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HomeMy WebLinkAboutMINUTES - 05162000 - C133-C134 CONTRA n FHS #11 ONTRA_ _` �� --�-- COSTA i TO: BOARD OF SUPERVISORS r��trr�" I COUNTY FROM: Family & Human Services Committee DATE: May 16, 2000 SUBJECT: Children and Families Policy Forum Update SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): ACCEPT the update of the activities and accomplishments of the Children and Families Policy Forum. BACKGROUNDIREASON(S) FOR RECOMMENDATION(S): On May 0, 2000, the Family and Human Services Committee received a report on the activities and 'accomplishments of the Children and Families Policy Forum. Christina Linville, Deputy County Administrator, gave an overview of the report (attached). Charles Couch, chair of the Policy Forum CBO Capacity Building Task Force and Contracts Adrninistrator for the Employment and Human Services Department, then spoke about the work of the Task Force. He reported that the Task Force expects to increase standardization among departments in their RFP processes, identify resources to support CBOs, especially institutional memory lost through staff turnover, and develop a list of CBOs, under contract with multiple departments. Supervisor John Gioia noted that Neighborhood House had recently been given a substantial CDBG contract for capacity building and that their insight could be useful to the Capacity Building Task Force. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATtoN OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE( )s: CI KL JOHN M. GIOIA ACTION OF WARD ON APPROVED AS RECOMMENDEDM,OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A 9j UNANIMOUS{ABSENT – -• – – -- – – ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. Contact:Sara Hoffman,335-1090 ATTESTED 1`'WY 16, 2000 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO Policy Forum Exacufiue Committee(via CAO) ,�_,!J Christina Linyft,CAO B DEPUTY SACKQBOUND/REASON(S) FOR RECOMMENDATION (cont'd): Christina Linville then gave an overview of the Policy Forum's focus area for 2000, after school activities. She noted that the April 14, 2000 quarterly meeting featured a panel of seven local and regional after school experts and that after school activities will be a topic of discussion at the next Policy Forum Executive Committee. Mary Kay Miller, staff for FAC/SAC, and Sherry Ruffini, Welcome Home Baby Project Manager, gave an overview of the Welcome Home Baby project. In response to a question from Supervisor John Gioia on expanding Welcome Home Baby beyond the pilot Monument Corridor area, Ms. Rufini responded that hopefully they would receive Prop 10 funding. Jason Crapo, Management Analyst and Staff to the Policy Forum Fiscal Work Group, reported that Task Farce's charge is to identify strategies that will increase the capacity of departments, individually and collectively, to use resources more efficiently and to increase the drawdown of entitlement funds. The group is looking at two immediate products: 1) an inventory of existing fiscal partnerships and analysis of how they were formed, how they work, their successes and challenges and 2) a matrix of funding sources that can be used to inform departments on potential areas for new partnerships. Both Supervisor Joe Canciamilla and Supervisor John Gioia expressed appreciation for the work of the Policy Forum. C4NvrR4 CvsrA COUNrr OFFICE OF THE COUNTY ADMINISTRATOR GATE: May 8, 2000 TO: Joe Canciamilia, Chair John Gloia, Member Family and Human Services Committee CC: Children and Families Policy Forum Executive Committee FROM: Christina Linville, Deputy County Administrator SUBJECT: Children and Families Policy Forum Update RECOMMENDATION: Accept the update of the activities and accomplishments of the Children and Families Policy Forum Introduction The Contra Costa County Children and Families Policy Forum was established by the Hoard of Supervisors In 1996 to provide a venue for inclusive, innovative and far-reaching activities that contribute to improving the lives of children and families in the County. This update offers: A summary of activities and accomplishments of the Policy Forum since the last report; An outline of current projects and initiatives; A'description of the ways in which the Policy Forum supports the County's overall efforts to improve the children and family services system. Background The Children and Families Policy Forum, a cross-sector alliance of local leaders in agencies and organizations that serve children and families, is a critical element of Contra Costa County's ongoing, system-wide strategic planning efforts for human service delivery. It brings together citizens, community service providers, foundations, private sector partners and local government representatives who share a common dedication to improving the lives of children and families. The Policy Forum is a vehicle for cross-sector coordination, integration of services, education and training, maximization and leveraging of resources and initiatives to address gaps in the current service system. Pamlly and Herman 5ervlcers Committee; Clslldmn and Pamllles Pollcy Abram Update 1 All Policy Forum activities and initiatives are guided by three overarching goals: ➢ Raise awareness and ownership of children and families issues; ➢ Maximize and leverage funding wherever possible; and ➢ Identify and coordinate responses to gaps in the children and family service system. The Policy Forum's full membership includes an Executive Committee and representatives of local employers, the County's Labor Coalition, foundations, consumers of services, the faith community, the Countywide Youth Commission, legislators, the Parent-Teacher Association and community-based organizations. The Policy Forum Executive Committee includes: the County Administrator; department heads from Community Services, Health Services, Employment and Human Services, Housing Authority and Probation; the Sheriff, District Attorney, Presiding Juvenile Court Judge, Community College District Chancellor, Superintendent of Schools/County Office of Education, Mt. Diablo School District Superintendent; and a City Manager and Police Chief, representing their professional associations. Since its inauguration in 1996, over 150 Policy Forum members and invitees, have participated in activities and initiatives ranging from Task Forces (for Safety, Child Care and Transportation, Drug and Alcohol and Parenting) to capacity-building (Countywide seminar on Results-Based Accountability) to the development of the Children's Report Card. Current Activities and Initiatives The Children and Families Policy Forum members seek to build the capacity of the children and family service system by carrying out a variety of initiatives. The Executive Committee actively oversees some efforts, endorses or supports others, and sponsors or coordinates still others. A table of current activities and initiatives is attached to this report. Highlights include: C'ommr n_ft_+-&rse ahmi at&n— C.anactty a ld'inr� In order to simplify contracting requirements and procedures, and help local service providers develop and sustain the necessary skills to improve the quality of their services, the Policy Forum Executive Committee established its Community-Based Organization Capacity- Building initiative. A group of Contracts Managers from Employment and Human Services, Health, Community Services, Community Development and CAO has been convened. This group is responsible for: ➢ developing a matrix of current contracts and requirements; and Surveying community-based contract service providers to determine technical assistance needs. Famity and Human Servicm Commltteee Children and Femilleas Polley Forum Update 2 } The 'initial products will be used to develop recommendations for action. Possible CBO capacity-building activities include technical assistance for developing, generating and measuring outcomes, training and organizational development. AfteisC11001 The Policy Forum's focus area for 2000 is '"aftemhool'. Research shows that many of the youth-related indicators in the Children's Report Card (substance abuse, teen pregnancy, juvenile crime) reflect behaviors that take place between the hours of 3:00pm-8:00pm. Many