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HomeMy WebLinkAboutMINUTES - 03202001 - SD.2 TO: BOARD OF SUPERVISORS ' Contra •; FROM: Family and Human Services Committee '� ' �' '.• _ Costa DATE: March 20, 2001 C rC O�n t 1 SUBJECT: Children and Families Policy Forum SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Accept the report on the activities, accomplishments and future directions of the Children and Families Policy Forum. BACKGROUND: On February 12, 2001, members of the Children and Families Policy Forum' presented a report on the activities and accomplishments of the Policy Forum during 2000. Highlights included: ✓ Policy Forum Quarterly meetings on Afterschool, Results-Based Accountability and Community-Based Organization Capacity-Building; ✓ Publication of the Children's Report Card Year 2000 Data Indicators Update and the Youth Summit on the Children's Report Card; ✓ Work done by the Afterschool Task Force (3 Regional Afterschool Resource Fairs), the Parenting Task Force (Quarterly Parenting Workshops) and the CBO Capacity-Building Task Force (planning for a "Center for Development and Support of CBOsn); Participation in the Contra Costa Futures and Boost4Kids initiatives to support system- building efforts for children and family services; ✓ Future directions for the Policy Forum---rotation of Chair, new members and 2001 focus area (continuing the Afterschool effort, and supporting efforts to improve outcomes for children and families in the Verde school/community and replicating success in other - areas of the County). CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER V�W &' SIGNATURE(S): MSAULNIEREDERAL D.GLOYER .44 ACTION OF BOARD ONILIQ APPROVE AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE AYES: NOES: SHOWN. ABSENT: ABSTAIN: Old I ATTESTED CONTACT: Christina Linville,335-1017 J N W STEN, L OF THE BO RD OF SUPERVISORS AND COUNTY ADMINISTRATOR CC: Policy Forum Executive Committee(via CAO) BY DEPUTY ' l Summary of Policy Forum Report l Policy Forum Profile TABLE OF CONTENTS Policy Forum Roster ; Policy Forum Initiatives j Flyers forQuarterly Meetings l - i , } r ' '•i L'.. e. - -r:` `1 - 1 y, rsch — Afte o0I r�.:'(;"; ::yi'`�•"F 2S'.n'.4.�:�r.:::"-iP tiy�:��:w. :„�'f'+i:.�r�.::;::.:' _ :-� Task Force Roster Mission and Goals M o •�. ,y. �°� `���;C� � ala ��]`C� : ; � �=� .=. -.•�'r..t•' '•f,`-- Pi.;''`i��'J_�`+:: moi'��t`:'� `;i :4•r-.. ••,'cl:,"..:.` ter, Resource Fair Board Order and Flyers Workshop Actio a �. - �}��: -!•i 4,F.-I it""� w^i:I': ,.�wa�....+l�!�-�`I'�h�'.4Z..�,,'}}�:yyL a.7 jc'r!'�4'.�...'ii,,..r':..`. y ,4:�,`j�^ In� ,l'� ~;.Y,)TJr ',��F.,:r{,�Ir•1�" -tv�h,1.;Y+�'��/;�f'�1.�:�i:f'f �i�! I:V' .r• n:: !i'l;w- �ei;.',j::.!.: :'Z`-�Yf t�:-r "' :.:''e-;��.-".•i' _ ci:.,::..�: •:r�` ',;�.-.�'=-` - - Children's Report Card-- 2000 a d2000 Data Update f Youth Summit Findings - ' � �: �e "i _ :+sem,, t•;: ;tS Data Development Meeting Flyer , •F . $.. ie. :..:.....:... tte I .�....� :. r.,�.r•,i... Vr; 1^ 1 00111- :^ r - rr — D: Other Task O t e a �c• F•: .y r• =uV, - Parenting 1 nr — f .�,. _�:; •lx: CBO Capacity Building ;i 1 t". f4• S stem Buildin - Y 9 Boost4Kids Report - P I Contra Costa Futures Overview f - Interagency 9en Fiscal Work Group u P Baby Welcome Home b Y Spirit of Caring HealthyStart tart - I ern io n l Initiative ive Stu d YTour -- - .'i.r.',-'� 'l-'.. AEFIDY•YNDEX�DIVIDEfiS! -.:S" 1� .r•+w..rn:w*..-w.•- .. -rte... � :s.. —...+��..i►,:••T.. .. �. ....-•^...��w...-......w�rw:•�w : .. ...,..�. .. ... _,..�.•...r�•.-- ...•..•.w....r�.r.,.;.�•�..r� CONTRA COSTA COUNTY OFFICE OF THE COUNTY ADMINISTRATOR DATE: February 12, 2001 TO: Mark DeSaulnier, Chair Federal Glover, Member cip Family and Human Services Co mittee CC: Children and Fa s oli Forum Executive Committee FROM: Dr. Chuck S n r olicy Forum Executive Committee ina Lin ill , Dep County Administrator SUBJECT: Children and Families Policy Forum Update RECOMMENDATION: Accept the report on the activitids, accomplishments and future directions of the Children and Families Policy Forum Introduction The Board of Supervisors established the Contra Costa Children and Families Policy Forum in 1996 as a means to inform and engage citizens, community service providers, foundations, private sector partners and local government representatives in activities that improve the health, safety, well-being, economic strength and quality of life of the County's children, families and communities. This report on the status of the Policy Forum includes: :Z A review of activities and accomplishments of the Policy Forum since the last report; An outline of ongoing and planned projects and initiatives; An update on ways in which the Policy Forum helps to advance the County's overall efforts to strengthen the children and family services system. Background There is a long-standing commitment to collaboration for the benefit of children and families in Contra Costa County. Contra Costa is a leader among localities in the statewide and national movement to develop a "systems" approach for the design, funding and delivery of health and human services. The Contra Costa County Board of Supervisors has consistently sponsored or supported initiatives that expand capacity to offer integrated services, leverage and maximize resources and address identified gaps in the current service environment. These efforts are driven by an emphasis on measurable outcomes for children, families and communities. ' Kids a E,eFybady's u Family and Human Services Committee: Children and Families Policy Forum Update 1 For example: �D As far back as the late 1970's, small advisory groups such as the Youth Services Board existed, collaborating to design and deliver more effective services. :D In the early 1990's, the Board of Supervisors adopted the "Healthy Families 2000" report, endorsing a philosophy for.children and family services that was family-centered and community-based. Z The Juvenile Systems Planning Advisory Committee (JASPAC) has been instrumental in improving the juvenile justice system through its collaborative efforts. V Contra Costa County joined in state legislation (AB 1741) that led to the formation of integrated service teams and neighborhood Family Service Centers in two of the County's most distressed communities. Many other collaborative efforts, too numerous to mention here, were/are working to ensure the safety and well-being of Contra Costa's kids and families, as well as to improve the quality of life in the County as a whole. In the early 1990's, Contra Costa was one of a few counties selected to participate in a "Policy Academy", sponsored by the Foundation Consortium. The broad community coalition formed out of this process was combined with the Youth Services Board in 1996 to form the Contra Costa Children and Families Policy Forum'. The Policy Forum has become a keystone of the substantive efforts to improve outcomes for all the County's children and families, but particularly for those at greatest risk— vulnerable children, low-income families and distressed neighborhoods. The Policy Forum is a vehicle that stimulates cross-sector coordination, alignment and expansion of resources, public information and education and initiatives that strengthen the current service system. The Policy Forum's membership includes an Executive Committee and representatives of local employers, the County's Labor Coalition, foundations, consumers of services, the faith community, the Countywide Youth Commission, legislators, the Parent-Teacher Association and community-based organizations. The Policy Forum Executive Committee includes: the County Administrator; department heads from Community Services, Health Services, Employment and Human Services, Housing Authority and Probation; the Sheriff, District Attorney, Presiding Juvenile Court Judge, Community College District Chancellor, Superintendent of Schools/County Office of Education, Mt.. Diablo School District Superintendent; and a City Manager and Police Chief, representing their professional associations. 1 See Divider 1 for attachments Family and Nurnan Services Cnmrmttoe: Children and Families Policy Forum Update 2 Policy Forum initiatives are organized around the vision adopted in 1997: "All Contra Costa children will reach adulthood having experienced a safe, healthy, nurturing childhood which prepares them to be responsible, contributing members of the community;" Over the past five years, approximately 200 Policy Forum members and invitees have participated in activities and initiatives, former and ongoing, such as: :D Children's Report Card and data development agenda; :D Task Forces—Safety; Child Care and Transportation; Drug and Alcohol; Parenting; Community-Based Organization Capacity-Building; and Afterschool (sharing information, developing and expanding collaborations, offering educational resources and seminars); Results Accountability--Countywide training sessions ofi Results-Based Decision- Making and workshops applying these principles to afterschool action planning, youth input on the Children's Report Card and Report Card "data development",- Children evelopment';Children and Family Services Infrastructure—Contra Costa Futures' Interagency Fiscal Work Group, documenting and expanding collaborative ventures across education, justice, health and human services. 2000-2001 Activities and Initiatives Children and Families Policy Forum members meet quarterly and work in task forces and other ad hoc groups to cant' out a variety of activities. The Policy Forum does not create new programs; rather, the members seek to utilize existing services, groups and other resources to benefit children and families. The Policy Forum's Executive Committee actively oversees some efforts, endorses or supports others, and sponsors or coordinates still others. A table of current activities and initiatives is attached to this report. Highlights include: Policy Forum Quarterly Meetings Quarterly meetings and featured topics in 2000 were: '0) January Results-Based Accountability Training 71 participants April Afterschool Panel 7 local experts July CBO Capacity-Building 41 attendees October "Lights on Afterschool" Resource Fair 50 visitors The first Quarterly Forum meeting for 2001 is: February 21, 2001 Policy Forum Planning/Children & Families Data Archive Family and 11u71.7n Services Committee: Children and Families Policy Forurn Updato 3 Atterschool Task Force The national Afterschool Alliance, which sponsors initiatives designed to expand the capacity and quality of afterschool programs, conducted a poll in - December, 1999 resulting in the following key findings: While respondents much preferred that afterschool programs..be located at school sites, 70% also wanted schools and community organizations to collaborate to expand the school-age-care system; and :D Over 90% agreed that there should be some type of organized. activity or.place for children to go after school every day (this level of agreement was among both men and women, was bipartisan and held true regardless of whether the respondents had children or not). The Policy Forum chose to focus on "afterschool" in 2000 because of research showing that children and adolescents are most at risk of harm thrQugh accidents, crime and choosing unhealthy behaviors between the hours of 3:00 and 8:00pm. After an informational panel at the April, 2000 Quarterly Forum meeting, featuring 7 local experts representing school- and community-based programs across the County, an Afterschool Task Foree2. was convened to develop ways to address improvements in the number and quality of.school-age-care programs in the County. The Afterschool Task Force is comprised of over 60 representatives of schools, community organizations, cities, local, state and federal government, parents and parent groups, health, education, human services and child care providers. The Task Force met to share information and resources, brainstorm ways to collaborate and, after gathering information about possible directions, developed a mission and goals for their work. Afterschool Resource Fairs During this time, the Task Force members also formed regional planning committees and produced three regional Afterschool Resource Fairs. Staff from Region D(, US Department of Education convened federal agencies (Departments of Health and Human Services, Education, Agriculture and Housing and Urban Development) who participated as resource "vendors"; in addition, local organizations and educators in. East, West and Central County visited the Fairs and/or served as vendors for Afterschool resources. The West County Fair was held in conjunction with a national afterschool awareness day, "Llghts On A1leiydiooal--October 12, 2000. The Central County Fair was hosted by the . Mt. Diablo Family YMCA in Pleasant Hill. The East County Fair was held as part of a regional school-age-care training conference at Los Medanos College in Pittsburg. A wide variety of resources and information was offered by afterschool and school-age-care providers at the Afterschool Resource Fairs. z See Divider 2 fir adachmerrts Family and Human Services Committee: Chrldren and Families Policy forum (lhrl.pfer 4 Ongoing Afterschool AS-ivities On November 30, 2000 the. Afterschool Task Force developed a work plan that.includes developing a comprehensives Afterschool Resource Directory and two subgroups working to assess the needs and preferences of parents, students and community residents and engage them in the design and delivery of afterschool programs. j Children's Report Card In 1997, Contra Costa County produced one of the first Children's Report Cards3 in the.. state. The Contra Costa Report Card is considered a model for localities. Users now-have several years of data with !which to work when considering activities that will benefit children and families. Over the past year, the Policy Forum has solicited input on the report card and respondents regularly report that they want the data to be more specific (for example, disaggregated at least by region). In addition, some data is not timely and other data is not available. Plans are under way to address these concerns with the next generation Children's Report Card. ! Data Indicators Update � The 2000 Data Indicators Update was published in April, 2000 and is now (with the 1998 Edition) available on the Web at www.cccoeAl2.cams (special thanks to the County Office of Education, which hosts the Report Card on their Web site). For the 2000 edition, only the data indicator tables were updated, so as to preserve baseline and trend data. Significant findings included: i :D A continued increase in the number of children immunized by age two, No decline in the prerrentage of low-birthweight births in the County; 0 A continued increase in the number of children eligible for school lunch programs, :Z A significant increase in tfie number of children served in major child care programs (albeit only a small reduction in the overall need); 0 An ino►ease in the rate of children in foster care, both in the County and statewide. I Youth Summit on the Children's Report Card While most Children's Report Card indicators measure factors of health and well-being of children and youth, seldom� (if ever) have youth been consulted about their ideas for improving outcomes for themselves and their peers. In December, 2000, Supervisor Mark DeSaulnier and County Superintendent of Schools Dr. Joseph A. Ovick met with the Countywide Youth Commission (an advisory body to the Board on youth-related issues) for a 'Youth Summit on the Children's Report Card". Youth Commissioners had studied the Children's Report Card and selected four Report Card indicators to review at'the Youth Summit. Using a results-accountability "turn the 3 See Divider 3 for attachments Family and Human Services Committee: Children and Families Policy Forum;Update 5 curve" format, participating Commissioners developed and prioritized recommended actions to take to improve outcomes on these. indicators. The Youth Commissioners' ideas and suggestions were practical and, in some cases, low- or no-cost. The results were as follows: Indicator Priority Top Strategy Public awareness campaign to increase Child Abuse Reports awareness of child abuse Distribute key chains discouraging driving while Alcohol-Related Traffic Collisions under the influence Hire teachers who are respectful of students High School Dropouts and increase teacher salaries Encourage more businesses to offer training Juveniles Committing Violent Crimes and employment opportunities to youth Next steps include a vote by the full Commission to endorse these findings and a presentation of same to a joint meeting of the Board of Supervisors, the County Superintendent and the County Board of Education. . �Q0l Report CarO In August, 2000, the Executive Committee reviewed possible new/expanded indicators for the next Children's Report Card and elected to convene a "data development agenda" effort to solicit recommendations on the most important indicators to add, as well as to begin the process of determining costs and other factors to obtain needed data that was unavailable. A Data Development Workshop was held in October, 2000 and participants were able to prioritize some of the needed information. A follow-up meeting is planned to finish this work, and inquiries are being made to determine the availability of data. As the trend toward outcomes accountability accelerates, there are a host of similar activities in progress at the local, state and regional level. For example, many Califomia Counties now produce a Children's Report Card. Also in 1999-2000, at the regional level, the Bay Area Partnership conducted a process to reach agreement across the Bay Area on 21 regional indicators of child and family well-being. In addition, a stage-sponsored Child Indicators Project is expected to yield a set of indicators to be tracked statewide. Moreover, the Contra Costa Futures Children and Families Data Archive, as it becomes operational, may provide more timely and relevant data than is available from current sources. In order to optimize the quality and comparability of data, Report Card planners must take all these factors into account in developing the next edition. Family and Hunwn Swire s Committee: Childroi; and F,inulic ti i'nlicy Fortin?Updato 6 ..(Other Task Forces There are three Task Forces4 currently active—Afterschool (reported above), Parenting and CBO Capacity-Building. Current activities include: Parenting Task Force The Parenting Task Force held workshops in June ("Brain Deiielopment in Infancy'l and December ("Discipline'l. In addition, the Family Links television segments were edited into an informative video for distribution to agencies serving parents. In 2001, the Parenting Task Force's work plan includes: :D A full-day parenting conference :D A parenting resource packet for teachers and school administrators to use with parents Aligning activities with the Children and Families Commission's strategic plan Community-Based Organization (CBO) Capacity-Building_ Approximately 140 Contra Costa community-based organizations were surveyed in May, 2000, to determine the best ways in which to strengthen local CBOs. Respondents identified needs for assistance in areas such as fundraising/creating a stable funding base, strategic planning, expanding Board capacity, managing staff and improving financial and program processes. Based on this input, the capacity-building effort has coalesced around planning to establish a "Center for Development and Support of Community-Based Organizations". This model is seen as the one that can best meet the training and other development needs of CBOs and become and remain self-sustaining. Current planning includes identifying an educational partner and finding start-up funding. 