Loading...
HomeMy WebLinkAboutMINUTES - 06202000 - C40-C45 AUDtTQR.r,ONIROLLER CONTRA COSTA COUNTY F,NALAPPROVAL NEEDED SY, APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TJC '2T COUNTY ADMINISTRATOR ACCOUNT COOING BUDGET UNIT: OROANIIATION EXPENDITSUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE sUe•�s�oUNT 100 I ap YC1 5-3 ,fix u r��s t- �`h tc c-17,f �c r�� 3 7i dIo N1►�K.lt7 ii+�/25 ua�D " 000 i t I I t I ° I � I I I I I I i I t t I t 1 I I 7 i 1 1 I i I � t I � t i I I i I 1 I TOTALS APPROVED EXPLANATION OF REQUEST AUDITOR-CONT-ROOLLLER C f gy.` "., Date ' ?Lt rc kQjt_ 01 V�e!p t+CtC G h+a x'f" "�"rd.lt c, rix Lt wt�ccY t S COUNTY AD IVIS RATOR JePt-14-{ L,,aKr By: 12A&I Dat aOARD OF SUPERVISORS YES: SUPERVISORS GIOIA,UILKEMA, GERBER,DESAULNIER,CANCIAMILLA NO: Phil Batchelor,Clark of the Board of Supervisors and Cou►riy Administrator "— s I N' R Y i r L IE DATE 9y: Date �"•'° �( APPROPRIATION A P.00 ADJ. JOURNAL N0. p=P `TO: BOARD OF SUPERVISORS A' - CONTRA COSTA FROM: Phil Batchelor, CAOrra t .. .-:. COUNTY DATE: June 6, 2000 .yy. •ar .. SUBJECT:—Request to Modify the Library Automation Budget in Order to Purchase Additional Equipment In FY 1999-00 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOINIMENDATION(St: 1. Authorize the release of $120,000 from the Automation Replacement Reserve and increase the Library Automation budget by $120,000 to accelerate the purchase of replacement computers throughout the Library. 2. Approve appropriation and revenue adjustments. FINANCIAL IMPACT None. The funding is already set-aside as part of the three-year Automation Replacement Plan. BACKG OUND/RPS►SON(j) FOR REC MENDATION SI., In 1998, the Library put in place a three-year Automation Replacement Plan. The Plan calls for the replacement of the Library's 450 computers as they become outdated or unusable. The Pian this year provided for 150 computers to be replaced in anticipation of Y2K compliance needs, and the inability of the aging computers to manage new software used by all libraries in our system. These computers can now move forward. This additional $120,000 will replace 48 more computers before the end of the fiscal year. CONTINUED ON ATTACHMENT: _,_„YES SIGNATURE: ECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _ VE —OTHER SIGNATURE(ft ACTION OF BOARD APPROVED A$RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A X UNANIMOUS(ABSENT 1VC) I TRUE AND CORRECT COPY OF AN AYES: NOES:. ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: ATTESTED .TUB ZQ, 2QQ0 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR CAO BY ,DEPUTY AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY INAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS Pape 1 of 1 TIC 27 ® COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 85 Library EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3714 2132 Minor Computer Equipment 120,000 00 0991 6301 Reserve for Contingency 120,000 00 0991 6301 Appropriable Reserves 120,000 00 TOTALS 120,000 001 N0,0001 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER: BY, DATE S — _,e y To release funds from Library Automation Reserve COUN iNl T OR: ,r+ for purchase of replacement computers throughout the ` ,lyry..4c�.v' BY: � DATE Library system. i BOARD OF SUPERVISORS: � .g11n'ERVIS®RS MIA,UIMMA, 3. GERBER,DESAULNIER,CANClAMW NO: Phil Batchelor,Clerk of the Board 01 SIGNATURE TITLE p DATE Supervisors and County Administrator APPROPRIATION APOOC 7 BY: DATE -- �'( (� ADJ.JOURNAL NO. (M129 Rev 