HomeMy WebLinkAboutMINUTES - 03202001 - C.74 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
March 20, 2
Adopted this Resolution on ; by a following vote:
AYES: SUPERVISORS GIOIA, DeSAULNIER, GLOVER and UILKEMA
NOES: NONE (See note below for Supervisor Gerber's participation)
ABSENT: NONE
ABSTAIN: NONE
Resolution No. 2001/126
Subject: Approve Side Letters of Agreement )
between the County and the SEW Local 535 )
establishing a pilot program for recruitment )
and retention of Social Casework Specialist I, )
II and Social Work Casework Supervisor II )
classifications )
THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS, in its capacity as governing
Board of the county of Contra Costa and all districts of which it is ex-officio governing Board,
RESOLVES THAT:
The Board of Supervisors of Contra Costa County shall APPROVE the Side Letters of
Agreement between the County and the Service Employees International Union (SEIU)
Local 535, establishing recruitment and retention pilot programs for Social Casework
Specialist I, II and Social Casework Supervisor II classifications.
The Board APPROVED the above Resolution as stated above ; however ,
Supervisor Gerber , District III , stated for the record that she had
a potential conflict of interest as to this item arising from her
spouse ' s employment . She did not participate or vote on this item.
I hereby certify that this is a true and correct copy
of an action taken and entered on the minutes of
the Board of Supervisors on the date shown:
ATTESTED: ' .March 2 0 , 2001
JOHN SWEETEN, Clerk of the Board of
Supervisors and C nty Administrator
i
B ,Deputy
Contact:: Human Resources Department
cc: Labor Relations
Employment and Human Services
SEIU Local 535
RESOLUTION NO. 2001/126
I
SIDE LETTER AGREEMENT
SCHOOL LOAN FORGIVENESS PILOT PROGRAM
SOCIAL CASEWORK SPECIALIST I AND 11
This document describes the Employment and Human Services Department's School Loan
Forgiveness Pilot Program for Social Casework Specialist I and 11's who have obtained their
masters degree in programs other than California Social Work Education Center (CALSWEC)
stipend programs. This program will be implemented April 1, 2001, subject to approval by the
Board of Supervisors.
The Department wishes to expand its current recruitment and retention efforts by offering a
financial incentive to reimburse Social Casework Specialists if they have outstanding student
loans used to obtain a Masters' Degree in Social Work or its Masters'- level equivalent that
qualifies them for the classifications of Social Casework Specialist I or Il.
The Employment and Human Services Department pilot program will reimburse up to 65% of a
Social Casework Specialist's (I or 11) MSW outstanding loan amount, with a total maximum
reimbursement of amount of$34,000 per employee. This is a pilot program and will be available
for new and current Social Casework Specialists. Upon adoption by the Board of Supervisors,
this program begins for all current employees with outstanding eligible loans.
To qualify for reimbursement, employees must complete one full year of employment, defined as
2,080 hours of service. Persons hired as full time Social Casework Specialist I or 11, who later
change hours to part time will also be subject to the same one year full time employment hourly
equivalent prior to being able to participate in this program.
Maximum Amount of employee reimbursement under this program: $34,000. Reimbursement
will be based upon the following:
(Example)
Outstanding Loan Balance Amount % Reimbursement
-Completion of 1'year employment or hourly equivalent $25,000 15% $ 3,750
-Completion of 2" year employment or hourly equivalent $21,250 20% $4,250
-Completion of 3rd year employment or hourly equivalent $17,000 30% $5,100
TOTAL 65% $13,100
Employees who resign or are terminated, or accept a position in the EHSD or the County other
than as a Social Casework Specialist VII or Social Work Supervisor 11, before completion of five
years of full time equivalent employment at 2,080 hours/year, will no longer be eligible for the
School Loan Forgiveness Program. Any further payments towards their loan will be
discontinued, and they will be obligated to repay the Department as follows:
After com letion of the 1' year but before completion of 2"d year 80% of 15% disbursal
After completion of the 2 year but before completion of 3` ear 60% of 35% disbursal
After completion of the 3rd year but before completion of :Py'year 40% of 65% disbursal
After completion of the 4hyear but before completion of 5 year 20% of 65% disbursal
After com letion of the 5 year 0%
All applicable taxes shall be paid by the employee during their participation in this program.