2001 Policy Forum Focus Area and Structure Children Ready for and Succeeding in School Each year, the evidence mounts that the first years of life heavily influence children's later success in school and, indeed, their ability to become productive adults and members of society. For 2001, the Policy Forum Executive Committee chose focus areas that are consistent with its ongoing efforts and which align with other activities going on in the County as a whole to benefit children, especially young children, and their families. These focus areas fall under the general heading of the Children's Report Card's first community outcome: Children Ready for and Succeeding in School. 4 See Divider 4 for attachments Family and Human.service.s Committee: Children and Families Policy Foram Update 7 Safe from the Start In December, 2000 approximately 15 Contra Costa representatives attended .a state Attorney General's Office-sponsored "Safe from the Start' regional meeting. "Safe from the Start"efforts are focused on reducing children'2; exposure to violence. The Executive Committee wishes to endorse the development a Contra Costa "Safe from the Start" initiative. Taking into consideration the number and scope of programs, services and initiatives going on in the area of domestic and family violence/elder abuse, the Executive Committee decided to endorse the top recommendation of the "Zero Tolerance for Domestic Violence" workshop (in October, 2000): establishing central coordination, in the form of a Coordinator position to.ensure that the number and direction of efforts to address family and domestic violence are aligned, with a special emphasis on existing "Safe from the Start"related efforts and protecting,children 0-5. Verde School/Community The Executive Committee is exploring ways to support the efforts currently underway to improve outcomes for children and families in the Verde school community in North Richmond. A longer-term goal is to expand successful activities to . other at-risk communities. As a first step to determining best ways to help Verde children and families, the Policy Forum Chair met with the West Contra Costa Unified Superintendent, Dr: Gloria Johnston for input. At her suggestion, the Verde Principal has been contacted about the possibility of a meeting in March to discuss options for supporting educational and family service efforts in the Verde school community. Other key partners are being contacted to provide guidance. ¢?Q_I C Foi unji ¢=(i['i-nit' ated Stt-uct ure :D Chair: Phil Batchelor, County Administrator, has chaired the Policy Forum since its inception in 1996. Given Mr. Batchelor's coming retirement, the Executive Committee chose Dr. Chuck Spence, Community College Chancellor, as the 2001 Policy Forum Chair. The Executive Committee members wish to thank Mr. Batchelor. for his . unstinting commitment to the goals, activities and vision of the Children and Families Policy Forum, and,for his dedicated and exemplary service as Chair. Members: The Executive Committee requests the addition of three new members: Executive Director, Children and Families Commission Director, Department of Child Support Services Superintendent, West Contra Costa Unified School District The Children and Families Commission Director's membership will ensure that the Policy Forum's activities align with the goals and strategic plans the Commission has developed for children 0-5. The newly-formed Department of Child Support Services is expected to have a significant and ongoing impact on the economic stability of fragile families, many of which are also affected by Policy Forum Activities. With the addition of the WCCUSD Superintendent, the Policy Forum will count among its members the leaders of the Family ari,;Hamarr SrvrVI0?,.Corwn dtoc: Ouldrot; and families Polity Forum Update 8. County's two largest school districts (the Mt. Diablo USD Superintendent is a current member). :D Format: A part of the February Quarterly Forum meeting will be devoted to Policy Forum planning and a discussion of the format of the Policy Forum meetings, to determine how to best utilize the talent, expertise and resources of the members. Contributions to County's Children and Family Services System The range of children and family programs, services and initiative continues to grow'-and "become more complex. The Policy Forum plays an important role in unifying and coordinating such efforts, convening partners to develop and expand collaborations and working to leverage resources and make the children and family service system stronger and more effective. Several of these efforts are noted below5. Boost4Kids = The Boost4Kids federal/state/local performance partnership report is attached. Highlights of the Boost4Kids performance partnership include: :D Technical Assistance: State and federal staff have assisted Contra Costa staff with input on the CC Futures project and have provided a wealth of resource information which has been widely distributed to Policy Forum participants. Twice-monthly Boost4Kids conference calls also offered timely information on a variety of children and family topics. �D RISE Waiver: The Employment and Human Services Department's efforts to reduce paperwork and bureaucracy in the cash assistance and food stamp programs by obtaining a federal waiver was facilitated in part through the County's Boost4Kids status. :Z Direct Certification: Staff from UC Cooperative Extension, County Office of Education, Employment and Human Services Department, California Food Policy Advocates and the GAO's office utilized technical support through Boost4Kids to help more local school districts enroll in the Direct Certification program (a process by which eligible students are automatically certified for school lunch programs, eliminating the paperwork for families). Approximately 2,500 more students were able to directly certify for school lunch programs because of this effort. Boost4Kids is no longer supported by the National Performance Review (NPR). It is now supported through the federal Health Resource Services Administration. Conference calls are continuing and plans are underway to meet with federal partners, other collaborative communities and potential funders in June to discuss sustaining and expanding the Boost4Kids performance partnership. S See Divider 5 for attachments Family and Human etvices Commiltec: Children:ind F.71?rilieS Policy Forum Update 9 Contra Costa Futures The Policy Forum continues to endorse and support the CC Futures'project by participating in the activities that will bring the project into operation. Only a brief overview is provided in this report as CC Futures is a separate referral for the Family and Human Services Committee. Interagency Fiscal Work Grou The Interagency Fiscal Work Group, consisting of fiscal officers and program representatives from Health, Probation, County Office of Education, West Contra Costa . and Mt. Diablo School Districts, Community Services and Employment and Human Services, has developed a matrix of current collaborations and is in the final stages of developing a comprehensive review of funding streams and allowable services. In November, 2000, they made recommendations to the Executive Committee to move forward with activities that can maximize and leverage funding across these agencies. Data Users Group _ The Children and Families Data Archive will be supported by a Data Users Group, consisting of data and program representatives from the agencies contributing data to the Archive. Their charge includes developing protocols for access to the Archive, appropriate and secure use of data, and recommending prioritization of programs and services that best utilize the Archive as a research and planning tool. The first meeting of this group is scheduled in February., 2001. Welcome home, Baby. Welcome Home, Baby, a home-visiting family resource program for all first-time parents in the County, is one of the two projects selected for application of the CC Futures tools and resources. The program has an almost universal acceptance rate and has been activated with all hospitals within its zip codes. 210 families have accessed the service and an expansion plan has been developed. 8 Home Visitors (including bilingual visitors) offer a wide variety of resources to parents and do more than just refer families to these resources—they ensure that parents access the resources they need to help their infants thrive. The program also includes a component dedicated to building parent peer support networks. Currently, staff are researching software needs to gather and report data on program outcomes. A report on the status of the program is attached. Sf?Ei i of Caring The Policy Forum Executive Committee has oversight responsibility for the 5-year federal grant to expand comprehensive, "wraparound" services to severely emotionally disturbed youth. In its first year, the program has formed its Policy Council, which adopted guiding principles and developed an organizational structure and operating policies and procedures. A Mobile Response Team, serving children and adolescents at imminent risk of psychiatric hospitalization, became active in August, 2000 and has served 29 young people so far. Regional interagency teams, which will review and evaluate children and Family.end Human Services Committee: Children and Fan7iiie57 Pnlky Forum Update 10 families entering the program, will begin accepting referrals in March, 2001. Parent participation, a key component to the program, has been established and is growing rapidly. A report on the status of the program is attached. Healthy Start The Policy Forum serves as the:"Interagency Children's Coordinating Council" for the school-based Healthy Start grants in West Contra Costa and Mt. Diablo Unified School Districts. To this end, the Executive Committee receives a report on the status of Healthy . Start each year. Those reports are attached. Healthy Start grants are based on -community collaboration and feature services such as mental/physical/dental health services, targeted case management, parent involvement, coordinated family services, adult classes and conflict mediation. Special Recognition for Contra Costa County Contra Costa County, through the work of Policy Forum participants and other collaborative ventures, has become known as a leader in community collaboration and in building a service system, "infrastructure" to stimulate and support improvements for children, families and neighborhoods. :Z Results Accountability Implementers Training: Contra Costa staff were asked to present at two regional, 3-day training seminars sponsored by the Foundation. Consortium in 2000. Topics included Children's Report Card Development, Outcomes and Accountability Pilot and Implementing Results Accountability Principles at the Local Level. :> Journal for the Community Approach: Contra Costa was one of several localities whose system-building strategies were showcased in the Fall, 2000 edition in the article "Chi/dmn s Policy Councils Connect the Dots of Collaboratiorf. :D Bridges Newsletter: In August, 2000 Contra Costa's Boost4Kids activities were profiled in the California Department of Education's statewide Head Start newsletter. :D International Initiative Study Tour: In December, 2000, Contra Costa was chosen as one of 10 sites in the United States for an intemational study tour of"Results Accountability" strategies. Supervisors Mark DeSaulnier and John Gioia organized a one- day event packed with information and delivered almost entirely by community partners. Policy Forum members participated in this event, and the Report Card was featured in a segment of the tour. Visitors included community representatives from Ireland, Israel, the United Kingdom and the Netherlands. :D Finance Project Report: Contra Costa was acknowledged as a contributor to the recently-published Finance Project report, "Informed Consent Advice for State and Local Leaders on Implementing Results-Based Decision-Making'`;. Family and Human Services Connnittee: Children and Families Policy Forum Ujidate 11 Foundations Briefing: In..September, 2000, officials from the Annie E. Casey Foundation and the Colorado Foundation asked to visit Contra Costa for a briefing on the County's efforts to effect systems change forchildren and families through community collaboration and application of"results accountability"principles. Community Approach Award: As previously reported, Contra Costa County was honored in 2000 with one of three "Community Approach" awards for the Service Integration Program and the Children and Families Policy Forum. Endnote Scores of participants in Policy Forum activities have worked over the past year to advance the County's progress in improving the lives of its citizens. They deserve thanks and recognition. Rosters for the Policy Forum members, invitees,Task Force members and Work Group participants are attached to this report. In particular, the following individuals are recognized for their contributions: Michael-Laurie Bishow, Policy and Innovation Institute, for her consultation on and facilitation of the Afterschool Task Force mission and goals; Davida Amenta, for her work on the Children's Report Card 2001 initial planning and the Data Development Workshop; ]ason Crapo, CAO Management Analyst, for serving as Chair of the Interagency Fiscal Work Group; 3ennifer Peck, US Department of Education, Region IX, for her work to convene federal partners for the Afterschool Resource Fairs; Shelley Murdock, UC Cooperative Extension, for her leadership roles on the Parenting and Afterschool Task Forces; Stephan Betz, CAO Management Analyst, for his assistance in planning the Data Development and Afterschool Workshops; Kathi Linquist, Contra Costa County Office of Education/Child Care Local Planning Council Coordinator, for her work on the Afterschool Resource Directory proposal; and Doug Prouty, Contra Costa County Office of Education Technology.Specialist, for his work in posting the Children's Report Card on the World Wide Web. Family and Nr;n:an Childton iuu!Families Polii y Fomnr U1"dep c 12 Children and Familie6 !policy Forum Report to the Family and Human Services Committee February, 2001 Attachments Divider 1: Summary of Policy Forum Report Policy Forum Profile Policy Forum Roster Policy Forum Initiatives Flyers for Quarterly Meetings Divider 2: Afterschool Task Force Roster Mission and Goals Resource Fair Board Order and Flyers Workshop Action Plan PCAP and Youth Committee Info Divider 3: Children's Report Card Data Update Youth Summit Findings DD Agenda Materials Divider 4: Other Task Forces Parenting CBO Capacity-Building Divider 5: System-Building Boost4Kids Report Contra Costa Futures Overview Interagency Fiscal Work Group Roster Recommendations Collaboration Matrix Welcome Home Baby Spirit of Caring Healthy Start International Initiative Study Tour Itinerary Roster Family and Human Services Committee: Children and Families Policy Forum Update # Y Attachments MINIM ildren and Fann.ilies . Policy Fourn rt t6 the F"y;and Huu Services Committee February 12;.2001::: Lj 1 i.. .ren.: }=am ies. ::::::::: .......... '=; ,, .; D poli . rum v µA''` . Pictivities: : . - Act onipl.ishTr .. :....... - itiatives : :::Y a:Co Where e:.tend? We_DmNT MOW taw the county_,k ct,owj f.r Ties time doing �:.'� We DIDN'i.l'IAvE mectran4xn9 1a:fiarc infnnmtion�actirrs tfie:.ysh^rn of oyencirv.orgarh.aGa�urxl citi.n�wAn cue ubrmt.kid,and farm, 1111. .:.We DIDN'TIAA ENOUGII.par IxxT4*.gbEtve. govervm nt and.. immunities In:!o*,no mWig prig endul'aod:fumify prvbk' We.SUFFERED.Rvni drnnic furdng 4%ortages and had few ...oNvrtunitie,-In nxuink a amd kwrage sc urce reemme -: . 1 11 We kx."5ED pringnly on d4dren-and tion es in crisis n mow # :Systems, not',just;,progmms AW Coflaboi~ative; integrated services '::Early.interve6tto6 sand:preveritian lift Gonimim�ty focus : . htti'oimt ibilitj lbr rest ts.: o prv�sols Gt'Idren arid.Fa • _ + a .. ... Everybody's Buaness'... _ N i..t � :•.-.r tT K - on ... .. `4# ntro Costo children will peat o Ithood'Joving eacpnced a so heolflry . mmft ft childhood ich peperes thein hi.be re nsib/e'`-�ontributing niembers of 0g: community: f uiu1g Principles.:: :: awar�te&c and ownerup of:: ; ::'_• ::.`..: and` ies issues 4lff s iee ara.-I&erage ft-..ing:wherevee possible fF t;fy 'IM eoordinate respoaises to gaps:in children.aM family seryiae.system. ....... ......... .......... .. ...............::. �.st :Edtion:_�9:97_ .. . ewa 2 __ _ 04 G' Report's epr Card=- h 'I 2nd Edition1998 .. a '. :model in saogoew, 1Seioo,on,erj,aiadictirnw _ ' a�rte;ale f sadwi.o a:.-;. up"tr pdbad,ed m a000 '_S"CS`ri'i;�:�i.�:4.-`�':+.C��i!,4�iryrt a•-�._:_ f.a:.:Ff�i::.4:t�:�.'y`�':::.i:.__i:;;�s rY?-::�� ' xug::and llcohol'rask Force- :L'•Syy:. ..a .. .. calculated the"Cost of.Badoutcomes' ..forchildren ardfamilies.tkhen alcohol and drugs are:abused h`a4 "i'+ -...r+w-riyind'" - -.,""ir` ' `•e"-p'`...w ;._:.:. , amily Support. Task Force "sF' Child Care to the base.for fornwwlirm of the gykf(etre local Pftxmng Camel ,". Transportation : 1t- reed tv the fmion of the TmnTvr�un Allim e F ,..C-gLi'ty's Wcffarc-to work rnmgpwtation Plan and Grmt 2 :i:: 'z : arenting Task Force yy� , G.&P.S Parenting.Workshops in 1998 and 1999 ; f;Kt . a:,- Family Links Television Prfxjrdm •..c<.'�-'L to:nTy;rve rffvgt,e w el ' fea .� bowl is mid{rhTAl 1.. ix y.. .t"^P9. * ' Qwrtcrty.Parenting'Serniwes in 2000 bMeu,9e accts to PQMt rpsarrfes . t n linin twrm*profesianaL to.better ivppoif fair 00 ^ ' F ..:':.... �r..ill.:+<•.+nY�a!rc�:a?Ta5li 12 :1�8 _y: '::.:.:.... systu- .'- �lcc��tf� 111 r�.w:' _ rov+actq,tcd• _.rf>r 'h`ifY11iG!'La'/�N.nlal.•�umtt '� t4Kids : 2. ner5hip. --�%�et•(:er{iCrvtial'Irritiatire RrsvlLs in arr.-r :.::"vFffiGfi m students aatonwtic*certified meal prvgrvm: ai4T to re.duer pope r wor K and txvr'tuv.vry 5upfwrt and Revvmr,Infa nraGnn 3 Contra Costa: Futures Fiscal ;::. . .. Irrvestment Work or-cup '.. . Oppor tureties: Welcome Home Baby $pmt of Coring .• Data:U30's brow _ Contra..Costa:Cfiit�ren and Families Poh-Cy Forum FOCUS AREA FOR 2000: WTERSH( -X ... �u.k;rM:e�1'n+n�cla'::i5ft�r:�t�vJ+•-. i ..>�''I:�ir:�u,-rr lui•;v Fuel,vi!•t.:r,1<i^r(-:l .__tNrfHxr�sri✓;�wrrt'r li:rr•r�ny'lYry,'..;'r.' . . -Y..q,Dr.d,,errd:n.:F'•in,r!i,k�mk+el.:, :rv'^.•. Contra.Costa Children and FarrWies Policy Fon= Quarterly:Policy Form) Fxc!angel 1i+��,�.�lts-R<i�rnf A-'c:,urriubi+ity','r•�lrt�nr4 �m-lary�>.t. r,. A(te rsd�ul irl,:; Apr:'! Special Re ' `tion . Approach Award ,,�. :... :Inteiationa In}tiative Study Tour -- Communitg Partnerships and Results-Based �����`s';•f '� t.: Accountability i? `j �N • ,hs the Pol:iy:horrim Mors into Me:Millennium Now Can We Best LA-e.joint RESOURC E5 --INf7.LICNc:;E- :1 140W ta.Help... .. • GYufefie�,who.aee school rlmpo�ns? .•..Quldrry;who are without medical care? C zgdre_i:who are alone after school? .O. Odmn who are victims of abuse/violence? Cfuldrer,who aren't ready for school? •::ZMdmy)who abuse drugs and alcohol? 00dref:who are homeless? •..li7drer+who are teen parents? Q`zilarev who are malnourished? 