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HomeMy WebLinkAboutMINUTES - 05232000 - C57-C61 BOARD OF SUPERVISORS r. ERM TONY COLbN, DIRECTOR. COMMUNITY SERVICES DEPARTMENT DATES May 23, 2000 SUBJECT: AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR DEAD START PROGRAM IMPROVEMENT FUNDS SPECIFIC REQUISTM OR RECOMMENDATIONS)&BACKGROUND AND:USTIFICATION r I. RECOMMENDED ACTION: APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application to the U.S. Department of Health and Human Services, Administration for Children and Families in the amount of $1,379,081 for Head Start Program Improvement Grant funds for the period from January 1, 2000 through December 31, 2000. II. FINANCIAL IMPACT: If this grant application is approved by the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), the funding will be added via appropriation adjustment to the current Head Start Budget. A one-time request for waiver of the non-Federal share will be submitted with the application. If the waiver is approved, no County funding will be required. III. CHILDREN'S IMPACT STATEMENT: The Community Services Department Head Start Program supports two of Contra Costa County's community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, health, and social services, along with a strong parent involvement focus, to low-income children throughout Contra Costa County. The overall goal of the program is to bring about a greater degree of social competence in preschool children from low-income families. IV. REASONS FOR RECOMMENDATIONS/BACKGROUND: Please see attached. This application will be approved by the Head Start Policy Council at its May 18, 2000 meeting. This application is due on June 1, 2000. CONTINUED ON ATTACSMENT: YES SIGNATURE/ It=MMYNDATIOIN OF COUNTY ADM24 STRATOR ,_ RBCOMMRIYDATION OF BOARD COMMITTEE 6�JCPPROVB OTHER ACTION OF BOARD / ' /d �j C3U U APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERFTTY THAT THU IS A TRUE IV U{NANIa1OUS(ABSENT f AND CORRECT COPY OF AN ACTION TAKEN AYES t NOESt AND ENTERED ON THE MINUTES OF TEX BOARD ABSFNTt ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN, CONTACT: TONY COL®N,313-7350 ATIESTED.L�L� � �'' PHIL BA R,CLERIC OF THE BOARD OF cc: CAO SUPERVISORS AND COUNTY ADMINISTRATOR CSD 1.17f2 (101W By i DEPUTY Contra Costa County Community Services Department Head Start Program Improvement Grant Application For 2000 EXECUTIVE SUMMARY INCOMING FUNDS NARRATIVE STATEMENT 1. PROJECT/PROGRAM TITLE. 2000 Head Start One-Time Program Improvement funding. 2. FUNDING AGENCY. Department of Health and Human Services, Administration for Children and Families (ACF), Pacific-West Regional Hub (Region IX). 3. SUBMITTAL STATUS. Request for one-time program improvement funding. This application is due June 1, 2000. 4. PROPOSED TERM. Funding is requested for the period from January 1, 2000 through December 31, 2000. 5. CURRENT FUNDING. Funding is provided by federal dollars and local in-kind. County, as Grantee, is required to generate a 20% in-kind match of the total project budget. Approved 2000 Basic Grant Federal Funding: $11,588,398 Funding Local Share: $2,897,100 Total $14,485,498 6. FUTURE FUNDING.This is a one-time program improvement-funding request. 7. BUDGET SUMMARY. Project Management Fees (Architects,Project Manager, Surveyor, Soils $144,146 Engineer,Permits Other Department Charges (County Counsel, General Services,DOIT) 55,014 Construction(Site Improvements,Modular and Playground Construction) 849,702 Utility connections and fees 30,930 Project Contingency at 10% of all above construction costs 107,979 Classroom furniture and equipment 161,720 Sub-total of Start Up Costs for Two New 2-Classroom Modular $1,349,491 Structures(Fairgrounds and Gehrin er Bridgemont Site Renovations (repair or replace foundation,floors, carpets $18,260 and roof;repaint interior Sunset Site Renovations (replace floor, carpet, wall paneling;repaint $11,330 interior) Total federal dollars requested $1,379,081 1 A one-time request for waiver of the non-Federal share will be submitted with the application. If the waiver is approved, no County funding will be required. The County's one-time request for waivers has never been denied. 