HomeMy WebLinkAboutMINUTES - 02062001 - HA.1 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA � 1
TO: BOARD OF COMMISSIONERS
FROM: Robert McEwan, Executive Director
DATE: February 6, 2001
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING DECEMBER 31, 2000
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ADOPT Resolution No. 5002 approving collection loss write-off in the amount of$17,469.80 for the
quarter ending DECEMBER 31, 20,00 as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
-Uncollectable accounts impact on the budget by reducing total rental income. At the end of each
quarter; the Housing Authority takes action to write off those accounts which have been determined to be
uncollectable. For the quarter ending DECEMBER 31, 2000, a rcollection loss write-off in the amount of
$17,469.80 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND'
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 6 accounts that are being recommended for write-off, representing an average of
$2,911.64 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
09/00 $ 6,097.14'
06/00 $10,465.8811
03/00 $38,450.77
12/99 $17,312.16,
Prior to submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No. 5002 these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
. a
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON Eeb�,qr7 6, 2no1_ APPROVED AS RECOMMENDED XX OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
XX__UNANIMOUS (ABSENT — - - - - - - - ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED February 6, 2001
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
r"
BY DEPUTY
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THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 5002
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF $17,469.80 FOR THE QUARTER ENDING DECEMBER 31,2000
WHEREAS,certain accounts of vacated tenants have been determined to be
uncollectable by management, and;
WHEREAS,a majority of these tenants accounts have been,or will be turned over to a
collection agency for continuing collection efforts;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarters ending DECEMBER 31,2000:
Conventional
Program
Dwelling Rent $ 5,921.49
Legal Charges $ 741.00
Maintenance&Other Charges $10,807.31
$17,469.80
PASSED AND ADOPTED ON February 6 , 2 0 01 by the
following vote of the Commissioners.
AYES: COMMISSIONERS GIOIA, GERBER, DeSAULNIER, GLOVER and
UILKEMA
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON'THE DATE SHOWN.
ATTESTED February 6 , 2001
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AN14 COUNTY AD ISTRATOR
BY
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