educators, cities, community service providers, parents, public agencies and foundations are involved in ongoing efforts to build a service system that offers safe, intellectually challenging and enjoyable alternatives for children (and in some cases, for families and communities). As with many elements of the overall children and family service system, funding for the afterschool network of services consists of a ""patchwork" of sometimes-rigid funding streams and complex, sometimes conflicting reporting requirements, resulting in service overlaps and gaps. The Policy Forum seeks to offer a venue to raise awareness about the need for afterschool programs, collaborate effectively to fill service gaps, maximize funding for afterschool services and coordinate technical assistance. The most recent Policy Forum Quarterly meeting, on April 14, 2000, featured a panel of seven local and regional afterschool experts who provided information about their initiatives and led a discussion on countywide needs and strengths. The panel represented: ➢ Contra Costa County Office of Education ➢ African American Academic Achievement Committee A Mt. Diablo Unified School District )0- Concord Leisure Services/Ambrose Recreation and Park District A West Contra Costa Unified School District Bay Area Partnership ➢ Antioch Unified School District Participants in the dialogue that followed the panel presentations included representatives from YMCAs, child care providers, cities, schools, County Departments and community-based organizations. The Executive Committee will consider input from this meeting in determining next steps for their afterschool efforts. Welcur1,e Homo,Baby Families today face economic and social stresses, ranging from manageable to serious. Lack of affordable housing, inadequate child or health care and limited access to programs and services challenge today's parents, especially first-time parents. For some, these problems T4�- Famfly and Human Services Committee; Children and Families Po/%y Forum Update 3 can 'become overwhelming, resulting in poor outcomes for children—malnutrition, low immunization rates, lack of school readiness and increasing rates of child abuse and neglect. Research shows that home-based parenting education and support services result in improved levels of family functioning and better outcomes for children. Contra Costa County's groundbreaking effort to offer in-home support to first-time parents is launched. Welcome Home, Baby is a collaborative venture among health, education, community-based, child development and human services providers to strengthen families and reduce the risk of child abuse, neglect. The Welcome Home, Baby Advisory Committee includes local experts and leaders in the child services field. The first home visits, in conjunction with Community Services Early Head Start Program, began in t=all, 1999. Currently, 6 Home Visitors for Welcome Home, Baby have been selected and are being trained. Staff expect to offer weekly home visits to 90-120 families, making about 1,080 contacts with families between April and June, 2000. The Advisory Committee is helping to develop the evaluation component of the program, looking at indicators such as: ➢ Birth weight ➢ Weight gain ➢ Breastfeeding ➢ Number of hospital visits in first three months after birth ➢ Numbers of well-baby visits ➢ Months between pregnancies ➢ Numbers of referrals to resources ➢ Substance abuse referrals and follow-up ➢ Smoking/cessation rates e"hi/ken Is Ret rt The Contra Costa Children's Report Card has proved to be a valuable tool for community awareness as well as a resource for revenue maximization and policy development. The Report Card's five Community Outcomes and 23 Indicators offer a wealth of information about the health, economic strength, well-being and quality of life for children, families and communities in Contra Costa County. To date, almost 10,000 copies of the Fall, 1998 Children's Report Card have been distributed to government, business and community groups and organizations. The Report Card has proved to be a valuable tool for community awareness as well as a resource for revenue maximization and policy development. A Spring, 2000 Data Indicators Update to the Children's Report Card went to press in April, 2000. This Update is, or will soon be, also available on the Web at www.cccoe.k12.ca.us, 0 ,.,,. Vii: , ' ' a FamNy and Human 5eMcaes committee: chI►dren and Famines Pol y Forum Update 4 thanks to the County Office of Education (which already carries the Fail, 1996 Report Card on its `Hieb site). The Data Indicators Update is not a full-scale Report Card. This is an update to the tables of indicators, to keep baseline data current. Changes in source and adjustments of prior data are noted. Current efforts related to the Report Card include coordination of Report Card indicators with the 'County's Children and Family Services Budget. Planning has begun for the 2001 Children's Report Card, including a review of indicators and feasibility study for data development. The Policy Forum's initial community assessments in 1997 showed that parenting supports were a top priority. The Parenting Task Force was convened to initiate and carry out activities that address the needs of Contra Costa parents. In 2000, the Parenting Task Force is sponsoring quarterly workshops on child development and parenting resources. The goal of these workshops is to link parenting professionals to expertise and resources that enhance the quality of their services to Contra Costa children and families. The first quarterly workshop is a collaborative effort with Mt. Diablo Adult Education/Parenting Education Program and will be held on June 9, 2000. Future workshops will be held in September and December, 2000, and in March, 2001. Boost4l�ids The Policy Forum endorses and supports "Boost4Kids" efforts to reduce administrative costs and achieve administrative savings that can be channeled toward better services for children and families. Boost4Kids activities include: ➢ California Caucus California's three Boost4Kids sites (Contra Costa, San Diego and Placer Counties) make up a "California Caucus". In January, 2000, each site proposed a system change for state and federal technical assistance through the "Boost" performance partnership. Contra Costa's was a request for technical assistance in developing elements of the CC Futures infrastructure. ➢ Technical Assistance: Contra Costa has benefited from significant technical assistance through the Boost4Kids Performance Partnership, in the form of: regular email distributions about funding opportunities, best practices and resources; biweekly conference calls, bringing in national issue-area experts on children and family topics; inclusion in seminars on geographic mapping, data development and evaluation; and a "Boost4Kids" resources Web site. Family and Haman Senrices Committees Chlidren and Families Po/%y Forum Update 5 County "Boost" Projects Contra Costa proposals in the areas of child support and alignment of employment services are being reviewed by state staff to determine what technical assistance can be offered. ➢ Direct Certifrcatiorr. Direct Certification is a process of matching information from schools and human services to directly certify eligible students for free/reduced price school meal programs. CAO staff are currently working with staff from County Office of Education, local School Districts and UC Cooperative Extension on a "Direct Certification" initiative. 