8. STAVING REQUIREMENTS. As Grantee, CCC operates the Head Start Program, which is administered by the Community Services Department. No new staff will be required. The CCC General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and any and all subcontractors utilized. 9. PROGRAM NEED. A. The Bridgemont site in Antioch is built on a foundation that is not stable. B. The Sunset site in Antioch is in need of numerous repairs, such as fixing holes, replacing wall paneling, putting in new carpets and renovating bathrooms. C. The Home Based Program lacks a facility and needs a consistent site where children and families can receive services such as meetings with family advocates and developmentally appropriate socialization sessions for children. Home Based Program staff also need office space. (The Home Based Program ensures that the childcare provided in income-eligible private homes is enriched by providing high quality comprehensive services that meet Head Start performance standards.) D. The sites in Antioch are unable to accommodate the need for child care in that area. There are currently 106 children enrolled in the three sites serving Antioch (Bridgemont, Sunset and Fairgrounds), and there are 140 children on the waiting list. E. The Gehringer Site in Oakley is unable to accommodate the need for child care in that area. There are currently 36 children enrolled at Gehringer, and there are 72 children on the waiting list. 10. RELATIONSHIP TO OTHER PROGRAMS. There are no other known projects to accomplish these tasks. The Community Services Department Child Development program will derive benefit through collaborative use of the construction projects. The CCC General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and interface with any and all subcontractors utilized. 11. PROJECT GOALS. A. Transition the children and staff currently situated at the Bridgemont Site in Antioch to the Fairgrounds Site (just a few blocks from Bridgemont). B. Provide full-day, full-year Head Start Services to an additional 20 children and families at the Fairgrounds Site. Consolidating the sites in one location will increase operational efficiency and be more cost effective. C. Provide the children and staff in the Home Based Program with a site that is appropriately located and sanitary. The Horne Based Program currently does not have a facility at all. The Program needs space to meet with parents, to meet 2 developmentally appropriate socialization needs of children, and to meet staff needs for office space and equipment. The Bridgemont site will be renovated to meet these needs. D. Provide corrective measures for repairs needed at the Sunset site in Antioch. E. Provide full-day, full-year Head Start Services to an additional 40 children and families at the Gehringer Site in Oakley. 12. STATED OBJECTIVES. To meet the above goals, the CCC General Services Architectural Services Division will provide project management services to make the necessary renovations and purchases. They will be responsible for establishing the scope of the individual projects, contractual arrangements, and oversight of all construction phases. A detailed project time line will be developed, as funding becomes available. 13. ACTIVITY SUMMARY. The CCC General Services Architectural Services Division will be responsible for design and management of the construction projects proposed and interface with any and all subcontractors utilized. 14. EVALUATION METHOD(S). Completion of construction projects as determined by the CCC General Services Architectural Services Division. 15. CHANGES COMPARED TO PRIOR YEAR (if any). N/A, this is a one-time program improvement-funding opportunity. An additional 60 children will provided with full-day, full-year services. On-going operational funding for these children will be part of the FY 2001 Continuation Grant Application. 16. POTENTIAL CONTROVERSIAL ISSUES. None. Public reception of Head Start Program remains positive. Improvement of services in the County will foster this public image. 3 TO: BOARD OF SUPERVISORS + " FROM: William Walker, M.D. , Health Services Director .