HomeMy WebLinkAboutMINUTES - 02062001 - C.97 O ' BOARD OF SUPERVISORS Contra .
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FROM '� PHIL BHELOR _ _ '•
County Administrator o ` Costa
DATE. February 6, 2001 County
o
a` rTA COU>y�
SUBJECT: RESPONSE TO THE U.S. DEPARTMENT OF HEALTH AND HUMAN
SERVICES FINDINGS'ON ANNUAL COUNTY FINANCIAL AUDIT
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
.RECOMMENDATION: ;
APPROVE, response to the U. S. Department of Health and;'Human Services on findings and
recommendations on the County's annual financial audit and AUTHORIZE Chair of the Board
of Supervisors to sign response transmittal letter.
BACKGROUND:
The U. S. Department ofHealth and Human Services (HHS) annually reviews the County's
annual financial audit report to"
o ensu`r'e that it meets Federal audit requirements. After its
review, HHS make findings and recommendations to the County that require written comment .
and follow-up action. The attached,'response. letter communicates to the HHS the status of
actions taken in response to HHS's findings and recommendations of the County's fiscal year
1998-99 financial audit. ,
CONTINUED ON ATTACHMENT YES SIGNATURE: r!1�
----
DATION OF
RECOMMEN - --_�_ _�_----------------____-- _ _____- __
� ADMINISTRATOR, RECOMMEN T N OF,BOARD COMMITTEE
✓0PROVE _ 'OTHER
SIGNATURE(S);
--------------------- -- -----. _'_� ------------------------_-------— _ -----------------
ACTION OF BOA ON Febnl= 6,_2001 APPROVE AS RECOMMENDED� OTHER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
XX UNANIMOUS(ABSENT — - - - - ) AND ENTERED ON THE MINUTES OF THE
BOARD`OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED Feb�6. 2001
CONTACT:_ JULIE ENEA (925)335-1077 PHIL BATCHELOR,CLERK OF THE
BOARD OF SUPERVISORS AND
COUNTY ADMINISTRATOR
CC: COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER
GENERAL SERVICES DEPARTMENT
HUMAN RESOURCES DEPARTMENT
COMMUNITY SERVICES DEPARTMENT
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The Board of SupervisorsPhil Batchelor
Contra
� Clerk of the Board
and
Count dministration Building CO^�^
Y%9 9 J Q County Administrator
651 Pine Street, Room 106 (925)335-1900
Martinez,California 94553-1293 COUI n 1
John Gioia, 1st District
Gayle Uilkema,2nd District
Donna Gerber,3rd District.
Mark DeSaulnier,4th District
Federal D.Glover,5th District
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January 24, 2001
Sent by FAX and U. S. Mail
HHS Resolution Official
Office of Audit Resolution and Cost Policy
Department of Health and Human Services
Room 522E, Humphrey Building
200 Independence Avenue, S.W.
Washington, D. C. 20201
Attention: Linda M. Baumbusch
RE: CIN A-09-01-65040
Dear Ms. Baumbusch:
Contra Costa County is in receipt of your summary of the findings and
recommendations of the County's 1998-99 audit report (prepared by Macias, Gini &
Co.). Following are the County's responses to the recommendations.
Recommendation No. 063908100 (Finding 99-3): Davis-Bacon Act - Procedures
should be implemented to ensure compliance with the requirements of the Davis-
Bacon Act.
Response: Concur. The Community Services Department will henceforth include
the source of funding in the documentation for each project submitted to the
County's General Services Department for bid.
Recommendation No. 223927100: Safe Keeping of Employee Files - Procedures
should be implemented to ensure employee files are safeguarded.
Res onset . Concur. The Human Resources Department endeavors to increase file
security and is evaluating a locking filing cabinet system and other file control
needs as part of a space reorganization for the Personnel Services Unit.
HHS 1998-99 Audit Response -2- January 24, 2001
Recommendation No. 220202100: Head Start Equipment Management -
Procedures should be implemented to ensure equipment is adequately inventoried
and recorded.
Response: Concur. The Fiscal Manager of the Community Services Department
concurs that one of the divisions did not perform its portion of the required physical
inventory last year. This problem was not detected because the personnel
responsible did not follow up to ensure that the inventory was complete.
To avoid recurrence of this problem, the Department established a check-off sheet
and now requires the Fiscal Manager to confirm and certify that all inventories have
been completed.
Please contact us if you should require further information.
Sincerely,
GAYLE B. UILKEMA
Chair, Board of Supervisors
cc: Scott Tandy, Chief Assistant County Administrator
Ken Corcoran, Auditor-Controller
Tony Colon, Director, Community Services Department
Leslie Knight, Director; Human .Resources Department
Bart Gilbert, Director, General Services Department