43,097 Contra Costa children qualified for free/reduced price school meal programs in 1996. To Improve access to these programs, four of the County's largest School Districts currently use Direct Certification for school meal programs, capturing the majority of the County's eligible students. Five more School Districts are scheduled to implement Direct Certification in Fall, 2000 through the current initiative, which is expected to bring the percentage of students Directly Certified above 90%. Children and Family Services System Development The children and family service delivery environment is changing rapidly. As the service system becomes increasingly complex, new structures are demanded that: ➢ Expand and sustain collaboration across county departments and across agencies; Maximize revenue and funding;and ➢ Support sound fiscal and policy decisions The Contra Costa County Board of Supervisors has demonstrated a long-standing commitment to system-building in the area of children and family services. Recognizing that effective systems are grounded in principles and practices of outcomes accountability, the Board has supported the development of both internal and countywide inclusive, accountability-based mechanisms to strengthen the children and family service infrastructure. To this end, the Policy Forum supports, endorses and actively participates in the development of new service structure elements, including: CC FuaFur The Policy Forum endorses and supports the efforts associated with building the elements of the CC Futures model: ➢ A linked, aggregated database for planning and research ➢ An interagency fiscal infrastructure that"'braids"categorical funds, maximizing revenues ➢ A fund pool that supports comprehensive children and family services and reinvestment M 44w* W Fain&and Human 3ervIces Cmnndttee: Children and yamlllm Polky Form Update 6 The Interagency Fiscal Workgroup received technical support from CC Futures in the form of consultation with staff from the Stark County, OH Family Council. The Family Council has been operating a collaborative continuum of children and family services, with many of the elements of CC Futures, for the past few years. 510in't.of Caring► The Policy Forum Executive Committee has oversight responsibility for the 5-year, federal grant to expand comprehensive services to severely emotionally disturbed youth. The Spirit of Caring Policy Council, with representatives from Education, Mental Health, Probation, Employment and Human Services and Community Substance Abuse Services, has begun its work with the formation of five subcommittees: ➢ Cultural Competency/Training ➢ Evaluation/Quality Assurance ➢ Program/Policy ➢ Parent and Family Involvement ➢ Reinvestment The "Reinvestment" subcommittee work will be carried out by the Interagency Fiscal Workgroup, which includes development of reinvestment strategies for funds that accrue from savings generated by reductions in crisis costs over time. Program implementation schedule includes: ➢ June 1, 2000—Hospital Division Mobile Crisis Unit > Summer, 2000—Wraparound services expansion to regional children's clinics and multidisciplinary team review in regions. MaximiaiW Revenue and Funding In November, 1999, a study of the County's efforts to maximize federal funding became the catalyst for the formation of an Interagency Fiscal Workgroup, consisting of fiscal officers from Health, Education, Employment and Human Services, Community Services and Probation. This group seeks to learn about each other's funding streams and claiming requirements, identify current and potential ways to collaborate to maximize and leverage funding, and explore options for development tools that support interagency partnerships. In April, 2000, a consultant from Stark County, Ohio, Susan Hays, briefed this workgroup on Ohio's development of a fiscal infrastructure that better supports comprehensive services for children and families. Currently, the Interagency Fiscal Workgroup is developing a matrix of current funding streams and allowable services. Their products and recommendations are expected by Fail, 2000. Asm/iy and Human Services Committre: Mldren and Families Pallcy Forum Uprdatre 7 Strategic Directions All of the activities of the Contra Costa Children and Families Policy Forum are designed to bring the county closer to this vision, adopted by the Forum in 1997: 'AN Contra Costa children will reach adulthood having experienced a safe, healthy, nurturing childhood which prepares them to be responsible, contributing members of the community," The Policy Forum structure provides a vehicle for the synergy that must be generated to advance existing multi-agency, cross-sector initiatives for children and families. Moreover, the Forum's existence has spurred the development and implementation of new and unique activities with tangible benefits for families and the community at large, according to these principles: ➢ Identify and address gaps in the service system; ➢ Coordinate, streamline and integrate services in a fragmented environment; ➢ Involve and inform the community; ➢ Maximize and leverage funding to increase revenue and reduce costs, Establish, measure and evaluate outcomes and indicators of family and community wellness Endnote CAmmunt Ab► ch Award In March, 2000, the Children and Families Policy Forum and the County's Service Integration Program shared one of three "Community Approach" awards from the Foundation Consortium. The Policy Forum was selected for its pioneering work in establishing an effective interagency, countywide alliance for children and families, as well as for the County's Children's Report Card. The attached application for the Community Approach Award represents a comprehensive summary of the history, accomplishments and strategic directions of the Policy Forum as of January, 2000. Attachments: Children and Families Policy Forum"Fact"Sheet `able of Policy Forum Activities and Initiatives April 12,2000 Quarterly Meeting Agenda > Results-used Accountability Workshop Evaluations Summary > Welcome Home, Baby Agency Collaboratives(Spring,2000/Future)and Roster > Parenting Task Force Quarterly Workshop Flyer/Registration Form Interagency Fiscal Workgroup Roster }`► Commendation from Grantiand Johnson,Secretary,California Health and Human Services Agency >' Comm unity Approach Award Application 4;. i W a Family and Human Services Committee: Children and Families Policy Forum Update 8 Contra Costa County Children and Families Policy Forum The Increasing complexity of the children and family service system has brought into relief the need for new structures that support collab©ratlon—partnerships that span county departments and agencies, include community residents and service providers, and maximize and leverage funding from public, private and foundation sources. To meet this challenge, the Children and Families/policy forum, established by the Board of Supervisors in 1996, brings together citizens, community service providers, foundations, private sector partners and local government representatives who share a common dedication to improving the lives of children and families. The Policy Forum exists to actively engage leaders and community representatives across the county to work together toward improving the health, strength, well-being and quality of life for children and families. Policy Forum goals include: ➢ Increasing awareness and ownership of children and family issues; ➢ Ma)dmizing and leveraging funding for children and family services; and Identifying and coordinating initiatives to address gaps in the children and family services system. The Policy Forum's full membership includes the Executive Committee and representatives of local employers, the county's Labor Coalition, community-based organizations, foundations, consumers of services, the faith community, the Countywide Youth Commission, legislators and the Parent-Teacher Association. In addition, over 80 representatives from broad segments of the community have participated In carrying out the work of the Forum through its Task Forces, Including: Safe Schools, Family Support, Parenting, Drug and Alcohol and CBO Capacity-Building. The Policy Forum Is a vehicle for cross-sector coordination, alignment/integration of services, education and training, maximization and leveraging of resources and initiatives that address gaps in the current service system. Policy Forum members actively support many existing county and regional initiatives in various stages of development-- the Welcome Home, Baby homevisiting program and the CC Future project (to create a linked, aggregated database and funding infrastructure, Including an "Investmenti' fund pool), to name just two. In addition, the Policy Forum has oversightresponsibility for the Spirit of Caring grant(to offer comprehensive services to emotionally disturbed children) and for the county's Family Preservation collaborative