HomeMy WebLinkAboutMINUTES - 03202001 - C.123 345-9802(L)/A.1.1.6
TO: BOARD OF SUPERVISORS
FROM: ' BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES `= Contra
Costa
DATE: March 20, 2001
County
SUBJECT: APPROVING THE FOURTH AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT FOR TENANT IMPROVEMENTS, LOS MEDANOS HEALTH CENTER, 2311
LOVERIDGE RD, PITTSBURG,FOR HEALTH SERVICES DEPARTMENT
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a Fourth Amendment authorizing extra work under the Consulting Services
Agreement dated December 1, 1998, with RGM & Associates, for Tenant Improvements, Los
Medanos Health Center, 2311 Loveridge Road, Pittsburg, for Health Services Department. The
Second Amendment increases the scope of services and increases the Payment Limit, as
modified by the First, Second and Third Amendments, from $602,730.49 to $768,060.49 an
increase of$165,330.00.
B. AUTHORIZE The Director of General Services to execute the Fourth Amendment to the
consulting services agreement, and to issue written authorizations for extra work, in addition to
the authorization for the Fourth Amendment, provided that the cumulative total extra cost for
such additional authorizations shall not exceed $25,000.00.
II. FINANCIAL IMPACT
Sufficient funds are available in the bond financing for this project to cover this increase in the
Consultant's payment limit.
CONTINUED ON ATTACHMENT:_YES SIGNATURE:
ECCOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
L/APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD APPROVED AS RECOMMENDED
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT?' )
AYES: NOES:
ABSENTS: ABSTAIN:
MEDIA CONTACT: BARTON J.GILBERT(313-7100)
CC: General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE
Architectural Division AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
Accounting OF SUPERVISORS O E DATE S OWN.
File:345-9802/A.5 a /9
County Administrator's Office ATTESTED
County Counsel JOHN SWEETEN.CLERK O THE BOARD OF
Health Services SUPERVISORS A D COUNTY ADMINISTRATOR
Consultant(Via A/D)
/BY DEPUTY
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fICES
SPPG THE FOURTH AMENDMENT TO THE CONSULTING 345-9802(L)/A.1.1.6
SrRAGREEMENT FOR TENANT IMPROVEMENTS, LOS March 20, 2001
MEDANOS HEALTH CENTER, 2311 LOVERIDGE RD, PITTSBURG,
FOR HEALTH SERVICES DEPARTMENT
III. REASONS FOR RECOMMENDATIONSIBACKGROUND
A. The Director of General Services executed a consulting service agreement with RGM &
Associates effective December 1, 1998, for project management and technical support services
during the Tenant Improvements at Los Medanos Health Center, 2311 Loveridge Road,
Pittsburg, for Health Services Department.
B. The First Amendment increased the scope to authorize investigation of the heaving slab and cast
iron pipe failure, provide solution for repairs and provide construction administration during the
alterations and repairs.
C. The Second Amendment increased the project scope to include:
1. Coordination of architectural design, contractor negotiations and construction administration
services for Second Floor Dental Suite.
2. Construction administration services required to coordinate with Health Services, Architect
and Engineers to evaluate structural and electrical requirements that will accommodate new
radiological equipment.
3. Construction administration services required to change mechanical system from the existing
"Constant Volume System"to a new"Variable Air Volume System".
4. .Design, proposal evaluation and construction administration services for Central Plant
Improvements as a Change Order to original Construction Contract and as a separate bid
package. Separate bid package includes document review, site visits, preparation of bid
package, addendum, bid evaluation, contract award and construction management services.
5. Provide coordination efforts with equipment and furniture planning and inventory services
consultant.
6. Prepare separate bid packages and addenda, assist with bid evaluations and contract award,
and provide additional construction administration services, as required by the increase in
scope from that anticipated under the First Amendment for the cast iron soil pipe replacement
work.
D. The Third Amendment increased the project scope to authorize additional construction
management services for completion of the investigation to. determine extent of failure of
underground cast iron soil pipe.
E. The Fourth Amendment authorizes additional project and technical support management services
due to increased project scope and duration. Scope changes include partial reroof of second
floor, resolution of changed electrical service requirements by PG&E, interior signage, site
improvements (including rebidding), and remodeling of Diagnostic Imaging.
SJAS
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J1.
File:345-9802(L)/A.1.1.6
FOURTH AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TENANT IMPROVEMENT
LOS MEDANOS HEALTH CENTER
2311 LOVERIDGE ROAD,PITTSBURG
FOR HEALTH SERVICES DEPARTMENT.
(WH604B)
I. Effective Date and Parties: Effective March 20, 2001, RGM &Associates(herein called "Consultant"), a corporation, and the County of Contra
Costa(herein called"County"),a political subdivision of the State of California,mutually agree as follows:
2. Purpose:On December I, 1998,the parties entered into a contract entitled"Consulting Services Agreement,"referred to as the"Agreement,"which
covers project management,and technical support services for design and construction of building renovations at Los Medanos Health Center,2311
Loveridge Road,Pittsburg for Health Services Department. The Agreement has previously been amended as follows: First Amendment dated July
20, 1999,Second Amendment dated March 21,2000,Third Amendment dated July 18,2000. The parties desire to further amend the Agreement to
expand the scope of service and to increase the payment limit accordingly.
3. Amendments to Agreement:
A. In the Agreement Section 1 (e), change the Payment Limit from$602,730.49 to $768,060.49, an increase of$165,330.00. This change shall
apply to charges from and after January 1,2001.
B. In accordance with Section 14 of the Agreement, provide services during extended project duration and as required due to scope changes.
Scope changes include the following:
I. Coordination of architectural design,contractor negotiations and construction administration services for partial reroof of Second Floor.
2. Construction administration services required to coordinate with PG&E, County Building Inspection Department and Consulting
Architect to research effect on the existing electrical equipment of a changed interrupt current(AIC)requirement issued by PG&E.
3. Construction administration services required for design,bidding, installation and closeout for interior signage which exceeds minimum
code-required signage previously authorized.
4. Construction administration services required for design,bidding,installation and closeout for Remodeling of Diagnostic Imaging.
5. Construction administration services required for rebidding of the Site Improvements.
4. Effect:
Subject to the revisions made by this and any prior amendments,the Agreement shall remain in full force and effect.
5. Signature:
These signatures attest the parties'agreement hereto:
PUBLIC AGENCY CONSULTANT
By: Date: Type of business:
Barton J.Gilbert (Designate type—corporation,sole proprietorship,partnership,
Director of General Services/Purchasing Agent partnership,government agency,limited liability company,etc.)
If corporation,state of incorporation:
By:
Title:
(Designate official capacity in the business)
By:
Title:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,president
or vice-president; the second signature must be that of the secretary, assistant secretary, chief financial officer or assistant treasurer. (Civ. Code, Sec.
1 190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
..................................................................................................................................................................................................
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss
County of 1
On the date written below,before me,the undersigned Notary Public,personally appeared the person(s)signing above for Consultant, personally known
to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument
the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
Notary Public
[Notary's Seal]
RECOMMENDED FOR APPROVAL:
By: APPROVED AS TO FORM:
Director,Capital Facilities&Debt Management SILVANO B.MARCHESI
County Counsel
By:
SJ:ls Deputy
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