6274dren whose parents are s ibstarice atnicers or victims of domestic violence? In. Contra Costa- "rids are Everybody S Business ' u Contra Costa County Children and Families Po/icy Forum The increasing complexity of the children and family service. system calls for new structures that support collaboration—partnerships that span county departments and agencies, include community residents and service providers, and maximize and leverage funding from public, private and foundation sources. To meet this challenge, the Children and Families Policy Forum, established by the Board of Supervisors in 1996, brings together citizens, community service providers, foundations, private sector partners and local government representatives with a common dedication to improving the lives of children and families. The Policy Forum exists to actively engage leaders and community representatives kre�s the county to work together toward improving the health, strength, well-being and quality of life for children and families. The Forum is a vehicle for cross-sector coordination, alignment/integration of services, ;education and training, maximization and leveraging of resources and initiatives that address gaps in the current service system. Policy.Forum goals'include: Increasing awareness and ownership of children and family issues; - Maximizing and leveraging funding for children and family services;and r Identifying and coordinating initiatives to address gaps in the children and family services system. The Policy Forum's membership includes leaders of agencies and organizations serving children and families as well as representatives business, labor, community- and faith-based organizations; foundations, consumers of services, the Countywide Youth Commission, legislators and the PTA. In addition, over 80 representatives from broad segments of the community have participated in carrying out the work of the Forum through its Task Forces, including: Safe Schools, Family Support, Parenting, Drug and Alcohol and CBO Capacity-Building. Policy Forum members actively support many existing county and regional initiatives in various stages of development, such as the Welcome Home, Baby homevisiting program. The Policy Forum also has oversight responsibility for initiatives such as the Spirit of Caring grant, Family Preservation and Healthy Start collaborative efforts. The Policy Forum has sponsored parent supports such as the "Family Links" parent education television program, annual. parenting conferences and quarterly parenting workshops. The Policy Forum created the county's community outcomes reporting tool, the Children and Families Report Card, one of the first of its kind in California. The Report Card contains 23 indicators of the health, well-being, economic. strength and safety of children, families and communities, organized under five broad community outcomes: Children ready for and succeeding in school Children and youth healthy and preparing for productive adulthood v Families that are economically self-sufficient Families that are safe,stable and nurturing Communities that are safe and provide a high quality of life The Children's Report Card is a powerful communication tool to inform policymakers, service providers and citizens, as well as a source for data leading to community action, more effective service designs and improved financing strategies. In 2000, a Data Indicators Update supplement to the 1998 Children's Report Card (available on the World Wide Web at www.cccoe.k12.ca.us) was published. In Spring, 2000, the Children and Families Policy Forum, with the Contra Costa Service Integration program, was selected from 39 applicants statewide for one of three"Community Approach"awards, given by'the Foundation Consortium to recognize local collaborative efforts that produce measurable improvements in family and community well-being. A current Policy Forum focus is Afterschool, a major effort to assist in increasing quality and quantity of school-age-care activities. The Forum also commissioned an Interagency Fiscal Work Group, a comprehensive endeavor among fiscal and program staff from education, health and human services, juvenile justice and probation to maximize and leverage funding for collaborative projects. All of the activities of the Contra Costa Children and Families Policy Forum are designed to align with its vision: "All Contra Costa children will reach adulthood having experienced a safe, healthy, nurturing childhood which prepares them to be responsible, contributing members of the community." For more infiormation, call 925.335.1017 N A d v o oit a 3 b s v� 0 tS1 sa. 1, n _ _ p o Gp Qui u� d [s a rr P O .c 'a.. o n a �e rep a Q a•� ,o �,o � n�d 3�• O (y 2- .+ c,'nG o 58 .� 3 d CD3 -o �s $10::ra o sA, o• m 3 ?�• �•=a� y tip �'. 2 N 'n p `� 3 3 ?�° 3 ria 3 $ $ gr ° 11 u o.� a 6 m fi. d• m .a ., G tD a s �O (7 p3o � y�aa 3 Oaa s N'dw ,N.d 6 Nrt �. YQ O Q S+ a t7� 0 kO N•N tD . w 3 v�oa7 p cco N ✓N ,y 3 dt ,acts n �CL.O^ biQ. o`�Sgm i ? 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'4 q c} �) °' (p4 M �n �n 9 Y C U? , 9 N O M CO �p f` M cn0 O m c+) (O� O N t'7 N M yOy Loo O M C M m c6 In M MN M (^7 M M M M fD cND M M co to O (O tp co b N f0 N tY (D (O (o -V O N.� V N C R E d s o s s o sc 4 r n _ (� c 9 a E �: m uLo 2 ) o p c 0 0 U � � O `� H m cU c c mo O V vN Cc � � Z m s a`i E o vC U G 7 _ y O (D SQ U LL U y Ilk QW 0 Z 12 a- � yso � - � W A AZ °' L c d c _ Y c 9 m C c c c a m a a U c o32 41 c az� wr= mwv�i05 'wmg � ra3rfnccti � fti)_r�' M I Q '1c y r E oa m L children and Families Policy Forum 2001 Meeting Dates 44*t P. Quarterly Meetings 1:00-3:00pm 50 Douglas Dr., Martinez (2"d Fl.) Wednesday, February 21 Wednesday, April.18 Wednesday, July.18* Wednesday, October 17* *location to be announced Executive Committee Meetings 11:00am-1:00pm 2530 Arnold Dr., Martinez, 3"d Fl. Conference Rm. Wednesday, May 9 Wednesday, .lune 13 Wednesday, September 12 Wednesday, November 14 Monday, December 10 (9:00-3:00 annual planning meeting) fit ca 4D d Ci) -ti-a r-f- K F � c 'j � C> . . < a Q --� rb C-4- 3- -Tl w CJ S tO t0 n n ::r (jj to N N c O � C LA t1t �' �'} �� (n sa o cn rb 3 - C a l ,v " - o Q o . o w o --.. r3 QWNr � Q .. n71 3 n to rb Vs —s rb ro 12 Q� Y/ Contra Costa County Children and Families policy :Forum Quartfrl� Meeting Wednesday, ,duly.. 1.2, 2000 I - .00pm 3.00pm 50. Douglas" Dr., _11/larti nez nd 2Floor--Sea uoia/Madrone Rooms A qen Ef Task Force Reports Kfterschool—/activities and First Task Force Meeting Ker, Gray, City of Pittsburg AM Parenting Task Force Quarterly Workshops Fluine Prenderga 5t, CHD - NiN ild Chren' ort Card-2000 Indicators L 10 � s Rep Da -a 2 t l Indisupdate Distribution . Christina Linville, CAO Cf Community-Based organization Capacity-Building project Char!-015 Couch, Empl. & Human Svcs ffik Lc..,r Garcia, Los Med.anos College AM Gk�jldren and Fami/iPs RSAP to Harslet Saunders Policy Forum �) A A A by ,duly 7 �Y by phone- 925.335.1052 er:, by fax.- 925.646. 1353 Contm costa Coun by email. hsaun@coo.co.contra-costa.ca.us T� Q VVVViV� V�% iv1�iV�iv►6V� v/vV` V` VFVGV 41 1' . rV vV i Contra Costa County Children and Families PolicyFD'rum ' Quarterly -"m" eetlng Friday, April 14., 2 " 50 DouglasDr., Martinez Probation Assembly Rm (Ist FI.)4 • en v/ . _ *V wV qw ,v 0 2000 Census W _ (1), r(?n and Fami!ie s Commission Pro 10 v C p ) � _ ` IWPC�1 ""Afterschool"" Panel/Discussion ` What alternatives exist for our kids between 3-6pm? J flow do these activities align with educational goals? V49 How can we help our kids avoid trouble and nave some fun? V 6 `d RSVPto Harriet Saunders by April 10-- by phone: 925.335.(052 by fax:: 925.646.1353 .. ` by email: hsaun@cao.co.contra-costa.ca.us # 2 Attachments 1 Summary Forum Report Policy Forum Profile T ABLE O F CONTE NTS Policy Forum Roster ; Policy Forum Initiatives j F y r • _ - lye for Quarter) Meetings - I '�.1. � •'r:v I — , i:. .ti ti`r y�tiw•a� '�"� Afterschool '-r�, ,�•:a ...:� r;,:: Task Force Roster Zg acs;;' 4Y n is >t.: �` � ..a d `;'`: ` ': ` : Mission and Goa ': " Resource Fair Board Order and Flyers Workshop Action Plan .`y'-J ,'t'C',r.«��p. �'�' �-,�,,7 :.'?}4St r.._ 'y�''}":t f�fir~.:::='.:r�i..::�'��''. •:�'.�,��. bt ZIP.i :.�?�?0..'.i• r-cylj�t v `,r;�-�•��, ,:r�L_ hi• �_� `.::r - .•�: A•J e',5} - ;Sr;^' ;s.� .S ,t�:�♦'E�`''- �...=tf:;i'lr;;':v: �r;' J:• •1q:'v r •.' w* t 1 ,n 41 ,� Children's Report Card-- - 2000 Data Update - i ,, i s Youth Summ t Findings d g `n.: ry c �� �'-� t .... ..:... Development MeetingFI er Data ..:r. . :..,. 00r�_ ttee ' .•A' t K s:.{:- ;•}i.-,. •�i.'�`'rey.\fit;.-.�.,• Task F rT s rtes o Other a Parenting S -Building O Capacity it ift 1 q " System-Building-- "' Boost4Kids Report ! Contra Costa Futures Overview Group interagency r en FiscaIWork 9 cY •4 - - .`. - ....... ...:..... - We co me Home Baby Spirit of Caring Healthy Start tud Tour International Initiative Study L •• •�':�A�RY' PR(3FEEf4DY;'•INbEX DIVIdERS' -.,...wiw.mr.�'wr.•-..;�nw .•<...-�v.,i+e.s,••T.- -.. ....ar gr a>,.-,-ot!��w..._....A�r�w� - ...,.._,.. _.. _-� ...........�......r..-a- ..,:.>!... _.,^^'•wn+� # 1 A�,achments x .. t�lty'. iI en. an axni yes:: Polio Forum _ it to;the Family and:Huri services Committee FeYwary 12;2001: j. _. ........... .. F- . :Activities.: ccomplislmeits' e rrw t. aGo . : Where ... e...tandO We DIDN'T KNOW tow the County's kA,mid famSess were dmng' 1 t We DIDN'1-I IAVE rncdmlisins in flare info m UDD ocrms the eystem if:mpxi'm mvaremu m and cili,er,nM»a"abmd kids ad famrTir, WeDIfNJ'TIHAVEENOl1GIIpar'hrerdipsbebe go.crTmmtaid . ..c mm mitie.to war+{m srviry pm–Apg rr wl and famPy problem, ft:::.We Sl1FFERED fFgn dxn K fud'ng g,.,t g,,and h d few . tpivrtmilies In.r!>akimi a and kmige scarce m—m-c 1�1 We F("ED pn'Twn'y m clddren'and farmlies in cfisis J A ;Systems, not just prcigrarns Goflabor�ative, iritegrdted services. • `Early Intervention and.pr v�ntlon *. COr)lnll?rilt)I:fOCU5`" t7�3tltt)t f6C y i e5VIt `.;.:.:.:. n .. ........... of Sup ... .... SQr .:.. .......... FQ IICY.Forum:: . .....:. .: . .. ... .... iQ2't2f1Ct�- - C+y R : -:.,,��.-• ;�:;. - 7•,>:a-::y:; %y ;;`::: - s `All "ntra Costa children will�'reac o /fhood;lc�ing experienced o` so heal fry nurturing chi/dhood ich prepares:ttiem to°!:be` re nsib/econtribrting nrenbers of tti¢ comtuni r . ui ug Prr�Cples'.; awarejes.and o of and dies issuie ::.. tit ise aiiil`lei erage fi#@in wherevei'possible f1�f afy and�eoordinate resporues to gaps in ...:::... childrm.wid:fan ily service system:. ,•� , b. .��. r r; ...........:.::: x: .. .. •... hilclr�n s.<�Report';Card.=-•: ::: IstEdition: X9:97::::.::_.: ; :::. :. _ThaegarAlv disbumted . 2 ehld.'I rens Report:( d d--2nd: Edition 1998 .=odd in Sacm-ento, Cou omwwsdonftou�: . .. .. kalo m LWata p„bud,aa in s000'' =i`rai5;:yi�!::•;<�;..r:A�r::�ys:......�. ::�:;'^:.�.a?.;::;;Lv;S::::�:::i3 :c:,;;:i;�:: — .. fes..=°`''___- - ;_k: ! -.n-vcs...w..��:''`''<-�-;�:: • -r,>`::.•s�:'' _ Lu arid::.- lcof of a k 1=orce Y. _ YtR-_ _ dlculated the ""Cost of bad outcomes' . .:.: for.children and:families when alcohol and drugs are abused mi.y Support Task Force _ .; . Child Care :;.r :`_-Gontribukd to the knowledge base for formalin of the Chikt Cnrc local Pfmrm z3 c ametl Traflspor'tatim ` ltd to the famation of tfr Tiv�.n M!im-cc f�unly's Wclfam.to-Work livnortakicxi Plan axi Gail fM ::=. arent�ng bask Force : .... ..... .S" Parenting Workshops in 1996 and 1999 j... 4. .. ?- Family Iinks'Tel&isicin Progmm '•�1'to.unj;rtmre eMcctne:I.arentm-,,.fcvlulvig WmpkrL utd faTMTie.:. .. - `• ,.t t QuarteNy Farentirx�Seminars in 2000 , >nns to�t a a +. �,./ TTtvin.{+?rcnt'vlq prde irnlal.In Getter:.wpwi fUiN j --;:jam_--- t� - .. .. - ���rfd.,Y72ie`:' .Results-BnseA Decision Mnkiy . YoWhagsslMs .". r � �':]. iiia..•Kira. a ..' {f'Olnf-'7+01'IC".. row Oxcptc& .tjl rRi�rytOlyHCG n"�^iy:.. s• ,_B•nna met a�e•s' acmz. 'cs:L"; s;i-; �.:,,. .rm�•ra•tapa. .. tl�edvldrtm .ago..;s.. pl �•'%[�r..^ - - ''/kfl6iifer'r'�>/�s.'euiepiisl+n:ait'a' NKlds :Ngfional ? ormanceea :;,.T,a ff nership =-'prfiict(:rriifrvi�ar:Ilritiuti.r RrsvlLs.in rncr :.;.i�,560..;�!rn'r:r.{udenls autamalicaltjr o.rEtictil ,.. meal proglvnv: .. 5�►Nuiyel•to rccJuce twpr+wrxk anJ turrvucnlry .ol-..ul Suptnr't and Rcnrrcr.Irrfrnnatirm 3 Contra Costa Futures '.:::Ilferoge:�cy . ... F.iscal:.�.. ' Wekome Home by d $pmt ... -. of Caring Data.VUPS fr!O Coni>a:Costa:Cluldreii.iid Families.PoliCy:.Foriiiri ......:.:...:....:::.::.:...:....:...>........... ... FOCUS AREA FOR 2000; AFTERSCHOOL .. ]u:-F,I nra'l�rrrcl:•r•Artrs::f��-1,t'r�. . .,wi.,,lir.�rr;r: }u,,,r,t:u-1,lr..�t u,rJ .'__{,Nr�Hln•i.14P.;nur.'r!}rvrirm.4Y.{,'•:i . r,.,ylJ!Sl'.1:.1YYt.%P ''•Ir+•1ae.9:YA1xt:a ::':1•(TA Contra Costa Chadi ai and Families Policy forum Omrterly':Policy Forum Fxc i nyes f2 ,1 It5'$rl t A'r;urrtnf�!li!v?r lu•Iful .rnaary.... ..:.1<'4lts On r; Special.Re iitioi l Carom �. -Approach �. Award ti*_`'��•`f �. �.� - Special Re ltlon -Study Tour -- J Community Partnerships and Results-Based Lr •� t."! Accountability �..:: As tfe PolicOW-5 rnto, the Millennium: 'Now Gan We,Best LJ_x-.,point RE50URC:Es INIi.UE.NCE --Sk7l_!_5 / Tu :J How:to.Nett.).:. OV d?t-vwho are school dropouts? i2id ir'v who are without medical care? rildresji who are alone after school? C.dldT,n who are victims of abuse./violence? • 6Mdren who aren't ready for school? •'.`67z dresi who abuse dnigs and alcohol? Mildrer:who are homeless? •.'00dreri who are teen parents? Caddrty who are malnourished? -.:&Lrd"z whose parents are substance alni:ers or victims of domestic violence? I n Contra Costa-- „Kids are EverybodyS Business" Contra Costa County Children and Families Policy Forum The increasing complexity of the children and family service system calls for new structures that support collaboration—partnerships that span county departments and agencies, include community residents and service providers, and maximize and leverage funding from public, private and foundation sources. To meet this challenge, the Children and Families Policy Forum, established by the Board of Supervisors in 1996, brings together citizens, community service providers, foundations, private sector partners and local government representatives with a common dedication to improving the lives of children and families. The Policy Forum exists to actively engage leaders and community representatives acre�5 the county to work together toward improving the health, strength, well-being and quality of life for children and families. The Forum is a vehicle for cross-sector coordination, alignment/integration of services, education and training, maximization and leveraging of resources and initiatives that address gaps in the current service system. Policy.Forum goals include: Increasing awareness and ownership of children and family issues; )i- Maximizing and leveraging funding for children and family services;and r Identifying and coordinating initiatives to address gaps in the children and family services system. The Policy Forum's membership includes leaders of agencies and organizations serving children and families as well as representatives business; labor, community- and faith-based organizations; foundations, consumers of services, the Countywide Youth Commission, legislators and the PTA. In addition, over 80 representatives from broad segments of the community have participated in carrying out the work of the Forum through its Task Forces, including: Safe Schools, Family Support, Parenting, Drug and Alcohol and CBO Capacity-Building. — Policy Forum members actively support many existing county and regional initiatives in various stages of development, such as the Welcome Home, Baby homevisiting program. The Policy Forum also has oversight responsibility for initiatives such as the Spirit of Caring grant, Family Preservation and Healthy Start collaborative efforts. The Policy Forum has sponsored parentsupports such as the "Family Links" parent education television program, annual. parenting conferences and quarterly parenting workshops. The Policy Forum created the county's community outcomes reporting tool, the Children and Families Report Card, one of the first of its kind in California. The Report Card contains 23 indicators of the health, well-being, economic. strength and safety of children, families and communities, organized under five broad community outcomes: Children ready for and succeeding in school Children and youth healthy and preparing for productive adulthood Families that are economically self-sufcient Families that are safe,stable and nurturing Communities that are safe and provide a high quality of life The Children's Report Card is a powerful communication tool to inform policymakers, service providers and citizens, as well as a source for data leading to community action, more effective service designs and improved financing strategies. In 2000, a Data Indicators Update supplement to the 1998 Children's Report Card (available on the World Wide Web at www.cccoe.kl2.ca.us) was published. In Spring, 2000, the Children and Families Policy Forum, with the Contra Costa Service Integration program, was selected from 39 applicants statewide for one of three"Community Approach"awards, given by'the.Foundation Consortium to recognize local collaborative efforts that produce measurable improvements in family and community well-being. A current Policy Forum focus is Afterschool, a major effort to assist in increasing quality and quantity of school-age-care activities. The Forum also commissioned an Interagency Fiscal Work Group, a comprehensive endeavor among fiscal and program staff from education, health and human services, juvenile justice and probation to maximize and leverage funding for collaborative projects. All of the activities of the Contra Costa Children and Families Policy Forum are designed to align with its vision: "All Contra Costa children will reach adulthood having experienced a safe, healthy, nurturing childhood which prepares them to be responsible, contributing members of the community." For more information, call 925.335.1017 AN — cr g o OD - n N O s. v. o r � 0 09, •r; y 1 �iy' p.�� s C -A 0 c+ c �4 regio 1 m 40`°: u+ 'A 119 o.3. e -^c OR n (S� p 1Is. 2 d .Q ('1 x� O �. - yo v o o c ?. '� - `^ (p r N G cco 1 m 0- -00 -00 mPic �' 8 (D t� o > --3 a 'o, n a x ti- CD � H oa nf.o fl�O o Ov+ N p. N d T meq?S TNa^,q G'C !�it W . r 3 �• f1 7?"O (y n rt �O 6� P n� 3�•'rpS�iN O �a o � O ri .0 Z C, AS E Im Im c s E IE 0 E cm M E- c c -o 0. M �E a C 4n 0 m 3 c x am u. 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I I OCD I N I(D D yl C E d s E > o ' U 4 L O u 2 m � p E d :8N m r c o C7 U d a 4 c U c Q �' m O d U 7 E to n 0 c _ m O N C m U N E E c°� Yn Uq W U � � yZ� V CL a LL 0 U o N ' (� E o � 4 ? a 3 ►- DULS � Z 00 v) E mZ a OU c gm Q o u)f g > m C E E co (n N a 8 jiaw yU cU va - E > a 2 = 2 U UM IAL ) S T < U o P I d c m a m x c m a — t c ui o w l"S c 9t y m c m c c 11 ' g S to w amt�nLJ� zmSma 'j3ui � m I c asi g ib p $ 15 EF ltivrrv' 1r->-r 0A Children and Families Policy Forum 2001 Meeting Dates Quarterly Meetings 1:00-3:00pm 50 Douglas Dr., Martinez (2nd FI.) Wednesday, February 21 Wednesday, April 18 Wednesday, July 18* Wednesday, October 17* *location to be announced Executive Committee Meetings 11:00am-1:00pm 2530 Arnold Dr., Martinez, 3`d FI. Conference Rm. Wednesday, May 9 Wednesday,.lune 13 Wednesday, September 12 Wednesday, November 14 Monday, December 10 (9:00-3:00 annual planning meeting) rb d _ �cr � rb Kca S3 .. �- :j C)- C� 0 O Q a G to ul �- ` ) uD, W 1-4— I . � ri Q f� W 3 - owo � © i a A 3 C Ir r -1 (b , rop 0 < . 0 a p C =-. 0 � � _� 3. 24- 3 r ` ..... ..... rD Qa r Mh M11 V/ P� Y/ Y/ � Contra Costa County Children and Families Policy Forum Qvarterl Meetir�9. . Wednesday, ,July 1.21 200 0 1.'0Opm_30Opm 50DougIasbr. , _ Martinez 2�d Floor--Sea uoia/Madrone Rooms hVencla. 0 Task Force Reports Afterschool—activities and First Task Force Meeting Kci) Gray, City of f itb3bury Parenting Task Force Quarterly Workshops Elaine Prendcrga.t, CHD [� Children's Report Card z000 Data Indicators update Distribution . Christina Linville, C,AC) j R1 Community-Based organization - Capacity-Building project Charles Couch, Enipl. & Hun,,nn Svcs Peter Garcia, Los McxJ.anos College ' dren and Fa chi► mdes ; RSVP to Harslet Saunders Policy Forum A . . by July 7 �d by phone: 925.335. 