� Contra By: Ginger Marieiro, Contracts Administrator Costa DATE: May 1.0, 2000 County SUBJECT: Approve Grant Agreement #28-647 with the Public Health Institute SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Approve and authorize the Health Services Director or his designee (Wendel Brunner, M.D. ) to execute, on behalf of the County, Grant Agreement #28-647 (Grantor' s #1000044) with the Public Health Institute, in the amount of $150, 000, for the period from April 1, 2000 through March 81, 2001, for the Development and Capacity-Building Project . FINANCIAL IMPACT: Approval of this Grant Agreement will result in an award of $150, 000 from the Public Health Institute to carry out the purposes specified in the Partnership for the Public' s Health (PPH) Development and Capacity-Building Grant . This is the first year of a four-year project . No County funds are required. REASONS FOR RECOMMENDATIONS/BACKGROUND: The Partnership for the Public' s Health (PPH) is a program conducted by the Public Health Institute, a nonprofit organization dedicated to the advancement and improvement of public health. The PPH Program is funded by The California Endowment, a foundation whose aims include promoting fundamental improvement in health status of Californians . The purpose of the PPH Program is to create sustainable partnerships between public health departments and the communities they service . The Partnership for the Public' s Health Development and Capacity- Building Grant will assist the Department to develop a strategic action plan to create an effective, responsible, and sustainable public health system in Contra Costa County. Three certified and sealed copies of the Board Order should be returned to the Contracts and Grants Unit . CONTINUED ON T7 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME DATION OF BOARD COMMITTEE APPROVE OTHER SIGN UREQ: ACTION OF BOARD �_-) CJc,'(J APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS .-�- I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENAND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED / ]a 07�3 t'I PHIL BATCH OR,CLERK OF THE BOARD OF CantaCtPerson: Wendel Brunner, M.D. SUPERVISORS AND COUNTY ADMINISTRATOR CC: Health Services Dept (Contracts) Contractor BY f �e�'� �-t�. DEPUTY To; BOARD OF SUPERVISORS , FROM: William Walker, M.D., Health Services Director Contra MATE. Costa SUBJECT. Authorization to submit the 2000 County Consolidated Application for Me County Homeless Assistance Funding SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&gACKGROUND AND JUSTIFICATM I. RECOMMENDATION: A. APPROVE AND AUTHORIZE the Director of the Health Services Department or his designee to execute and transmit a Consolidated Application for the 2000 McKinney Homeless Assistance Funding along with the necessary certifications and assurances to the Housing and Urban Development Department(HUD). II. FISCAL IMPACT The annual Consolidated Application in response to the Housing and Urban Development Notice of Funds Availability(NOFA) for McKinney Homeless Assistance Funding is a primary source of funding to Contra Costa County agencies for providing housing and services for the homeless. This year, $850 million is available to Homeless Assistance Programs throughout the country. Contra Costa County's "pro rata"need is expected to be approximately$1.5 million in 2000. Historically, Contra Costa County has received substantially more than our established"pro rata" need all of which goes to supportive housing and services to homeless individuals and families in Contra Costa County. CONTINUED ON ATTACHMENT: ,... I SIGNATURE: /�" """` e',r+'• � � RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _j,el APPROVE OTHER 1 AT ' ACTION OF BOARDIy (� APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AYES' NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN; OF SUPERVISORS ON THE DATE SHOWN. Contact Person: Wendel Brunner, M.D. (313-6712) CC; Health services Adminletration ?G1dC� ERK O Health Services (Contracts) ATTESTED PHIL BATCHELOR,CL� FTHE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY _ f`)"i C c t_ DEPUTY III. BACKGRO TND FFR TNF RECOMMENDAIMN Since 1996, the County has submitted an annual Consolidated Application for Continuum of Care Homeless Assistance Program funds. In 1999, Contra Costa County received its largest allocation to date of$3.95 million. Currently, the