This program will be implemented April 1, 2001, subject to approval by the Board of
Supervisors. This pilot program can be discontinued at any time by the Department.
PROGRAM PROCEDURES
The Social Casework Specialist VII shall
1. Complete the "Request for Reimbursement School Loan Forgiveness Program" after
completing one year of full time equivalent employment (as described above)
2. Attach a copy of his/her outstanding student loan statements yearly. This information will
be verified. Notwithstanding the foregoing the Department/County reserves sole
discretion to determine whether an employee has submitted appropriate documentation.
3. Be responsible for ensuring the request and all relevant documents are received by the
EHSD Personnel Office prior to payment being authorized.
Dated- I,.n ,.i
CONTRA COSTA COUNTY SEIU LOCAL 535 RANK& FILE
t �� A�ihEd�
REQUEST FOR REIMBURSEMENT
SCHOOL LOAN FORGIVENESS PROGRAM
NAME SS#
CLASSIFICATION: Social Casework Specialist I
Social Casework Specialist II Circle One
HIRE DATE TO ABOVE CLASSIFICATION
OUTSTANDING LOAN BALANCE:
(Attach statement from lending institution)
I am requesting reimbursement for 15% of my outstanding
loan balance up to $34,000 because I have completed one year of
full time equivalent employment (2,080 hours), with the
Employment and Human Services Agency in one of the above
listed classifications.
I am requesting reimbursement for 20% of my outstanding
loan balance up to $28,900 because I have completed two years of
full-time equivalent employment (4160 hours), with the
Employment and Human Services Department in one of the above
listed classifications.
I am requesting reimbursement for 30%of my outstanding loan
balance up to $23,120 because I have completed three years of full
time equivalent employment (6240 hours), with the Employment
and Human Services Department in one of the above listed
classifications.
I understand that should I leave employment as a Social Casework Specialist I/II, prior to
the completion of 5 years of service, (10,400 hours) I will be responsible for reimbursing
the Contra Costa County Employment and Human Services Department for monies
received under this program. In accordance with the school loan forgiveness program
criteria, I will reimburse the Contra Costa County Employment and Human Services
Department as follows:
After completion of the 1 St year but before completion of 2"d year, 80% of 15% disbursal
After completion of the 2nd year but before completion of 3`d year, 60% of 35%disbursal
After completion of the 3`d year but before completion of 4th year, 40% of 65% disbursal
After completion of the 4th year but before completion of 5th year, 20% of 65% disbursal
After completion of the 51h year 0%
I authorize the Employment and Human Services Department to contact my lending
institution to verify my outstanding loan balance. In requesting reimbursement, I
understand the County has the right to initiate action to recover the full reimbursement in
accordance with the chart amount shown above in the event I resign, I am terminated, or I
accept a position in the EHSD or the County other than Social Casework Specialist 1111
before completion of five years of full time equivalent employment at 2,080 hours/year.
I understand this reimbursement may be discontinued at any time due to the pilot nature
of this program, at the sole discretion of Contra Costa County.
Signature Date
Verification by the Employment and Human Services Department
Full time Equivalent Employment verified by
Signature Date
LOAN AMOUNT VERIFIED BY
Signature Date
SIDE LETTER AGREEMENT
SCHOOL LOAN FORGIVENESS PILOT PROGRAM
SOCIAL WORK SUPERVISOR II
This document describes the Employment and Human Services Department's School Loan
Forgiveness Pilot Program for Social Work Supervisor 11's who have obtained their masters
degree in programs other than California Social Work Education Center (CALSWEC) stipend
programs. This program will be implemented April 1, 2001, subject to approval by the Board of
Supervisors.
The Department wishes to expand its current recruitment and retention efforts by offering a
financial incentive to reimburse Social Work Supervisor II's if they have outstanding student
loans used to obtain a Masters' Degree in Social Work or its Masters'- level equivalent that
qualifies them for the classification of Social Work Supervisor 11.
The Employment and Human Services Department pilot program will reimburse up to 65% of a
Social Work Supervisor II's MSW outstanding loan amount, with a total maximum
reimbursement of amount of$34,000 per employee. This is a pilot program and will be available
for new and current Social Work Supervisor II's. Upon adoption by the Board of Supervisors,
this program begins for all current employees with outstanding eligible loans.