1052 E RU by fax: 925.646.1353 �Ontrq Costa COA I by email: hsaun@cao.co:contra-costa.ca.us 1r ' V-W1 *'0*X2LVG VN ir�i Vi v►� V6 V` Vi Vii V V1i I M LO*111 V M V 1w W tip 4654 Centra Costa County Children and Families PDliC' forum V Quarterly- meetinq .. W NP Friday, April 1q, 2000-40-O n -4.00 m . 50 DouglasDr., Martinez w � Probation Assembly Rm (Ist FI.) � • cV vv wV . 4V 14qe _ ncla • V WV • 2000 -Census • - v Lr1 r�hlld-en and Fan-A es Con-)r`IISSIvn (prop 10) y' v ` 0 "Afterschool" �anei/Discussion What alternatives exist for our kids between 3-6pm? How do these activities align with educational goals? � v How can we help our kids avoid trouble and have some fun? V • • RSV' to Harriet Saunders by April 10-- by phone- 925.335.1052 • 1'vV vv _ by fax.. 925.646.1353 • by email. hsoun@cao.co.contra-costo.ca.us ` wv L AL JWL I*I.-fn W_ _W # 2 p,�ra cb enkos Kim : F [Fly 'o �Sjl �ma 'mo � •m� a 0o �� a , m� m� jjrf — -t. m2 �a a yy m °H C) o3d m v0C � � n9QR 8 mB� _!ma -01 m mm o -> 0 m m m_ waovmc- voon ma � c� ac� v va Qin my m m m m �j � m nm TU r• � � m_ � � � � y 2: p m 0 = g» e 3 ooCn � 2 'ao o: � fAn 3 p Qam litQ, N ° �rm fl � c No � CQi cr w nm -� � � o S � < Z O � n < � c � � c ago Zoo � � Wim ° m 901 �� g {s � 'o c � g 'CO m m A m m O m {�, ' p s m m o c p �, o� Q� p 0 o tnc �` w m � E o 'rya, 3 � m m m � a 3 � � , m w aamva. ff2 � > > o � �' � Zo � -13a a g� � m e m m o m � i� $ m � m D � a pea c ' Pz3 - 3 � � 0 C 3 p cz m ro Q O D 3 m D o m o. 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Y' oao (n7SFn (no (no (nD, (ncn (Acn (n (AR � u, du m N V b W V ABDNi W Wg8o owo � 8 mmmos A i i i xx i i O N V m W O O (n V N m N {v� O N OND t(pp ppf� OOWpp �OWiD1 �-p•`� � C N N� : 1' Y�l Q�D S"m� mmA pOpD (Nn �p N�jp� 3V pC Cl) v O) �-4 1p ppO � Oo ' yO CA x x x x 0 V FD W d V N ? — N L n0� CD _ cr CD a m {W► ? CD oD Ni -413 WoocDi No c a w - w ' a v m m (0i' c d o 3 a :rm gCL a� v p. i d O m 3 S A g F N < m s S < a d c (Qp57 m e (D $ y 3 $ 3 0 9 g y c g 3 L 0 N O Q N Q U < C N AFTER SCHOOL TASK FORCE MEETING NOTES: August 23, 2000 Task Force G1111ding Mission: All children merit the opportunity to develop their social', academic and.recreational skills through quality after school programs. Therefore, the work.of.the`Children and Families After School Task Force will be designed to: Supportstudents through learning and social development, Support families through activities that build on family strengths, Support communities by engaging young people'ds assets to their neighborhoods and cities Task Force Scope: Our work-will develop and improve child-focused activities that supplement the school day and help kids grow into healthy adults. Any adult involvement also focuses on helping school age children to be healthy and to achieve in school. Task Force Goals (in rank order of importance) 1. Raise community awareness, participation and trust in after school programs for kids and families. (27 combined votes) a. Increase media recognition of after school programs as an outstanding service to develop healthy children b. Build program credibility through outreach to families with school age children Q to 18 years) c. Seek;community input to increase investment in after school programs by parents, neighborhoods and cities. 2. Develop sustainable programs through better use of funding and other resources. (24 combined votes) a. Influence policy makers to support after school programs. b. Document the impact and community benefit of after school programs: monitor program effectiveness. c. Cooperate among programs to use resources better. 3. Encourage program components that provide holistic support for children and families. (13 combined votes) a. Provide program elements that help children make healthy choices. b. Provide program elements that serve the whole family system. c. Provide program elements that serve the whole person: knowledge, actions and feeling aspects of healthy choices. Page 2 Task Force Goals (in rank order of importance) 4. Establish and maintain a safe, nurturing, and engaging learning environment in after school programs. (8 votes/rank 1) a. Develop and maintain a trained staff and prepared:Volunteers who provide nurturance and programs in after school settings. b. Help retain qualified staff by increasirig pay and benefits. c. Identify and occupy spaces that are safe for children and staff. d. Provide age appropriate program activities to engage children. 5. Promote open communication and collaboration among agencies in order to effectively serve children and families. (8 votes/rank 2) . a. Establish a task force to meet and share available expertise and information. b. Share expertise about solving program problems and participant barriers to learning and health. — c. Determine priorities, gaps and assistance strategies for programs in the various regions of the County. Use all existing research/reports as references. d. Determine"appropriate"focus for after school programs. What are our limits? What can we be expected to do well and what is outside our scope? e. Establish a network of support that lives beyond the task force. (This priority list will be revisited at the next meeting with references available and reports summarized by task force members. Sources mentioned: the Child Care Council's Planning Study and the Prop.10 Commission's various reports.) 'A*%%Wkft MofBty of po/kg IrAd,/ft Mft'V fnrMW Conhe ex*Qxmly A"n&ft&1!014re Ala ft r*AY fto pvnWiy Mkh4d Lou*&lrhm TO. BOARD OF SUPERVISORS ' � ' CONTRA FROM: Christina Linville + COSTA .r 1 DATE: September 12, 2000 �}�:;� �';`' COUNTY SUBJECT: "Lights On Afterschool" Day SPECIFIC REQUEST(S) OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): CONSIDER adopting a resolution declaring October.12; 2000 as"Lights On Afterschool" day in Contra Costa County. BACKGROUND/REASON(S)FOR RECOMMENDATION(S): See attached resolution. CONTINUED ON ATTACHMENT: X_YES SIGNATURE: ) _[tECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATION OF BOARD COMMITTEE _ OVE _OTHER SIGNATURE(S): ACTION OF BOARD ON AWd­CAPPROVED AS RECOMMENDED �MIW The followi persons spoke on this matter: Stephanie Roberts, 21st Century After School Community Learning Centers, 1266 San Carlos Ave, Ste A6, Concord; Debra Mason, 21st Century After School Community Learning Centers, 36 Sandview, Bay Point; Kathi Linquist, Afterschool Task Force, Local Planning Council, CCCOE, 77 Santa Barbara Rd, Pleasant Hill. VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT .l� I TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPE ORS O THE DATE SHOWN. Contact ChrIstlna Linville ATTESTE PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO BY EPUTY THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA PASSED by the following vote of the Board of Supervisors on this 12th day of September, 2000 AYES: SMMVISOR GIOIA, UILKEMA, DESAULNIER, CANCIAMILLA NOES: NONE ABSENT: SUPERVISOR GERBER ABSTAIN: NONE RESOLUTION NO. 20001433 Subject: "Lights On Afterschool"day,October 12,2000 WHEREAS October 12, 2000 is national "Lights On Afterschool" day, designed by the Afterschool Alliance to spotlight Innovative, high quality afterschool programs available to communities across the country;AND WHEREAS the Afterschool Alliance grew out of a partnership between the Charles Stewart Mott Foundation and the U.S. Department of Education; AND WHEREAS the Contra Costa Children and Families Policy Forum has made Afterschool a top priority for the year 2000;AND WHEREAS the Policy Forum Executive Committee has established an Afterschool Task Force, comprised of a diverse group representing schools, parents, cities, law enforcement,child care and community-based organizations and county government;AND WHEREAS the guiding principle of the Policy Forum Afterschool Task Force is that"all children merit the opportunity to develop their social, academic and recreational skills through quality afterschool programs";AND WHEREAS the Policy Forum Afterschool Task Force has resolved to sponsor three Afterschool Resource Fairs in West,Central and East County this fall,the first being at the Richmond Auditorium on October 12, 2000; THEREFORE BE IT RESOLVED that the Contra Costa County Board of Supervisors declares October 12, 2000 to be"Lights On Afterschool"Day in Contra Costa County. RESOLUTION NO. 20001 433 i Coming to' your neighborhood I October111 [Aj, 2 Celebrationof • • V� Sponsored by JCPenney Co-hosted by the National Community Education Association Ooi Afterschool Alliance* Mark October 12, 2000 on your calendars — Lights On is coming to an afterschool program near you! Afterschool programs across the country will be turning their lights on and hosting an "open house" for their communities. Parents, community leaders and organizations, local businesses, elected officials and media will be invited to attend. kts�K Please let us know if you would like to be part of this effort to showcase the 9 importance of afterschool programs and underscore the need for quality afterschool AtteywW programs for all children. To register as a Lights On event site or to learn more about how you can participate, please call (202) 296-9378 or visit our website, http://www.afterschoolalliance.org. Indicate your interest in Lights On in the comment field. A Lights On! Action Kit will be distributed to all who express interest. Bookmark our website for periodic updates! Af tersckool AlliareLe 'The Ahs+sc hod Alliance is an—ging alliance of puhlio.Ixwale and rs,nlxdit groups consmitlrrf nr raising awareness arxf ealt.rrxling f,—es kx aherxhud Ixograrrn. Initiaml and currenlll —v dinale d by the Charles Slerrarl Moll Foundation.the Alliance grew out of a partnership helween the Foundation aril the U.S.Deparm,enl of Education.Original parolm inchxk.dx• Wft Foundation.U.S.Fk I4lnn,enl of Fducation.ICH•nney,Ad—rising Council.Entertainment Intfuslry Fo indalun•Crealiw Artists Agency Foun dation and It"ute Magazine. ..lam Contra Costa County Children and Families Policy Forum Invites you to We,5t County A�'terschool ?esource Fair' * %Aur-K your calendar for Centrul County Afterschool Resource Fair Vvedriesduy:-,Nov, (3 10 Plea.9ont I lilt Eost County A4R(,r­rbo.,,)1 Resource Fa � I 3aburdqy N (3 at Los MedunoF, Colle( October 12, 2000 11.00 O.M. to 5-00 p.m. Richmond Auditorium' 403 Civic Plaza (Corner of Nevin & 25th St.) This Event is for YOU if you are: 7-'i School-Age School-Age Care Providers/program Staff ,�%;�' Interested in starting/Improving Afterschool Programs *%;� Looking to Learn More About Afterschool Services TO HOIST A TABLE AT THE . FAIR: Call (925) 335- 10SIby 10/ 10/00 children and Familie, !�® Speakers at Noon 11,ollcy F?rqm A - &fth ol Supervisor John Gioia 6 Long Hancock U.S. Dept of Ed Cont Contra Costa County Children and Families Poky Forum Invites you to I ll 'comI�9 A fter,5CI)ool Me Urce &71i ,5 Following the successful Vilest County Fair October 12 j Central County: Wednesday, Nov. 8 from 11 -5 Mt. Diablo YMCA 350 Civic Dr., Pleasant Hill East County: Saturday, Nov. 18 from 11-3 Los Medanos College 2700 E. Leland ]fid., Pittsburg For-, Providers ov c 'c of res res/serve es 0' 9 * Parents of School-age children -x/ Those interested in learnin more about Afterschool programs TO . 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En t7 w coQ a ? � W a After-school resources at your fingertips Page 1 of 5 ■Find■Job ■Find•HCar ■ � - ■Plod•Home .Yellow Pages HOME SITE MAP I SEARCH I CUSTOMER ContraCostaTimes.com SERVICE NEWS BUSINESS I COMPUTING I SPORTS I TIMEOUT I HEALTH I COLUMNISTS_ i COMMUNITY NEWSPAPER S.I.WEATHER COMMUNITY ALAMEDA JOURNAL Le d ge 1r ADVERTISEME BERKELEY VOICE ' BRENTWOOD NEWS CONCORD TRANSCRIPT Dispatch �he scume f" Brand : CONTRA COSTA SUN HOMES LEDGER DISPATCH _ MARTINEZ RECORD Published Tuesday, MONTCLARION PIEDMONTER November 29, 2000 - PLEASANT HILL RECORD SAN RAMON VALLEY TIMES After-school SOLANO TIMES VALLEY TIMES resources at your WALNUT CREEK JOURNAL SPECIAL. WEST COUNTY TIMES fingertips TOOLS CALENDARS CELEBRATIONS -E-MAIL TO By John Lovejoy A FRIEND CHAMBERS OF COM. COLUMNISTS STAFF WRITER .PRINTER- EAST BAY'S BEST FRIENDLY GOVT CONTACTS PITTSBURG -- If you didn't make VERSION .GOVT REPS it to the East Contra Costa .Tool OBITUARIES County After School Resource Trouble? VITAL STATISTICS Fair last weekend, you can still find out about creative things for. PASSPORT SECTIONS kids to do when school is not in Daily delivery NEWS major Ba Are ELECTION 2000 session. y business and COMMUNITY NEWS headlines fron BUSINESS For instance, you can go to your computer and look u ContraCostaT PERSONALTECH com_ P p .Re isg ter for SPORTS afterschool.gov to locate federal mail dispatcl TIMEOUT grant programs, government - HEALTH guides and reports, community COLUMNISTS success stories and educational OPINION Web sites. There are even Web AUTO PLUS sites for kids, such as http://www.contracostatimes.com/co.../hafterschool_20001121 .ht 11/22/00 After-school resources at your fingertips Page 2 of 5 RGML GJ I M I G f LllJ SPECIAL REPORTS afterschool.gov/kidsnteens1 .html. TRAVEL WEATHER That was just a small part of the TRAFFIC information given out at the fair, held Saturday at Los.Medanos ON BAYAREA.COM College in Pittsburg. A.simifar HOMEPAGE one was held last year in SPORTS AlamedaCounty. ENTERTAINMENT_ COMICS The event, designed to provide FORUMS information on what's available CLASSIFIEDS for kids to do after school and on PLACE A CLASSIFIED_AD_ MARKETPLACE weekdays, also featured a YELLOW PAGES Saturday and Sunday regional CAREERS conference by High/Scope, out of REAL ESTATE Ypsilanti, Mich. Meeting Fn the HOME IMPROVEMENT college cafeteria, the High/Scope HOME VALUATION conference offered talks and ONLINE RADIO representations on subjects such CARS CARSES as gaining parents' trust, literacy, ARCHIV TV LISTINGS and movement and music in the SEND A POSTCARD classroom. FEATURED SITES Early in the day, High/Scope's SF BAY TRAVELER_ Marianne McDonnell said she JUST GO had hoped for a few more SILICON VALLEY.COM attendees. "People are getting a XCURSIONS lot out of it," she said. PASSPORT It was the first time High/Scope REGISTER OR LOG IN held its yearly conference in MANAGE YOUR PASSPORT Northern California. "It's cold . EMAIL DISPATCHES here," McDonnell said with a FAQ ---- -- laugh. ABOUT US At a nearby table, Yvonne ADVERTISING ONLINE Aguirre was handing out SUBSCRIBE literature for the Parkside Family CUSTOMER SERVICE Alliance of Pittsburg, dedicated to JOBS AT THE TIMES family preservation, support services, community development, after-school child care and recreation for residents http://www.contracostatimes.com/co.../hafterschool_20001121 .ht 11/22/00 After-school resources at your fingertips Page 3 of 5 of Pittsburg, Bay Point and Antioch. She said the alliance was collaborating with STAND!, the: . agency formerly known as Battered Women's Alternatives. After-school care for children between-the ages of 5 and 12-is available, Aguirre said, at the Central Harbor Community Center, 31 Marina Blvd., Pittsburg. Activities include sports, arts and crafts, homework help, excursions and a snack. Information is available by calling Joy Walker at 427-3069. Janet Allen of the U.S. Department of Agriculture said she was at the fair to talk about after-school snack programs for low-income children. She also had stacks of information about nutrition. Marian Partridge, branch librarian for Pittsburg, came to the fair to talk about programs for youth. With her was Annemarie. Meyer, the branch's youth services librarian. Not only does the library have after-school programs such as the Homework Help Center, but the branch also just finished holding a Saturday morning Internet workshop for kids. There's also a word-processing workshop available. http://www.contracostatimes.com/co.../hafterschool_20001 121 .ht 11/22/00 After-school resources at your fingertips Page 4 of 5 Partridge said the branch is seeking more help for the Homework Help Center. Volunteers are needed from 3 to 5 p.m. Mondays, Tuesdays"or` Thursdays. Sessions now are held on Monday"from 3.30 to 5 p.m., and on Saturday from 3 to 5 p.m. So.far, there is just one volunteer, Partridge said. The volunteer department number is 927-3211 . Boy Scouts of America was represented at another table by Henry Ikpegbu of the Mt. Diablo- Silverado Council, which has its headquarters in Pleasant Hill. Ikpegbu said girls are welcome in Boy Scouts, too, as part of a program called Venturing. It's for boys and girls from 14 through 20 years of age. The girls join up and can go along on camping trips and high adventures, Ikpegbu said. Lakeshore Learning, a store that sells learning materials in Walnut Creek and other cities, was represented by Dan Spahn, a sales representative. He said the company manufactures and develops materials for kids ranging.from preschool age through high school. The company also makes materials for adult education. The toys, gadgets, puzzles and written materials teach about math, http://www.contracostatimes.com/co.../hafterschool_20001 121 .ht 11/22/00 After-school resources at your fingertips Page 5 of 5 nutrition, science and other subjects. Also at the fair was Philip A. Waggoner, representing the National Partnership for Reinventing Government, out of San Francisco: Waggoner said his agency "brings resources together," and features Internet sites for federal, state and local after-school programs. And, he added, schools can get government computers free through the partnership. Waggoner can be reached by e- mail at Phil.Waggoner __gsa.gov, or by phone at 415-522-3061 . BACK TO TOP I COPYRIGHT / TERMS OF USE NEWS I BUSINESS 1 COMPUTING I SPORTS I TIMEOUT I HEALTH I COLUMNISTS COMMUNITY NEWSPAPERS I WEATHER HOME I SITE MAP I SEARCH I CUSTOMER ContraCostaTimes.com SERVICE ■Flnd•)ob ■Find s Gr ■Plod a Hom• ■dssslf eds ■1lellow Pages http://www.contracostatimes.com/co.../hafterschool_20001121 .ht 11/22/00 Report After School Task Force Retreat: Moving From Talk to Action November 29, 2000 35 members of the Contra Costa County After School Task Force met-on'November 29 for an all-day work session to develop the Task Force work plan, including: • Selection of task force outcomes and indicators..Where can we contribute? • Development of priority strategies to improve after school efforts: What should we do? • Identification ofnextsteps Who should do what?- The group included representatives from a broad range of groups and agencies serving children and families, including local school districts, the County Office of Education, YMCAs and other community organizations; the County Library, Health, Employment and Human Services Departments, City parks & recreation and youth development Departments, local law.enforcement, child care agencies, the US Department of Education, grant administrators and school-age-care consultants. The meeting was facilitated by Lynn DeLapp, an independent consultant, using the Results Accountability framework developed by Mark Friedman (Fiscal Policy Studies Institute, Baltimore, Md). Action clan • Approval for a work group (in progress) to develop a funding proposal for a Contra Costa County directory'of aflerschool programs and resources available both in hard copy and on the web; • Formation of a Youth Leadership subcommittee with short-term (determine student satisfaction, using student input, about afterschool programs) and longer-term (identify and impact areas, using student leadership, where improvement is needed) • Formation of a Parent and Community Partnership subcommittee to obtain and utilize parent and community input about their preferences and needs in afherschool programs. Children and Fam/iies Po/icy Forum 1 ARersc*oo/Task Fore Workshop November 30, 2000 Development of Task Force Outcomes and Indicators During the first work session, after agreeing that their target population was all school-age children and their families in Contra Costa County, the group decided to focus on three outcomes based on goals previously. developed by the Afterschool Task Force: • Children and families will have access to programs which serve.the whole child and family. • Children and families will experience a safe, nurturing and engaging learning environment in afteerschool programs. • Agencies serving children and families will communicate and collaborate with each other. Small groups brainstormed indicators which could be used to-measure progress toward achieving these outcomes. These were narrowed to "headline indicators", using the criteria of communication (Is this measure easy to understand), proxy (how central is this measure to achieving the outcome) and data -(is the data available). They also noted data development needs. Headline indicators and data needs included: Result I: Children and families will have access to programs which serve the whole child and family. Headline indicators.