County Homeless Program, Continuum of Care Advisory Board, and the community is in the midst of preparing the Consolidated Application for the 2000 NOFA. The Homeless Continuum of Care Advisory Board has established a process for the 2000 NOFA that is aligned with HUD priorities and provides for the continual strengthening of the County's Consolidated Application. HUD is insistent that the application demonstrates clear evidence of community oversight through the Continuum of Care Board. The Contra Costa Homeless Continuum of Care Advisory Board has approved the community process and timeline for the development of the County's Consolidated Application this year, which is included as Attachment 1. The County Homeless Program is working with the Homeless Continuum of Care Advisory Board and community agencies to strengthen this year's application and maximize the amount of HUD funding that comes to Contra Costa agencies. For the third year, the County Homeless Program and the Continuum of Care Advisory Board is working with HomeBase, a Bay Area homeless policy organization,to assist with the community participation process. In addition, Paul Gibson and Associates has returned for the second year to provide technical assistance to applicants and coordinate the consolidation of the application. We are confidence that the long standing relationship and familiarity of HomeBase and Gibson and Associates with Contra Costa County agencies will work to strengthen the overall Consolidated Application—bringing the maximum federal funding into Contra Costa to provide services to those in our community who need it the most. Year 2000 Consolidated Application for HUD Continuum of Care Homeless Assistance Contra Costa County WORKING TIMELINE(Last revised at the March 15'meeting) {The Meeting Dates are Tentative& Subject to Change Based Upon Needs and People's Schedules) DAIQ ctiyi.ty Feb. 25 HUD Release of SuperNOFA Mar. 1 Continuum of Care Board Executive Committee Meeting#1 • plan process timeline&workplan Mar. 2 Alert about SuperNOFA Sent to the Community Mar. 15 Continuum of Care Board/Community Meeting# 1 8:30- 10:30, 50 Douglas Drive Key issues: • review process&timeline • review Continuum of Care progress&needs • develop Year 2000 Continuum of Care goals • develop Gaps Analysis • establish ranking process&criteria • consider business &public sector task force Mar. 16 Request for Proposals Available/Sent to the Community Mar. 23 Continuum of Care Board/Community Meeting#2 2:00 -4:00, Training Institute, 2530 Arnold Dr.,Martinez, Bay Room • finish developing Year 2000 Continuum of Care goals • complete development of Gaps Analysis Mar. 29 HUD Continuum of Care Webeast 10:00 - 1:00,HUD, 450 Golden Gate Ave., 91 Floor, San Francisco Mar. 30 Continuum of Care Board/Community Meeting#3 8:30 - 10:30,Training Institute, 2530 Arnold Dr., Martinez, Carquinez Room Anticipated issues: • continue reviewing Continuum of Care progress &needs • refine Year 2000 Continuum of Care goals • continue developing Gaps Analysis • refine ranking process and criteria, if needed • pursue business&public sector task forces • deal with big issues and nuances from Webcast Apr. 5 Technical Assistance Workshop for Applicants 9:00 - 1:00,Training Institute, 2530 Arnold Dr.,Martinez, Carquinez Room • review requirements • advice on preparation • training on identifying leverage • presentation on best practices • strengthen full proposals Apr. 5 Continuum of Care Board Executive Committee Meeting#2 2:00 -4:00,Public Works,Martinez • plan ongoing activities Apr. 10 Optional: Draft of Project Proposal Narrative Due to Gibson Apr. 11-14 One-Flour Technical Assistance Phone Calls with Applicants Apr. 12 Continuum of Care Board/Community Meeting#4 8:30 - 10:30, 50 Douglas Dr.,Martinez Anticipated issues: • continue discussion Continuum of Care progress &needs • complete Gaps Analysis • pursue business&public sector task forces Apr. 17 Tentative: Technical Assistance Follow-Up Workshop for Applicants 9:00 - 1:00,Training Institute, 2530 Arnold Dr.,Martinez,Bay Room Apr. 19 Continuum of Care Board Executive Committee Meeting#3 2:00 -4:00, Training Institute, 2530 Arnold Dr.,Martinez, Carquinez Room • plan ongoing activities