To qualify for reimbursement, employees must complete one full year of employment, defined as
2,080 hours of service. Persons hired as full time Social Work Supervisor II's, who later change
hours to part time will also be subject to the same one year full time employment hourly
equivalent prior to being able to participate in this program.
Maximum Amount of employee reimbursement under this program: $34,000. Reimbursement
will be based upon the following:
(Example) _
Outstanding Loan Balance Amount % Reimbursement
-Completion of 1" year employment or hourly equivalent $25,000 15% $ 3,750
-Completion of 2" year employment or hourly equivalent $21,250 20% $4,250
-Completion of 3rd year employment or hourly equivalent $17,000 1 30% 1 $5,100
TOTAL 65% $13,100
Employees who resign or are terminated, or accept a position in the EHSD or the County other
than as a Social Work Supervisor II, before completion of five years of full time equivalent
employment at 2,080 hours/year, will no longer be eligible for the School Loan Forgiveness
Program. Any further payments towards their loan will be discontinued, and they will be
obligated to repay the Department as follows:
After completion of the 1" year but before completion of 2 nd year 80% of 15% disbursal
After completion of the 2 nd year but before completion of 3` ear 60% of 35% disbursal
After completion of the 3 rd year but before completion of 4ui year 40% of 65% disbursal
After completion of the 4 year but before corn letion of 5 ear 20% of 65% disbursal
After com letion of the 5 year 0%
All applicable taxes shall be paid by the employee during their participation in this program.
This program will be implemented April 1, 2001, subject to approval by the Board of
Supervisors. This pilot program can be discontinued at any time by the Department.
PROGRAM PROCEDURES
The Social Work Supervisor II shall
1. Complete the "Request for Reimbursement School Loan Forgiveness Program" after
completing one year of full time equivalent employment (as described above)
2. Attach a copy of his/her outstanding student loan statements yearly. This information will
be verified. Notwithstanding the foregoing the Department/County reserves sole
discretion to determine whether an employee has submitted appropriate documentation.
3. Be responsible for ensuring the request and all relevant documents are received by the
EH?SD Personnel Office prior to payment being authorized.
Dated:
CONTRA COSTA COUNTY SEN LOCAL 535 LINE SUPERVISORS
REQUEST FOR REIMBURSEMENT
SCHOOL LOAN FORGIVENESS PROGRAM
NAME S S#
CLASSIFICATION: Social Casework Specialist I
Social Casework Specialist II Circle One
Social Work Supervisor II
HIRE DATE TO ABOVE CLASSIFICATION
OUTSTANDING LOAN BALANCE:
(Attach statement from lending institution)
I am requesting reimbursement for 15% of my outstanding
loan balance up to $34,000 because I have completed one year of
full time equivalent employment (2,080 hours), with the
Employment and Human Services Agency in one of the above
listed classifications.
I am requesting reimbursement for 20% of my outstanding
loan balance up to $28,900 because I have completed two years of
full-time equivalent employment (4160 hours), with the
Employment and Human Services Department in one of the above
listed classifications.
I am requesting reimbursement for 30% of my outstanding loan
balance up to $23,120 because I have completed three years of full
time equivalent employment (6240 hours), with the Employment
and Human Services Department in one of the above listed
classifications.
I understand that should I leave employment as a Social Casework Specialist VII, or
Social Work Supervisor II prior to the completion of 5 years of service, (10,400 hours) I
will be responsible for reimbursing the Contra Costa County Employment and Human
Services Department for monies received under this program. In accordance with the
school loan forgiveness program criteria, I will reimburse the Contra Costa County
Employment and Human Services Department as follows:
After completion of the I"year but before completion of 2"d year, 80% of 15% disbursal
After completion of the 2"d year but before completion of 3`d year, 60% of 35% disbursal
After completion of the 3`d year but before completion of 4h year, 40% of 65% disbursal
After completion of the 4h year but before completion of 5`h year, 20% of 65% disbursal
After completion of the 5t'year 0%
I authorize the Employment and Human Services Department to contact my lending
institution to verify my outstanding loan balance. In requesting reimbursement, I
understand the County has the right to initiate action to recover the full reimbursement in
accordance with the chart amount shown above in the event I resign, I am terminated, or I
accept a position in the EHSD or the County other than Social Casework Specialist UII or
Social Work Supervisor II before completion of five years of full time equivalent
employment at 2,080 hours/year.
