayo, Deputy Executive Director for Operations, also mentioned that if you were to inquire at social services that there are programs such as CalWorks that would also be considered as qualified self-sufficiency programs. The Pet Policy was then addressed by Mr. Rosario. Mr. Mezei asked if HUD has seen a copy of this policy or is it after the approval by the board. Mr. Rosario answered that once it's been before the Advisory Housing Commission and recommended to the Board of Supervisors for approval, then a copy will be forwarded to HUD. Mr. Booth, Elder Winds Resident Council Vice-President asked if visiting dogs were allowed. Mr. Rosario answered that visiting dogs are not allowed in Housing Authority developments except assistive dogs which has no correlation with this policy. Comments were made by several residents that the $250 pet security deposit and $100 non-refundable fee was too high. In lieu of the comments made regarding the pet security deposit, the pet security deposit has been lowered to $150 with an installment plan and a $100 non- refundable fee for spraying and/or treating the unit after the dog is vacated. Ms. Matson, Bayo Vista Resident Council Officer stated that they needed to start from scratch and that the interest of this policy is everywhere but where it should be. The problem of people who own pets are only being addressed, what about the rights of people who don't own pets? What about dogs leaving waste on lawns, barking and keeping you up all night? Mr. Rosario states that the policy and the lease has a nuisance section and would be enforced accordingly. REQUEST TO SPEAK FORM (THREE (3) MINUTE LIMIT) Complete eethis form and and place it in the box near the speakers' rostrum before addressing the Board. ontgName: t C IA"f I M-h-rls0 N Phone: 2-4 °2 1 Address: 1 2l "I M 1qr-l PCO S R S T- City: C,D E I am speaking for myself or organization: e`1t co- C i I 7-1 5L V C� _ (name of organization) CHECK ONE: "ltt �, � l I wish to speak on Agenda Item# Date : `rna fLoi L Z(--:D 200 L4 l My comments will be: general for against / -rt::yJT U I wish to speak on the subject of ! 4bj- I do not wish to speak but leave these comments foohe Board to Consider: Lit C ��. 70 SPEAKERS 1. Deposit the "Request to Speak" form (on the reverse side) in the box next to the speaker's microphone before your agenda item is to be considered 2. You will be called on to make your presentation. Please speak.into the microphone at the podium. 3. Begin'by stating your name, address and whether you are speaking for yourself or as the representative of an.organization. 4. Give the Clerk a copy of your presentation or support documentation if available before speaking. , 5. Limit.your presentation to three minutes. Avoid repeating comments made by previous speakers.. " •6. The Chair may limit the length of presentations so all persons may be hear.