Apr. 21 First Draft of Exhibit 1 Continuum of Care Narrative Complete Apr, 26 Continuum of Care Board/Community Meeting#5 8:30- 10:30, 50 Douglas Dr., Martinez Anticipated issues: • review and comment of first draft of Exhibit 1 • brief community on proposals received/next steps May 3 FIRST DRAFT OF PROJECT PROPOSALS DUE FOR RAN JNG AT CCC HOMELESS PROGRAM OFFICE WITH 10 COPIES by 4:00 pm, 597 Center Ave.,Suite 355,Martinez May 3 Continuum of Care Board Executive Committee Meeting#4 2:00_4:00,Public Works, Martinez • plan ongoing activities May 4-10 Review Committee Members Oriented to Continuum of Care,Ranking Process, and to best program practices May 4 Review Committee Receives All Proposals and Ranking Materials May 10 Review Committee Meeting#1 9:00 - 5:00, 597 Center Ave., Suite 280 Conference Room ► 15 min. Presentation/Q& A with each applicant • review&discuss proposals May 12 Review Committee Meeting#2 9:00 - 5:00, 597 Center Ave., Suite 280 Conference Room • complete and approve proposal ranking May 17 Continuum of Care Board/Community Meeting#6 8:30 - 10:30, Training Institute, 2530 Arnold Dr.,Martinez, Carquinez Room Anticipated issues: • report on results of ranking • continue discussion of first draft of Exhibit 1 • regular business May 19 SECOND DRAFT OF PROJECT PROPOSALS DUE FOR TA REVIEW AT GIBSON & ASSOCIATES by 4:00 PM May 19 Second Draft of Exhibit 1 Due by 12:00 to, 597 Center Ave., Suite 355 Martinez available for pick up 12:30 -2:00. May 22-24 One-Hour Technical Assistance Phone Calls with Applicants to Strengthen Proposals May 22 Continuum of Care Board/Community Meeting#7 8:30- 10:30, 50 Douglas Dr.,Martinez Anticipated issues: • review&provide final feedback on second draft of Exhibit 1 • identify and last minute information that must be included with the proposals e May 26 FINAL PROJECT PROPOSALS FOR HUD SUBMISSION WITH ALL SUPPORTING MATERIALS & FINAL EXHIBIT 1 DUE TO,HOMELESS PROGRAM OFFICE by 12:00,597 Center Ave., Suite 355, Martinez May 31 DUE DATE FOR MAILING CONSOLIDATED APPLICATION TO HUD- DC & HUD-SF Juno 6 Continuum of Care Board/Community Meeting#8 8:30 - 10:30, 50 Douglas Dr., Martinez Anticipated issues: • debrief process (/byyf w a 0 a o °o Er a ° o , ° °o ° P 0 o a r� N cn cin Q <C cn kn c� o bo cnkn a C7 tn o cncn o N c;6 C 3 , , cv dip oa oo co 00 I:R qp 41 41 a w H r°.� N w U w u u v C) C> C> C> N � N N o � C � Cl N epi � "� .� .� ": � •� °� � � � � � � TO: BOARD OF SUPERVISORS — � FROM. Gary T. Yancey Contra District Attorney Costa DATE: May 11, 2000 County SUBJECT: Approval to Submit and Execute a(grant Award Agreement with the State Office of Criminal Justice Planning for Funding of Regional Anti-Drug Program for the Period July 1 2000 through June 30, 2001 SPECIFIC REQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION I. RECOMMENDED AMON Approve and authorize the District Attorney to submit an application and execute a grant award agreement, and any extensions or amendments thereof,with the State Office of Criminal Justice Planning for funding of the Regional Anti-Drug Program in the amount of$ 704,916 for the period July 1, 2000 through June 30, 2001 (100% federal funds). II. FINANCIAL IMPAC NONE. The Regional Anti-Drug Program has three components operated by the District Attorney, Sheriff-Coroner, and County Probation Officer, respectively. As in the last funding cycle, the State is requiring that a single application be submitted under the authority of one department. Therefore, as in the prior grant period,the District Attorney is submitting a unified application for all three participating agencies. The 2000/2001 amounts for each agency are, as follows: District Attorney - $ 257,607, Sheriff-Coroner-- $221,942, and Probation--$ 225,367. The funds are used by the District Attorney to fund two experienced attorneys and clerical support; by the Sheriff's Office to fund one toxicologist, one toxicologist aide, and one clerk; and by Probation to fund two probation officers, one probation aide and 25%FTE of a supervising probation officer. Expenditures and revenue are built into the 2000/2001 proposed budgets of the respective agencies to implement their portion of the grant award. Supplantation is prohibited. III. REASONS