efforts. Policy Forum participants have created valuable products such as the "Family Links" parent education television program and have sponsored annual parenting conferences. The Policy f=orum also served as the convener of the group that later farmed the County's Transportation Alliance. The Transportation Alliance went on to successfully compete for over $750,000 In federal funds to help meet the needs of families newly entering the work force. The Policy Forum created the county's community outcomes reporting tool, the Children and Families Report Card, one of the first of its kind In California. The Report Card functions as a powerful communication tool to Inform citizens, service providers and government: a"history" lesson through its growing body of baseline information; a"snapshot"of present circumstances; and a "prediction" of future progress toward turning the curve on indicators which align with broad community outcomes for children and families. In the year 2000, Policy Forum focus is on"afterschool", a major effort to coordinate and assist in increasing access to programs and services for young people. Also in 2000, the Children's Report Card (now available on the World Wide Web at www.cexoe.k12.ca us ) will undergo a major renovation for its third edition; plans Include Improving the quality and breadth of data as well as forecasting trends to better inform policymakers, service providers and citizens about effective financing'strategies for family service programs. All of the activities of the Contra Costa Children and Families Policy Forum are designed to align with its vision: "All Coma Costa children will reach adulthood having experiencrsda safe,healthy,nurturing childhood which prepares them to be responsible,contrbudng members of the community." The Policy Forum structure has provided a vehicle for the synergy that must be generated in the current service environment to advance multi-agency, cross-sector Initiatives. 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(Prop 10) Brenda Blasingame •� 01' . .:: 0 "Afterschool" �Onel/Discussion31 •; David Mil tzer Bay area Partnership Catherine Gicicalone Contra Costa County Cfc, of Education i, Linda LaNere Vilest Contra Costa Unified School District Rich Clarke Mt Diablo Unified School District Debra Mason Ambrose Rec. & Park/Concord Leisure Services 01 Robert Kilbourne, Sr. i. African American academic achievement Committee .° Robin Schmidt Antioch Unifed School District i, i, i, i, i, i, i, i, i, i, 0, 0, 0, 0, 0, 0, i, i, 1, i, i, 0, 11E` 0, i, 0, i, 0, i, 01 11*, i, **1 i, i, i, 01 i, +0, i, i, i i, i, i, i, "Results-Based Accountability" Workshop Mark Friedman, director, Fiscal Policy Studies Institute Contra Costa Children and Families Policy Forum Quarterly Meeting January 26, 2000-8c30am-3.30pm Evaluations Summary Number of Workshop Participants, 71 Total Number of Evaluations Completed, 45 Percentage of Workshop Participants Completing Evaluation. 63% OccapationlA nation: Community- or Faith-Based {organization 11 2ounty Department/Agency 16 vity Department or Service Organization ducatlon 4 Elected Officials/Staff 2 =oundation or Funder Community 5 )olicy Work'Group/Advisory Board Member 3 vonsumer of Services/Citizen other 3 raiser/Community Health Partnerships HealthCare—not public/county dept. Organized labor State legislature committee consultant revel of Agreement(5 =Agree; I = Disagree) -. "ercentage of Respondents who Chose "5•'vr "41 .r The facilitator was knowledgeable about the subject matter, 1000/0 :. The facilitator effectively communicated the Information presented. 1000/0 }. The training enhanced my knowledge about the subject matter. 96% The training was relevant to my program's objectives. 96% The tralning was just the right length of time. 69010* kil the comments about time were from those who thought the workshop/training should have been longer. No one ought it should be shorter. 1 l i.omrnel•tsf .. "Please comment how you think the training could be changed to make it better. Please include feedback about the forrrret, content (i.e., would additional or different information be more appropriate), and style of the presenter. Please use th+eback of this sheet if necessary." ➢ Great format, content, style. Cartoons were great—need to use them throughout the presentation and not just at the beginning of a new segment. Would have liked to have more discussion about how to hold contractors accountable for the '4t' quadrant' performance measures when client behavior Is often influenced by factors beyond contractors' control. 9 This is a lot of Information to grasp for one session, Great. handouts. Thank you! > Fantastic presentation! ➢ Would be Ideal to spread training out over a 3-day program (more time to examine each concept; opportunity to go home and think about content, then return with questions) > Last 20 minutes of exercise held less interest for me...maybe break exercise into two parts. .continue with Identification of service measures. > Would have liked to have gotten to the budgeting piece of the presentation ➢ Deeded more time Morel (time] Style works just right for me (and group too). Format very well laid but and presented. Few distinctions. I would caveat some concepts, ➢ More discussion on the practical aspects of collecting and using data. ➢ The workshop could be applied to a real-life project over a period of 2 days. ➢ For those Interested (which would be a subset of attendees) to pursue this topic In more depth with Mark as facilitator with a follow-up or even a series of follow-up sessions, I would like to be a participant. ➢ Liked exercise—good practice. ➢ The beginning was somewhat rushed, the political cartoons did,help to break the Ice within the room. The Information was great, the binder was somewhat self-explanatory. Thank you—great experience for me. 2 Comments ("cont"d): ➢ Overall this has been excellent. I have greatly enjoyed the presentation and will be able to bring hack a lot to the Youth Commission. 9 As presented, seems most relevant to county government. Would like a workshop on this Issue which better reflects the realities of community-based organizations, their restricted funding and board structures. ➢ Mark was even better than last time. Examples were more relevant—time on concepts worked well. The application practice was improved too. I'd like to see standing work units design their measures In the workshop—non-management. > The AM portion Is too didactic. Interactive activities need to be sprinkled throughout. Afternoon went faster and was better because of the interactive nature. > The training could spend time dealing with local issues such as lack of local Interest In actually sharing funds. Often departments in this county are boxed Into a no-win funding conflict with the CAO. p Format was very good. The presentation of the model was clear, concise and delivered in `plain English'. The time allotted was appropriate to the depth of Info presented. Presenter's style was greatly appreciated In encouraging us to use data .to improve programs as well as to think differently. > Very Informative and enjoyable. Would have enjoyed a two-day training. Cartoons and stories really helped to drive home points/Issues. Wanted more Information on 1) control Issue of agencies re. program performance measures; 2) more discussion re: cost of follow-up to get good outcomes--low-cost solutions (ex). The group exercise was helpful, but the dissemination of each group's work was lengthy and not necessarily beneficial. The exercise brought to life the framework described In the am. Could have gone a bit faster In the beginning to get to the meat and application of concepts. Liked the discussion, open Q&A although that slowed the session some. Facilitator was very knowledgeable and able to convey the vital messages. 3 CtilT?