I understand this reimbursement may be discontinued at any time due to the pilot nature
of this program, at the sole discretion of Contra Costa County.
Signature Date
Verification by the Employment and Human Services Department
Full time Equivalent Employment verified by
Signature Date
LOAN AMOUNT VERIFIED BY
Signature Date
SIDE LETTER AGREEMENT
Social Casework Specialist I and II Recruitment Referral Program
The purpose of this program is to enhance recruitment efforts of new hires by providing a
financial incentive when successful hiring results from county employee referrals of
qualified candidates for Social Casework Specialist I and II positions. Eligible county
employees will receive $500 when a referred applicant is hired, AND will receive an
additional $500 when the worker successfully completes nine months of EHSD service.
Eligible county employees are those employees who are permitted to participate in this
program and who are not listed among the ineligible employees (below). An eligible
employee must refer an applicant who is hired into a SCS position and who successfully
completes nine months of EHSD service. All applicable taxes shall be plaid by the
employee who receives any monetary referral incentives.
Ineligible County employees are excluded from participation in this program because
they are (l) employees whose job duties or job description includes recruitment efforts;
(2) employees whose job function includes review of employment applications as a point
of a recruitment efforts; (3) employees in the Human Resources Department or in the
EHSD Personnel Unit; (4) all County executive managers; (5) employees who are
assigned the duties in the classification of Social Service Division Manager or its
equivalent in the Employment and Human Services Department; (6) employees who refer
a former employee who is eligible for reinstatement.
PROCEDURES: The referring employee shall be responsible for following the
established referral procedures. Failure to follow established procedures shall render the
employee ineligible to receive incentive monies.
1. The referring employee shall take steps to reasonably establish that the applicant
being referred meets the minimum qualifications(MQ's) of the SCS position.
2. The referring employee shall take steps necessary to ensure that the applicant
being referred is not a former employee who is eligible for reinstatement.
3. The referring employee shall complete the applicable portion of the EHSDE
Employee Referral Incentive Program Payment form. (EHSDERIPPF)
4. The referring employee shall ensure that the applicant is aware of the referral by
obtaining the candidate's signature on the EHSDERIPPF and by ensuring that the
applicant attaches the signed form to the candidates' application prior to the
application being submitted for employment consideration.
5. The referring employee shall ensure that the application and completed, signed
EHSDERIPPF are forwarded to the EHSD Department Personnel Unit by US
mail (40 Douglas Drive, Martinez, CA 94553), or by internal route slip.
6. This is a pilot program. The County of Contra Costa has the exclusive right to
discontinue this program at any time.
7. In the event the County discontinues the program, eligible employees shall
receive the additional $500.00 payment when the worker successfully completes
nine months of EHSD service.
Dated: a 7' 0/
CONTRA COSTA COUNTY SEN LOCAL 535 FILE
�/"a e14
i
i t
EHSD EMPLOYEE REFERRAL INCENTIVE PROGRAM PAYMENT FORM
For: Social Casework Specialist I or II
I . To be completed by Eligible employee and EHSD applicant being
referred
Employee Name (Print) Employee # Work Telephone #I
Employee' s Signature (Confirms referral of applicant)
Applicant' s name (print)
Applicant' s Signature (confirms Referral by employee)
II . To be Completed by Human Resources Department
Status of Employee' s Eligibility to Receive Incentive Payment
1 . Employee NOT eligible Reason:
For incentive _ a. Employee excluded from participation
_ b. Employee did not follow procedures
_ c. Applicant did not meet MQ' s
_ d. Applicant is eligible for reemployment
e. Other
2 . Employee Eligible
for incentiveInitial Hiring Incentive Payment being
P_rocessed effective
_ 9 months' service hiring incentive payment
being processed effective
3 . Candidate' s
Status _ a. Withdrew from hiring process on
b. Refused position offered on
_ c. Date of Hire on
d. Other