FOR RECOMMENDATION/BACKGROUND The Regional Anti-Drug Program will be continuing a strategy begun in the last grant period, pursuant to State and federal guidelines. All three gram components will be concentrating on a I CONTINUED ON ATTACHMENT: Y YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATIO OF B D C MITTEE J APPROVE OTHER J 1 SIGNATURES(S): ACTION OF BOARD ON /"" � 3, APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact Jose Marin, DDA(646-2385) ATTESTEDc CC: District Attorney-Attn: Rende Goldstein PHIL BATCHELOR,CLERK OF THE BOARD OF County Administrator-Attn: George Roemer SUPERVISORS AND COUNTY ADMINISTRATOR Auditor-Controller BY DEPUTY e__ prioritized and integrated drug enforcement effort coordinated through the State-led Narcotics Enforcement Teams operating in the County. Pursuant to State Guidelines,the Program is governed by a Steering Committee, composed of the District Attorney, Sheriff-Coroner, County Probation Officer, a representative of the County Police Chiefs' Association,the County Drug Administrator, and the Presiding Judge of the Superior Court. IV. CONSEQUENCESUF NEGATIVE ACTION Failure to approve the recommendation will result in the loss of$704,915 in federal funds available to combat the drug problem in Contra Costa County. THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Carder onMaw? , 2000 , by the following vote: AYES: Supervisors Gioia, Uilkema, DeSaul.nier and Canciamilla NOES: None ABSENT: ftervisor Gerber ABSTAIN: None SUBJECT: Regional Anti-Drug Program RESOLUTION OF THE GOVERNING BOARD 2000/_251_ WHEREAS the Board of Supervisors of Contra Costa County desires to undertake a certain project designated Regional Anti-Drug Program to be funded in part from funds made available through the Anti-Drug Abuse (ADA) Enforcement Program administered by the Office of Criminal Justice Planning (hereinafter referred to as OCJP). NOW, THEREFORE, BE IT RESOLVED that the District Attorney of the County of Contra Costa is authorized, on its behalf to submit the proposal to OCJP and is authorized to sign and approve on behalf of the Board of Supervisors the Grant Award Agreement including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project including any amendment thereof) under the Program and the funding and terms and conditions of OCJP and that the cash match will be appropriated as required. IT IS AGREED that any liability arising out of the performance of the Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. IT IS ALSO AGREED that this award is not subject to local hiring freezes. I hereby certify that this Is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED:ZL PHIL BATCHEL6R, Clerk of the Board of Supervisors and County Administrator By !' 7G c'z Deputy cc: Orig. Department: District Attorney (5 certified copies) -ATTN: Renee Goldstein County Administrator -ATTN: George Roemer Auditor-Controller TO: BOARD OF SUPERVISORSCONTRA FROM : Victor J. Westman, County Counsel COSTA DATE: May Ib, 2000 COUNTY SUBJECT: Contract for County Counsel Services, Contra Costa County Superintendent of Schools and Board of Education , Fiscal Year 2000-2001 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND ANIS JUSTIFICATION RF�COMMENDATION(S): Approve contract for the provision of attorney services by County Counsel to the Contra Costa County Superintendent of Schools and Board of Education for one year and authorize Chair of the Board of Supervisors to execute contract. EISCAL A.C.1. For one year legal services to be provided, County Counsel will receive compensatory per hour revenue payments. AACKCROUND REA ON(S) FORt`'t)� NRADON(S) Said contract will enable County Counsel to continue to provide legal services at reasonable rates to the Contra Costa County Superintendent of Schools and Board of Education and to receive compensation therefore. The Contra Costa County Superintendent of Schools and Board of Education have approved and executed said contract. CONTINUED ON ATTACHMENT: XX YES SIGNATURE: + Ig or RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE ___j_�-APPRO''VE OTHER SIGNATURE(S): ACTION OF ARD ON /11a-cj a 0 0 0 _ APPROVED AS RECOMMENDED . OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS {ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact: County Counsel 335-1821d cc: County Administrator ATTESTED Clerk,Board of Supervisors PHIL BATCHELOR,CLERK OF THE CCC Supt. of Schools BOARD OF SUPERVISORS AND Auditor COUNTY ADMINISTRATOR BY / )--7 DEPUTY h Afbent\mam\BBS uptSch100 Contractfor Employment: Legal,Service Fiscal Year 2000-2001,County Schools 1. PAMIEs. This Agreement is entered into by and between the COUNTY OF CONTRA COSTA, a general law county(hereinafter referred to as "COUNTY")and the CONTRA COSTA COUNTY SUPERINTENDENT OF SCHOOLS and CONTRA COSTA COUNTY BOARD OF EDUCATION (hereinafter both referred to as "COUNTY SCHOOLS"). 