`17 entS (COJ7t fid),' ➢ Could do with fewer cartoons---although liked having this element Included. Laved working through the exercise and hearing the report back. [RE:] Time for training. Would have liked to have had a mini-exercise In the morning to work through outcome quadrants. Would have needed to add about 30 rain (15 min—sketch out measurements; 15 min--discuss at table; 10 min--debrief large group). > Longer--2-day workshop. ➢ Presenter was very knowledgeable and pertinent. Needed more t=. > Format was good. The participation portion was good. Some of the information was similar to other Information I know of. The content was good but there should have been more time to talk about It. ➢ Excellent presentation and content. I would have enjoyed more discussion In the "turn the curve" exercise. [It] was the one area that could be refined to be more useful. It might be good to group people who actually are working In the same geographic areas to work on a real Issue. ➢ Perfect training! Web site of best and common outcome/indicator attempts across the country. ➢ Slow down and let folks digest the materials!,!! A frenetic pace makes for greater anxiety in audlence. > Might have been helpful to have the workbook or an outline of the workshop in advance, Otherwise, everything else worked very well. 4 '"What is your TOP `turn the curve' priority for 2000?" -:• Improve educational achievement 4- Reduce juvenile crime � Raise the reading levels of foster youth participants In my program ��• Families able to provide/sustain themselves/lift from poverty v.• Turn around the funding curve for prevention services (Increase) Health care Insurance—universal health care `.• Tie"evaluation"to program planning. Get clarity among providers and funders re: these concepts and"evaluation" :• To actually,lam (apply) what I've learned today. It Is terrific! :• Child care,availability and affordability {• Increasing access to quality child care =• Reduce child abuse Incidents by 5%; enroll 1,000 more families Into the CHIP program • More parent Involvement In schools; more business involvement(not$$$ alone) in the community Nurturing of families Bring about more youth Involvement within the county—hearing out our opinions with Issues that affect youth. Overall, I want the departments, supervisors, to acknowledge what youth have to say Drug and substance abuse Increase number of low-Income families receiving child care subsidies • Linking program Indicators with communitywide (outcomes] • Prevent child abuse Increase youth voice In community Juveniles committing violent crime Reducing student suspensions from school Decrease Incidents of domestic violence Increase staff compensation for child care workers Implement framework within organization and community Incorporate quallty/effectjchange in performance measures 5 Perinatal outcomes: low birthweight, teen pregnancy &lata entry Into prenatal care +:• Increase school attendance •:• Decrease the annual drop-out rate for grades 9-12 In West County so this rate more closely approximates East and Central County •.• Deduce the number of cut-ref-home placements, length of out-of-home placements 6 Welcome Home Baby Agency Collaboratives Spring 2000 CORPORATE CHILDREN'S AND FAMILY POLICY FORUM FOUNDATION CO-SPONSORS (Policy, Strategic Planning, CO-SPONSORS Fund Development) SOCIAL SERVICES DEPARTMENT HEALTH DEPT, COMMUNITY SERVICES Child Welfare Services Regional Medical Center DEPT Title IV-E 10 Public Health Nursing Early Head Start CaIWORKs (TANF) Substance Abuse Division Family, Maternal and Child (Program Development, Health Fiscal Accountability, Contract Administration) ------------------------ HOSPITALS Welcome Home Baby Program Director ; Regional Medical Center ,-- (Program Operations, John Muir/Mt. Diablo Training, Evaluation, Kaiser Permanente ; Agency/Funding Coordination) Doctors Hospital San Ramon Valley Medical Center Sutter Delta Memorial Hospital MONUMENT CORRIDOR Team Leader 6 Family Support Workers Denotes Multi-disciplinary Team '* Contractural •-.......................' Relationship p:TContracM%r KrylympkWhbsc- 5pring 2000.ved 4i2&Joo Welcome Home Baby Agency Collaboratives Future CORPORATE CHILDREN'S AND FAMILY POLICY FORUM FOUNDATION CO-SPONSORS CO-SPONSORS (Policy, Strategic Planning, Fund Development) SOCIAL SERVICES DEPARTMENT HEALTH DEPT, COMMUNITY SERVICES Child Welfare Services Regional Medical Center DEPT Title IV-E 0 Public Health Nursing Early Head Start Ca1WORKs (TANF) Substance Abuse Division Family, Maternal and Child (Program Development, Health Fiscal Accountability, Contract Administration) -------------------------- HOSPITALS -__ -____HOSPITALS Welcome Home Baby ; Program Director Regional Medical Center Administrative Assistant John Muir/Mt. Diablo f (Program Operations, Kaiser Permanente Training, Evaluation, Doctor's Hospital Agency/Funding Coordination)' -------------------------- + San Ramon Valley Medical Center Sutter pelta Memorial Hospital EAST COUNTY TEAM CENTRAL COUNTY TEAM WEST COUNTY TEAM Team Leader Team Leader Team Leader 18 Family Support Workers 18 Family Support Workers 18 Family Support Workers Mufti-disciplinary Team Mufti-disciplinary Team Mufti-disciplinary Team NEWBORN CONNECTIONS * Denotes Volunteer Home Visitors Contractural Relationship wh�•�e.nd QUM CDCD tg c ', to w n ni to ti co 3Ltp w tun) st 4 M~I tA co 00 � � � � • 6,0 00 00 pp � cr 00 00 tJt ob Cl tz vt? to his en to `�, L✓� t7 CD r w Al Cn � c, d ` � " o � � c CD Co CD b a to " C, CD CL o-,4 1�20 WO lull, y � o Rmt c��o 5 �" Lp � v, � 4Cs �' � � � � � � �D tips° � �• � ��"' tea, vli V� vii wF w w ' w � w Hca w ON w w w w w w ON0000 C� .�► Gh 1D C7 .A. r-+ .ka ,.,� ly v, C* 00 00. 00 00 w 00 w En CA Ul CL Cs rsIS P a p . Y Parenting Task Force of the Children and Families Policy Forum In Collaboration with Mt. Diablo Adult Education / Parent Education Program is Hosting its Quarterly Workshop for Parenting Professionals With Alison Gopnik Author of Scientist in the Crib When: Friday, June 9 9:00 a.m.---Registration and Continental Breakfast 9:30 a.m. - 11:30 a.m. --Workshop Where: The Lindsay Wildlife Museum 1931 First Avenue in Walnut Creek *See Map on Back Contact: Marcia Jacober, Parent Education Program (925) 6185-7340 x2772 Cost: $10.00 check made payable to Mt. Diablo Adult Education by June 1. ($15.00 at the door.) Alison Gopnik received her BA from McGill University and her PhD. from Oxford. She was a Natural Sciences and Engineering Research Council of Canada University Research Fellow at the University of Toronto from 1983– 1988, and in 1988 became a professor at the University of California at Berkeley. She is an internationally recognized leader in the study of children's learning and the author of over 70 articles and two books: Words, Thoughts, and x . Theories and The Scientist in the Crib.The Scientist in the Crib has been profiled and reviewed in US News and World Report, Time,Science, The New Yorker, The Washington Past, and the New York Review ofBooks. She has also been President of the Society for Philosophy of Psychology; Associate Editor of Chill Development, the leading journal in the.held; and an Usher Fellow at the Exploratorium in San Francisco. She is also the mother of three sons. .—..—._.w. ._........_.r._....._.__...._... ut Here ....................... .._.... ro register, mail this form, along with a check for 510.04 payable to: Mt. Diablo Adult Education, 1266 San Carlos Avenue, Concord, CA 9451$ ?TF 2uarterly Workshop i-9-00 +dame Organization Date of Birth (required for Adult tad.funding) 3aytime Phone Fax Course #79690 kddress :ity/State/Zip Directions to Lindsay Wildlife Museum Traveling North on 1-680 Take the Geary/Treat Blvd. exit. Turn left at the signal and cross over the highway. You will be on Treat (which turns into Geary at North Main). Cross North Main and continue on Geary for about 1/2 mile. Turn left at the signal onto Buena Vista. Go one block and turn right onto First Avenue. The museum is l6cated on the left side of the street at 1931 First Avenue. TravelingSouthon 1-680 Take the Geary,Treat Blvd. exit. Stay in the middle lane and turn left at the signal. Turn right at the next signal onto Geary. Turn left at the next signal onto Buena Vista. Go one block and turn right onto First Avenue.The museum is located on the left side of the street at 1931 First Avenue. TravelingEaston Hwy. 24 Heading East on Hwy 24, stay in the three left lanes and merge onto Hwy. 680 North. Take the Geary/Treat Blvd. exit. Turn left at the signal and cross over the highway. You will be on Treat (which turns into Geary