- 1. ndicators:1. Rate of enrollment in all programs compared to all children. Z. Rate at which the number of children on waiting lists change over time. 3. Rate ofavailable subsidies(and scholarships) for the programs 4. Percentage of communities(neighborhoods) with atterschool programs Data development: Wait list data needs compilation and standardization Result II: Children will experience safe, nurturing, engaging learning environments in after school programs Headline indicators 5. Rate of customer satisfaction (students, parents and community) 6. Rate of student attendance/participation in programs 7. Stat/student ratio in programs children and Families Policy Forum 2 Afterscbool Task Force Workshop Kovember30, 1000 Result III: Agencies serving children and families will communicate and collaborate with each other. Headline indicators 8. Percentage of children involved in programs 9. Rate and extent of staff knowledge about programs,offered by different agencies. Data Development Agenda: data needed for both indicators. (Create resource directory) Determining Strategies and Action Plans The group decided to focus task force efforts on indicators #5 and 09, and broke into small groups to identify and prioritize potential strategies. From a list of 15 "top strategies" identified by the small groups (see Appendix A), the task force as a whole settled on three strategies to implement over the next six to twelve months. Participants felt that these strategies were both important and do-able by a task force of extremely busy people. 1. Develop a Contra Costa County directory of afterschool programs and resources available both in hard copy and on the web. Several participants reported that development of a directory is already underway, and invited others to provide input. 2. Determine student satisfaction with afterschool programs; using student leadership, identify where improvement is needed. A workgroup was formed to carry out this strategy. They assigned a premeeting task to identify existing data and surveys, and set their first meeting for January 9, 2001 in Hercules. Convener: Tom Muehleisen. Hercules Police Dept, 510.799.8281. 3. Obtain parent and community input about what their needs and preferences for afterschool programs. This workgroup also assigned :a premeeting task to identify existing data. They will meet ;on January 24, 2001. Convener: Suzanne Linford, Employment and Human ' Services Department, 925.313.1726. Task force members who had to leave before the end of the meeting or didn't make the workshop may ioin either one of these task groups. Session Evaluation A summary of the evaluations from the session is included in Appendix B. Children and Families Policy Forum 3 ARerscahool Task Force Worfthop November 30, 2000 Appendix A List of Top Strategies to Strengthen the Afterschool/School-Age-Care System 1. Develop mechanism to leverage and share resources among programs. 2. Articulate a common goal, approved,.":,by 'top management, for all afterschool programs and services for children and families. 3: Develop a Contra Costa County directory of afterschool programs and resources available both in hard copy and on the web. 4. Seek grants that mandate collaboration. 5. Work with the press to publish regular, positive, news futures about after school; programs and young people. Include programs'"wish lists". 6. Establish a major event, like the Hercules 24-hour walkathon, to raise money for afterschool programs. 7. Work to ensure that programs have adequate, appropriate resources, including trained staff. 8. Establish training for staff to more effectively address kids' needs. 9. Use student leadership teams to "Ask what I want". 10.Determine student satisfaction with afterschool programs; using student leadership; identify where improvement is needed. 11. Obtain parent and community input about what they want in afterschool programs. 12.Develop a system to coordinate transportation to and from afterschool programs, particularly using carpools. 13.Work with business to promote offering volunteer time for employees to work in community programs. 14.Develop and disseminate positive images of children and youth. 15.Establish a program in which high school students mentor younger children. alldren and Families Po/icy Form 4 AMerschooi Task Force Workshop November30, 2000 Appendix B Summary of Evaluations Contra Costa County After School Task Force Retreat November 29, 2000 Please take a few minutes to complete this evaluatip It will be used to plan. for and improve future sessions. (1=terrible❑5=excellent) 1. . How would you rate the following components of today's session? a. Pre-retreat information 1 2 3 (4) 4 (5) 5 (1) b. Facility 1 2 3 (1) 4 (5) 5 (5) c. Overall flow of the session 1 2 3 (1) 4 (6) 5. (4) d. Presentation/facilitation 1 2 3 (2) 4 (4) 5 (5) e. Handouts and materials 1 2 3 (2) 4 (3) 5 (6) • I enjoyed talking with everyone most of all, it was very helpful to talk about implementing strategy • Information on Results Accountability prior to meeting would have been useful. Criteria for choosing indicators needed further explanation. • Would like a meeting just focusing on fun and getting to know all the other organizations. • The snacks were terrible—we did not have any! • Really enjoyed—very focused and a lot of work was completed. I would like this facilitator again for other sessions. • A more detailed agenda would have helped me. • Small handouts. • Good group of participants 2. The retreat was designed to provide members of the After School Task Force with the opportunity to complete the initial steps for an action plan, including: • Selection of outcomes and indicators to be addressed by the Task Force • Development of priority strategies to improve after school efforts • Identification of next steps to refine or implement strategies To what extent were those objectives met? 1 2 3 4 (4) 5 (7) Not at all Completely • Realistic strategy areas will guide future activity on task force. • I am so pleased to be invited to the task force group. • Almost completely • Amazing amount of actual work moving to products for Afterschool projects. Children and Families Policy Forum 5 ARersc*ool Task Fore Workshop November30, 2000 • Amazing amount of actual work moving to products for Afterschool projects. • Great processing tools – learned a lot. • We got there! 4. What additional training or technical assistance would be helpful to assist you in carrying the work of the After School Task Force? • Computer technology—database, interactive website development • It would be helpful to have info materials within one notebook, or box to make this easily accessible. • A directory of members with phone numbers, e-mail addresses and titles/biographies I would like to alternate meetings in terms of accessibility, especially if we invite students and parents. • Continued commitment of members! • Continue to work together on do-able things-. alldren and Families Policy Favor 6 ARelsdkool Task Force Worrthop November 30, 2000 Task Force Workshop Attendees 12/6/00 Last Name First Name Organization Bloom Yael TeenAge Prog-CC Health Svcs Cooke_ Susan Diablo Valley College Cowan Margo Arts & Culture Commission. Giacalone_ Catherine CCC Office of Education Gomez Danielle Center for Human Development Gomez-Pardini Luz Child Nutrition Task Force Gottlieb Lisa Diablo Valley YMCA Gray Ken City of Pittsburg Kapphahn T. Jane Child Care Local Planning Cncl Kellum Jeff Mt. Diablo Region YMCA Lambert Patti Ambrose Rec&Park District LaNere Linda WCC Unified School District Lee John EHSD- Division Manager Linford Suzanne Weed and Seed - EHSD Unquist Kathi CC County Office of Education Martinez-Ocho Lorena CC Public Health Mason Debra Ambrose Park& Recreation Dist Morris Mark SafeFutures Muehleisen Tom Hercules Police Dept. Olofson Celeste MDUSD- Bel Air Elementary Peck Jennifer U.S. Dept of Education, Reg. IX Roberts Stephanie MDUSD Short Pearl Lee The Buena Vista Club Sisson Melinda CCC Library Zeimer Renee City of Walnut Creek Brown John Mt. Diablo USD Haller Margaret V. IMDUSD - Meadow Homes Milam Michelle JE Bay Public Safety Corridor Pagel # 3 A�,achments Attached is a copy of a Year 2000 Supplement to the 1998 Contra Costa County Children's Report Card. This"Data Indicators Update"is not a complete Report Card, but an addendum to the 1998 edition. The Year 2000 Supplement to the 1998 Children's Report Card was published to ensure that we continue to measure yearly data as a "baseline" of community welln6ss-and .strength. The information in the Supplement can also serve community groups, citizens, funders ..and .,gdV ernment agencies by documenting the data that can be analyzed to chart trends in the health, economic self-sufficiency and safety of Contra Costa's children, families and communities: ..-:.Highlights of the Year 2000 Supplement include: -A continued Increase In the number of children Immunized by age two(p.2)- No decllne In the percentage of low-birthweight births In the County(p. 8) A continued Increase In the number of children eligible for school lunch programs(p. 10) A significant Increase In the number of children served In major child care programs(p. 11) An Increase In the rate of children In Foster Care, both In the County and Statewide(p.14) The Contra Costa County Children's Report Card, first published in 199T, was established to serve as both a community action tool and as a resource for policy-makers. The 1998 Children's Report Card contains 23 indicators, grouped under 5 Community Outcomes. While there is no data analysis in the Year 2000 Supplement, adjustments in prior data or changes in data sources are annotated, including some data that is no longer available or data that, when available, will be published on the Report Card Web page. You can access the Fall, 1998. Children Report Card on the Word Wide Web at http.11www ccoce k12.ca.us, of-by calling 925.335,1052. We welcome and solicit your comments on this Year 2000 Supplement. To comment, please call 925.335.1017, fax 925.646.1353 or email clinv@cao.co.contra-costa.ca.us. Your feedback will help us to plan the next full edition of the Children's Report Card, to be published in 2001. While many families and communities are thriving, others are subject to distress and sometimes dislocation, caused or complicated by factors such as domestic violence, substance abuse and poverty. Our children and youth need good nutrition and education, positive role models and safe communities to grow up healthy and become productive. We hope that this Data Indicators Update/Year 2000 Supplement of the Children's Report Card will assist you in better understanding your community. You may also find you can use it to work in your neighborhood to improve programs and services, support community activities, or in your other efforts to help sustain an environment that encourages families' positive choices to improve their lives. Sincerely, Executive Committee of the Children and Families Policy Forum n. 'Poiicy rorurn Contra Costa County Children and Families Policy Forum Executive Committee Contra Costa County Administrator(Chair) Chief Assistant County.Administrator Contra Costa County Superintendent of Schools Contra Costa County Sheriff-Coroner, Undersheriff: Contra Costa County Community College District, Chancellor Community Services Departrpgnt, Director District Attorney Health Services Department, Director Housing Authority, Director Police Chiefs'Association; Chief of Police, City of Hercules County Probation Officer Public Managers'Association, City Manager, City of San Ramon School Superintendents Council, Mt..Diablo Unified School District Superintendent Superior Court, Presiding Juvenile Court Judge Employment and Human Services Department, Director Poiicv Forum Members Economic Partnership, Executive Director Contra Costa Council, Executive Director 32nd District P.T.A., President County Legislative Delegation Representatives Contractor's Alliance Representatives (3) Faith Community Representatives Contra Costa Labor Coalition Countywide Youth Commission S. H. Cowell Foundation Consumer Representatives (3) Plus many interested individuals, agency staff and organizational representatives who support the work of the Children and Families Policy Forum through their participation on Task Forces, Executive Committee projects and at the Quarterly Forum meetings The Children and Families Policy Forum was established by the Contra Costa County Board of Supervisors in 1996 as part of the Contra Costa's ongoing, system-wide strategic planning efforts for human service delivery. The Policy Forum brings together community service providers, foundations, private sector partners, citizens and local government representatives who share a commitment to improving the lives of children and families. The Policy Forum is a vehicle for cross-sector coordination, integration .of services, education and training, maximization and leveraging of resources and initiatives that address gaps in the current service system. The basis.for the work of the Policy Forum, including the development and publication of the Children's Report Card, is this vision: 'All contra Costa children will reach adulthood having experienced a safe, healthy,nurturing childhood which prepares diem to be responsible,contributing members of the community." Youth Summit on the Children's Report Card December 5, 2000 Youth Commissioners and invited youth used. :.:.:"ResuIts-Based Decision-Making" framework to recommend top Indicators' and strategies to go "from talk to adbri"" on the Children's Report Card. Top Indicators and Strategies im rank order); Child Abuse Reports - Public awareness campaign to increase awareness of child abuse Alcohol-Related Traffic Collisions Distribute key chains discouraging driving while drunk High School Dropouts Hire teachers who are respectful of students and higher paid Juveniles Committing Violent Crimes More businesses offering training and employment opportunities to youth 1 The Youth Commission reviewed the Children's Report Card and voted on top Indicators to study at the Summit at their November, 2000 meeting. G �^ iE _ - to � -� # 4 Attachments a CD 0 Gcr CL CD CD 3 w ° �a CD CD < p' ::r fD G w rc 7C CC) Oo b A w o dCA coo R a O w ° o, " �. y y O rDx nron dr ro DC7 x _v ro n �n ro tTl y O o 'y p� cs cr '+ ow p� -+ xPI G O ' Fn I -t WQQ P G � ti �• O0 .0 p" ti n y C1 aCD CD CD CD t-. 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These included: Workshops for Professionals and Volunteers who Serve.Parents: We experimented with a new method of reaching professionals and volunteers who directly serve parents. Instead of offering.a one-day conference with,multiple workshops, we staged two '/Z day workshops on a single topic. These were as follows: June —Alison Gopnick, renowned researcher from UC Berkeley, spoke on brain development in infants. The workshop was attended by 38 ethically diverse people, most of whom are "front-line" workers. Attendees spoke highly of the workshop and said they would use the information with clients. One woman, a-young mother, reported that as a result of the workshop, she would stop using flash cards to encourage her four-month infant to read early. December— Deya Brashears, child development expert and instructor at Diablo Valley College, presented a workshop on discipline to 60 ethnically diverse "front-line" staff. _ Agency Networking: One of the greatest values of PTF has been networking among agencies. Meetings are regularly attended by representatives of: Family Stress Center, Family Resource Center, Center for Human Development, 32nd District PTA, University of California Cooperative Extension, Employment and Human Services Department, Child Care Council, Welcome Home Baby, Newborn Connections, Diablo Valley College, John Muir/Mt. Diablo Health System Community Health Institute, Mt. Diablo School District, CHDP, and others. Regular meetings were held. On some occasions, guests spoke about new programs and/or their agencies. Other meetings were spent networking with one another. This networking resulted in increased resource referral:for clients and collaboration among participating agencies. Family Links PTF continued to support the Family Links video project. During 2000, the best segments of the seven videos produced in 1999 were merged into one video to be used by agencies directly serving clients. Parenting 'task Force of the Children and Families Policy Forum AND Contra Costa County Childcare Council Present A Quarterly Workshop for Parents, Service Providers, and Families Friday, March 30; 2001 Contra Costa County Office of'Education CHILDHOOD STRESS Stress is appropriate and essential to healthy child development. Learn what makes stress potentially harmful and how. Explore the relationship between stress and self-esteem. Developmental theory will be used to illustrate the different types of stresses at different ages. Through examples, these concepts will be made real, understandable and applicable to the dynamics between adults and children. ABOUT THE PRESENTER: Ronald Mah is a licensed marriage family therapist, credentialed teacher and seasoned trainer. He has presented hundreds of workshops for parents and parenting educators throughout the Bay Area. He uses humor and stories from his many experiences to illustrate important points in a highly motivating and engaging style. Time: 9:00 a.m.—Registration and Continental Breakfast 9:30 a.m.— 11:30 p.m.—Workshop Where: Contra Costa County Office of Education 77 Santa Barbara Road, Pleasant Hill Contact: Tom Berglund(925) 603-1212 OR Shelley Murdock(925) 646-6540 Cost: $10.00 check made payable to Family Resource Center of Contra Costa County & postmarked by March 23, 2001 ($15.00 at the door.) . .............................................. Cut Here ............................................................ To register, mail this form, along with a check for$10.00 payable to: Family Resource Center of Contra Costa County, P.O. Box 23865, Pleasant Hill, CA 94523 Parenting Workshop: March 30, 2001 Name Organization Daytime Phone Fax Address E-mail City/State/Zip ro.�t...r nrncrnri Children and Families Policy Forum Parenting Task Force Plan of Action The Parenting Task Force has developed an ambitious plan of work for the 2001 calendar year. To help conduct the following proposed activities, the Task Force is seeking $11,000 for staff support and supplies and expenses. 