2186) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT TIC 24 ACCOUNT CODING, BUDGET UNIT: Library 85 REVENUE ORGANIZATION ACCOUNT REVENUE ACCOUNT DESCRIPTION INCREASE cDECREASE> 3 / 8981 Library Fund Balance 120,000 00 TOTALS1 120,0001 00 0 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTR R: BY DATE -1'T- 04'> To release funds from Library Automation Reserve COUNTY ®MIN TRATO for purchase of replacement computers throughout the BY: DATE 5-'/s Library system. BOARD OF SUPERVISORS: YES: SUPERVISORS MIA,UILKEMA, GERBER,DESAtlLNIER,CANCIAMIUA NO: t ASO da Phil Batchelor,C'*rk of the Board o1 51(3NATURE TITLE DATE Supervisors an W.,,uniy Adminis to REVENUE ADJ. RAOO I$ BY: DATE .0 0C JOURNAL NO. AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY ,+IAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS Pago 1 of 1 TIC 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 85 Library ©&W 4 ool ( die EXPENDITURE ORGANIZATION SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 3702 4951 Office Equipment and Furniture 21,472 00 3753 4951 Office Equipment and Furniture 10.736 00 3798 4951 Office Equipment and Furniture 10,736 00 3702 4951 Office Equipment and Furniture 18,400 00 3761 2131 Minor Equipment 2,450 00 3772 2131 Minor Equipment 6,500 00 3784 2131 Minor Equipment 1,200 00 3792 2131 Minor Equipment 3,450 00 3798 2131 Minor Equipment 4,800 00 3714 4951 Office Equipment and Furniture 20,000 00 3714 2251 Computer Software 20,000 00 3714 2315 Data Processing Service 68,840 00 3702 2315 Data Processing Service 68,840 00 3702 2284 Requested Maintenance 27,000 00 3754 2284 Requested Maintenance 12,000 00 3771 2284 Requested Maintenance 2,500 00 3772 2284 Requested Maintenance 1,200 00 3773 2284 Requested Maintenance 2,000 00 3784 2284 Requested Maintenance 3,500 00 3792 2284 Requested Maintenance 3,300 00 3795 2284 Requested Maintenance 1,200 00 3798 2284 Requested Maintenance 1,3001 00 TOTALS 15-15,7121 o0l 155,7121 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLL BY: '� DATE_w Appropriate funds from Administration account to Ile COUNTY A INIST TOR: branch accounts. BY: I DATE 0-- BOAR OF SUPERVISORS: YES. SUPERVISORS GIOIA,UILKEMA, NO: GERBER,DESAULNIER,CANCIAMIUA Phil Batchelor,Clerk of the Board o1 SIQNATURE TITLEA SuRervisart an6 i;na�ity Adminl:tr torrf t� APPROPRIATION APOO BY: ATE ®O2"j ADJ.JOURNAL NO. (M129 Rev 2/86) • /� AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY �rw,u APPROv/u NEEDED BY: APPROPRIATION ADJUSTMENT • TIC 27 ] BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUE-ACCOUNT Budget Unit 4063 Fleet Operations 4263 4953 AUTOS & TRUCKS 25,992.00 0990 6301 RESERVE FOR CONTINGENCIES 25,992.00 0990 6301 APPROPRIABLE NEW REVENUE 25,992.00 TOTALS: $25,992.00 $51,984.00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTR LLER To appropriate accumulated depreciation and estimated $�: / Dat;: 4� salvage from two vehicles. One is being replaced by Health Services and they will provide all additional funding. The second vehicle is being replaced for the Building Mntce. COUNTY IN R,°TO division and additional funding will come from the Fleet LA�Y.