HomeMy WebLinkAboutMINUTES - 02062001 - C.57 TO: BOARD OF SUPERVISORS C J
FROM: Anne Cain, County Librarian
DATE: January 26, 2001
SUBJECT: Agreement for Facility Renovation and Library Services at Pinole Branch Library
Effective February 1, 2001 through January 31, 2005
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the County Librarian to execute a contract with the City of Pinole
Redevelopment Agency to provide funding in the amount of$308,200 for renovation of the Pinole
Branch Library in exchange for increased library services for a term of four years.
II. FINANCIAL IMPACT:
The total estimated cost of the first phase of the project is $308,200. The County will increase its
match contribution by $25,000, from $75,000 to $100,000, and the Pinole Redevelopment Agency
(PRA) will contribute the remaining $208,200 for the completion of the first phase of this project.
The County Library will pay for increased services over a period of four years, commensurate with
the PRA cost of the renovation.
111. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The Pinole Branch Library is in need of renovation. In September of 1995, the County and the
PRA entered into a successful agreement that resulted in a new roof to the Pinole Library. The
County, as part of the agreement, increased the service hours at the library, and added to the
collection.
In April 1999, the Board of Supervisors authorized up to $75,000 to match $75,000 set-aside by
the PRA for renovation work at the Pinole library. In March 2000, an advisory committee
comprised of County, PRA and architectural staff hired by the PRA, completed the master plan for
renovating the library. The renovations were grouped into logical improvement increments with
costs allocated to each item. Phase One contains most of the improvements to the interior public
areas. Phase Two includes exterior site improvements, and Phase three addresses the remaining
improvements needed in staff office areas and meeting rooms.
CONTINUED ON ATTACHMENT: EYES SIGNATUR .
ECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BOARD COMMIT TEE
PROVE —OTHER
SIGNATURE(S):
ACTION OF BOA D G_Ak ulr r a. 6, c2(;o l APPROVED AS RECOMMENDED OTHER_
VOTE OF SUPERVISORS:
I HEREBY CERTIFY THAT THIS,)S A TRUE AND CORRECT COPY
J� UNANIMOUS(ABSENT OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE
AYES: NOES: BOARD OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
Contact: Susan Caldwell,Administrative Services Officer(927-3203) ATTESTED Fl -LC Ce
Phil Batchelor,CLERK OF THE BOARD OF
cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
County Auditor
County Counsel By ,Deputy
General Services
County Library(Original)
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The PRA has agreed to fund a portion of Phase One of the renovation in the amount of$208,200,
in exchange for the County Library providing for increased services over the next four years, and
increasing the current County match contribution from $75,000, appropriated in 1999-00, to
$100,000.
The additional $25,000 in match includes $12,500 from the County Administrator's Building fund,
and $12,500 from the County Library Facility Maintenance budget, approved by the Board in
September, 2000.
Phase One of the planned renovation includes a new covered entrance, a reconfiguration of the
shelving to provide sight-line from the reference and circulation desks, seismic bracing of the
shelving, ADA accessible restrooms, upgraded electrical wiring, new circulation and reference
desks, new carpet, drinking fountains, display cabinets and lighting.
Pursuant to the agreement, the project timeline will be coordinated between the City and the
County to occur during a period when the construction will cause less disruption, possibly
beginning early summer.
The agreement will allow the City and their contractor to complete the renovation, with County
Building Inspection staff providing inspection services throughout the improvement project.
In consideration of this agreement, the County Library will.budget increased Library services
beginning February 10, 2001 annually for period of four years. Services shall include: the
continuation of additional library hours of 6 hours per week, continuation of a half-time librarian
position to focus on programs and services for middle and high school youth, and added funding
for library materials.
At its meeting on November 21, 2000, the Pinole Redevelopment Agency (PRA) approved the
Phase One budget and renovation and increased services plan.
Approval of this agreement by the Board of Supervisors is requested.
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