1. Parenting Conference Need. There exists a need for high quality continuing education for professionals who provide support and education to parents. This was a high priority identified through public forums staged by the Families with.Young Children Commission. The Parenting Task Force has already staged two successful conferences and has the expertise among group members to plan and execute another high quality conference. Proposed Activity: Stage a third parenting conference in late September or early October. Include breakout workshops on a variety of topics for frontline workers, program directors and executive directors of family support centers, non-profit agencies, churches, and others who serve families with children of all ages. Outcome: Participants will gain practical, research-based knowledge to enable parents to be more effective in their roles. 2. Teacher Training Need. Through conferences and meetings, classroom teachers are often the professionals most likely to discover that a child and his/her family have urgent needs for food, shelter, parenting education, and so forth. It then becomes the teacher's responsibility to recommend agencies that may help meet these needs. The Task Force has identified many available resources. This information needs to be shared with teachers and school administrators so they may share with parents. Proposed Activity. Develop a resource packet for teachers and administrators to use to help families find appropriate resources. In late summer, members will attend teacher orientations and share the packet and answer teachers' questions about community resources. Outcomes: Teachers will increase their knowledge of community resources and share them with parents in need. 3. Families with Young Children Liaison Need. The Families With Young Children Commission has developed a strategic plan to address the needs of families with children ages 0-5. Most of these families have additional children, many of whom are older than five years. The Parenting Task Force would like to help create a continuum of services for professionals who serve families with children of all ages. In order to do so, a connection,needs to be created between the Commission and the Task Force. Proposed Activity. Officially recognize the staff person as a liaison who will attend Commission meetings and bring information back to the Task Force:_ The liaison will make recommendations to the Task Force about programming gaps and potential collaboration between the two groups. Outcome: A continuum of support for professionals who serve.families with children of varying ages. 4. Parenting Task Force Support Need. The Parenting Task Force has a dedicated core group of long-time members who have successfully staged two conferences and identified needed resources to share with professionals and with parents. It has resulted in increased networking and collaboration among agencies. However, all members are "volunteers" in that their work on the Task Force is an "add-on" responsibility to their jobs with their respective agencies. The Task Force needs new members for a broader perspective and to accomplish more activities. Although members have tried to share leadership duties, it has not been successful. On-going staff support is needed to ensure the viability of the group. Proposed Activity: Assign the staff person to provide meeting support including finding meeting places, mailing agendas and meeting reminders, and taking minutes. Outcome: The Parenting Task Force will accomplish more projects and increase networking opportunities. Budget: Staffing — 10 hours/week x 52 weeks x $20.00 $10,400 Mileage, copying, mailings & related expenses 600 TOTAL $11,000 PARENTING TASK FORCE DISCIPLINE WORKSHOP DECEMBER 1, 2000 WORKSHOP EVALUATION ATTENDANCE 60 — RESPONSES 57 SCALE— 5 HIGIIEST --- 1 LOWEST 5 4 3 2 1 Information presented is relevant to my work 43 8 . 5 1 Deya was knowledgeable about subject 54 2 1 The presentation style worked for me 45 7 4 1 I learned new strategies to use with parents 30 17 7 2 1 The fiid/building/registration worked for me 40 15 T 1 I am interested in attending more workshops 53 3 1 Overall, I would rate this workshop 45 11 1 Future Workshops: More on Child development Special needs/ADD-ADHD Building a childs self esteem Parent and Kids conference All topics relating to Parenting Children Blended family issues/Anger Management Choosing Child Care Disciplining Children at different ages How to talk with"Parents" Punishment/Love, Values, morals After school programs/work w/middle school chidren Comments: Deya is great Good session/to short/should be all day All information was right on key. Workshop nice refresher course A little long/could have been completed in 2 hours/Good energy from Deya Parenting. Task Force of the Children and Families Policy Forum Presents Its Quarterly Workshop for Parents, Service Providers, and Families Friday, December 1, 2000 Contra Costa County Office of Education WHY USE DISCIPLINE? Deya Brashears on Discipline • Define and differentiate between discipline and punishment • Methods of punishment • What works and what doesn't • Interactive application of"real"situational/disciplinary problems Deya Brashears is a tenured faculty member at Diablo Valley College in the Family Life Education Department. She is a national and international speaker and workshop leader on child development topics. The author and publisher of four books, she has written for Sesame Street Television, the local TV program Family Links, and a parenting column for the Oakland Tribune. For fifteen years she was the director of the Orinda Pre-School. She has taught kindergarten, second, and fourth grades and has also worked with special needs children. A . graduate of Kent State University and University of Maryland, she is completing a doctorate at the University of San Francisco. Time: 8:30 a.m.— Registration and Continental Breakfast 9:00 a.m.— 12:00 p.m. —Workshop ; Where: Contra Costa County Office of Education 77 Santa Barbara Road, Pleasant Hill Contact: Tom Berglund, Family Resource Center (925) 603-1212 Cost: $10.00 check made payable to Family Resource Center j of Contra Costa County by November 28. ($15.00 at the door.) Q d' . ............................................. Cut Here ....-..................................................... To register, mail this form, along with a check for$10.00 payable to: Family Resource Center of Contra Costa County, P.O. Box 23865, Pleasant Hill, CA 94523 Parenting Workshop, December 1, 2000 Name Organization Daytime Phone Fax Address City/State/Zip (RCVi3ed 11/8/00) JUN-29-2000 14:34 r.bGibt i Memorandum TO: John Cullen DATE: June 15, 2000 FROM: Charles Couc4�14_14:7, SUBJECT: Community Based Organization(CBO) Survey Attached is a summary of the survey conducted by the CBO Capacity Building Task Force with the accompanying cover letter. The survey was sent to one hundred and forty CBO's within the County on May 15, 2000, and we have now received forty responses. At 29%,this is a positive return rate for a written response questionnaire. A summary of the findings follows: I. Collaborative relations: a. Two-thirds of the respondents have only one or two contracts with the County. b. Over 50%reported their contracts were processed within 60 days. Over 80%received payment in less than 60 days. II. Possible areas of interest for support and technical assistance: a. Three quarters of the respondents are interested in receiving technical assistance for fundraising and creating a stable funding base. b. Although not as compelling as funding issues, the interest in strategic planning was also strong among those who responded. c. Approximately half also were interested in receiving assistance with program issues such as strengthening their Board's involvement, managing staff', and refining financial and program processes. III. Delivery of technical assistance: a. Eighty percent of respondents prefer to receive assistance by informal roundtable sharing. There is also significant interest in workshops and classes. b. Although there was less interest in an on-site consultant, several suggested having access to a consultant or resource person or a centralized resource directory. IV. Other recommendations include improving communication; involving CBO's in planning, and assisting with funding: increased and more easily accessed funds. Please let me know if you would like further information regarding this survey. CC: Claire Maxwell Jc.ccsucvcy.6/15/00 C011tra. Costa COunt�, Employment & Human Services AIM John B. Cullen Director May 15, 2000 in partnership with the community, Dear Colleague: we provide Contra Costa County has a formed a Task Force for Community Based Organization Capacity Building. The members of the Task Force include representatives from the services Department(s)of Community Development, Community Services, Health Services, Employment and Human Services and the Family and Children's Trust Committee, that support and the County Administrator's Office. and protect The Task Force mission is to improve the services we offer to the community by adults, improving collaborative relations between community based organizations and the County; explore the possibility of providing support and technical assistance to children, community based organizations; and, explore ways to meet the needs of the community and community based organizations. Iainilies, and the cldcrl. To begin the process and develop priorities, the Task Force needs your input. Attached is a survey to assist the Task Force in the planning and implementation .and prolilote process. Please complete and return the survey by June 1, 2000. Personal The Task Force would like to take this opportunity to thank you for your participation responsibility, in the continuing efforts to better serve the community. independence and Sincerely, .;(:lf-SU1tl( Charles Couch Contracts Administrator 40 Dou las Drive Martinez, CA 94553 '"7 g (925) 313-1500 Fax (925) 313-1575 J UN—�y-200e 114-.» r.044/bo Contra Costa County CBO Capacity Building Task Force Results of Community Based Organization (CBO) Survey Number of responses: 40 out of 140 mailed The Contra Costa County CBO Capacity Building Task Force expresses'appreciation for your efforts in completing and returning this survey. I. Collaborative relations between CBO's and the County. a) How many contracts does your agency currently have with the County? 1) 1 —2 contracts: 24 60 2) 3 —4 contracts: 9 22.5% 3) 4 or more contracts: 6 15 % 4) zero contracts: 1 2.5 % (new CBO) Please list the county departments your agency has contracts with: See attached list b) How long does it take to process contracts or payment with the County? within 30 days I within 60 days within 90 days Contracts are usually executed 9 (23%) 13 (33%) 14 (35%) Payment is usually received 15 (45%) 13 (40%) 5 (15%) Additional comments: Contracts: 4(10%) responses in excess of 90 days One provider stated a CCC CDBG contract took 11 months; no payment received yet. AAA Sr. Companion contract took 6 months. Page 1 of 5 Contra Cotes County CBO Capacity Building Task Force II. Exploring the possibility of providing support and technical assistance to CBO's a) Would your agency be interested in receiving technical assistance in any of the following areas? Subject areas are ranked by level of interest. Very interested and Interested are combined and subjects with similar level of interest are grouped are group Very interested/. Not interested Interested" Creating a stable funding base 28 76% 9 24% Fundraising 26 76% 8 24% Strategic Planning .23 70% 10 30% Creating a stronger,more active Board of 19 56% 15 44% Directors Retaining staff 18 53% 16 47% The county demand or claim process 16 52% 15 48% Program reporting process to funders 15 50% 15 50% How to avoid audit exceptions or findings 15 48% 16 52% Financial Management 15 48% 16 52% By-laws or rules &regulations for your 8 27% 22 73% Board of Directors Other(s): (List other areas in which support or technical assistance is desired) Individual comments are listed: More interested in participating in round table discussions with County Managers about planning and partnership • Forming collaborations for service and/or funding possibilities • Computer/database assistance/support • How to receive payment from County in a timely manner • Meeting the needs of both older(40+)and younger(20—30 years old) workforce; developing internal employee mentoring initiatives; managing organizational growth; avoiding staff burnout. • Recruiting and retaining volunteers. • Finding sources of grants for historical building rehabilitation • Areas where TA needed are not where County has expertise: ➢ Developing cultural competency ➢ Evaluating the quality of program services ➢ Reviewing and improving technological capacity( phone& computer systems) • Responding CBO is managed by 23 year old professional management service for non-profits who offers all the training needed. • Four stated they had no training needs Page 2 of 5 JUN-29-2000 14:35 P.06i08 Contra Costa County CBO Capacity Building Tack Force 111. Format for delivery of technical assistance_ a. In which of the following would your agency be interested? Very.interested/ Not interested interested Informal roundtable sharing of 28 80%, ; 7 20% ideas with peers from other CBO's Classes and workshops 24. 73% 9 .27% On-site, on-going consultant 1 63% 11 37% services Other(s): (List as other types of technical assistance that would be useful.) • Teleconferencing around specific issues. Being available by phone for consultation as issues arise. • Chat room discussions with experts on particular issues. • Grant-writer. • A resource person/consultant who could be called with questions. • County publication that explains program and the need for volunteers. • Depends on who is providing the assistance. We've had good success with outside consultants but find we end up training County staff rather than the other way around. • Two responded that they have no technical assistance needs at this time. Page 3 of 5 ,_onfro costa county CBO Capaciry Building Task Force, I. In what other ways can the County better meet the needs of the community and of CBO's? a. Improve communication with partnerships: (1) Ongoing communication with CBO's as partners in service delivery in the county. (2) Explain why payment is held up or.if enhancement funding has an expiration date, so that money is not lost. (3) More cross-functioning between County departmernts.that interact with CBO's. (4) Provide a forum to discuss prograrrts(that impact systems that the County may not be aware of. b. Include CBO's in planning: (1) As part of the task force to build capacity (2) In strategic planning c. Streamline processes: (1) Shorten process for receiving monthly checks (2) Streamline paperwork, funding& reporting processes d. Increase funding (1) CBO's need a long term funding commitment from the County (2) Some contracts have not increased for years (3) Authorize longer time periods for children's services and increase rate paid for group therapy (4) Act as bulk buying agent for needed equipment for CBO's e. Offer other resources and make use of those already available: (1) Use available CBO expertise when possible. Some are considered regional or state experts in certain areas being surveyed; others are technical assistance providers who could suggest ways to meet other's needs. (2) Provide computer training, assistance, printing and other services (3) Supply information that combines County and state information. (4) Pay experienced agencies to mentor agencies in need - especially for child care capacity building. (5) Provide a one-stop service to give organizations information on all programs (Federal, State, County, Private Foundations,etc.). (6) Provide a directory of CBO's,their locations and mission of purpose. (7) Promote the work of CBO's and treat as equal partners. f. Additional positive comments: (1) CCC has been very responsive to community needs. We are very pleased with the outcomes. (2) Generally EHSD contracts unit is very efficient. They do all they can, within County policies, to be as supportive as possible. Page 4 of 5 JUN-29-2000 14:36 P.06/08 Contra Costa County CBO Capacity Building Task Force List of County agencies with which CBO's contract: 1. FACT County Contract 2. Substance Abuse Division 3. HIV Prevention, Contra Costa Health Plan, Immunization Registry 4. EHSD, Health Department: Public Health Division; CDBG 5. EHSD: Child Care Services; Community Services: Child Developtrient,14ead Start; CDBG 6. CCMHP 7. Mental Health services 8. CDBG, CCC Housing Authority 9. Health Services Dept.: Public Health Division, Community Development Department 10. DSS -Martinez 11. CDBG: Public Services (City of Antioch), Community Development Fair Housing, Richmond Development Agency; HICAP 12. EHSD, Health Services 13. CDBG 14. EHSD: FACT committee - 15. EHSD, Health Services, AIDS program 16. FACT County Contract 17. EHSD 18. Health Services, Probation 19. Community Development 20. Community Services 21. EHSD, Health Services, Probation Department, Office of Education, Mental Health, CDBG 22. EHSD, Health Services, Community Development, Community Services 23. EHSD 24. CCMHP, FACT, Subcontract through Family Stress Center for Post Adoption Services 25. EHSD, Health Services: Mental Health, Homeless; CSD; Community Development 26. Health Services: Public Health; Area Agency on Aging 27. EHSD 28. EHSD, Health Services: Public Health, CSAS 29. EHSD, Health Department, Community Development 30. Health Services: Senior Nutrition 31. Mental Health services 32. WCCUSD, CDBG 33. EHSD 34. Contra Costa Health Plan, County Lab, Office of Aids. 35. EHSD, Health Services, Community Development 36. Contra Costa Substance Abuse Prevention Services 37. Contra Costa Substance Abuse Prevention Services 38. Community Development 39. Health Services Page 5 of 5 TOTAL P.08 DEC-05-2000 08:51 P.02/06 Mmormd= To: John Cullen From: Charles Couchd011- Cc: Chris Lindville, County Administrator's Office Belinda Smith, County Development Department Rudeen Monte, Community Impact Consultants Date: 12/04/00 Re: - CBO CAPACITY BUILDING PROJECT UPDATE This is an update on the CBO.capacity building project. Background As you are aware, we formed a task force of county department representatives from Employment and Human Services, Health, Community Services and the County Administrators Office. That task force shared concerns and issues around CBO contracting and has become a valuable resource between departments. As a result of the shared information, it was decided to do a questionnaire to check our perceptions against those of the contracting agencies. The results of the questionnaire were shared with the Policy Forum, the Funders Forum, the Community College District and the East Bay Community Foundation and their three Contra Costa CBO partners. What we found is'a close match of perceived barriers and problems in CBO service delivering in this County. As and outgrowth of our activities, the East Bay Community Foundation through their contract with Community Impact Consulting (Rudeen Monte) invited a core of involved people to meet and discuss how to address the issue of CBO capacity building. Those included: Rudeen Monte, Community Impact Consultants Peter Garcia, Community College District December 4, 2000 Nancy Kaiser, Delta 2000 Cheryl Maier,.Opportunity West David Rice, Tri Valley Community Fund Belinda Smith, Community Development Department Carole Watson, United Way Myself, Employment and Human Development After about three very creative sessions, a consensus model has begun to develop. The model is a permanent.entity, "The Center for Development and Support of Community Based Services", to act as a coordination and organization point of service and support resources. 1. It ideally would be affiliated with the Community College District as a countywide educational partner to provide and sponsor training for -organizations and individuals. 