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HomeMy WebLinkAboutMINUTES - 02062001 - C.58 f. TO: BOARD OF SUPERVISORS FROM: PHIL BATCHELOR, County Administrator DATE: February 6, 2001 SUBJECT: APPROVAL OF GRANT APPLICATION FOR THE CALIFORNIA STATE BOARD OF CORRECTIONS CONSTRUCTION GRANTS PROGRAM Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATION: ADOPT Resolution authorizing the County to submit an application to the California State Board of Corrections Juvenile Local Detention Facility Construction Grants Program for the construction of a new kitchen and dining facility at the Orin Allen Youth Rehabilitation Facility (OAYRF), and take other actions including the intent to identify required local match upon grant award. (Resolution No. 2001/45) FISCAL IMPACT: A grant award of State funds will require a minimum match of 25% of the requested grant amount. The match requirement will be identified and will be appropriated for the required project purposes if the State Board of Corrections approves the grant. The project budget is incorporated herein for reference. Total Grant Recommended Orin Allen Youth Rehabilitation Facility Project Request Match New Kitchen and Dining $1,625,000 $1,300,000 $325,000 CONTINUED ON ATTACHMENT: X YES Signature: Recommendation of County Administrator Recommendation of Board Committee Approve Other " Signature(s): Action of Board on: Approved as Recommended X Other Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Unanimous(Absent AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested: Fee- c.0 r�, ip4 a?oo/ cc: CAO—Justice Probation-Steven Bautista Phil Batchelor, Clerk of the Board of General Services—Terry Mann of Supervisors and County Administrator Contact: George Roemer 335-1055 By:—)--),I. ��G�t,G-u _ , DEPUTY BACKGROUND: The Orin Allen Youth Rehabilitation Facility (OAYRF) boy's ranch is situated on 50 acres in east Contra Costa County and provides aftercare services for boys 12-18 committed by the court. The boys ranch was built in the early 1960s to serve a population of 64. In the 1980s the minimum-security facility was expanded by 10 beds to a new capacity of 74. In 1999, County General Funds were used to expand the 74-bed facility by an additional 26 beds, to a current capacity of 100 beds. The 56% increase in beds at the boy's ranch provided temporary relief from population pressures in the Hall, by allowing youth to be moved more quickly to the ranch and shortening their stay at the Hall. However, the increased capacity has made it more difficult for the 40- year-old kitchen and dining building to maintain sanitary and safe conditions. The original kitchen and dining facility is obsolete, inefficient, expensive to maintain, and presents increasing difficulties in complying with current Food and Safety and ADA standards. The State Board of Corrections Juvenile Local Detention Facility Construction Grants Program has made available a total of$131,766,485 for local juvenile detention facilities. This total is made up of$73,875,000 in State general funds and $57,891,485 in federal funds made available through "exigent circumstances" for distribution by the Board of Corrections under the Federal Violent Crime Control and Law Enforcement Act. The federal funds may only be used for modification or improvement projects that add beds and cannot be used for juvenile facility repair or maintenance. However, the state funds may be used for a wide variety of construction and maintenance needs that are designed to keep juvenile detention facilities operational by performing necessary renovation and deferred maintenance activities to improve functional use, safety or security, and/or extend the functional life of the facility keep beds "on-line". Contra Costa County proposes to construct a new kitchen and dining facility for the Orin Allen Youth Rehabilitation Facility (OAYRF) at a total cost of$1,625,000, including $1,300,000 of state funding and $325,000 of county match. Because Contra Costa has already added 34 beds, the current priority is to replace the original kitchen and dining building constructed in the early 1960's. The proposed project will not only ensure and extend the useful life of the 100 beds at the boys Ranch for another 30+ years, it will have no increase in operating costs, lower maintenance costs, and fully comply with current Health and Safety and ADA regulations.. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on February 6, 2001, by the following vote: AYES: Supervisors Gioia, Gerber, DeSaulnier, Glover and Uilkema NOES: None ABSENT: None ABSTAIN: None Resolution No. 2001/45 Subject: Application - New Kitchen and Dining Facility at Orin Allen Youth Rehabilitation Facility State Board of Corrections Juvenile Local Detention Facility Construction Grants Program WHEREAS, the.Orin Allen Youth Rehabilitation Facility (OAYRF) was originally constructed in the early 1960's to provide after care services for boys 12-18 committed by the court; and WHEREAS, county general funds have been utilized to increase bed capacity at OAYRF by 56%, from 64 to 100 beds; and WHEREAS, the original kitchen and dining facility is obsolete, inefficient, expensive to maintain, and presents increasing difficulties in complying with current Food and Safety and ADA standards; and WHEREAS, Federal and State grant funds have been made available to California counties for the purpose of constructing or renovating local juvenile detention facilities, and applications for these grant funds are due to the State Board of Corrections on February 20, 2001; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors APPOINTS George Roemer, Senior Deputy County Administrator, as the County Construction Administrator and Project Contact Person, and AUTHORIZES the County Construction Administrator to execute a grant application for $1,300,000 (State Funds) from the California State Board of Corrections Juvenile Local Detention Facility Construction Grants Program, to sign the required assurance statement, to submit the grant application to the Board of Corrections for funding, and to accept a funding award for a new kitchen and dining facility at the Orin Allen Youth Rehabilitation Facility (OAYRF). BE IT FURTHER RESOLVED that the Board takes the following actions as required by the grant application guidelines: 1. DESIGNATES Terry Mann, General Services Department Fiscal Officer, as the Project Financial Officer. 2. ASSURES that the County will adhere to state and federal requirements and terms of contract in expenditure of grant and matching funds. 3. ASSURES that the County will appropriate after the grant award but before contract, the designated match of$325,000; will identify the source of cash match when appropriated; and that grant and match funds do not supplant funds otherwise dedicated or appropriated for construction activities. 4. ASSURES that the County will fully and safely staff and operate the facility subject to construction (consistent with Title 15, California Code of Regulations) within 90 days after project completion. 5. ASSURES that the County has a fee simple interest in the site of the project with rights of access sufficient to assure undisturbed use and possession of the site, and will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site of facility subject to construction, or lease the facility for operation by other entities, without permission and instructions from the State Board of Corrections.