2. TEEM. The term of this Agreement shall be from July 1, 2000, through June 30, 2001, unless renewed before then or terminated pursuant to Section 7. 3. COUNIY�S OBLIGATION. A. In consideration of County Schools'promise to pay the amounts stated herein,County, through its County Counsel,shall provide oral and written legal advice to County Schools and represent County Schools in all administrative proceedings and litigation except: 1) Suits involving personal injury and property damage. 2) Matters involving labor negotiations. 3) Matters involving student's claims regarding provision of special education services. B. Matters pertaining to unfair practice charges arising under the Educational Employment Relations Act(Gov. Code §§ 3540 et seq.)may be handled,but County Schools will first consult with and obtain County Counsel's concurrence for representation and handling of any such matters as they may arise. C. County Counsel shall be truthful with County Schools, cooperate with it,keep it informed of developments,perform the obligations required by this Agreement, and immediately notify County Schools of any discovered actual or apparent conflicts for representation decisions. 4. COUN1Y SCHOOLS'OBT IGATlQN. A. oC mpensation. In consideration of the County's provision of these legal services during the term of this Agreement,the County Schools shall pay the County as follows: 1) For Legal Services: a. Deputy Mary Ann Mason $ 116.00/hr. b. Deputy Kevin T. Kerr $ 119.00/hr. c. Deputy David F. Schmidt $ 119.00/hr. d. Legal Services Clerk $ 41.00/hr. e. Any other Deputy County Counsels utilized at the same hourly rate charged county departments, but in no event to exceed$ 106.00/hr. f: Assistant County Counsels $ 128.00/hr. 2) For reasonable costs, as follows: a. Automobile mileage at $ .31 current rates per mile. b. Reporter's fees,witness fees, any extraordinary postage and long distance telephone charges, and all filing fees and court expenses as incurred to perform the services described in Section 3. B. Oblhiations. In connection with any legal work assigned to County Counsel, County Schools shall take reasonable steps to respond to County Counsel's inquiries thereon and pay the County's bills as provided in Section 5. 5. BMLING AND PAYMENT. The County shall submit itemized billings to County Schools at least quarterly. County Schools shall pay the billings within 45 days of receipt. 6. EMPLOYEE TAT . In performing legal services for the County Schools, the County Counsel and his staff shall be regarded as employees of County Schools for the purposes of the Tort Claims Act(Gov. Code § 810 et seq.; specifically, § 820 et seq. and § 825 et seq.). 7. TERMINATION. This agreement may be terminated at any time by either party, at its sole discretion, upon 30 days' advance written notice to County Schools by the County or upon 5 days' advance written notice to the County by County Schools. 2 8. ON GING LITIGATION. If this Agreement is not renewed or otherwise terminated during its term and County Counsel is representing County Schools in ongoing litigation, County Counsel shall cooperate with the attorneys chosen by County Schools to enable them to assume control of such litigation on behalf of County Schools. Dated: I > . 2000 Dated: 5/5J00 , 2000 COUNTY OF CONTRA COSTA CONTRA COSTA COUNTY SUPERINTENDENT OF SCHOOLS By Chairman, Count oard of Jose A. Ovick, Ed.D Supervisors Sup ' tendent ATTEST: PHIL BATCHELOR CONTRA CO Y BO RD OF ED ATIO By fit. Ey Deputy jesi �, Cntra Costardcation APPROVED AS TO FORM: • VICT© J. TMAN County Counsel VJW:fjb Mbentmam\SchCon00 3