2. It would be co-funded at an estimated $150,000 for the first eighteen months for staff and operational cost plus in-kind staff, space and equipment. 3. It would seek to be self-sustaining through grants and user fees after the start up period. 4. It would be a source for: • One to one technical assistance for CBO's • Grant/funding resource and assistance • Clearing house of volunteer services • Customized training and consulting services • Design and development of workshops/conferences • Staff recruitment and training-.' • Standardization of best practices- 5. It would be governed by a panel representing, government agencies, private funders, CBO's and the educational host/partner. 2 DEC-05-2000 08:51 P.04/06 December 4, 2000 Where we are now: • We probably will not have further meetings of either group until after the first of the year because of the holidays.; • During that time the East Bay Community Foundation will be accessing what role they can take. t6y are reviewing their efforts in both Contra Costa and Alameda. • Also, hopefully the Community College District will resolve their interest and level of commitment. They probably can not be a major player without assigning staff to coordinate a district wide approach. Peter Garcia of Los Medanos has been a great help and Los Medanos has a track record developing joint projects with us and the east county CBO community. However, the "Center" would need countywide sponsorship. If the College District is not able to commit at this point, we are prepared to approach both Hayward State University and John F. Kennedy University. Both of those institutions have more thoroughly developed public service curriculum and internships. • The biggest advantage for us and other County departments appears to be the development of a third party resource who can provide assistance to us and our contractors, and do so from a more neutral role. We continue to suffer from a stigma of the "helping hand" also being the "whip hand". Also, this model could help our joint difficulties in staff recruitment and training, and reduce our competition for the same work force. If you have any follow up questions, let.me know.. . P.S::I am attaching the two-page outline of the Niagara Centre for Community Leadership that we talked about earlier. It comes closest to the model currently contemplated 3 # 5 Attac,viments 1TOf''Y I U C :.- V 5, S,- L 1 tLIS [Z(.J)-,)z ov r i Z Vp 1.3 1 Introduction Contra Costa County is fortunate to be a member of the national Boost4Kids Performance which" n Partnership. The Boost4Kids California Caucus, i'ncludes San Diego, Placer and Contra Costa Counties as well as State and Federal Champions,,,-has worked to integrate and leverage -the benefits of Boost4Kids designation with California's landmark Youth Pilot Project (AB 1741) legislation. Through the Boost4Kids Performance Partnership, California has made major progress toward fundamental structural change in the planning, delivery and evaluation of outcome-based services for children and families. California's Boost Partnership is built on already-established, strong and effective working relationships developed over the past six years as a result of the Youth Pilot Project legislation. All six Counties participating in the Youth Pilot Project are considered beneficiaries of, and contributors to, the Boost efforts. Contra Costa's Boost4Kids activities are designed to support, as well as build on, Youth Pilot Project programs and future plans. The implementation of California's Youth Pilot Project made it clear that county/state partnerships, while beneficial, could not tap the potential envisioned in the legislation due to lack of sustained engagement at the federal level. The inclusion of the. Federal Champions, especially the direct participation of Region D( Health and Human Services staff, has helped California build an integrated services foundation that is"vertical"as well as ".horizontal". Maior Goals and -Activities .Contra Costa County's Conifnitmef7ttO Children and Famific.11 Today's rapidly evolving service delivery environment is characterized by the need for structural change to support the transition from traditional to innovative service strategies. The magnitude of this change spans a continuum from planningl to service interventions, to evaluation of programs, through linking program performance to long-term improvement in community-wide outcomes, and ultimately to investment/reinvestment. strategies that support prevention and early intervention activities and services. Trp L Contra Costa County Onlifornia Caucus Youth Pilot Project Children's Report Card BLiK National Partnership 5erv;ce Integration Program 2 Contra Costa's comprehensive strategy for structural change includes: The =since 1995, the County has published a separate Children and Family Services Budget, to better inform the County Board of Supervisors, policymakers and the public about children and family services expenditures. For example, this Budget outlines percentages of county,expenditures on prevention versus crisis/remediation services, and contains information from County,departments on the ways in which their programs help to improve community-wide 'outcomes for children and families. The /L.!/T//;VS pobc'►, f-:�nj11=-a cross-sector :alliance of children and family service leaders and service providers; The 0?!Id.'p,>>'s Report C,3raL-a community outcomes and indicators report on the health, strength, economic self-sufficiency and well-being of Contra Costa children, families and communities; The Youth Pilot Project's Service (S.17' Pion-,3rrr-which established neighborhood Family Resource Centers in two of Contra Costa's most distressed communities, and is the testing ground for the "RISE" Food Stamp waiver to reduce paperwork; and .01 Co;7t1,:) Cc'.ta Contra Costa's Boost4Kids proposal in January, 2000, was for assistance related to Contra Costa Futures. Contra Costa Futures This initiative is more than a model or program; it is a new service environment. The elements of CC Futures provide structural support for new ways of doing the "business" of human services. These elements include: I. for planning and research; II. G•rI ;'�;L�::�: " �;; -t::; that"braids"categorical funds, maximizing revenues; III. %that supports comprehensive children and family services and reinvestment; IV. signed by all participating agencies, allowing inter-agency sharing of information and joint case management approaches; V. � to share information used by all participating agencies working jointly with families. Accornplishriyent! A prototype of the linked, aggregated database, the Children and Families Data Archive, was developed in early 2000. Phases I and II of the Data Archive (to link data from Juvenile Probation and one of the County's largest school districts with census data) were funded by the County and two local foundations in Summer, 2000 and will be 3 operational in Fall, 2000. Future Phases of the operational Children and Families Data Archive will add data from child welfare services, children's mental health and additional schools. Direct Certification Direct Certification is a process of matching information from schools.:and human services agencies to "directly certify" (eliminating the need for paper.application processing) eligible students for free/reduced price school meal programs, CAO staff are currently working with staff from County Office of Education, local School Districts. and University of California Cooperative Extension on a "Direct Certification" initiative. Over 42,350 Contra Costa students qualified for free/reduced price school meal programs in 1999. To improve access to these programs, five of the County's School Districts (the four largest and the County Office of Education) currently use Direct Certification for school meal programs, capturing the majority of the County's eligible students. Accomplishment, Four additional School Districts implemented--Direct Certification in Fall, 2000 through the current initiative, increasing the percentage of students in school districts using the Directly Certification process by 7% (over 2,500 students). Youth pilot Proiect--Semice I"nte_Yration (SI''")—"DISE" Waiver Contra Costa's goal for the Youth Pilot Project (which is shared by the other Boost sites in California) is to expand . and enhance AB 1741-related services through the technical assistance afforded by Boost4Kids. To this end, Contra Costa has requested technical assistance in implementing and extending the federal "RISE" (Re-Investing in Self-Sufficiency through Employment) Food Stamp waiver. Contra Costa has also begun work with state and federal champions to test the Contra Costa Futures elements in the Service Integration Teams' (SIT) neighborhood Family Resource Centers. Accomplishment The RISE income reporting project became operational in Summer, 2000 and the County has applied for a modification of the original-federal waiver to expand from the Service Integration program to the whole county's eligible TANF population. The County is working with state partners on the RISE evaluation plan. 4 IN F30C_JS,_'_.­--_--:` . ............. ------ ............. From the local perspective, the most significant technical assistance-related benefit has been the developmentof new structures for working with state and federal partners. The California Caucus meetings, conference calls-.and email linkages that have been established through Boost represent new mechanisms to support planning and delivering services to children and families. The direct and dynamic relationship with the State Health and Human Services Agency, as -well as with HHS Region IX staff, is productive and instructive for local staff. Contra Costa staff attending California Caucus meetings have been able to access statewide expertise on local projects such as: Child Start—a full-day, full-year child care and development effort of the Community Services Head Start and State Preschool divisions; and 11.0-OP—the Contra Costa "County Opportunities and Obligations Program", a demonstration of the benefits of providing job placement, training, education and parenting resources for noncustodial parents of children receiving TANF benefits. C,/oss-Co t ji 7 V L L;L k Contra Costa staff have also gleaned valuable tools and information through the work of the other two California Caucus Counties. San Diego County's leadership in the "Express Lane Eligibility" project has helped Contra Costa with its strategic planning efforts for Medi-Cal/Healthy Families outreach, and in ensuring that Direct Certification efforts aligned with successful health insurance outreach to Free/Reduced School Lunch families. Placer County's work on centralized intake has been monitored by Information Technology staff in Contra Costa, since the two Counties are seeking - to implement the same technology with potential for multiple-program intake. N3NOI7al ReVACtv TIochnlc:--V .,,Issislance. Contra Costa has benefited from significant technical assistance through the Boost4Kjds Performance Partnership: Regular email distributions about funding opportunities, best practices and resources; Biweekly conference calls, bringing in national issue-area experts on-children and family topics; Inclusion in nationwide seminars on geographic mapping, data development, evaluation and school readiness; and The "Boost4l(ids" resources Web site. S To ensure a wide distribution of these resources, Contra Costa developed two email lists to distribute this information to County departments, agencies and community partners. One list is made up of the Children and Families Policy Forum Executive Committee, comprised of the leaders of the children and family service sectors—health, human services, juvenile probation, schools, colleges, law enforcement, juvenile courts, child care and development and housing. The other list is made up of educators and service providers in in afterschool programs. These listserves received notice of all. the:W. st4Kids resources and some have participated in the biweekly conference calls. The project director of the County's Welcome Home, Baby homevisiting program is scheduled to attend the ASPE/NGA School Readiness Conference in June, 2000, thanks to Boost4Kids. Conference calls such as the one focusing on "Afterschool" programs was of direct benefit to Contra Costa as "Afterschool" was chosen as the focus area for the Children and Families Policy Forum for 2000. The information from this call helped in the development of a panel discussion at the Policy Forum Quarterly Meeting, and the creation of an "Afterschool" Task Force which will address funding opportunities and leveraging,-best practices and other interagency issues. Another Conference call that was highly useful was the one on "School Lunch" programs. This information was utilized to move forward Contra Costa's "Direct Certification" project. e�riLlr t-g;; :`i�; Boost4Kids activities have helped draw attention in general to improvements in the children and family service system in Contra Costa County, as evidenced by a recent "Community Approach" Award to Contra Costa. The Service Integration Program and the Children and Families Policy Forum were honored as co-recipients of one of the three $35,000 awards conveyed by the Foundation Consortium in March, 2000. The. Policy Forum's goal is to use these funds to leverage other dollars, resulting in increased revenues for prevention/early intervention services for children and families. The confidence at the federal level evinced by Boost4Kids designation for three of the six Youth Pilot Project Counties is also believed to be a significant advantage in current efforts to extend California's Youth Pilot Project beyond the original sunset date. Both the Youth Pilot Project and Boost4Kids have, in Califomia, been the nexus for fundamental, structural and organizational change. This type of change takes longer to implement but is ultimately more productive to achieve sustainable improvement in the lives of children and families. -.,; ;.��, ?i,I ;:.::. In addition, Federal Champions have a �- ad n, State and e worked with Contra Costa County on specific issues related to child care and development and confidentiality for cross-agency information-sharing. Contra Costa Futures, or , is the name given to a embraced by a partnership of Contra Costa Board of Supervisors, the Children and Families Policy Forum, East Bay Community Foundation, S.H. Cowell . Foundation, and the Juvenile Systems Planning Advisory Committee's (JASPAC) federally-funded "Comprehensive Strategy" planning initiative. To date, CC Futures has been jointly funded by S.H. Cowell Foundation, Contra Costa County Board of Supervisors and East Bay,Community Foundation and has received substantive in-kind support from Contra Costa County public agencies. .... �:. required o fulfill the County's commitment to improving outcomes for children and families by restructuring existing, isolated programs and services into inter-agency systems of care, located in neighborhoods and focused on prevention/early intervention. :: :_:`specific population groups--high users of tertiary, categorically-funded treatment services. in partnerships with communities to analyze information and prioritize needs, services, and neighborhood supports. programs that are responsive to the needs and preferences of communities. program strategies that have a high predictability of success. financing strategies with community needs and program objectives. program effectiveness and increase shared knowledge about how to improve service delivery. public monies now being spent on costly, tertiary treatment programs. these savings into expanded opportunities for children to experience a safe, healthy, nurturing childhood which prepares them to be responsible, contributing members of the community. an anonymous, aggregated, linked research an panning too .. consisting of data from Health, Employment and Human Services, Probation, Housing, Community Services, Contra Costa's two largest school districts and the County Office of Education. The Data Archive targets groups of children and families based on service needs and demographic characteristics, providing information needed to craft well-informed investment opportunities for improving outcomes for Contra Costa's Children and families. an inter-agency financial infrastructure that aligns investment capital and public categorical dollars. Through the inter-agency fiscal strategy, public categorical dollars held by one public agency are maximized and leveraged by combining that agency's resources with categorical funds held by other public agencies as well as with private dollars, increasing the overall dollars available to support children and families. an automated monitoring and tracking system with the capacity to monitor the type and scope of services provided, the severity of presenting issues and the cost of services provided, as well as to allocate costs to appropriate funding sources and document outcomes achieved. 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Q X 0 0 o bi 0 W O ° (7 07 PS N 0 f� Com'• 0 0 w 5 Cl) co y y r 0 w y 0 N w 0 0 w b co w W G W a y y y C y N• N N Contra C6sta Children and Families Policy Forum DATE: November 20, 2000 TO: Policy Forum Executive Committee FROM: Jason Crapo, Management Analyst, CAO SUBJECT: Recommendations from Interagency Figeal Work Group Recommendations The Fiscal Work Group requests authorization from the Executive Committee to implement the following recommendations: 1. Increase the use of Medi-Cal funding to support Medi-Cal outreach and case management activities performed by staff in County departments and school districts. 2. Expand the existing model of funding mental health services in schools using school districts funds as local match to draw down state and federal funds. 3. Expand use of school district revenue for adult education to fund educational instruction to adult clients of County departments. 4. Greater utilize Title IV-E to fund training for county and school staff who work with families who have children in foster care. Findings The Fiscal Work Group has reached several general findings, which guide its recommendations to the Executive'Committee: 1. County departments, school districts, cities and other public sector entities already engage in numerous successful partnerships that bring millions of dollars into the County to support services for children and families. 2. Most state and federal funding sources are capped allocations. In the vast majority of cases, these allocations are being fully expended to provide services for children and families in the county. 3. Title XIX (Medi-Cal), Title IV-E (Foster Care Maintenance) of the Social Security Act and school district ADA (average daily attendance) are among the few remaining uncapped sources of state and federal revenue and offer opportunity for greater leveraging of local dollars. Background In January 2000 the Policy Forum Executive Committee established an Interagency Fiscal Work Group. This group's purpose is to maximize funding for services that support children and families in Contra Costa County. The Fiscal Work Group has met monthly since February 2000. To accomplish its task, the group has documented existing interagency fiscal partnerships, shared information regarding state and federal funding sources, and examined innovative fiscal practices in other counties. Cc ittra Costa Children and Families Policy Forum Date: June 19, 2000 To: Policy Forum Executive Committee From: Policy Forum Interagency Fiscal Work Group Subiect: Existing Interaaency Fiscal Partnerships Summary As a first step towards better understanding the potential for greater interagency fiscal collaboration, the Policy Forum Interagency Fiscal Work Group recently completed a list of existing fiscal partnerships (see attached). This is not meant as an exhaustive list, but as representative sample of existing fiscal partnerships. Analysis reveals that: ❖ A sample of 33 partnerships are listed, ranging from$25,000 to-$9 million annually. ❖ The partnerships listed involve a total of$35.3 million annually. ❖ 90%of the agreements listed are in written form. Existing fiscal partnerships vary substantially in the nature of relationships involved. The partnerships included in the attached list are categorized as follows: 1. Several agencies coordinate services at a particular site, each contributing various funds or in-kind resources. Example: Mental Health, Probation and COE collaboration at Summit and Chris Adams. 