* Date: Replacement Funds. BOARD OF SUPERVISORS YES: SUPERVISORS GIOIA,UILXEMA, GERBER,DESAULNIER,CANCIAMILIA NO: Deputy Director Phil Batchelor,Gert of the Board at General Services 06102/00 Supervisors and County Administrator / •ry SIa Tu TITLE DATE By: Date: 4_C;+�+ 000 APPROPRIATION M 81U Rev.21116) ADJ. JOURNAL NO. AP00 t Ro;"- CONTRA COSTA COUNTY s ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: GENERAL SERVICES ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT Budget Unit 0063 Eleet Services 0005 8982 EQUIPMENT REPLACEMENT RELEASE 23,992.00 0005 9922 SALE OF EQUIPMENT 2,000.00 TOTALS: $25,992.00 $ 0.00 APPROVED EXPLANATION OF REQUEST AUDITOR•CONTROLLER To appropriate accumulated depreciation +& By: _ Date: _ estimated salvage on the following vehicles: Eq # Acc Depr Est Salvage Total ,;u WHIN RAT 5823 10,806 19000 119806 Date: 5935 139186 19000 149186 Total 239992 2,000 259992 BOARD OF SUPERVISORS SUPERVISORS GIOIA,UILKEMA. YES: GERBER,DESAULNIER,CANCIAMILLA Deputy Director NO: General Services 06/02100 Phil Batchelor,Clerk of the Board of SIGNAT TITLE DATE Supervisors and COPty Administrator By: 11 Data: 0 2()c)C) REVENUE ADJ. (M 9134 Rev.21W) JOURNAL NO. RAOO AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR r ACCOUNT CODING BUDGET UNIT: Public Works 0650 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE SUB-ACCOUNT Service Area R-4 Moraoa (Fund 2751) 7751 2310 Professional/Spec Services 26 00 7751 3580 Contribution to Other Agencies 1854 00 V,57 ("301 Towve. -&>'r_artfi* t��?.5 l�"D 40 n revnue. 1990 on TOTALS 1880 1 00_--].-.- 3760_1_00 APPROVED EXPLANATION OF REQUEST AUDITOR-CROLLE To cover estimated expenditures thru 6/30/00, per May 31, 2000 BY: DATE r:> memo from Phil Garvey. CO&N I ST R - DATEC"S"-a� !U - ARD OF SUPE VISORS YES: SUPERVISORS GIOIA,UILKEMA, GERBER,DESAULNIER,CANCIAMIUA NO: Phil Batchelor,Clerk at the Board a1 U SIGNAT E TM-E DATE Supervisors end COL—i Administrator BY: DATE APPROPRIATION APOO 010 {M 129 Rev.2/86} ADJ. JOURNAL NO. TC27 • CONTRA COSTA COUNTY ' ,? --t7J ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: Public Works ORGANIZATION REVENUE REVENUE DESCRIPTION INCREASE <DECREASE> ACCOUNT County Service Area R-4 oraga (Fund 2751) 7751 9029 Total Current Prop Taxes 1880 00 TOTALS 1 1880 1 00 APPROVED EXPLANATION OF REQUEST AUDITOR-C ROLLER Adjust Budget to Cover Estimated Revenue thru 6/30/00 BY: DATE G c�� CO A NIST R a?10)rr }�� Y: DATE }BOA OF SU RVfSORS YES: SUPERVISORS GIOIA,UILKEMA, GERBER,DESAULNIER,CANCIAMILtA NO: Phil Batchelor,Clerk of the Board 01 n b r Supervisors and Count, .idministrstor 46AT R IT _ DATE BY: ATE b'' a-Z�ca REVENUE ADJ.RAQO, 5,Z/O JOURNAL NO. (M 8134 Rev. 2/86) TC24 AU17I'I't7R-CONTROLLER USE ONLY p* CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT � BOARD OF SUPERVISORS TIC 27 ED COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: 0503 Employment&Human Services-Suppportive Services ORGANIZATION EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE on 5230 4951 Office Equipment&Furniture 21,048.00 050.2 5240 2310 Professional and Specialized Services 193,458.00 5261 4951 Office Equipment&Furniture 681,152.00 DNA 5410 2810 Office Equipment&Furniture 125,000.00 5410 2810 Professional and Specialized Services 186,915.00 0501 5233 4951 Office Equipment and Furniture 1,157,568.00 TOTALS 1,157,568.00 1,157,568.00 EXPLANATION OF REQUEST AUDITOR-CONTROLLER To appropriate for projected expenditures of computer equipment ,-- for LAN Oracle Enterprise Data Mart in order to convert/create By: � ' -�� Date i 7,4 various data information from systems and xnicrosoft programs to Oracle for FY 99/00 COUN ,ADMIWTRATOIL By: Date 2'r-D BOARD OF SUPERVISORS YES: SUPERVISORS G101A,UILKEMA, GERBER,DESAULNIER,CANCIAMILLA \ r t NO: Assistant Director 5/12/00 Phil Batchelor,CIark of the Board of SIGNATURE TITLE DATE Supervisors and Coun f Administrator APPROPRIATION AP00f By: �-Date ADJ.JOURNAL NO.