at North Main). Cross North Main and continue on Geary for about 1/2 mile. Turn left at the signal onto Buena Vista. Go one block and turn right onto First Avenue. The museum is located on the left side of the street at 1931 First Avenue. N Traveling by 13ART Oak Park/Geary PH Bart Bus service is available on County Exit 0 Connection route#102 from the Geary Road Treat Blvd. Walnut Creek BART Station. The bus stop is on First Avenue, two > Treat/Geary Exit blocks east of the museum. Call First Avenue < County Connection at 925-676-7500 for schedule information. Lindsay ro> Wildlife Museum 1931 First Ave Hwy 24 Walnut CrefekO WC BART W (Col (County Connection 'e we WC Bus#I OZ) MAP NOT DRAWN TO SCALE S rn ' © C) 111 "d W Ej rc'o tz _ .. m �lJ � M t'3 '�, VI � � 1✓1 w �i �. Y� rn CA Oil � r7 tl re LA �+ 00 kA Ch 00 rn 0. kA Lo TI 00 Coll r> �: sa � � r ,,,,tTl o a a coo , � orn � r Department of Aging GRAY DAVIS Department of Alcohol and Drug Programs Department of Community Services and GOVERNOR tare' or.Californiafn a Development Department of Developmental Services Emergency Medical Services Authority s Employment Development Department HEAL THAAVD HUMAN SERVICES AGENCY Department of Health Services Health and Welfare Data Center Managed Risk Medical Insurance Board OFFICE OF THE SECRETARY Department of Mental Health Department of.Rehabilitation 1600 Ninth Street, Room 460 Department of Social Services Sacramento,CA 95814 Office of Statewide Health Planning and GRANTLAND JOHNSON Development SECRETARY TELEPHONE (916) 654-3454 FAX (916) 654-3343 April 21, 2000 Christina Linville Deputy County Administrator Contra Costa County 651 Pine St., 10th FL Martinez, CA 94553 Dear Ms. Linville: I would like to congratulate the Contra Costa County Children and Families Policy Forum for receiving a Community Approach Award at the From Pilots to Policy 2000 Conference in Universal City. This award is an important recognition of your work to improve the well-being of children and families in Contra Costa County. I am proud of your efforts, and hope that you continue to explore strategies that promote comprehensive, integrated services. It is my belief that systems- oriented, community-based approaches are critical to addressing the needs of children and families in California. Your work in this area serves as an excellent example of where innovation can lead us. Sincerely, GRANTLAND JOHNSON Secretary California Health and Human Services Agency Cc. Donna Gerber, Chair, Contra Costa County Board of Supervisors Comm unityApproach Award: Contra Costa County Children and Families Policy Forum The world of human service delivery is a rapidly changing one. As the service system becomes Increasingly complex, new structures are demanded that support collaboration across county departments and across agencies, Include community residents and service providers, and maximize and leverage funding from public, private and foundation sources. These structures must be "horizontal" as well as "vertical", Involving the larger service community, citizens and all levelsof government--local, state and federal partners. Moreover, In the modern service environment, no one agency Is completely "In charge" with jurisdiction over the entire system. Therefore, these same new structures must make It easier and more attractive to come together, and must support new and innovative ways of doing business. The Contra Costa County Board of Supervisors has demonstrated a long-standing commitment to system-building In the area of children and family services. Recognizing that effective systems are grounded In principles and practices of outcomes accountability, the Board has supported the development of both internal and county-wide inclusive, accountability-based mechanisms to strengthen the children and family service infrastructure. Across the Contra Costa community, that commitment was extended In the 1990's through the Board's leadership In forming the county's Children and Families Policy Forum, and Board support of the Policy Forum's work to develop the Contra Costa County Children's Report Card. This document outlines the development and achievements of the Policy Forum as well as the creation and evolution of the Children's Report Card. Each is considered a fundamental part of the county's strategic planning for a coordinated, Integrated children and family service system with measurable outcomes to determine Its effectiveness. Children and Families Policy Forum The Children and Families Policy Forum Is a critical element of Contra Costa County's ongoing, system-wide strategic planning efforts for human service delivery. It brings together citizens, community service providers, foundations, private sector partners and local government representatives who share a common dedication to Improving the lives of children and families. The Forum Is a vehicle for cross-sector coordination, alignment/Integratlon of services, education and training, maximization and leveraging of resources and Initiatives that address gaps in the current service system. Established by the Board of Supervisors In 1996, the Policy Forum was the next step in a collaborative history within the County that began In 1979 with the creation of the Youth Services Board (CAO, Juvenile Court Judge, wealth Services Director, Social Service Director and Probation CommsmAyApproach Award: Contra Casts County Children and Families Policy Forum 1 Contra Costa County Children's Report Card ! t i * • i 0 f f i 0 ! i i ♦ ♦ # Officer). The Board expanded Its representation over time to meet the growing need for agency collaboration and coordination. In 1994, the Policy Academy was created to ensure broader community participation. The current Policy Forum represents the merger and expansion of both the Policy Academy and Youth Services Board. Its charge is similarly comprehensive: ♦ Increasing awareness of children and families Issues; r Increasing ownership of children and families issues; and ♦ Supporting collaborative, multisystem, outcome-based strategies that Improve the well-being of children and families. The 40-member Policy Forum represents a broad cross-sector gathering of local leaders in agencies and organizations devoted to children and families. The Policy Forum Executive Committee Includes: the County Administrator; department heads from Community Services, Health Services, Employment and Human Services, Housing Authority and Probation; the Sheriff; the District Attorney; the Presiding Juvenile Court Judge; the Community College District Chancellor; the Superintendent of Schools, County Office of Education; the Mt. Diablo School District Superintendent (representing the Superintendent's Council); and the San Ramon City Manager and Hercules Police Chief (representing their professional associations). The Forum's full membership Includes the Executive Committee and representatives of local employers, the county's tabor Coalition, community-based organizations, foundations, consumers of services, the faith community, the Countywide Youth Commission, legislators and the Parent- Teacher Association. In addition, over BO representatives from broad segments of the community have participated In carrying out the work of the Forum through Its Task Forces, Including: =* Safe Schools Family Support => Children's Report Card Marketing Plan => Parenting Drug and Alcohol =:> CBt) Capacity-Building The Executive Committee and Forum-sponsored Task Forces have worked on projects such as: ➢ Formation of the county's Trnrsportntlon Alllnnae, an interagency, multi-transit provider group dedicated to Improving transportation quality and accessibility for Contra Costa residents. This group was formed out of the Policy Forum "Family Support" Task Force in 1997, which Identified two major areas of gaps In the children and family service system: child care and transportation needs stemming from welfare reform. In the area of transportation, a comprehensive, Interagency system improvement plan was developed and an alliance formed to Implement the plan. The Transportation Alliance CommunNyApproach Awards Contra Coate County Children and Families Policy Forum 2 Children Ready for and .succeeding in School successfully