2. Two agencies jointly fund staff by each claiming a portion of staff time to a . different funding source. Example: HSD and various school districts jointly fund mental health staff using Medi-Cal and district funds. 3. An agency provides and funds services for clients of another agency. Example: HSD provides mental health services at EHSD's Rose Manning Center. 4. An agency provides services using a funding source administered by another agency. Example: CSD provides child care services and submits billing documentation to EHSD. EHSD claims reimbursement for services through CalWORKs. 5. An agency contracts with another agency to provide a service. Example: EHSD contract with COE for youth employment services. o rift, Sip I;Lo �Z ril CP CD za tA PO ,lp 0 • wo -U, Ki 6, 'n 00 -""% pe tv. ag Op. A, 0�, C4 3. 7c, 5k V—I N u v v v L v b ro U lid � 5 cC w E 0 0 o o arAEn co c O a 3 ca a acA a o G y a O td z a w _ O = _ o 0 a H • � � ` � a+ 1. V1 Vi ... vr Oy QA U a Q 0 O uO u m cn U u v cn O x 0 U > A O rs w v AO ',� x a e d o f b , ;Y x 8 A TA tis r c� to "' � � �.�- � u, � � � �fib°.� +i .•g� G+ � �� C1 Vw r o } p O r; P. 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C;3 t� V) 4 It v 3 � ro Oco !~ `�' Co U v v .� � � 1 ;7-• � [r��� � � � a-+ rte+ i�. `t �. '` t T� •� �� � � � rd+ SCS � � S-i ((L;,)) w 0 ." 5cz CTJQz � � . s.•' cq �.., � � � cis '� . v Welcome Home Baby FHS Committee Report, February 2001 An EHSD pilot home visiting program for all first-time parents with newborn babies in the Monument Corridor zip codes. Parents voluntarily sign up for the program while recovering from birth in the hospital. By providing information on nutrition, safety;,P.hild development, and resources for employment, housing and basic needs, the visits provide a healthy and.safe.start for the baby. The home visitors also transport families to well baby/immunization medical visits and they encourage the parents to read to the babies by distributing books and library cards. Home visits can last.for up to three years. The parents meet together monthly to attend workshops provided by the program The program's mission is to prevent child abuse by increasing the strength of the new family and decreasing the parents' isolation from the community. Families with newborn babies are anxious to receive as much information as possible. Welcome Home Baby has been more widely embraced and the satisfaction level is higher than was previously anticipated. • The program is currently serving every first time family living in three zip codes of Concord: 94518, 94519, 94520. Referrals come from the following hospitals: Contra Costa Regional Medical Center, Kaiser Permanente Walnut Creek and John Muir/Mt. Diablo Medical Center. • Currently, 210 families have received home visits. 70%of the referrals are from CCRMC. Of all the families that have been offered the program on the obstetrics ward at CCRMC, only five have declined since the program's inception in April 2000. This is a 97% acceptance rate. Since Kaiser Permanente Medical Center came on board in October,the acceptance rate has been 100%. Home visiting nurses from John Muir Medical Center who provide one home visit to all postpartum patients and who offer Welcome Home Baby to the parents, report that the acceptance rate is 95%. • 37 families have exited the program primarily because they have moved or have returned to work. The program retention rate is approximately 80%. There will be an annual report in June, but informally, the home visitors report that the families greatly appreciate the help and information. • There are eight home visitors (7 FTE). Five of them are bicultural and bilingual Spanish speaking. They carry caseloads of approximately 20 families each. The staff meets once a week and they interact closely with the Public Health Nurses and the Welcome Home Baby Marriage and Family Therapist who is contracted on an as-needed basis. The staff reports that their initial training and ongoing training has been superior and they feel very confident. There has been no staff turnover. Two of the home visitors have masters degrees in psychology. Two are U.C. graduates. • It is hoped that as the program expands it can retain its high quality of service. Spirit of Caring Progress Report Calendar Year 2000 Contra Costa Children's Mental Health received a six-year federal grant for its Spirit of Caring project in...October 1999. The grant focuses on expanding collaborative planning and. service delivery to children with serious emotional disturbance and theirfarriilies. While SAMHSA did not explicitly designate grant year one as a planning year, we were strongly encouraged -6thel'Federal program director and his staff not to implement service delivery.',before developing an adequate collaborative structure and planning process., Thus, many of the highlights for 2000 relate to planning. Service delivery was not neglected, however, as the Mobile Response Team, a key Spirit of Caring component, began operating in August 2000. Here are some of the highlights of Spirit of Caring's first year: ♦ System of Care Planning and Policy Council .Under the auspices of the Policy Forum, the Planning and Policy Council was formed to oversee the implementation of Spirit of Caring. Membership consists of children's program administrators from Mental Health, Employment and Human Services, Probation, Public Health, Substance Abuse, and Community Services; lead administrators representing the three SELPA's and the County Office of Education; and parents of children who have received services through the system of care. The Council adopted guiding principles and developed an organizational structure and operating policies and procedures. They then worked with a team of nationally recognized consultants to develop a new model of collaborating around program development, implementation and evaluation. ♦ Wraparound Expansion The Planning and Policy Council 'developed a plan for the expansion of wraparound services. Regional interagency teams called SMARTs were created to serve as gatekeepers for children and families entering wraparound. Mental health staff, including both parents and professionals, were hired to serve as team facilitators for the wraparound planning process. SMART members and team facilitators received specialized training and orientation. SMART teams should be making their first referrals to wraparound by March 1, 2001. ♦ Mobile Response Team The Mobile Response Team, under contract to Seneca Center, began operating on August 1, 2000, * serving children and adolescents at imminent risk of psychiatric hospitalization. From August 1 through December 31, the team served 29 youngsters and families across the County and successfully intervened with more than 75 per cent of them. ♦ Family Partners Parent participation at all levels of the system of care increased dramatically in the first year of' Spink of Caring. The Parent Involvement Co-Directors, Susan Waters, and Kathy Davison, have hired additional parents. to serve as team facilitators, mobile response team members, data collectors, parent advocates and support people, and community resource developers. Family partners constitute a culturally diverse group-, and the Co-Directors will continue their outreach. efforts to all communities in the County. ♦ CC Futures and Reinvestment Strategies Spirit of Caring is participating with CC Futures in the development and implementation of a shared aggregate database across County Departments. The project is also working with CC Futures to improve its information technology through the identification and purchase of a client-management software package. In addition, Spirit of Caring is the focus of a reinvestment workgroup comprised of program and fiscal representatives from the various child-serving Departments and the County Administrator's Office. The charge of this group- is to develop reinvestment strategies across Departments that will ensure the sustainability of all effective Spirit of Caring programs. ♦ Evaluation and Evidence-based Practice Spirit of Caring was one of five sites selected to participate in a national project co-sponsored by Columbia University, the National Institute of Mental Health, and the federal. government regarding the application of evidence-based clinical mental health practice in "real world" settings, such as community mental health work. IV T. DIABLO UNIFIED SCHOOL DISTRICT HEALTHY START The intent of the Healthy Start through the Mt. Diablo Unified School District, is to improve the lives of children and families by: • Creating learning environments that are responsive t6the physical,emotional and intellectual needs of each child. • Fostering local interagency collaboration and comm*cation to more efficiently and effectively deliver education and support services to children and't ei it families. • . Encouraging the full use of existing agencies,professional personnel, and-public and private funds to assure that children are ready and able to learn and prevent duplication of services. • Enhancing opportunities for parents and children to be participants,leaders-and decision maker in their communities. KEY COMPONENTS Culturally Appropriate Systems Healthy Start initiatives are built upon an understanding of the diversity within the community. Services are designed to be culturally and linguistically appropriate for each family. Cas-Managed Service Deliver Healthy Start collaboratives establish criteria for determwng which group of students and families they intend to reach through targeted case-managed services. Parent Involvement Parents and guardians are actively involved with the design and implementation of Healthy Start initiative. Sustainabi!4 The operational sites are expected to develop stable long term financing to sustain operations after the three year grant period.The key element of sustainability is the evaluation results.The other strategy for sustainability is the Medi-Cal billing option. NEW FUNDING Mt. Diablo High School is applying for the operation grant for this school year. CURRENT SERVICES We currently are using Medi-Cal funds to provide service to the Bay Point and Monument Corridor schools. We have on our staff, a School Social Worker and three School/Family resource Workers. These individuals provide direct services to students and their family members. We contracted with U.C. Berkeley to hire Social Worker Interns to provide counseling/tutorial and referral services. Date: November 17,2000 To: Children and Family Policy Forum Executive Committee From: Linda LaNere,Coordinator, Extended Learning,West Contra Costa Unified School District CC: S. VanDeVeer Re: Status of Healthy Start Initiatives in WCCUSD The goal of all of the Healthy Start grants in the WCCUSD is to improve the coordination of community services that are available to the students and families of the Healthy Start schools and to provide broad based support for student academic and social development. It was expected that these grants would result in delivery of service to targeted students and their families. It was also expected that there would be a strong community collaborative developed that would become a vital part of the school and provide ongoing parental and community support and guidance in the development of support service for the school and its community. Since 1995 schools in the WCCUSD have applied for and received twelve planning and/or operational grants. Ibis-has resulted in a total.of$3,000,000 of Healthy Start funding. The six schools that were awarded operational grants have received$2,700,000. A total of$300,000 has been received for planning grants. These funds are being used to develop new operational grants at those schools. The six operational grants have each developed unique support systems that are addressing the needs of the school community. These grants are at different stages of development and reflect the specific goals of their operational grants. Peres—4`'year operational *case management system and mental health services *started after school program which is being expanded through 2151 CLC *dental clinic supported by medical and dentical *extended service through"I Have A Dream"Foundation Helms—3rd year operational *case management system and community mental health services *parent involvement and leadership participation *development of community center *coordination of Tittle I,IIUSP,Healthy Start,ASLP,2151 CLC and other support services Portola—3`d year operational *case management system and mental health services *conflict mediation *ASLP and Academic Mentoring programs Verde—3`d year operational *case management system and mental health services *started after school program which is being expanded through 2151 CLC *parent involvement and leadership participation El Cerrito—2"d year operational *case management system and mental health services *establishing a Community Services Center and seeking outside funding Lake— I"year operational *case management system being established *adult classes and literacy training *begin after school program with 2151 CLC In January of 1998 the position of District Healthy Start Coordinator was established. This position is to provide support for the individual Healthy Start schools and work on developing a district collaborative to coordinate the activities of the various Community Based Agencies that are working in our school. In addition it is expected that the District Coordinator will work on sustainability plans for our programs. Ln ul a o I m < = n7o z - ;o z < p o 00 0 0 m (D r z CL 0 aO0 0 CL CL :z rL 0 Z w 0 0 0 -voo ;o 0 � o 00 3 vU 2 ca. a 3 ,0 < 3 0 0 (D 0) r- D_ C:t 9 iF <. 0 1 G) -a @ (D 0 FT') 0 CD :3 6 e-+ 21[B CT (D =3 (D 19 K a B W IA CL 3 c m @ in Er 3 (D Ur 0 ip0 is. 0 0 0 0 to 0 0 0 2. 8 7E P, goS gn CL :3 CX tq (D o cu 0) @ ;� -0 05 M q ��3 -1 u S 3 c2* @ 0 M, al oQ 5 C: G. 3 3 3 3 5 a: c c to 5 r, $4 @ a-,a 9 5 2. 2. -h m 8 gap a - M w a S R a :3 a m cu I-V 'C�'(D :3 0. In 5 CL w EP un It a IA —6 -0 :CC> cl) a 3 , w M 0 to — cr < — WE @ Q 3. am 0 CD r-0- cu 'D 0 CL 78 Ot o C, �8 0 0 -0 0 �z (D CL a, o lu CL Cl. 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N d C N O 1- 7 C O O ^ d � ` t m C 3 La to C C C C V C Y 0) U Q C H O pp tY U Q U C �Q c ,�, to 0 (Qpp� gg zi N f`0 w � Q V f, GJ V 7 CL p ,�-2 � 7 O 41 u7t -D a, L t O � Es �U� 4, 5V) co: j �O = .� a+ .` E y p C O O p� C Q C .Cj Z E Z 7 ! \ p C ��' N ns n `P 08 v1 � � `l' tlCcg fla >' n � Od O'U N H ` 0c E � y E O d U. d E 'a At Vim« U a u Q ` E CJ L7 to Q 41 E G! u SCC M c E c � � "c c E c atL —(l)) UUt/31uto" u u 0 V 0 MO O O O O 00 O O ;4 O M M M M M M O V4 I NNNM Md dill INTERNATIONAL INSTITUTE. Ireland: Gerry l-legarty Family Service Coordinator Department of Social, Community and Family Affairs Cork Road Waterford, Ireland Tel: Fax: e-mail: dscfase@welfare.is United Kingdom: Anne-Marie Browne Flat 18, Solihull House Meriden Road Southsea, Portsmouth England Tel: +023.9236.3295 Israel: Aliya Kedem International Initiative Board Member 8 Aronowich St. Rehovot Israel 76347 Tel: +972.8.936.4503 Fax: +972.8.936.4503 e-mail: akedem o,att,global.net Hanan Paritzky Deputy Director, Budgeting Department Ministry of Labour and Social Affairs 10 Yad Haruzim St. P.O. Box 1260,Jerusalem Israel 91000 Tel: +972.2.670.8147 Fax: +972.2.670.8403 e-mail: hananp@molsa.gov.i Rahel Vidal Director, Social Services Department Bat am Municipality 13 Negba St. Bat Yam 59100 Israel tel: +972.3.555.6103 fax: +972.3.555.6105 e-mail: The Netherlands: Jcnnilcr %uidvecn I r •�-. f sk ,♦ ink,'�,' """��'-'.:r:t� � ,�7tn,'{� r �y,,,�.:" '"w s. a. e"t fi z 4 t � x 06 ess d I S. } 4 o r is art .4 41 t SFS Y } {•.:3 { a e• !- fir=r .- t �i :4 c ' i I Q U SP'l T' o I. i �L�v✓ Ut t��f� '�.� ,iS f�j S.yf�l tt 1 1 1 i 1 I 1 i i 11 e: 1 jf� 1 'v':A* TTS' Mee The Children and Families policy Forum was established by the Contra Costa County Board of Supervisors in 1996 as a Contra Costa County s or��oinQ sstrategFait of humaniservice delivery. The poi cy Forum brings together tannin 1 A efforts far ` community I service. Providers, foundations, private sector gover»r�1eni represen`tatiiiives w partners, citizensjand local children and far�ailies. ThelPolicy Forum iscvnitmer�t to im rovrnu I A i the lives of integration of services hide for cross- sector sector coordin resources and il�itiativeS that address gaps anon, �, t��aximization and le taps in the v'erac in of current service system l w C i that This 2000;Dalct Iiaclir ator-s �l�dc�te I e .1998 C1�iC�lr e 'lid the tz { safe ` , j; s Relao�•t Cur 01?i;t12e wo!Id d ca jl he 4 Pt O V yid accessed r"veb ctt i � 1 N4 h`i✓ WW W-CCC .kI 2 ]� I of Ii r ttr,More irif�arrttatitirr ah *���l.js MCenS'e carr 921 "n rile Chit. 33•.It�IJor/tY92.�646, �01rCird. l REQUEST TO SPEAK FORM (THREE (3)MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. — Name: I�leo3i 0 Phone: Address: 1�5 i U /--A oz--k City: I am speaking for myself or organization: A W�1 My N k71- (name of organization) CHECK ONE: I wish to speak on Agenda Item# 15-r-,Z Date : _3JZI JD/ My comments will be: general for against I wish to speak on the subject of SJo I do not wish to speak but leave these comments for the Board to Consider: SPEAKERS 1. Deposit the"Request to Speak" form (on the reverse side) in the box next to the speaker's microphone before your agenda item is to be considered 2. You will be called on to make your presentation. Please speak into the microphone at the podium. 3. Begin by stating your name, address and whether you are speaking for yourself or as the representative of an organization. 4. Give the Clerk a copy of your presentation or support documentation if available before speaking. 5. Limit your presentation to three minutes. Avoid repeating comments made by previous speakers. 6. The Chair may limit the length of presentations so all persons may be hear. REQUEST TO SPEAK FORM Sb-2' (THREE (3) MINUTE LIMIT) Complete this form and place it in the box near the speakers' rostrum before addressing the Board. Name: Phone: Address: City: I am speaking for myself or organization: (name of organization) CHECK ONE: j/ I wish to speak on Agenda Item# Date : My comments will be: general L/ for_ /�against I wish to speak on the subject of I do not wish to speak but leave these comments for the Board to Consider: I SPEAKERS 1. Deposit the"Request to Speak" form (on the reverse side) in the box next to the speaker's microphone before your agenda item is to be considered 2. You will be called on to make your presentation. Please speak into the microphone at the podium. 3. Begin by stating your name, address and whether you are speaking for yourself or as the representative of an organization. 4. Give the Clerk a copy of your presentation or support documentation if available before speaking. 5. Limit your presentation to three minutes. Avoid repeating comments made by previous speakers. . 6. The Chair may limit the length of presentations so all persons may be hear.