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Home My WebLink AboutMINUTES - 03202001 - C.124 345-9802/A.1.1.1 TO: ' $OARD OF SUPERVISORS FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES :_ ,`=�-. Contra o: Costa DATE: March 20, 2001J:> •�� , ..-. County SUBJECT: APPROVING THE THIRTEENTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT FOR TENANT IMPROVEMENTS, 2311 LOVERIDGE ROAD,PITTSBURG, FOR HEALTH SERVICES DEPARTMENT(WH604B) SPECIFIC REQUESTS OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION I. RECOMMENDATION A. APPROVE a Thirteenth Amendment authorizing extra work under the Consulting Services Agreement dated August 4, 1998, with Fong & Chan Architects, for Tenant Improvements, 2311 Loveridge Road, Pittsburg, for Health Services Department. The Thirteenth Amendment increases the scope of services and increases the Payment limit, as modified by the First, Second, Third, Fourth Fifth, Sixth, Seventh, Eighth, Ninth, Tenth, Eleventh and Twelfth Amendments, from $1,013,712.00 to $1,058,732.00, an increase of$45,020.00. B. AUTHORIZE the Director of General Services to execute the Thirteenth Amendment to the consulting services agreement, and to issue written authorizations for extra work, in addition to the authorization for the Thirteenth Amendment, provided that the cumulative total extra cost for such additional authorizations shall not exceed $25,000.00. II. FINANCIAL IMPACT Sufficient funds are available in the bond financing for this project to cover this increase in the Consultant's payment limit. III. REASONS FOR RECOMMENDATIONS/BACKGROUND A. The Director of General Services executed a consulting services agreement with Fong & Chan Architects effective August 4, 1998, for Tenant Improvements, 2311 Loveridge Road, Pittsburg, for Health Services Department. CONTINUED ON ATTACHMENT: X YES SIGNATURE: ✓RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF.BOARD COMMITTEE '--APPROVE OTHER SIGNATURE(S): I ACTION OF BOAR O �+� APPROVED AS RECOMMENDED >C1 OTHER VOTE OF SUPERVISORS XUNANIMOUS(ABSENT C� R� AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: BARTON J.GILBERT(313-7100) CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE Architectural Division AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD File: 345-9802/A.5 OF SUPERVISOAONE DATCounty Administrator's Office /Health Services(Via A/D) ATTESTED t JOHN S Consultant(Via A/D) ETEN�,CLERK O�BOARD Or SUPERVISORS AND COUNTY ADMINISTRATOR ZBY DEPUTY H:\1998\3459802\8L002505b.doc REV.3/6/01 GC:tb Page 1 of 2 M382(10/88) APPROVING THE THIRTEENTH AMENDMENT TO THE 345-9$02/A.1.1.1 CONSULTING SERVICES AGREEMENT FOR TENANT March 20,.2001. IMPROVEMENTS, 2311 LOVERIDGE ROAD, PITTSBURG, FOR HEALTH SERVICES DEPARTMENT(WH604B) B. The First Amendment increased the scope of services to provide an alternative design for the Fourth Floor Pediatric Primary Care Suite, data communication upgrade, replacing existing main switchgear and upgrading Second Floor Fire-Rated Corridor. The Second Amendment increased the scope of services to provide a design-build fire alarm system. The Third Amendment increased the scope of services to provide for an uninterruptible power supply system on the First Floor to serve LAN and phone switches. The Fourth Amendment increased the scope to provide architectural and engineering services for Sanitary Sewer System repair work. The Fifth Amendment increased the scope to provide design and construction documents and construction administration for alterations and repairs to existing HVAC and plumbing systems. The Sixth Amendment increased the scope to provide architectural and engineering services for design and construction documents, review of contractor's proposals and construction administration work for the Dental Department and two new staff toilet rooms on Second Floor, and to upgrade three existing distribution switchboards in the main electrical room. The Seventh and Eighth Amendments increased the scope to provide architectural and engineering services for major alterations and equipment replacement in the Central Mechanical Plant in the existing Engineering Building. The Ninth Amendment increased the scope to provide design and construction documents and construction administration to make the Mechanical Central Plant Improvements into a stand-alone project (part of the Phase II Tenant Improvements); for the replacement of the existing above- ground cast iron sanitary sewer and vent system; for improvements to the domestic hot and cold water system piping and valves; and for improvements to the mechanical system heating coils throughout the building. The Tenth Amendment increased the scope to provide prolonged contract administration and observation of construction, remodeling of the existing toilet room in Fluoroscopy on the first floor for ADA compliance, remodeling the existing Radiology Department on the first floor for the installation of new radiology equipment to be furnished and installed by the County, revisions to the original design of the IDF (Intermediate Distribution Frame) Rooms on all five floors, and equipment installation planning and contract administration for the installation of required additional structural support, backing in walls, telecommunications outlets, and electrical outlets. The Eleventh Amendment increased the limit for reimbursable expenses without increasing the payment limit. The Twelfth Amendment increased the scope to provide stand-alone documents for Remodeling of the Diagnostic Imaging Department as a separate formally bid contract. C. The Thirteenth Amendment increases the scope to provide: 1. Prolonged contract administration of construction due to the construction contract time being extended from December 15, 2000 to February 22, 2001, in accordance with Article IV, Paragraph F of the consulting services agreement. This is in addition to the extension already granted in the Tenth Amendment. 