competed for over $750,000 In Department of tabor workforce development funds devoted to building the , county's transit infrastructure for low-income residents and neighborhoods. The Family Support Task Force Is counted among the most successful of the Policy Forum's efforts. ➢ Production of the "Family Links"television series, a parent education and resource program which has produced seven segments to date and is aired on the local public access channel, Centra Costa Television. ➢ "Generating Access to Parenting SoAdions" (GAPS Parenting Conferences, held In 1998 and 1999 to expand knowledge and resource access to parents via education and networking opportunities for over 150 parenting professionals. ➢ The Honor Ra/I Awards, announced in November, 1998, which recognized local programs that make a substantive contribution to the health and well-being of children and families (with documented outcomes) In categories corresponding with each of the Report Card Community Outcomes. ➢ The Oidwmres and Acwuntabiffly P110e in which technical support was offered to 10 county and school district programs to assist them in restructuring their reporting systems to track outcomes. The range of technical support included purchasing hardware and software, training staff in performance accountability principles and working with program staff to develop, monitor and effectively utilize outcome measures, data Indicators and related reports. A second phase of the pilot with four of the programs Identified service components and then analyzed their correlation with achievement of client outcomes. This effort enabled the program staff to better understand the effectiveness of their service Interventions and to refine their service delivery strategy. ➢ Resulfs-Based AmountabIlity('R84). The development of the county's Children and Family Services Budget (issued annually since 1994-5), the Department Performance Report (issued annually and restructured In the last few years to focus on outcomes), the Children's Report Card and the Outcomes and Accountability Pilot all reflect the county's commitment to RBA. Contra Costa staff have worked closely with Mark Friedman, Director, Fiscal Policy Studies Institute, to move forward on a path that grounds programs and services In a framework of outcomes, indicators and budgeting to maximize and leverage resources toward prevention and eariy Intervention. 'Note: the outcomes and Accountability Pilot has been submitted separately for consideration for a CommuW Approach award. CornfnwW Approsch Award: Contra Costa county Children and Pamirias Policy Forum 3 Children and 'youth healthy and Preparing for Productive Adulthood J • i i • • i • i • • i i • • i • • i i i i i ♦ • • i Recent Policy Forum activities in this area Include: 4 Posting the Children's Report Card on the World Wide Web �Training the Executive Committee and their key/senior staff on RBA 4 Hosting a countywide RBA workshop by Mr. Friedman (over 150 program, services and community representatives Invited) to help build an accountability-based Infrastructure and culture in the broader service community. > Endorsement and support of the "roostl4KIds"performance partnership, which is sponsored by the National Partnership for Re-Inventing Government. Contra Costa County was selected as one of 13 sites In the nation to participate in Boost414ds. This performance partnership brings together local, state and federal partners, working together in new and more effective ways, to test Innovative ideas to reduce paperwork and bureaucracy, reinvesting a portion of administrative savings In direct services for children. The Policy Forum gave the county the prerequisite local collaborative venue necessary for our successful participation in Boost4Kids. ➢ Collahorative program Support and Oversight— Both formally and Informally, the Policy Forum Executive Committee has provided a venue for development and oversight of multi- agency programs and projects, Including SafeFutures (violence prevention among youth); Family Preservation and Support (family functioning Interventions); Whole Circle of Care (wraparound services for mental health clients); and CC Future (development of Interagency finance Infrastructures and multi-agency service delivery strategy development). For all these projects except Family Preservation and Support, funding approval was obtained because of the multi-agency commitment made possible through the Policy Forum. Year 2000 Policy Forum Work Plan The Year 2000 Work Pian of the Policy Forum reflects efforts to develop and carry out projects, leverage and direct resources more effectively, and coordinate existing services and programs In ways that result In measurable Improvements In outcomes for children and families. Some of the Initiatives outlined above will be continued and/or expanded. New initiatives Include: ➢ Max/mlzfng revenue and fun&ng : Building on work done in 1999, a Claiming/Revenue Work Group of fiscal and program staff from education, employment and human services, health and probation will foster Interagency understanding of specific program services, claiming requirements and funding streams. This work will form the basis for more effective Interagency claiming across programs. Stark County, Ohio's Investment fund pool for children and family services Is being examined as one model for this effort. CommmiffyApproach Award: Contra Costa County Children and Families Policy Forum 4 Families that are Economically Self-Sufficient i • i ♦ i ♦ ♦ • i ♦ ♦ i • iii • ♦ • i • ➢ Whine Circle System of are Grant. The county's Health Services Department has been awarded a long-term grant to build a managed system of care serving youth with severe emotional difficulties. The Policy Forum is the "Policy Council" (oversight body) for this grant. Initial activities Include development of wraparound planning and case coordination, development of shared data and reinvestment strategies for service expansion, and formation of a mobile crisis unit. ➢ After School. A major new focus area for the Policy Forum, a Task Force is planned to Identify and target projects and Initiatives that will bring together a broad alliance of children, youth and family service providers, concentrating on the hours of 3:00-6:OOpm. Some Initial possible deliverables Include: a matrix of existing city, community and county after-school resources and activities; analysis of the school districts' substance abuse survey to target service delivery needs to high-risk areas; and development of multi-agency funding grant applications. Children's Report Card The Contra Costa Children's Report Card was one of the first In California and contributed significantly to setting the standard for development of local and statewide results-based accountability in the children and family services arena. Moreover, the Report Card gave the county baseline information that provided an outcome-based orientation for review of both internal and community-wide elements of the children and family service system. The Report Card, moreover, functions as a powerful communication tool to Inform citizens, service providers and government: a "history" lesson through its growing body of baseline information; a "snapshot" of present circumstances; and a "prediction" of future progress toward "turning the curve"on Indicators which align with broad community outcomes for children and families. It Is recognized, however, that the Children's Report Card Is not an end In and of Itself; It is a facet of the overall mosaic of a results-based system, both reflecting and Influencing the development of policy, service practices and commitment of resources in the county. The Children's Report Card consists of baseline data and Indicators related to the county's Community Outcomes for children and families, with demographic Information and narrative. For the first edition, published In 1997, a Task Force consisting of representatives from county departments, schools, community-based organizations, law enforcement and the County Administrator's office researched and reviewed sample Indicators and outcomes from the county's Service Integration program, Healthy Start and other jurisdictions, including Placer and