2. Calculations of the impact of an increased interrupt current value for the site on the existing electrical gear. This increased value was imposed by P.G. & E after the design and contract documents were completed. County Building Inspection required that these calculations be done to determine if the AIC rating of the existing electrical gear was sufficient to withstand the increased interrupt current. 3. Design and construction documents and contract administration for the revisions to the existing electrical gear required as a result of the calculations in Item 2 above. H:\1998\3459802\8L002505b.doc REV.3/6/01 Page 2 of 2 M382(10/88) File:345-9802(L)/A.1.1.1 THIRTEENTH AMENDMENT TO CONSULTING SERVICES AGREEMENT FOR TENANT IMPROVEMENTS 2311 LOVERIDGE ROAD,PITTSBURG FOR HEALTH SERVICES (WH604B) 1. Effective Date and Parties: Effective March 20,2001, Fong and Chan Architects(herein called"Consultant"),a California Corporation,and the County of Contra Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows: 2. Purpose: On August 4, 1998, the parties entered into a contract entitled "Consulting Services Agreement," referred to as the "Agreement,"which covers architectural services for Tenant Improvements, 2311 Loveridge Road, Pittsburg for Health Services. The Agreement has previously been amended as follows: First Amendment dated January 26, 1999; Second Amendment dated February 24, 1999; Third Amendment dated March 8, 1999; Fourth Amendment dated March 23, 1999;Fifth Amendment dated June 22, 1999;Sixth Amendment dated August 3, 1999; Seventh Amendment dated September 21, 1999;.Eighth Amendment dated January 18, 2000; Ninth Amendment dated February 1, 2000; Tenth Amendment dated June 27, 2000; Eleventh Amendment dated August 8,2000;and Twelfth Amendment dated November 16,2000. The parties desire to further amend the Agreement to expand the scope of service and to increase the payment limit accordingly. 3. Amendments to Agreement: A. In the Agreement,Section I(e),change the Payment Limit,as modified by the First,Second,Third,Fourth,Fifth,Sixth,Seventh,Eighth,Ninth,Tenth, Eleventh, and Twelfth Amendments, from$1,013,712.00 to $1,058,732.00 an increase of$45,020.00. This change shall apply to charges from and after June 1,2000. B. In accordance with Section 14 of the Agreement,provide the following extra services: 1. Prolonged contract administration of construction due to the construction contract time being extended from December 15, 2000 to February 22, 2001 in accordance with Article IV,Paragraph F of the consulting services agreement. This is in addition to the extension already granted in the Tenth Amendment. 2. Calculations of the impact of an increased interrupt current value for the site on the existing electrical gear. This increased value was imposed by P. G. & E. after the design and contract documents were completed. County Building Inspection required that these calculations be done to determine if the AIC rating of the existing electrical gear was sufficient to withstand the increased interrupt current. 3. Design and construction documents and contract administration for the revisions of the existing electrical gear required as a result of the calculations in Item 2 above. 4. Effect: Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect. 5. Signature: These signatures attest the parties'agreement hereto: PUBLIC AGENCY CONSULTANT By: Date: Type of business: Director of General Services/Purchasing Agent (Designate type—corporation,sole proprietorship,partnership, partnership,government agency,limited liability company,etc.) If corporation,state of incorporation: By: Title: (Designate official capacity in the business) By: Title: (Designate official capacity in the business) Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president or vice- president; the second signature must be that of the secretary, assistant secretary,chief financial officer or assistant treasurer. (Civ. Code, Sec. 1 190 and Corps. Code,Sec.313.) The acknowledgment below must be signed by a Notary Public. .................................................................................................................................................................................................. CERTIFICATE OF ACKNOWLEDGMENT State of Califomia ) ss County of ) On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant,personally known to me(or proved to me on the basis of satisfactory evidence)to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)acted,executed the instrument. WITNESS my hand and official seal. Dated: Notary Public [Notary's Seal] RECOMMENDED FOR APPROVAL: By: APPROVED AS TO FORM: Director.Capital Facilities&Debt Management SILVANO B.MARCHESI County Counsel By: (Rev.7/26/99) Deputy H:\1998\3459802\81.002506a.doc REV.3/6/01 Page I of 1 LS:amc