Los Angeles Counties. COMMwJtyApproach Award: Contra coma county Children and Families Policy Forum � Families that are Safe. Stable and Nurturing i i i i • 0 • • i i • • • • ! i i r • • The Task Force adopted the "Mark Friedman" (Fiscal Policy Studies Institute) model to assess potential Indicators--data power, proxy power and communication power. They concurred with his framework of limiting the number of outcomes and Indicators. Candidate outcomes and Indicators were rated and forwarded to the Executive Committee with recommendations. The Policy Forum chose five CommunityOufiaamesfor the Report Card: ❖ Chlldren Ready for and Succeeding In School ❖ Children and Youth Healthy and Preparing for Productive Adulthood ❖ Par»illes that are Economical/y,Self-S'utfldent •;• Famllies that are Safe, Stable and Nurturing ❖ Communiiles that are Safe and Provide a High Quallty oftifie 18 indicators were selected for the first edition of the Children's Report Card. Some narrative was provided, but there was no trend analysis. The second edition, published In 1998, had an expanded number of Indicators (23) and featured recognition ("Honor Roll Awards'} of local programs that represented best practices for each of the five Community Outcomes. Publication costs were for both editions of the Report Card were underwritten by Kaiser Permanente and John Muir/Mt. Diablo Health System. The development and publication of the Children's Report Card was not without controversy. The need for a "data development agenda" quickly became apparent, as the Policy Forum members discovered that some needed data was unavailable, other data of relatively poor quality, and that there were significant barriers to geographically disaggregating data. Moreover, there were differing perspectives on just what the indicators were"indicating'=the"story behind the data". In addition, It was difficult to make the Report Card "user-friendly„ amid all the technical language and disclaimers (this was solved In the second edition by the creation of an appendix for such details). Despite these and other difficulties, the Report Card improves with each edition and serves as a powerful communication tool, a useful reference for funding initiatives and a growing repository of baseline data. To date, the second edition of the Children's Report Card has been distributed to over 9,200 citizens, organizations and public/private community service providers. In December, 1999, this Report Card was posted on the Contra Costa County Office of Education web site (www.crroe k12.ca us). By March, 2000, a 1999 data indicators update will be published. The third edition of the Children's Report Card is scheduled for publication In late 2000. During 2000, a technical work group will seek to devise a data development agenda and perform trend analysis and forecasting based on the several years'worth of baseline data. CommanityApproach Award. Contra Costa County Children and Families Policy forum 6 Communities that are Safe and Provide a High Quality of Life i i i i i i i i i i • ! • i ii • i i i i i i County Structures Aligning with the Policy Forum The Board of Supervisors has devoted resources to measuring results through the development of outcomes and indicators since 1994, first at the department level and, more recently, at the program level. In the area of children and family services, the Board has recognized the complexity of the multi-agency, multi-sector service delivery system. This complexity requires that any accountability system focusing on outcomes and Indicators be a community-wide effort, one goal of which Is a unified perspective on services provided by county departments, education, community- and faith-based programs, workforce preparation and development service providers, law enforcement and the courts, and private sector agencies. To that end, the Board (in addition to its creation of the Policy Forum) has supported structural changes that foster the development of partnerships and collaborations, Integrated services and projects that build a continuum of services for the health, well-being, economic self-sufficiency and quality of life for children and families In Contra Costa County. The work of the Policy Forum is fostered by these structural supports, such as: > The county's annual Children and Family Services Budget, published annually since 1994. This Budget Is a stand-alone document that complies fiscal and program data on children and family services In all county departments. It gives the Board and the community vital Information about the effectiveness of services as well as such data as the relative expenditures on prevention, early Intervention, crisis and remediation. Outcome Indicators and (where available) data are rated for each program. It also aligns programs and services with the county's community outcomes. ➢ The County Department Performance Report, published annually for the last several years, and reconfigured from process-oriented or quantitative measures (such as number of clients served) to a more outcome-based format In 1995. In addition, each department now lists accomplishments, challenges and action areas. ➢ The Family and Human Services Committee, established In 1995-6, a committee of the Board of Supervisors consisting of two Board members. This committee gives the Board an opportunity to more fully analyze and direct system-building efforts for children and family services. The Policy Forum reports Its activities through this committee. These Internal structures, which have evolved over the years along with community-wide partnerships such as the Policy Forum, represent Important supports to the development of an accoutabillty-based children and family service system. CommmWAtyApproach Award: Contra Costa County Children and Families Polity Forum 7 County departments have also partnered with community residents and service providers to develop and test Innovative approaches to service delivery. The Service Integration Program, CC Futures, Welcome Home, Baby, the Transportation Alliance and participation In the Bay Area Partnership's Flexibility and System Redesign efforts are just a few of the many collaborative initiatives, In various stages of development and implementation, that represent the county's commitment to system-building for children and family services. Policy Forum: Collaborative Structure for the Millennium All of the activities of the Contra Costa Children and Families Policy Forum are designed to bring the county closer to this vision, adopted by the Forum in 1997: "A#Contra Costa chlidren will reach adulthood having experienced a safg, healthy, nurturing childhood which prepares them to be responsible, contrlbuting members of the community." The Policy Forum structure has provided a vehicle for the synergy that must be generated to advance existing multi-agency, cross-sector initiatives for children and families. Moreover, the Forum's existence has spurred the development and implementation of new and unique activities with tangible benefits for families and the community at large, according to these principles: ➢ Identify and address gaps in the service system; ➢ Coordinate, streamline and Integrate services In a fragmented environment; ➢ Involve and inform the community; ➢ Maximize and leverage funding to Increase revenue and reduce costs; ➢ Establish, measure and evaluate outcomes and Indicators of family and community wellness. As noted In the Introduction, traditional service delivery structures are inadequate In the current environment. Success for families now requires collaboration, flexibility and creativity, community Inclusion and support, a vision that extends across disciplines and their "silo', categorical funding, as well as the ability to build relationships and function with a sophisticated level of understanding of complex system elements (fiscal, programmatic and administrative). The Children and Families Policy Forum Is a tested and proven structural model for fostering the collaboration that moves a community toward a comprehensive, coherent and effective children and family service system. Fig .. �. "'111777k111iii CommunitYAPproach Award: Contra Costa County Children and Families Policy Form 8